1 Nau mai | Welcome

The meeting will open with karakia and the Chair will welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Franklin Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 22 October 2024, and the ordinary minutes of its meeting, held on Tuesday, 19 November 2024 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

7.1 Petition: Traffic Speed outside Awhitu District School

Te take mō te pūrongo

Purpose of the report

1. A student from Awhitu District School will be attending to present a petition to the board.

Whakarāpopototanga matua

Executive summary

2. Caio Maffey has a petition to present to the board, regarding dangerous speeding outside Awhitu District School.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Caio Maffey for their attendance and presentation of a petition regarding dangerous speeding outside the Awhitu District School.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Beautification Trust will be in attendance at the meeting.

Whakarāpopototanga matua

Executive summary

2. CEO Daniel Barthow and Community Programmes Manager Sterling Ruwhiu will be in attendance to share the impact the Beautification Trust has had in our South Auckland communities.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank the Beautification Trust CEO Daniel Barthow and Community Programmes Manager Sterling Ruwhiu for their attendance and presentation on the impact the Beautification Trust has had in the South Auckland community.

8.2 Deputation: Glenbrook Hall Committee - Jeremy Smith

Te take mō te pūrongo

Purpose of the report

1. The Glenbrook Hall Committee will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Jeremy Smith from the Glenbrook Hall Committee will be in attendance, to inform the board of projects the Residents & Ratepayers Association are involved in, including pathways on the Reserve.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Jeremy Smith from the Glenbrook Hall Committee for his attendance and presentation on the work of the committee.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Auckland Transport Project Kōkiri Franklin update	11
b ⇩	Franklin: Kōkiri agreement	17
c ⇩	Franklin: Auckland Transport response memo	27
d ⇩	Auckland Transport November Advocacy	35

Franklin Local Board

26 November 2024

Proposed surrender of lease; grant of new ground lease, an agreement to lease with draft lease for additional premises to Karaka Sports Ground Society Incorporated and approval to enter into a sub-lease with The Indoor Centre Incorporated at Karaka Recreation Reserve, Karaka

File No.: CP2024/14355

Te take mō te pūrongo

Purpose of the report

1. To:

a) Consider granting the Karaka Sports Ground Society Incorporated (on the surrender of its current lease), a new community ground lease for its existing premises, plus the area of land on which two portacom change rooms are located, at Karaka Recreation Reserve, 321 Linwood Road, Karaka.

b) Consider granting the Karaka Sports Ground Society Incorporated an Agreement to Lease (with draft Lease for Additional Premises) for the construction of the proposed covered cricket nets and additional tennis/netball courts at Karaka Recreation Reserve, 321 Linwood Road, Karaka.

c) Consider approving Karaka Sports Ground Society Incorporated entering into a sub-lease with The Indoor Centre Incorporated for the portion of land covering the proposed covered cricket nets at Karaka Recreation Reserve, 321 Linwood Road, Karaka.

Whakarāpopototanga matua

Executive summary

2. Karaka Sports Ground Society Incorporated (the society) holds a current ground lease for part of Karaka Recreation Reserve. The lease will reach final expiry on 31 October 2029.

3. The society is siting and developing additional assets on the reserve. These improvements to the land have received landowner approval and must now be included in a lease agreement. The assets include:

a) proposed construction of new covered cricket nets and additional tennis/netball courts – granted landowner approval in November 2023 (LOA# 23-153)

b) siting of two temporary Portacom change rooms – granted landowner approval in March 2024 (LOA# 23-363).

4. A condition within each of the landowner approval requires the society to formalise its occupancy by way of a community lease for the land on which these additional assets are located.

5. Fundraising for the new covered cricket nets facility is underway and community funders are requiring current long-term leases before they will consider grant applications.

6. As such, staff recommends that the local board approve the society:

a) surrendering its current lease for land on which its existing assets/premises are located

b) entering into a new lease for the land on which its existing premises and the (temporary) Portacoms are located

c) entering into an Agreement to Lease (AtL) for land for the proposed construction of new cricket and tennis/netball assets.

7. The AtL document will contain a draft Lease for Additional Premises (LfAP). The LfAP will begin when the construction works are complete and have received the necessary consent sign-off by council’s regulatory department. Subject to local board approval, the terms and conditions of a LfAP runs alongside the society’s existing lease.

8. The proposed sub-lease will enable The Indoor Centre Incorporated to fund, construct, maintain and operate the indoor cricket facility.

9. The society’s application for a new lease and an AtL is in addition to the approved 2024/2025 Customer and Community Services: Community Leases work programme (Resolution number FR/2024/68). The need for the proposed agreements has been triggered by the two landowner approvals granted in November 2023 (new covered nets and hard courts) and March 2024 (siting of Portacoms).

10. The society has provided change-room facilities for women rugby players (Portacoms), and there are proposed new facilities for cricket (covered practice nets) alongside additional hard courts for tennis and netball. These activities align with and support the Franklin Local Board Plan 2023 objectives: Our places, Our community, and Our people.

11. The society has provided all required information including financials, showing that it has sufficient funds and that it is being managed appropriately. It has all the necessary insurance coverage, including public liability and building insurance, in place.

12. Public notification of the new lease or the proposed agreement to lease (with draft LfAP) is not required as the proposed additional assets are outlined in the Karaka Sportsground Recreation Reserve Management Plan 2000 (Section 1, page 5).

13. In December 2023, staff contacted mana whenua groups identified as having an interest in land in the Franklin Local Board rohe (area), to inform them of the society’s proposals. Staff did not receive any responses from mana whenua groups.

14. Parts of the reserve are in floodplain and flood-prone areas. The society has long-term plans to build new multi-sport clubrooms on the southern edge of the reserve.

15. This report recommends that the local board grant Karaka Sports Ground Society Incorporated:

a) A new community lease for land it currently occupies and the area of land on which the (temporary) change room Portacoms are located. The proposed term of the lease is 10 years plus one right of renewal for a further 10 years, commencing 1 December 2024 and reaching final expiry on 30 November 2044.

b) An Agreement to Lease for land on which the society proposes to construct covered cricket nets and additional new hard courts for netball and cricket. The agreement will contain a draft LfAP, which will take effect on the issue of Code Compliance Certificate/Certificate of Public Use/practical completion of the works. This agreement will expire on the same day as the lease in a) above.

c) Approval to enter into a sub-lease with The Indoor Centre Incorporated for the land that will house the proposed indoor cricket nets facility.

16. If the local board decides to grant a new lease for the full extent of the area of land occupied, subject to the surrender of the current lease, and an Agreement to Lease (including a draft Lease for Additional Premises), staff will work with council’s legal team and the society to finalise the agreements.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the surrender by Karaka Sports Ground Society Incorporated on 1 December 2024, of the current lease between the council and the society (dated 2009 and executed 26 January 2010; lease for additional premises dated 2019 and executed 26 June 2023; and the lease renewal dated 2019 and executed 26 June 2023)

b) whakaae / grant under section of under section 54 (1) (b) of the Reserves Act 1977 a new community ground lease to Karaka Sports Ground Society Incorporated, for 4,844 square metres (more or less) of land at Karaka Recreation Reserve, 321 Linwood Road Karaka legally described as part of Lot 2 Deposited Plan 85956 and part of Lot 2 Deposited Plan 404288, described in Certificate of Title 414819 North Auckland Registry, (outlined in red and marked A and D on Attachment A – site plan ) subject to the following terms and conditions:

i) term – 10 years, commencing 1 December 2024, plus one right of renewal for a further 10 years; reaching final expiry on 30 November 2044

ii) annual rent - $1,300 (plus GST)

iii) inclusion of a specific clause requiring the society to remove the two Portacom changerooms by 5 March 2028 (in accordance with the landowner approval (LOA 2023-363)

iv) inclusion of an early termination clause to be used by the council as landlord on 5 March 2028 relating to the portion of land within the society’s lease area on which the Portacoms are located (Attachment A marked ‘Area D’)

v) a community outcomes plan - to be included as a schedule to the lease agreement (Attachment B – Community Outcomes Plan – Karaka Sports Ground Society Incorporated)

c) karaati / grant, under section 54 (1) (c) of the Reserves Act 1977 an Agreement to Lease (to include a draft Lease for Additional Premises) to Karaka Sports Ground Society Incorporated for an area of 920 square meters (more or less) located at 321 Linwood Road, Karaka legally described as part of Lot 2 Deposited Plan 404288, described in Certificate of Title 414819 North Auckland Registry (Attachment A Site plan – 321 Linwood Road, Karaka) for the:

· proposed construction of the covered cricket nets (outlined in red and marked C on the site plan)

· additional tennis/netball courts (outlined in red and marked D on the site plan)

subject to the following terms and conditions:

i) term for the Agreement to Lease – commencing 1 December 2024 and expiring 28 November 2028

ii) term for the Lease for Additional Premises – commencing on the date of issue of code compliance certificate/certificate of public use/practical completion of the society’s works, with all other terms and conditions to run in tandem with the society’s lease commencing 1 December 2024 and reaching final expiry on 30 November 2044

d) whakaae / approve Karaka Sports Ground Society Incorporated entering into a sub-lease with The Indoor Centre Incorporated for a 900 square metres (more or less) portion of land; outlined in red and marked Area C on Attachment A; to be constructed, maintained and operated by The Indoor Centre Incorporated subject to the following conditions:

i) term – commencing 1 December 2024 for a term of 10 years, plus a single 10-year right of renewal, reaching final expiry on 30 November 2044

e) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease template

f) tuhi ā-taipitopito / note that public notification was not legally required and notification to mana whenua groups identified as having an interest in land in the Franklin Local Board rohe/area was undertaken between December 2023 and January 2024

g) tuhi ā-taipitopito / note that no responses were received from mana whenua groups.

Horopaki

Context

17. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

18. The Franklin Local Board approved the Customer and Community Services: Community Leases Work Programme 2024//2025 at its local board meeting on 25 June 2024 (resolution number FR/2024/68). Two landowner approvals granted for new assets have triggered this report and are additional to the leasing items on the approved programme.

19. Fundraising is currently underway for the construction of a covered cricket practice nets facility. Before considering funding applications, community funders are now requesting current, long-term leases. Therefore, staff recommend that the local board:

i) accepts the surrender of the current lease agreement

ii) grants the society a new lease for the land currently occupied, including the land on which the temporary Portacoms are located

iii) grants the society an Agreement to Lease, (containing a draft Lease for Additional Premises), for the construction and operation of the proposed additional tennis/netball courts and covered cricket practice nets

iv) approves the society entering into a sub-lease with The Indoor Centre Incorporated for the site of the covered cricket nets facility, to run concurrently with the head lease between the society and council.

The land

20. The provision of land for recreation in Karaka was first proposed in 1959. In 1978 Franklin County Council purchased 4.046 hectares of land for reserve purposes. The reserve was developed into active sports fields. In 1996 Franklin District Council (FDC) leased a portion of the reserve to Karaka Sports Ground Society Inc. In the late 1990s/early 2000s additional land was purchased and added to the reserve.

21. Karaka Recreation Reserve is located at 321 Linwood Road, Karaka as shown in Attachment A. The reserve is made up of four land parcels totalling 17.5 hectares (more or less). The land is held in fee simple by Auckland Council.

Table 1: Karaka Recreation Reserve land parcel information

Legal description	Area (more or less)	Classification
· Lot 2 Deposited Plan 404288 contained in CFR 414819	131,290m²	Recreation reserve, subject to the provisions of the Reserves Act 1977
· Lot 2 Deposited Plan 85956 described in Certificate of Title 43D331 North Auckland Registry	41,288m²	Recreation reserve, subject to the provisions of the Reserves Act 1977
· Lot 1 Deposited Plan 59691 and · Part Lot 18 Deposited Plan 9285	2,174m²	Land parcel subject to the provisions of the Local Government Act 2002

A map of land with blue lines

Description automatically generated

Karaka Recreation Reserve, 321 Linwood Road, Karaka

Karaka Sports Ground Society Incorporated

22. Karaka Sports Ground Society Incorporated registered with the New Zealand Companies Office, under the Incorporated Societies Act 1908, in September 1985. It developed a portion of land at Karaka Recreation Reserve. The sports centre opened in March 1986. The facilities included two rugby fields, cricket pitches, an athletics track, five tennis courts, a pavilion/joint clubrooms, change rooms/toilets and storage.

23. With the acquisition of additional land, there are now seven sports fields, four cricket wickets, two-lane cricket practice nets, a pond and garden surround.

24. The combined sports groups have a total membership of 1500. Members aged under 25 years old number 1100; and 400 are aged 25 and over. Sixty per cent are male.

25. The society funds its activities from grants, hireage, subscriptions, fundraising, donations, and sales. Tennis, netball, cricket, aerobics, rugby football and rugby league teams all utilise the fields and pavilion building. Other community groups that use the facilities include a quilters club, Auckland Model Aero Club, Rotary Youth Drive Awareness, NZ Steel (for the children’s Christmas Carnival), Counties Manukau Motor Home Club, Counties Manukau cricket, touch, and rugby trials. The pavilion is also available for community and private events.

The buildings

26. The society’s assets on the land include:

· the pavilion clubroom building (including kitchen, dining and bar areas)

· change rooms

· storage rooms

· five tennis courts

· two temporary Portacom change room buildings.

27. Karaka Sports Ground Society currently leases land at Karaka Recreation Reserve for the tenant-owned pavilion clubrooms, change rooms, storage rooms, tennis courts and two temporary Portacom buildings.

28. The society’s current lease area is located within the parcel of land described as Lot 1 Deposited Plan 85956.

29. As the society owns the buildings and associated improvements it is responsible for all operational and maintenance costs.

30. In November 2023, the society was granted landowner approval to construct a covered sports facility. The society and The Indoor Centre Incorporated (a separate entity set up to develop, maintain, manage and operate the Karaka Sports Indoor Centre – a 900m² canopy structure for indoor sports) are fundraising to build the new indoor facility.

The lease

31. In 2009 Franklin District Council granted a lease to Karaka Sports Ground Society Incorporated for 4,570 square metres (more or less) of Karaka Recreation Reserve.

32. The lease covered the clubrooms/pavilion building and adjacent tennis courts. The lease has a term of 10 years, with a single right of renewal for an additional 10-years.

33. In 2019 the society was granted a lease for additional premises to include additional change facilities and storage. The lease renewal was granted and the agreement will reach final expiry on 31 October 2029.

The Indoor Centre Incorporated

34. The Indoor Centre Incorporated (TIC) registered with the New Zealand Companies Office in May 2023. The centre's aims include raising funds for the development, maintenance, management, and operation of the Karaka Sports Indoor Centre (i.e. the indoor cricket nets) including the power to lease property.

35. The Indoor Centre is fundraising to construct the covered nets and will be responsible for developing, maintaining and operating the building. Community funders are increasingly requiring current, long-term leases before granting funds towards substantial new assets on council land. The society and TIC have requested approval to enter into a sublease for the building.

Society’s request for approval to enter into a sublease with The Indoor Centre Inc.

36. The society and The Indoor Centre Incorporated have requested council approve, as the landlord, the ability for them to enter into a sublease for the portion of land within the society’s lease area on which the 900m² indoor sports centre (marked Area C below) will be constructed.

A map of a parking lot

Description automatically generated

Karaka Recreation Ground – additional hard courts (Area B) and covered cricket nets (Area C)

37. Society’s plans (purpose of the agreement to lease)

38. The society plans to add another six hard-surface courts to the reserve. These will replace two existing courts next to the clubrooms (to the south of the existing three courts). The new courts will be multi-use (for tennis and netball) and are marked Area B on the plan above. Landowner approval of the additions was granted in November 2023. The approval is valid for five years and will expire on 28 November 2028.

39. Landowner Approval was given in March 2024 to locate two temporary Portacom buildings on the northeast corner of the reserve. The Portacoms are used as changing rooms for women’s rugby teams. The landowner approval for the Portacoms expires on 4 March 2029.

A map of a neighborhood

Description automatically generated

Karaka Recreation Ground: portacom site marked in yellow above

40. This report formalizes the lease arrangements following these landowner approvals

Tātaritanga me ngā tohutohu

Analysis and advice

41. Following the grant of two Landowner Approvals in late 2023 and early 2024 the society must formalise the use of the additional land by way of a new community lease. Staff recommends an early release of the existing lease and the grant of a new lease to enable them to access funding for the covered nets facility.

42. The local board has the discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns with one of the recommended terms.

43. In November 2023 the society, in conjunction with Karaka Sports Ground Trust, was granted landowner approval for the development of additional tennis/netball courts and the placement of a canopy structure to cover four cricket bowling lanes,

44. The canopy structure will have retractable dividers and can be fully enclosed at a future date. The approval detailed that the society formalise its occupancy (i.e. by lease) over the new assets within 12‑months.

45. In March 2024 the society and trust were granted further landowner approval for the siting of two temporary Portacoms on Karaka Recreation Reserve. The Portacoms are used as women’s changing rooms. The facilities support the growth of women’s rugby. The approval detailed that the society formalise its occupancy over the new assets within six months and will expire in March 2029.

46. This report recommends that the local board grant the society:

a) A new community ground lease for the existing group-owned assets on the park; including the additional land on which the temporary Portacoms are located.

b) An Agreement to Lease for its proposed construction, (with draft Lease for Additional Premises included that will be issued on completion of the works) of covered cricket nets and additional hard courts that will be used for tennis and netball.

Table 2: Descriptions of key leasing components

Component	Description
Landowner Approval	The local board grants approval for the society to ‘use’ the land, subject to terms and conditions. In turn, landowner approval is required for the society to action the regulatory resource and building consents that have been granted.
Agreement to Lease	The agreement provides evidence of the council’s and the society’s intentions for the land which will be set aside for a lease for additional premises (to take effect on the issue of code compliance certificate/certificate of public use/practical completion of the works). The agreement contains strict conditions that must be met within a certain time frame. The agreement allows the society time and security of occupancy to seek and obtain all necessary funding and consents and construct its covered cricket nets and additional hard courts. A draft lease for additional premises document will be included within the agreement to lease.
Lease for Additional Premises	The lease for additional premises takes effect on the date of the issue of code compliance certificate/certificate of public use/practical completion (as applicable) of the works. Subject to local board approval, the terms and conditions within the lease for additional premises will run alongside the new lease granted in 2024.

Public notification and mana whenua engagement

47. Before a new lease is granted, iwi engagement is required under the terms of section 4 of the Conservation Act 1987. This was done by way of an email to all members of council’s South/Central/East Mana Whenua Forum in early December 2023. Responses were requested by 26 January 2024. Council staff did not receive any responses from mana whenua.

48. Public notification of the intention to grant a lease for additional premises was not required. Section 54 (2A) of the Reserves Act 1977 details that public notice of the intention to grant a lease is not required if the proposal conforms with, and is contemplated (listed) in, the approved management plan for the park. The Karaka Sportsground Recreation Reserve Management Plan 2000 (page 5) details the Karaka Sports Ground Society and the future development proposals include:

· develop ladies' changing area including showers

· development of separate Netball courts

· indoor training facility.

Assessment of the application

49. The society has applied for additional land to be added to its existing lease. The society can deliver its services to the sporting clubs and community of Karaka.

50. The area proposed to be added to the lease is 4,900 square meters(more or less) and is outlined in Attachment A.

51. The society has provided financials that show accounting records are being kept, funds are being managed appropriately and it has sufficient funds to meet liabilities.

52. The society has all necessary insurance cover, including building, equipment, and public liability insurance, in place.

53. The society provides a valuable service to the local community by providing a facility used by all the sporting codes based at the reserve and other local community groups. The pavilion is also available for use and hire by community groups and individuals.

54. The existing pavilion building has a current Building Warrant of Fitness (BWoF) and an alcohol club licence.

55. The following table contains brief details from the society’s most recent financial statement.

Table 3: From 2023/2024 financial statements of Karaka Sports Ground Society Incorporated

Income for the financial year ended 31 March 2023	Operating Expenditure	Affiliation fees (income)	Income less expenses
$310,840	$264,214	$8,363	$46,626

56. The society received an operational grant of $43,487 from Franklin Local Board during the financial year ended 31 March 2023.

57. Staff recommend that, on surrender of the current lease, a new community ground lease be granted to Karaka Sports Ground Society Incorporated for a term of 10 years commencing from 1 December 2024 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. It is anticipated that additional use of the park will result in an increase of greenhouse gas emissions due to the expected increase in usage of the reserve.

59. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

60. Climate change is likely to impact the lease, as the current assets on the reserve (sports pavilion, change/shower facilities, tennis courts) and proposed additional tennis courts and covered cricket nets are within a flood-sensitive zone. Future plans for Karaka Recreation Reserve are to provide a new two-story multi-sport clubhouse on the southern side of the reserve.

Flood Plains

A map of flood plain

Description automatically generated

Figure 1: The flood plains of 321 Linwood Road, Karaka
(site of existing pavilion and hard courts outlined in red)

The flood map above shows the extent of flooding expected around the Auckland region during severe rainfall events. However, areas that are not highlighted may also experience flooding in some circumstances. There are two layers.

· Flood plains show areas predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river or surface flooding.

· Flood prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with 1‑in‑100-year rainfall events.

A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep, traveling very fast, the flood waters have risen very quickly or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61. Council staff from the Financial Advisory, Parks and Community Facilities, and Community Wellbeing have been consulted. No concerns were raised by staff.

62. The proposed new lease for additional property has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

63. The proposed lease will benefit the community by enabling initiatives that promote sporting and recreational pursuits for the local board area and its surrounding communities.

64. The progress of the application was reported to the local board at the Parks and Community Facilities Monthly Update workshop on 3 September 2024.

65. The delivered activities align and support the Franklin Local Board Plan 2023 objectives.

· Our community - Support the community to plan and deliver activities celebrating local history, engaging new residents in community life, promoting healthy active lifestyles, environmental sustainability, and local resilience. Improving access to Auckland Council services and facilities.

66. Our places - Make changes to our current facilities network so that our parks, libraries, community halls and recreational facilities are fit for purpose, and deliver to future need and budget constraints.

Tauākī whakaaweawe Māori

Māori impact statement

67. Notification to local iwi with an interest in the area was done in December 2023 with the 18 iwi groups represented on council’s South/Central/East Mana Whenua Forum. This was done by an email to all iwi representatives to the forum sent on 6 December 2023, with responses due by 26 January 2024. No responses were received.

68. A Community Outcomes Plan has been developed from information provided by the association and 2023 census data. The measures aim to deliver Māori outcomes that reflect the local community. The lease is expected to benefit Māori and the wider community through health and well-being. The 2023 census indicates that Māori make up 16% of the total Franklin population. Māori make up 10 per cent of the users of the facility.

Ngā ritenga ā-pūtea

Financial implications

69. On 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300 plus GST per annum taking effect from 1 July 2023.

70. As this application was received after 1 July 2023 staff recommend that rent be $1,300 (plus GST) per annum. The local board has the discretion to set the amount.

71. If the local board chooses to retain the level of rent at the pre-1 July 2023 level, $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1300.00 per annum over the initial term of the lease from the club. The level of rent can be reviewed on the lease renewal date and at the expiry of the initial term of the lease.

72. Staff have consulted with the Financial Strategy and Planning Department of council. No concerns were raised regarding the financial implications for the new lease to at Karaka Recreation Reserve.

73. Ongoing maintenance and renewal of the assets is the responsibility of the tenant and is accounted for in their current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

74. Should the local board resolve not to grant the proposed new lease and agreement to lease with a draft lease for additional premises, the society’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

75. Subject to the local board resolving to grant the proposed new lease and Agreement to Lease (with a draft Lease for Additional Premises), staff will work with council’s legal department and the society to finalise the agreements in line with the board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - 321 Linwood Road, Karaka	53
b ⇩	Community outcomes plan - Karaka Sports Ground Society Incorporated	55
c ⇩	Iwi notified of the proposed new community lease	57

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Proposed new ground lease to Counties Tennis Association Incorporated for Rosa Birch Park, Beresford Street, Pukekohe

File No.: CP2024/16977

Te take mō te pūrongo

Purpose of the report

1. To request that Franklin Local Board grant, on surrender of the current lease, a new community ground lease to Counties Tennis Association Incorporated for the land at Rosa Birch Park, Beresford Street, Pukekohe.

Whakarāpopototanga matua

Executive summary

2. Counties Tennis holds a current ground lease for part of Rosa Birch Park, Pukekohe. The lease will reach final expiry on 31 October 2029.

3. The association is undertaking a project to cover five courts at the park. Before considering applications for grants, funders are now requesting that applicants have a current lease with a mid to long-term time remaining on their agreement. This ensures, that the often costly and substantial projects, have more secure long-term tenure on the land.

4. This request from the tenant is in addition to the approved 2024/2025 Customer and Community Services: Community Leases work programme.

5. In addition to covering the tennis courts, the association plans to install new LED lights at the centre and replace the final section of the existing deck. The total cost of these three projects is estimated to be $4.27 million.

6. The tenant has asked for a new lease to run from the expiry of the current agreement (1 November 2029). They have also asked that the lease have a term of 10 years and two rights of renewal for a further 10 years each, with a final expiry of 30 November 2059.

7. The Community Occupancy Guidelines 2012 (Updated 2023) recommends a standard lease term for a tenant-owned building of 10 years, with a single 10-year right of renewal. Staff recommend the tenant surrender their current lease and enter into a new 10-year lease with a single renewal term of a further 10 years, commencing 1 December 2024.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the surrender by Counties Tennis Association Incorporated on 1 December 2024, of the current lease between the council and the association (dated 1989 and executed 27 October 1989 and the renewal and variation agreement dated 2013 executed 8 May 2013)

b) karāti / grant under Section 138 of the Local Government Act 2002, following the surrender of the 1989 lease, a new community ground lease to Counties Tennis Association Incorporated for 14,118 square meters (more or less) located at Rosa Birch Park, Beresford Street, Pukekohe (Attachment A – Site plan) on the land legally described as:

· Lots 1 and 2 Deposited Plan 204741 comprising 4.4503 hectares, contained in NA133C/376 (Limited)

· Part Allotment 46 Pukekohe Parish, 3.6166 hectares, contained in NA51D/1158 (Limited)

subject to the following terms and conditions:

i) term – 10 years, commencing 1 December 2024, with one 10-year right of renewal and expiring on 30 November 2044

ii) rent – $1300 per annum (plus GST)

iii) surrender of Counties Tennis Association Incorporated’s:

· current lease dated 1989 – executed 27 October 1989

· renewal and variation dated 2013 – executed 5 March 2013

iv) community outcomes plan - to be included as a schedule within the lease agreement (Attachment B – Community outcomes plan – Counties Tennis Association Incorporated).

c) whakaae / approve all other terms and conditions to be in accordance with the Local Government Act 2022, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council’s standard community lease agreement

d) tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community ground lease has been undertaken between 6 December 2023 and 26 January 2024 and that no responses were received

a) tuhi ā-taipitopito / note that public notification as required under the Local Government Act 2002 was undertaken between 3 October and 1 November 2024 and all submissions received were in support of the proposed new lease

Horopaki

Context

8. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

9. The Franklin Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at their 25 July 2023 local board meeting (resolution number FN/2023/106).

10. The progression of this lease to Counties Tennis located at Rosa Birch Park, Beresford Street, Pukekohe is not part of the approved work programme. This report considers the new community lease as requested by the tenant, enabling them to source funding for their build project.

The land

11. Rosa Birch Park is located on Beresford Street, Pukekohe as shown in Attachment A. The leased land is made up of two land parcels described as:

· Lots 1 and 2 Deposited Plan 204741 comprising 4.4503 hectares, contained in NA133C/376 (Limited).

· Part Allotment 46 Pukekohe Parish, 3.6166 hectares, contained in NA51D/1158 (Limited).

12. The land is held in fee simple by Auckland Council under the Local Government Act 2002.

The building and facility

13. Counties Tennis holds a community ground lease for the tennis buildings and 20 hard-courts on Rosa Birch Park, Pukekohe.

14. For a tenant-owned facility, all operational and maintenance costs are the responsibility of the tenant. Affiliation and tournament fees, sponsorships and grants fund these costs.

15. The facility is used to provide:

· a community hub for sporting activities, particularly tennis

· a hub for social activities for community bonding and development

· support to other local sporting clubs (football and rugby), community groups, and initiatives that do not have premises to host events.

16. These programmes provide a gathering place for the community, advancement of skills, and promoting health and education.

The lease

17. The association’s current community ground lease with council commenced on 1 November 1989 for a term of 20 years, with a further renewal term of 20 years. The renewal was granted in 2013 and will expire on 31 October 2029.

18. Counties Tennis has requested an early decision on the next lease term. This will give them the security of tenure that funders of the covered courts’ project require.

Counties Tennis Association Incorporated

19. Counties Tennis Association Incorporated registered with the New Zealand Companies Office under the Incorporated Societies Act 1908 in October 2025. Their purpose is to deliver pathways of tennis excellence through facilities, local club support and competition throughout the counties region and develop the sport's next generation.

20. Counties Tennis is a sub-regional tennis association covering the tennis clubs in Bombay, Papakura, Patumahoe, Pukekawa, Pukekohe East, Pukekohe, Runciman and Waiuku; with a combined 800 affiliated members.

21. The association partners with Pukekohe Lawn Tennis Club Incorporated and Counties Racqueteers Tennis Club Incorporated. They have one part-time staff member and seven part-time volunteers who provide 20 hours each week of support.

22. The association is affiliated to Auckland Tennis and Tennis New Zealand.

23. The courts are used daily for coaching (junior, senior, special needs), tournaments, business house and ladies’ games. Football and rugby also use the facility in winter, depending on weather conditions. Other regular events are the bi-annual Counties age and grade championships, annual Counties Closed Tournament, annual Counties Manukau high schools’ tournament and the annual Franklin primary schools’ tournament.

The project

24. Counties Tennis Association plans to:

· resurface courts three to six

· build an international standard indoor tennis arena of between 2,808 and 3,360 sqm, covering four or five courts

· install new LED court lighting

· replace the final section of the existing deck.

25. The total cost of the proposed improvements is estimated to be $4.27 million. Auckland Council and Franklin Local Board have contributed the following funding for the improvements:

Funder	Project	Year	Amount
Auckland Council Sport and Recreation Facility Investment Fund	CTA indoor tennis arena	2023	$990,000
Franklin Local Board	Resource consent	2022/2023	$30,000
Franklin Local Board	Feasibility study	2019	$30,000

26. The structure covering the courts will meet all the requirements of the International Tennis Federation’s Recreation Standards for a covered courts’ structure including:

· LED lighting

· acoustics

· playing surface (minimum of 80 hours per week use)

· environmental and efficiency design including solar panelling and water collection/reticulation

A building with a parking lot and parking lot

Description automatically generated

Figure 1: Artist’s impression of the proposed covered courts at Rosa Birch Park

Tātaritanga me ngā tohutohu

Analysis and advice

27. Under the Community Occupancy Guidelines 2012 (Updated July 2023), groups that own their buildings have an automatic right to re-apply for a new lease at the end of their occupancy term.

28. Counties Tennis has requested an early decision on their next lease term due to commence in late 2029. This is to enable them to access funding for the project.

29. The local board has the discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns with one of the recommended terms. The standard term for a tenant-owned building is 10 years, plus a single 10-year right of renewal. Staff recommend that the tenant surrender their existing lease and the granting of a new standard term lease.

Public notification

30. As there is an adopted reserve management plan - Rosa Birch Park Management Plan 1995, and the proposed lease is intended in the plan, no public notification or iwi engagement is required. However, the land is held under the Local Government Act 2002, and under section 138 of the act, the local authority must consult on the proposal before it disposes of (i.e. leases) part of the park.

31. A public notice was placed in the Franklin County News on 3 October 2024. Twenty submissions were received from individuals and on behalf of the affiliated tennis clubs (Attachment C – submissions received). All were in support of the proposed new lease.

Assessment of the application

32. The association has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver sporting and sport-related services.

33. Counties Tennis Assn has provided financials that show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

34. The following table contains brief details on the financial status of the group.

Income for the financial year ended 31 March 2024	Operating expenditure	Affiliation fees (from member clubs)	Income less expenses
$194,648	$188,180	$13,103	$6,468

35. The association's largest recorded expense for the financial year ended 31 March 2024 was the investment in court resurfacing and LED lighting ($116,091).

36. They have all necessary insurance cover, including public liability and building insurance, in place.

37. The facility provides a service to the local community by offering facilities for the sport of tennis. They have agreements with Pukekohe Lawn Tennis Club Incorporated and Counties Racqueteers Tennis Club Incorporated over the use of the courts and other facilities.

38. A community outcomes plan has been drafted to identify the benefits it will provide to the community. This will be included as a schedule to the lease agreement (Attachment B).

39. Staff recommend that, on surrender of the current lease, a new community ground lease be granted to Counties Tennis Association Incorporated for a term of 10 years commencing from 1 December 2024 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. It is anticipated that activation of the park will result in an increase of greenhouse gas emissions.

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

42. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

43. Climate change has the potential to impact the lease, as part of the leased area is located in a flood-sensitive zone.

Flood Plains

A aerial view of a pool

Description automatically generated

Figure 2: Flood plains at Rosa Birch Park, Beresford Street, Pukekohe

· Flood plains show areas predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river or surface flooding.

· Flood-prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments; or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with 1-in-100-year rainfall events.

A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep, traveling very fast, rising very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Council staff from Financial Advisory, Community Wellbeing departments; Parks and Community Facilities Area Operations and Sport and Recreation teams have been consulted. No concerns were raised.

Department/Team	Comments
Financial Advisory	All looks good.
Sports and Recreation	Thanks for allowing feedback and thank you for tending to a sporting lease outside of their cycle. 1. On 7 September 2023 Counties Tennis Association was successful in gaining $990,000 of contestable grant funding through our regional Sport and Recreation Facilities Investment Fund to support the development of an indoor arena. 2. Franklin Local Board has also contributed $60,000 through two grants to support earlier stages of this project. 3. The Development Funding Agreement for the $990,000 contains a condition that the group must provide evidence of tenure on the land beyond 31 October 2029, before any funding is released. 4. The Sport and Recreation Team is supportive of this new lease.

Department/Team

Comments

Financial Advisory

All looks good.

Sports and Recreation

Thanks for allowing feedback and thank you for tending to a sporting lease outside of their cycle.

1. On 7 September 2023 Counties Tennis Association was successful in gaining $990,000 of contestable grant funding through our regional Sport and Recreation Facilities Investment Fund to support the development of an indoor arena.

2. Franklin Local Board has also contributed $60,000 through two grants to support earlier stages of this project.

3. The Development Funding Agreement for the $990,000 contains a condition that the group must provide evidence of tenure on the land beyond 31 October 2029, before any funding is released.

4. The Sport and Recreation Team is supportive of this new lease.

45. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. The proposed lease will benefit the community by enabling initiatives that promote sporting and sport-related activities including providing other local sporting clubs with a premises for use for the Franklin Local Board area and its surrounding communities.

47. The delivered activities align with the Franklin Local Board Plan 2023 objectives:

· Our places - Make changes to our current facilities network so that our parks, libraries, community halls and recreational facilities are fit for purpose, and deliver to future need and budget constraints.

Tauākī whakaaweawe Māori

Māori impact statement

48. Notification to local iwi with an interest in the area was in December 2023 to the 18 iwi groups represented on the council’s South/Central/East Mana Whenua Forum. This was done by an email sent on 6 December 2023 to all iwi forum representatives, with responses due by 26 January 2024. No responses were received.

49. A community outcomes plan has been developed from information provided by the association and 2023 census data. The measures aim to deliver Māori outcomes that reflect the local community. The lease is expected to benefit Māori and the wider community through health and well-being. The 2023 census indicates that Māori make up 16 per cent of the total Franklin population. Māori make up 10 per cent of the users of the facility.

50. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

51. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

Ngā ritenga ā-pūtea

Financial implications

52. On 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300 plus GST per annum taking effect from 1 July 2023.

53. As this application was received after 1 July 2023 staff recommend that rent be $1300 (plus GST) per annum. The local board has the discretion to set the amount.

54. If the local board chooses to retain the level of rent at the pre-1 July 2023 level of $1.00, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,300 per annum over the initial term of the lease from the club. The level of rent can be reviewed on the lease renewal date and at the expiry of the initial term of the lease.

55. Staff have consulted with the Financial Advisory Department of council. No concerns were raised regarding the financial implications of the proposed new lease at Rosa Birch Park, Pukekohe.

56. Ongoing maintenance of the asset is the responsibility of the tenant and is accounted for in their current and future budgets

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. Should the local board decide not to grant the proposed community lease, the tenant’s ability to undertake all current and future activities, including the further development of the assets, will be negatively impacted. This will adversely impact the achievement of the desired local board plan outcomes.

58. The new lease gives the tenant security of tenure, enabling them to develop and attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

59. Subject to the local board granting the proposed new community ground lease, staff will work with Counties Tennis Association Incorporated to finalise the lease agreements in line with the local board's decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - Beresford Stree, Pukekohe	67
b ⇩	Community outcomes plan - Counties Tennis Association Icoporporated	69
c ⇩	Publc submissions - Rosa Birch Park, Pukekohe	71
d ⇩	Iwi notified of the proposed new community lease	75

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Kohukohunui / Hūnua Ranges Regional Park Hūnua - pest conttrol management programme update

File No.: CP2024/17887

Te take mō te pūrongo

Purpose of the report

1. To provide an update on operational planning for pest control management within the Kohukohunui / Hūnua Ranges Regional Park land during late winter/early spring 2025.

Whakarāpopototanga matua

Executive summary

2. The Kohukohunui / Hūnua Ranges has a number of important ecosystems supporting rare and endangered fauna and flora, and other indigenous species. It is home to the only naturally occurring population of kōkako in mainland Auckland and supports one of the largest regional populations of long-tailed bats.

3. Protection of the ecological values of the Kohukohunui / Hūnua Ranges parkland is identified as a priority in the Regional Parks Management Plan 2022. This is delivered through a number of programmes, including those identified in the Auckland Regional Pest Management Plan 2020-2030.

4. The proposed 2025 pest management programme includes the Kohukohunui / Hūnua Ranges regional parklands (including Hūnua and parts of Whakatiwai and Waharau Regional Parks amounting to around 17,000 hectares).

5. The programme will continue to focus on ensuring possum and rat densities are kept below the target level of two per cent needed to provide for the health and recovery of indigenous species and the forest ecosystems.

6. The programme requires submission of an application and permissions granted through the Ministry of Health. The health application will require details of the toxin agent to be applied and how we will protect the drinking water supplies, public roads and dwellings, and engagement with landowners and community.

7. The planned operation will be funded through the Natural Environment Targeted Rate. The Department of Conservation has confirmed it has funding available for adjoining conservation land to be included and to contribute to the operational delivery of the programme.

8. Staff engagement with mana whenua occurs regularly. Park managers and staff work with mana whenua on day-to-day operational programmes and provide regular status updates on pest programmes. Engagement on the pest management 2025 operation is planned to commence in November 2024 via the Mana Whenua Engagement Forum.

9. In October 2014, the Regional Strategy and Policy Committee approved a change in pest control methodology for the Hūnua Ranges regional parklands, to include the aerial application of sodium-fluoroacetate (1080) commencing in mid-2015. This method was further endorsed by the Environment and Community Committee in October 2017 (resolution ENV/2017/138).

10. The decision to change pest control methodology was based on the significant threat that increasing animal pest densities posed to species and ecosystems within these parklands. The introduction of aerial 1080 control has meant the frequency of toxin use over the wider parkland area has decreased, with three to four years between the operations.

11. There have been significant benefits to the species being protected through this pest control programme, in particular kōkako. Ongoing monitoring of pest densities continues to inform future pest management requirements.

12. Developments in pest control technology will continue to be assessed against the use of aerial 1080. Until there is a method that can effectively and efficiently deliver the same level of results, it is expected that aerially applied 1080 will continue to be used as one of the main pest management tools for the Hūnua Ranges regional parkland.

13. A report providing an update on the Kohukohunui / Hūnua Ranges Regional Park Hūnua - pest control management programme was presented to the Parks Committee on 22 October 2024. The committee supported the proposed 2025 programme and noted that a report would be presented to the Franklin Local Board (PCCCC/2024/6).

14. Staff will continue to regularly update the Franklin Local Board and the Parks Committee on the pest management programme.

15. The results of the pest control operation will be reported back to Franklin Local Board following the 1080 application in winter 2025.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whiwhi / receive the update on operational planning for pest control management within the Kohukohunui / Hūnua Ranges Regional Park land during late winter/early spring 2025

b) tuhi / note that staff will update the Franklin Local Board on the results of the Hūnua pest control operation at the end of 2025

Horopaki

Context

16. The Kohukohunui / Hūnua Ranges is characterised by rugged terrain, low human population densities, and several important ecosystems supporting rare and endangered fauna and flora and other indigenous species. It is home to the only naturally occurring population of kōkako in mainland Auckland and supports one of the largest regional populations of long-tailed bats.

Pest control operations methodology

17. In October 2014 the Regional Strategy and Policy Committee approved a change in pest control methodology for the Kohukohunui / Hūnua Ranges regional parklands (Hūnua Ranges, Waharau and Whakatiwai Regional Parks), to include the aerial application of sodium-fluoroacetate (1080) commencing in mid-2015 (resolution RSP/2014/120).

18. The Environment and Community Committee endorsed a proposal in October 2017 for further control of possums and rats using aerially applied 1080 in late winter/early spring 2018. It was also noted that the aerial application of 1080 will continue to be used in Kohukohunui / Hūnua Ranges until a new methodology is identified that can deliver the same level of pest management outcomes in a safe and efficient manner (resolution ENV/2017/138).

19. The operational programme and results from the past three operations were reported back to the Regional Strategy and Policy Committee and Environment and Community and Parks, Environment and Planning Committees following the completion of the respective operations.

Ecological values protection

20. Protection of the ecological values of the Kohukohunui / Hūnua Ranges regional parkland is identified as a priority in the Regional Parks Management Plan 2022. This is delivered through a number of programmes including those identified in the Auckland Regional Pest Management Plan 2020-2030.

21. The decision to change pest control methodology was based on the significant threat that increasing animal pest densities posed to species and ecosystems within the Hūnua Ranges. The aerial application of 1080 cereal pellets was recommended as the most effective method to reduce pest densities to target levels across the expansive parkland and to protect the significant ecological values within it.

22. Ongoing monitoring of pest densities continues to inform future pest management requirements. Prior to the 2015 operation, pest control was carried out annually using ground-based bait application only covering several thousand hectares at a time.

23. The introduction of aerial 1080 control has meant the frequency of toxin use over the wider parkland area has decreased, with three to four years between operations. Due to the effectiveness of the earlier operations, the amount of bait used per hectare has also able to be reduced from 2.5 kilograms per hectare to 2 kilograms per hectare.

24. To ensure the significant ecological gains achieved through the previous three operations are maintained, the next pest control operation is being planned for late winter/early spring 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

25. Staff are now in the early stages of planning the next pest control operation for late winter/early spring 2025. This operation will continue to focus on ensuring possums and rat densities are kept below a target level of two per cent which will enable the health and recovery of indigenous species and the forest ecosystems.

26. The Department of Conservation has confirmed it has funding available for adjoining conservation land to be included and to contribute to the operational delivery of the programme.

Permissions and guidelines

27. Permissions for aerial pest control operations using 1080 are required from the Medical Officer of Health, Auckland Regional Public Health Service and the Department of Conservation for DOC-administered lands.

28. Since 2017 pest control operations using aerially applied 1080 are carried out in accordance with the Resource Management (Exemption) Regulations 2017 as a Permitted activity, provided there is compliance with pre-set conditions.

Communication and engagement

29. Communication, stakeholder and mana whenua engagement are undertaken in accordance with the National Pest Control Agencies ‘Aerial 1080 Pest Control Industry Guidelines’ and the Environmental Risk Management Authority’s ‘Communications Guideline for Aerial 1080 Operations’ and will be led by Auckland Council in collaboration with DOC for the lands it administers.

30. General communications activity throughout the operation will include publishing stories in OurAuckland, issuing media releases at each stage of the operation and working with media on news stories, installing interpretive signs at major arrival points within the parklands, developing comprehensive web-based information and placing advertisements in local newspapers and newsletters.

Species monitoring

31. A number of outcome monitoring programmes are ongoing. These include kōkako fledgling success and census, general forest bird counts and indigenous forest plot monitoring, and long-tailed bat monitoring.

32. In May 2022, a full kōkako census was completed. 259 pairs were found, more than double the 116 pairs counted in 2018. Since the 2015 operation, there has been a population explosion for the Hūnua kōkako. The National Kōkako Recovery Group now consider this population to be robust and self-sustaining.

33. The kōkako population at Kohukohunui / Hūnua Ranges is nationally significant as the second largest mainland population and the leading site to provide support through future translocation of kōkako to other recovery projects.

34. Annual forest bird counts undertaken over the last 10 years have shown a significant increase in a number of native bird species within the ranges including tūī, riroriro, kererū, kākā, kōkako and bellbird.

35. Long-tailed bat monitoring was carried out in 2015, 2016 and 2019 and has shown the Hūnua population continues to do well.

Possum control

36. Following the 2018 aerial operation, Auckland Council commenced a programme of ground-based possum control on private land adjoining and extending out from the Hūnua Ranges.

37. This work has been funded through the Natural Environment Targeted Rate for the last six years. The purpose of this control is to support ecological restoration of contiguous bush areas as well as reduce reinvasion of pests into the parkland.

38. The possum buffer programme will focus on the North Hūnua buffer in financial year 2024/2025 prior to the 2025 aerial operation. The programme objective is to reduce the possum densities within the buffer area and reinvasion.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. Prior to the 2015 operation, pest control was carried out annually using ground-based bait application only covering several thousand hectares at a time. The review of the programme and methods resulted in a targeted and effective aerial programme effectively treating 17,000ha of land.

40. The change in methodology has resulted in less annual toxin, better coverage, less manpower and better results.

41. The control programmes carried out in 2015, 2018 and 2022 have been so effective in reducing target species to low densities that the methodology continues to be the most effective method to reduce pest densities to target levels across the expansive parkland and to protect the significant ecological values within it.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Watercare

42. The majority of Auckland’s water supply (about 65 per cent) is sourced from the reservoirs within the Hūnua Ranges. Watercare has a significant interest in the operation in its role as manager of the public water supply reservoirs and has been involved in operational working groups for the previous operations. Engagement with Watercare staff for the 2025 operation has commenced.

Department of Conservation

43. The Department of Conservation (DOC) has a shared boundary with the Hūnua regional parklands. DOC has confirmed funding for the 2025 operation and discussions are underway to define operational areas for treatment in 2025.

Parks Committee

44. An update report was presented to the Parks Committee on 22nd October 20204. The committee indicated their support for the programme and noted that staff would provide an update to the Franklin Local Board (PCCCC/2024/6).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. Staff will provide regular update the Franklin Local Board on the pest management programme.

Engagement with landowners and occupiers

46. Extensive communication and engagement is planned with adjoining landowners and occupiers. This will commence in November 2024 with an initial introductory letter and questionnaire to obtain property-specific information (confirmation of property boundaries, water takes and locations, and stock, dog or fencing issues) to assist with operational planning.

47. This will be followed up with face-to-face meetings where requested, as well as phone calls, regular project updates, the provision of factsheets specific to adjoining properties, maps showing the operational area, and email notifications.

48. Information on how to care for dogs during the operation and caution period will be provided, along with an offer of muzzles and emetic treatments for dogs.

Stakeholder engagement

49. Information will be provided to interested members of the public and a range of identified stakeholder groups including concessionaires, recreational groups, hunting permit holders, outdoor education providers, local conservation groups and non-governmental organisations. Schools, early childcare centres, medical providers, NZ Police and veterinary clinics will also be included in notifications once the operational plans are confirmed.

50. Project information will be available to the general public through the council’s website with pages dedicated to the project. A dedicated Hūnua Project email address will also be available for enquiries.

Tauākī whakaaweawe Māori

Māori impact statement

51. Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Ngāti Pāoa, Ngāti Whanaunga, Ngāti Tamaterā, Ngāti Te Ata Waiohua and Te Ākitai Waiohua have historical, customary, cultural and spiritual ties to the Kohukohunui / Hūnua Ranges and were identified as having a significant interest in the previous pest control operations.

52. Through previous engagement we heard a desire for participation and delivery opportunities for kaimahi in southern conservation initiatives and greater involvement of mana whenua in design and monitoring of these operations.

53. To build on this direction we have sought guidance from the seven Iwi Trust Chairs and CEO‘s on how they wish to wānanga and hui on the 2025 Hūnua Project and who will represent their iwi in this korero. The initial communication acknowledged there is opportunity to build on the successful forum developed for the Hūnua kauri dieback survey and bring a similar group together if there is a willingness from mana whenua.

54. There was also an acknowledgement that the Hūnua Project also provides an opening to discuss further the codesigning of a long-term partnership approach for this project and Hūnua Ranges between our agencies and mana whenua.

55. In addition to the letter to iwi we made a presentation to the Interim Mana Whenua Engagement Forum was presented on the 8 November 2024. The forum is open to all 19 Iwi and includes participation by many of the South Iwi who have an historical association with the Hunua Ranges. Kaitiaki reps indicated interest in understanding the overlap between the Hunua Project area and the customary and treaty settlement areas for each iwi to then aid in defining who should be involved in this Kaupapa going forward. Discussions will continue with iwi reps to define next steps.

Ngā ritenga ā-pūtea

Financial implications

Pest management procurement – 2025 project

56. A competitive procurement process amongst suitably qualified contractors will be carried out for the 2025 project (supply, transportation and aerial application of 1080 baits).

57. The planned operation will be funded through Natural Environment Targeted Rate. The Department of Conservation has confirmed it has funding available for adjoining conservation land to be included and to contribute to the operational delivery of the programme.

58. Waikato Regional Council’s annual contribution towards pest control around the Kohukohunui / Hūnua Ranges will also support the treatment of Waikato-based private land where landowners had sought to be included in the operation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. The programme requires submission of an application and permissions granted through the Ministry of Health. The health application will require details of the toxin agent to be applied and how we will protect the drinking water supplies, public roads and dwellings, and engagement with landowners and community.

Operational risk mitigations

Operational area boundaries

60. To manage both actual and perceived risk the operational area will continue to be split into two treatment blocks based on water catchment features. This enables the isolation of the water supply within each of the treatment blocks during application and until water monitoring had been completed.

61. During the planning phase for the previous operations the operational boundary was adjusted to include private land where private landowners requested to be included. The opportunity for private land to be included where it makes operational sense will again be offered to landowners.

Water monitoring programme

62. An extensive water monitoring programme will be completed for the four public water reservoirs ahead of them being returned to service as has been carried out for the previous operations.

63. Following each operation hundreds of water samples are tested from the public reservoirs, private water takes and cultural monitoring sites. No 1080 has been detected in any of the public reservoir samples collected from the previous three operations.

Operational challenges

64. Within communities there are often different views regarding pest management operations. Previous operations have resulted in some peaceful protest and minor damage to park property. During the 2022 operation there was no physical protest and generally the wider community of Franklin are supportive of the operation and the outcomes achieved.

65. In September 2018, council successfully defended an interim enforcement order lodged on behalf of the Friends of Sherwood Trust and in 2022 council successfully defended the interim order by Kokako Lodge against Auckland Council and the Auckland Regional Public Health Authority.

Ngā koringa ā-muri

Next steps

Action	Date
Parks Committee update	presented 22nd October 2024
Mana whenua and landowner engagement	October 2024 – March 2025
North Hūnua possum buffer programme	FY2024/2025 prior to 2025 aerial operation
Programme delivery starts	July 2025 (operational delivery period July to Oct 2025)
Pest management programme updates	End of 2025 Post pest control operations

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Miranda Bennett – Programme Manager NETR, Regional Operations, Parks and Community Facilities

Scott de Silva – Manager Regional Parks, Parks and Community Facilities

Authorisers

Toni Giacon – Head of Regional Operations

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Eke Panuku Franklin Local Board Engagement Plan 2024-2025	87
b ⇩	Eke Panuku Franklin Local Board six-monthly updates October 2024 March 2025	93

Franklin Local Board

26 November 2024

Appointment of delegated local board member to provide feedback on stormwater activities

File No.: CP2024/17709

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead to provide local board views and preferences on council’s stormwater activities that take place over local parks.

Whakarāpopototanga matua

Executive summary

2. Section 17 Local Government (Auckland Council) Act 2009 (LGACA) requires that decision-making for activities that impact beyond a single local board area, and which are beneficial and effective to be managed and coordinated on an Auckland-wide basis must be exercised by the Governing Body. As such, decision-making responsibility for stormwater management and the stormwater network is allocated to the Governing Body.

3. Local boards are responsible for a wide range of non-regulatory activities of the council that are deemed to be local in nature. This includes the use of and activities in local parks and reserves. However, as parks and reserves are crucial to the stormwater network, council’s allocation of non-regulatory responsibilities acknowledges that local board decision-making over parks and reserves may be constrained where decisions relate to council stormwater management activities.

4. Prior to June 2024, staff treated all stormwater management activities on local parks as subject to local board approval. However, as part of the LTP, it was clarified that it is not appropriate to require a landowner approval from local boards for activities of the council that are required for the management of stormwater activities. This is because council’s own activities are to be undertaken under the authority that already rests with the Governing Body.

5. Although a landowner approval will not be required for the council’s own stormwater activities, LGACA requires that the Governing Body (including staff acting under delegation) consider the views and preferences of local boards when making its decisions (section 15 LGACA). Therefore, the new process now requires Healthy Waters and Flood Resilience staff to liaise directly with local boards and consider the views and preferences of local boards when making decisions (under delegation from the Governing Body). If a local board wishes to object to any decision made by staff under delegation, they can consider raising an objection with the Governing Body via the Policy and Planning Committee.

6. Staff recommend local boards appoint a lead who can identify and communicate each local board’s views and preferences over stormwater management-related decisions that impact local parks.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) kopou / appoint a lead, and an alternate, for stormwater activities feedback and delegate authority to these members to:

(i) identify and communicate the local board views and preferences on proposed council stormwater management activities in local parks

(ii) represent the local board at the Policy and Planning Committee, if required, to discuss any objections to proposed council stormwater management activities in local parks.

Horopaki

Context

7. As per their legislative role and council’s allocation of non-regulatory responsibilities (pursuant to section 17 of LGACA), local boards are accountable for the range of non-regulatory activities of the council deemed to be ‘local’ in nature.

8. On the other hand, the Governing Body is responsible for decision-making over activities that are ‘regional’ in nature i.e. that extend beyond local board areas, and which are beneficial and effective to be managed and coordinated on an Auckland-wide basis.

9. Staff who manage local parks and reserves have relied on council’s allocation of decision-making responsibilities over local parks to require local board approval (referred to as landowner approval or landowner consents) for most activities that take place over local parks. This means that staff have been treating all stormwater management works that occur on parks, including those that the Governing Body has been allocated decision-making responsibilities for, as being subject to landowner approvals.

10. Although local boards have generally managed to accommodate council’s stormwater management activities in local parks, a recent case where landowner approval was likely to be withheld highlighted a misalignment between council’s agreed allocation of responsibilities and operational process assumptions.

11. Staff have now provided advice to local boards clarifying that activities allocated to the Governing Body, i.e. council’s own stormwater management activities, should not be subject to a landowner approval. They have clarified that the operational processes that facilitated this misunderstanding have been changed.

12. This change does not affect third-party applications for works over local parks that relate to or connect to the stormwater network. Those applications will continue to require landowner approval from local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Council’s allocation of non-regulatory responsibilities acknowledges that the decision making of local boards in relation to local parks may be constrained when such decisions intersect with council stormwater management activities, including the stormwater network. This provision ensures the Governing Body’s decision-making, and the effectiveness of the stormwater network, are not compromised.

14. A well-functioning stormwater system enhances flood resilience, reduces waterway contamination, and ensures local beaches are safer for swimming. Parks and reserves play a crucial role in this system, acting as flood plains, hosting waterways, and providing essential facilities for the effective functioning of the council’s stormwater network.

15. Decisions relating to the maintenance of the stormwater network have been delegated by the Governing Body to staff in Healthy Waters and Flood Resilience via the Chief Executive.

Process for giving input to stormwater network decisions

16. Local boards have been advised of the new process that will see Healthy Waters and Flood Resilience, instead of Land Advisory, seeking the views of local boards before making decisions (under delegation from the Governing Body) on whether to proceed with any proposed council-led stormwater projects in local parks.

17. The experience of local boards should not differ from the previous process, where consultations occurred over landowner approval applications while final decision-making is exercised by (Land Advisory) staff under delegation from local boards. Figure 1 shows the comparison between the current and updated processes.

A diagram of a water management process

Description automatically generated with medium confidence

Figure 1: Current and updated decision-making processes for stormwater activities on

local parks

Appointment of a lead to provide input to stormwater network decisions

18. To enable the effective and efficient conduct of a local board’s business, LGACA provides that a local board may delegate to a committee, subcommittee, or member of the local board, or to an officer of council, any of its responsibilities, duties, or powers, except for the exceptions listed in clause 36D, schedule 7 of the Act. The responsibilities that cannot be delegated include the duty to identify and communicate the interests and preferences of the people in the local board area in relation to the content of the strategies, policies, plans and bylaws of Auckland Council.

19. The updated process in Figure 1 requires that Healthy Waters and Flood Resilience seek input from local boards. Seeking input from local boards often requires a report and a decision at a business meeting.

20. Appointing a lead to finalise and provide input on stormwater network decisions can enable efficiencies. While it is expected that stormwater projects on local parks may be referred for discussion to a local board workshop and may include site visits, relying on staff to identify the agreed local board view might lead to misunderstandings, especially if different views are expressed in workshops and site visits. Having a single point of contact on the local board who can be accountable for collating, finalising, and communicating the local board view can prevent confusion and avoid unnecessary delays in decision-making.

21. If it were not possible to identify a shared view from the local board, it is open to the lead to refer the matter to the whole local board for a decision (on the local board input). This can be done at an upcoming local board meeting.

Resolving disputes and disagreements over use of local parks

22. In circumstances where the local board does not support use of a local park for a stormwater management activity and Healthy Waters and Flood Resilience and the local board are unable to agree on reasonable conditions for the use of a local park, Healthy Waters and Flood Resilience staff are encouraged to escalate the matter to the Chief Executive for a decision. This is on the basis that the Chief Executive at an operational level may be best placed to determine issues from an organisation wide perspective and may provide some assurance to the local board that competing perspectives are being carefully balanced.

23. It would also be open to the local board to seek the intervention of the Governing Body, via the Policy and Planning Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. This is a procedural decision and is not expected to have any impact on council’s climate commitments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. This report recommends the appointment of a lead to ensure that local board input can be provided in a timely manner enabling the council to undertake its operational and statutory duties efficiently.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report seeks to appoint a local board member to perform a specific function on behalf of the local board. Any local board member who is appointed as a lead should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

27. This procedural decision is not anticipated to have a direct impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

28. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If a local board chooses not to appoint a lead, staff will need to seek input from the local board at a business meeting. This may require a report which delays input and further risk delays to council projects.

30. Where a local board may feel dissatisfied with a proposed council stormwater project or feel that a project may adversely impact on the wellbeing of its community or other local board areas of decision making, and this cannot be resolved in discussions with Healthy Waters and Flood Resilience, staff are expected to escalate the matter to the Chief Executive. It is also open to local boards to seek intervention from the Governing Body via the relevant committee (Policy and Planning Committee)

Ngā koringa ā-muri

Next steps

31. Healthy Waters and Flood Resilience will provide a template to help the appointed lead quickly finalise and communicate the local board’s feedback.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Draft Auckland Open Space, Sport and Recreation Strategy – Part 1

File No.: CP2024/18188

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy.

Whakarāpopototanga matua

Executive summary

2. The Parks, Arts, Community and Events Committee directed staff to refresh and consolidate five regional strategies, policies and plans that guide Auckland Council‘s planning and investment for open space, sport and recreation.

3. In response, staff have drafted an open space, sport and recreation strategy (see Attachment A) that responds to the challenges and opportunities of a growing and changing Auckland (refer background paper reported to the Planning, Environment and Parks Committee in April 2024).

4. The work has been guided by the Open Space, Sport and Recreation Joint Political Working Group, an advisory and Māori rōpū and key council kaimahi, as well as targeted engagement with partners and key stakeholders. Two local board members are on the Open Space, Sport and Recreation Joint Political Working Group. Local boards members have also been involved through briefings and workshops.

5. The draft strategy aims to provide open spaces and sport and recreation opportunities to benefit all Aucklanders now and in the future to improve the health of Tāmaki Makaurau. It provides a refreshed and simplified approach to planning and investment and sets five strategic directions and four investment principles.

6. The draft strategy also contains three supporting policies that set expectations for delivery. They are presented in a separate report on this agenda for ease of understanding and to avoid lengthy reports. This enables local boards to tailor their feedback to the different components of the draft strategy.

7. The draft strategy reduces duplication and complexity and reflects the key challenges and opportunities Auckland currently faces, taking a holistic view to better support decision-makers to respond to the needs and preferences of local communities.

8. Staff will include local board feedback in the agenda report when seeking approval from the Policy and Planning Committee to engage with Aucklanders on the draft strategy. If approved, engagement will take place in early 2025. Following engagement, the strategy will be finalised and presented again to local boards for consideration and to the Policy and Planning Committee for adoption.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakarite / provide feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee

b) ohia / endorse Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, provided in Attachment A, going for public consultation.

Horopaki

Context

Open space, sport and recreation contribute to all six Auckland Plan 2050 outcomes

9. Open space, sport and recreation deliver a wide range of benefits, from enhancing the physical and mental health and wellbeing of Aucklanders to climate change mitigation and resilience. They contribute to all six Auckland Plan 2050 outcomes, with activities spanning across the council’s investment areas.

10. In addition to the council, many organisations contribute to providing open spaces and sport and recreation opportunities for Aucklanders. By enhancing collaboration and partnerships with other providers and having clear common directions for success we can focus our collective efforts to maximise benefits to Aucklanders.

Staff are delivering an approved programme of work

11. In August 2022, the Parks, Arts, Community and Events Committee approved the development of a refreshed and consolidated open space, sport and recreation policy framework [PAC/2022/68], which currently consists of:

· Parks and Open Spaces Strategic Action Plan (2013)

· Parks and Open Space Acquisition Policy (2013)

· Open Space Provision Policy (2016)

· Auckland Sport and Recreation Strategic Action Plan 2014-2024 (2014, refreshed 2017)

· Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-39 (2019).

12. The committee set clear expectations that the draft strategy:

· retain Auckland Council leadership

· enable collaboration with open space, sport and recreation interests and sectors

· enable integration using a te ao Māori framework

· reflect changes in Auckland Council’s legislative, strategic and fiscal environment

· align the five documents to achieve better coordination of long-term decision-making and forward planning.

Staff have drafted a strategy underpinned by evidence and guided by an advisory structure

13. Staff developed a strong evidence base to inform the drafting of the strategy. Evidence includes assessment of the existing policy framework, relevant legislative, strategic and fiscal documents, horizon scanning of current and future trends, relevant data, contemporary literature. Staff also undertook targeted engagement with partners and key stakeholders.

14. This evidence base is provided in a background paper that outlines eight key challenges and opportunities for the draft strategy to consider. It was reported to the Planning, Environment and Parks Committee and local board members in April 2024.

15. Three key themes cut across the challenges and opportunities presented:

· focus on wellbeing and resilience: we can increase Auckland’s and Aucklanders’ oranga (wellbeing) by encouraging our communities to be more active more often and taking an ecosystem approach in the face of climate change

· make the most of what we have: we can make better use of Auckland’s many assets to deliver multiple benefits for people and the environment

· work within budget constraints: this calls for different responses, such as relying less on assets to deliver services, working with partners and the community and prioritising our efforts where they deliver the most value.

16. An advisory structure made up of the Open Space, Sport and Recreation Joint Political Working Group, an advisory and Māori rōpū (with mana whenua, mataawaka and sector representatives) and council kaimahi has provided input and direction throughout work. Details of memberships and frequency of meetings are provided in Attachment B.

17. The development of the draft strategy has been informed by local board views through the two local board members on the Open Space, Sport and Recreation Joint Political Working Group. Staff also engaged with local boards through targeted engagement on the background paper, memos, briefings and workshops (see paragraph 54).

Tātaritanga me ngā tohutohu

Analysis and advice

The draft strategy combines open space and sport and recreation, and consolidates existing policies into a single document

18. The draft strategy brings together the domains of open space and of sport and recreation. Combining these two domains reflects the significant contribution investment in open space makes in enabling Aucklanders to live healthy, active lives. Walking, running and playing are the most popular forms of physical activity among Aucklanders.

19. The draft strategy consolidates and simplifies all five existing strategies, policies and plans into a single document. It provides decision-makers and implementers with a single source of information and contains:

· five strategic directions and four investment principles that set out where we are heading and how we will get there

· supporting policies that set the council's expectations for delivery (this more technical information is presented in a separate report on this agenda).

The draft strategy connects and builds on key council strategies

20. The draft strategy takes a te ao Māori lens. It builds on and simplifies Te Ora ō Tāmaki Makaurau, the wellbeing framework developed with the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

21. It speaks to the role that open space, sport and recreation play in contributing to four dimensions of wellbeing (oranga): tāngata, whānau, whenua and wai, all of which contribute to the health of Tamaki Makaurau.

22. It sets five holistic strategic directions, integrating the domains of open space and sport and recreation to better recognise their interrelated nature.

23. It also sets four investment principles to guide our investment approach. The investment principles are adapted from those adopted in Ngā Hapori Momoho: Thriving Communities Strategy 2022-32.

24. It is underpinned by a single value that will guide implementation: manaakitanga, a te ao Māori process of showing respect, generosity and care for resources and for others. Manaakitanga was chosen by the Māori rōpū for this kaupapa as it fosters community connection, supports caring for the land and each other and promotes a spirit of unity.

25. The draft strategy on a page is shown below.

Figure 1: Strategy on a page

A website page with text and images

Description automatically generated

Five strategic directions outline where we are heading to contribute to te ora ō Tāmaki Makaurau

26. The draft strategy aims to provide open spaces and sport and recreation opportunities to benefit all Aucklanders now and in the future to improve the health of Tāmaki Makaurau.

27. It contains five strategic directions that reflect the importance of Auckland’s green, blue and grey open spaces and places and take an ecosystem view of people, place and the environment.

28. Each strategic direction is presented on a page outlining: why it matters, how we manaaki (i.e. what we will do to make it happen) and our implementation focus (see Attachment A, pages 9-14).

29. They were developed in response to the challenges and opportunities articulated in the background paper. In addition to feedback received on the challenges and opportunities, the five strategic directions were refined iteratively based on input and direction from our advisory structure.

Four investment principles guide our approach to prioritising investment to deliver on the five strategic directions

30. The existing policy framework contains several different approaches to prioritising investment, with little guidance about how they relate to each other.

31. The refresh and consolidation of the existing framework provides an opportunity to design a more effective approach to investment, one that is:

· streamlined – to reduce complexity

· consistent – to provide a more robust approach to prioritisation and enable better comparison of options

· flexible – to reflect and adapt to differences across communities and changes in demand over time.

32. Staff considered a prescriptive ‘action plan’ approach to investment where specific detailed priorities are identified. However, this would maintain the risk of investment prioritisation being rigid and very ‘point in time’, failing to keep pace with change and new opportunities.

33. A principles-based approach was considered to better provide both the consistency and flexibility needed. It can be more easily applied across the entire scope of the draft strategy, allow for investment to be responsive to changing circumstances, and still ensure that investment is appropriately targeted.

34. Staff reviewed existing council policies for relevant investment principles in an effort to reduce duplication.

· The principles adopted as part of the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 were viewed as specific to that context, rather than to the broader scope of the draft strategy

· Those adopted as part of the council’s Ngā Hapori Momoho: Thriving Communities Strategy 2022-32 were regarded as well aligned to the strategic context and direction of the draft strategy. They have been slightly adapted to specifically respond to the unique open space, sport and recreation delivery and funding environment. They can support investment priorisation for sports and recreation.

35. The four investment principles for the draft strategy (see Attachment A, pages 15-23) are:

· take a benefits-led approach to improve the holistic wellbeing of people, places and the environment

· invest based on evidence of need and the voices of Aucklanders

· honour our Te Tiriti o Waitangi obligations

· work together towards a healthy future, using all our resources.

The draft strategy supports decision-makers and delivers for Aucklanders

36. When scoping this programme of work, two alternative approaches to refreshing and consolidating the five existing strategies, policies and plans that form the policy framework were considered: keeping the status quo or refreshing the individual documents without consolidating them. Those two options were discarded based on a technical assessment and feedback from stakeholders. The refresh and consolidation approach was approved by the Parks, Arts, Community and Events Committee.

37. The option not to have any regional strategy for open space, sport and recreation was not considered. Having a whole of region direction is considered valuable. Having no regional strategy may provide more local flexibility but would risk not delivering equitable outcomes for all Aucklanders as well as creating inefficiencies through a less integrated network. Providing regional direction is also needed to support regional decision-making as well as to enable joint delivery with our partners and stakeholders.

38. The draft strategy better supports decision-makers to respond to the needs and preferences of their communities than existing plans and policies. This is because it reduces duplication and complexity. It is contemporary and reflects the key challenges and opportunities Auckland currently faces. It takes a holistic view: it reflects the interrelationship between open spaces and sport and recreation, encompasses green, blue and grey spaces, takes an ecosystem view, and has a strong focus on wellbeing, climate change, the environment and biodiversity.

39. Delivery of the strategy will be supported by an implementation and monitoring plan. The three-yearly plan will set out what we will deliver and track progress against the five strategic directions. A key consideration is how to best support local boards in making decisions and delivering the relevant priorities expressed in their local board plans.

The draft strategy will be refined based on the views of Aucklanders

40. Going for consultation will enable us to gather the views of Aucklanders, as well as our partners and stakeholders. This would add to the inputs from previous targeted engagement and from our advisory structure and help us refine the draft strategy.

41. Consultation would involve running an online Have Your Say submissions campaign, a limited series of regional events, hui with partners and stakeholders, as well as a People’s Panel survey. We will work closely with local board engagement advisors to maximise our reach to local groups and residents.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Auckland faces significant challenges from climate change, including rising temperatures, becoming more drought prone, higher probability of extreme weather events and threats from coastal erosion, storm surges and flooding.

43. These challenges will impact our open spaces and sport and recreation opportunities. Hotter temperatures and extreme weather events will disrupt the ability of Aucklanders to engage in play, sport and recreation. Heatwaves, drought and water restrictions will affect the health of vegetation in our open spaces and its ability to moderate temperatures and mitigate the urban heat island effect.

44. The draft strategy considers how to adapt to these challenges and work to mitigate climate change by reducing emissions. One of the five strategic directions is to enhance our resilience to climate change and our contribution to mitigation, including through reducing carbon emissions, in line with Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

45. The draft strategy outlines what we will do to make this happen, including:

· develop the blue-green network to better manage stormwater

· accelerate the use of nature-based solutions in our open spaces and built environment to improve water capture and storage, green the city and reduce temperatures in urban areas

· improve the performance of our open spaces and facilities to reduce negative environmental impacts, including carbon emissions

· adapt our open spaces and facilities on the coast and in flood-prone areas.

46. While we already contribute to this strategic direction, the draft strategy proposes a ’do more’ approach to implementation. This is in recognition of the challenges we are facing and their significant impacts on Aucklanders now and in the future.

47. The investment approach in the draft strategy also includes a greater emphasis on identifying and quantifying the environmental benefits of our investment and designing initiatives to deliver multiple benefits, such as making recreation parks better able to support stormwater management.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Kaimahi from across the council group have provided input throughout the development of the draft strategy (see Attachment B).

49. This includes staff from Policy; Parks and Community Facilities; Community Wellbeing; Planning and Resource Consents; Group Strategy, Transformation and Partnerships; Healthy Waters and Flood Resilience; Engineering, Assets and Technical Advisory; Financial Advisory; Governance and Engagement; Chief Sustainability Office; Environmental Services; Māori Outcomes; Auckland Transport; Eke Panuku and Tātaki Auckland Unlimited.

50. Implementing the draft strategy will span across the investment areas identified in the council’s performance management framework.

51. We will continue to work closely with colleagues in planning for and supporting delivery, and monitoring progress.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. Local boards have a role in communicating the views and preferences of their local communities. Parks and sport and recreation assets are highly valued by Aucklanders, whether they use them or not. This is reflected in outcomes and priorities expressed in local board plans.

53. Local boards have been represented by the two local board members on the Open Space, Sport and Recreation Joint Political Working Group: Member Sandra Coney and Member Margi Watson. The direction and input received are summarised in memos after each meeting.

54. In addition, staff have engaged with local boards as follows:

· November 2023: targeted engagement on the background paper

· April 2024: memo presenting the background paper

· June 2024: memo presenting the draft strategic directions

· June 2024: briefing to all members on the draft strategic directions

· July 2024: briefing to all members on the investment principles

· July 2024: workshop with the Planning, Environment and Parks Committee, local board chairs and Open Space, Sport and Recreation Joint Political Working Group members on the investment principles and open space provision options

· August 2024: briefing with all members on the open space provision options

· August and September 2024: individual local board workshops on the draft strategy, including a high-level overview of the proposed policies

· October 2024: workshop with the Policy and Planning Committee, local board chairs and Open Space, Sport and Recreation Joint Political Working Group members on the open space provision options.

55. Both the Governing Body and local boards have a role in delivering the regional strategy in accordance with their allocated decision-making responsibilities. For local boards this includes:

· acquisition of local parks and local sport and recreation facilities (within budget parameters agreed by the Governing Body) and their specific location and development

· local parks improvement and place-shaping, the use of and activities within local parks (including community events and programmes) and the use of local sport and recreation facilities (including leasing and changes of use)

· local sport and recreation programmes and initiatives and local community funding and grants.

56. Local boards will consider how to deliver on the strategy, once adopted, as part of their local board plans and work programmes.

57. The strategy will support local boards in their investment and priorisation decisions, as outlined in Attachment A, page 23. It represents a number of beneficial shifts for local boards including:

· from having to navigate the application of five strategies, policies and plans to having a single coherent document to support decision-making by local boards and advocacy within annual and long-term planning processes

· from a narrow focus on costs to a wider focus on the value created by better understanding the full range of benefits delivered by different projects

· from having a one size fits all approach to having a consistent yet flexible approach to better reflect differences in local boards’ context and priorities and support local boards to deliver in response to local needs

· from having multiple uncoordinated investment frameworks to ensuring investment is evidence-based in response to needs and supports equitable outcomes

· from a focus on the council as the sole provider to strengthening the opportunity to use a wider range of potential funding sources and delivery options.

58. Local board feedback on the draft strategy will be reported to the Policy and Planning Commitee when it considers whether to approve the draft strategy going for consultation.

59. We will work with Governance and Engagement to ensure we reach local community groups and residents during consultation on the draft strategy.

Tauākī whakaaweawe Māori

Māori impact statement

60. Mana whenua have special relationships to open spaces and places in Tāmaki Makaurau through whakapapa, including the tūpuna maunga and other sites and places of significance. They are kaitiaki of the whenua and wai.

61. Open spaces and physical activities play an important role in achieving te tuakiri Māori me tōna oranga – a thriving Māori identity and wellbeing in Tāmaki Makaurau. Young Māori are active participants in play, sport and recreation, but this declines as they get older and historic inequities exist.

62. The views of mana whenua and mataawaka have been sought throughout the development of the draft strategy including:

· regular meetings of the advisory and Māori rōpū, which includes mana whenua and mataawaka representatives

· Houkura representation on the Open Space, Sport and Recreation Joint Political Working Group to provide input and direction

· invitation to mana whenua and mataawaka organisations to provide feedback as part of the targeted engagement on the background paper.

63. All iwi were invited to join the rōpū or engage in the manner that best suited them. Mana whenua have also been kept up to date with progress via memos.

64. The draft strategy incorporates a te ao Māori lens, one of the expectations of success set by the Parks, Arts, Community and Events Committee and one of the key themes identified in the background paper. This includes:

· Te Ora ō Tāmaki Makaurau wellbeing framework adapted and simplified by the Māori rōpū to sit at the heart the draft strategy with four dimensions of wellbeing (oranga): tāngata, whānau, whenua and wai

· manaakitanga as a single value to guide implementation

· a focus on honouring our Te Tiriti o Waitangi obligations embedded in our investment approach

· Māori as a key target group for investment in play, sport and recreation.

65. Implementation of the draft strategy includes a focus on investing in ‘by Māori for Māori’ solutions, building the capacity and capability of mana whenua and mataawaka and partnering with mana whenua to co-design our spaces and places.

Ngā ritenga ā-pūtea

Financial implications

66. There are no financial implications for the local board associated with providing feedback on the draft strategy.

67. The development of, and consultation on, the draft strategy can be completed within the existing policy department budget.

68. Each strategic direction specifies an implementation focus, from emphasising continuing to do things that work well and embedding emerging practices to delivering differently and doing more.

69. Two strategic directions have a focus on doing more:

· Direction 2 ‘Deliver innovative open spaces in high-density areas’ – because population growth and intensification mean we have more people living closer together with less private green space and our ability to deliver more parks is constrained

· Direction 3 ‘Enhance our response to climate disruption’ – because significant climate change impacts and extreme weather events mean we need to make our city greener and spongier.

70. Implementation will be enabled through available budgets set during long-term plan and annual plan processes.

71. The draft strategy reflects the resource constraints faced by the council and the need to deliver value for money. The proposed investment approach emphasises the importance of establishing a robust evidence-based approach to investment and prioritisation to better support elected decision-makers.

72. Advice around investment in open space and sport and recreation will be based on a better articulation of costs and benefits, including in relation to local board plan priorities. This will be supported by a new tool to enable better identification, description and quantification of these benefits to help local boards prioritise investment.

73. Consideration of a broad range of funding and delivery tools will support implementation, including making the most of what we have, delivering differently and partnerships.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

74. Potential risks and mitigations are outlined below:

If…	Then…	Possible mitigations…
Aucklanders, key stakeholders and partners are not supportive of the draft strategy.	Decision-makers may be less likely to adopt the draft strategy. Low reputational, strategic and delivery risk.	· Stakeholders and partners were supportive of the refresh and consolidation They have been involved through the programme of work. · Engagement provides a further opportunity to seek the views of Aucklanders, partners and stakeholders and refine the draft strategy to reflect feedback as required.
The draft strategy does not provide clear enough direction to implementers.	The draft strategy may not be incorporated into business as usual. Low reputational, strategic and delivery risk.	· Implementers provided regular input into development of the draft strategy. · The implementation context, including financial constraints, has also informed the draft strategy. · Implementers will be further engaged to develop the draft strategy’s implementation and monitoring plan.
The draft strategy is perceived as unfunded.	There may be less support for the draft strategy and decision-makers may be less likely to adopt it. Medium financial, reputational and strategic risk.	· The draft strategy sets strategic directions and investment principles to guide prioritisation and enable better informed discussions on future budget allocation.

Ngā koringa ā-muri

Next steps

75. Staff will include local board feedback when seeking approval from the Policy and Planning Committee in December 2024 to consult on the draft strategy.

76. If approved, public consultation will begin in February 2025 and run for approximately one month.

77. The findings from the public consultation and an updated draft strategy will then be reported to local board business meetings ahead of going to the Policy and Planning Committee for adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy – draft strategic directions and investment principles	111
b ⇩	Advisory structure memberships and meetings	135

Ngā kaihaina

Signatories

Author

Aubrey Bloomfield - Senior Policy Advisor

Authorisers

Carole Canler - Senior Policy Manager

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Draft Auckland Open Space, Sport and Recreation Strategy – Part 2

File No.: CP2024/18189

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, including on two options to update the open space provision standards.

Whakarāpopototanga matua

Executive summary

2. Staff have drafted Manaaki Tāmaki Makaurau, the Auckland Open Space, Sport and Recreation Strategy. It aims to provide open spaces and sport and recreation opportunities to benefit all Aucklanders now and in the future and improve the health of Tāmaki Makaurau. It contains:

· five strategic directions and four investment principles (see Part 1 report on this agenda).

· three supporting policies for making the most of our open spaces, for open space provision and acquisition, and for the council’s investment in play, sport and recreation (see Attachment A).

3. The proposed policies are the focus of this report. They set Auckland Council’s expectations for delivery. Like Part 1, their development has been guided by an advisory structure and engagement with local boards.

4. They build on adopted policies and plans. Proposed updated and new information is as follows:

· new objectives to guide the development of Auckland's existing open space network

· two options to change current open space provision standards and add to our existing open space network to continue serving the needs of a growing population:

o Package 1 – High-density focused: provide more open space than currently enabled in high-density areas (mostly located in brownfield areas)

o Package 2 – Capacity focused: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision (recommended by staff as the best way to balance open space outcomes and value for money).

· more targeted council investment in play, sport and recreation to enable more equitable participation.

5. As a next step, staff will seek approval from the Policy and Planning Committee in December 2024 to undertake consultation on the draft strategy, including the proposed policies and the two options for open space provision standards. The committee report will include local board feedback.

6. If approved, consultation would take place early in 2025. The policies are detailed and technical in nature and intended for use by individuals and local and regional organisations that will deliver the draft strategy. This will be reflected in our approach to consultation.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakarite / provide feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee

b) tuhi ā-taipitopito / note the two options for updated open space provision standards for consultation:

i) Package 1 – High-density focused: provide more open space than currently enabled in high-density areas

ii) Package 2 – Capacity focused: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

Horopaki

Context

Proposed policies in the draft strategy set the council’s expectations for delivery

7. The draft Auckland Open Space, Sport and Recreation Strategy aims to provide open spaces and sport and recreation opportunities to benefit all Aucklanders now and in the future and improve the health of Tāmaki Makaurau.

8. It provides a refreshed and simplified approach to planning and investment and sets five strategic directions, outlining where we are heading, and four investment principles, outlining how we will get there. This material is presented in a separate report on this agenda (see Part 1).

9. What the council will deliver is informed by three policies contained in the draft strategy. The policies set the council’s expectations for delivery through objectives, rules or guidelines. They contain detailed technical information intended for a professional audience (e.g. developers, consultants, council kaimahi, sport funding agencies).

10. Budgets for delivery are set through the annual and long-term plan processes.

11. The policies build on the Parks and Open Space Acquisition Policy 2013, the Open Space Provision Policy 2016 and the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-39, and propose updated and new information detailed in this report.

12. Local boards have key decision-making responsibilities in relation to open spaces and play, sport and recreation, and the proposed policies are designed to support them to deliver for their communities.

13. A separate three-yearly implementation and monitoring plan will detail what we will deliver. It will include priorities for delivery and track progress against key performance indicators.

Staff considered evidence and political input and direction in developing the proposed policies

14. The proposed policies in the draft strategy have been developed using:

· a strong body of evidence, including the background paper and a fit for purpose review of the Open Space Provision Policy 2016, options development and testing through working examples and assessment

· input from the advisory and Māori rōpū and key council kaimahi

· input and direction from the Open Space, Sport and Recreation Joint Political Working Group; the Planning, Environment and Parks Committee; the Policy and Planning Committee and local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

Policy 1: Making the most of our open spaces

15. Auckland has an extensive network of green, blue and grey open spaces and facilities that are much used and valued by Aucklanders.

16. The quality, accessibility and functionality of those spaces and places are essential to drive participation and use. In addition, increasing demand from population growth and intensification, as well as financial and land availability challenges, mean we need to deliver more from our existing assets.

17. The policy for making the most of our open spaces sets four objectives and proposes new tools and guidelines to support delivery of the objectives (see Attachment A, pages 28-41).

Proposed objectives	Proposed new tools and guidelines
1. Increase the range of benefits our open space network delivers consistent with each space’s primary purpose	· Identification of opportunities to deliver multiple benefits from our open spaces · An overview of the primary and secondary purposes of different open space types to assist with identifying risks and trade-offs associated with delivering additional functions · A risk appetite framework to support strategic asset owners taking on more risk to realise greater benefits from the open space network
2. Improve the quality of our open spaces	· Best practice guidance for improving the quality of our existing open spaces
3. Improve our network to provide diverse recreation opportunities accessible to all Aucklanders	· An open space recreation opportunities tool that outlines the diverse range of opportunities we want to provide for Aucklanders to be physically active, recreate and connect with nature across the network and how we can provide them
4. Improve open spaces’ accessibility and functionality by prioritising connections and linkages across all types of open space	· Planning and development responses to ensure the delivery of quality connections and linkages across all types of open space, including using streets and footpaths, along waterways and the coast, and in our blue-green network

18. The policy informs the planning, development and management approach for open spaces by Auckland Council, its council-controlled organisations, private developers and external development agencies such as Kāinga Ora.

Policy 2: Open space provision and acquisition

19. The open space provision and acquisition policy sets standards and methods for the types of open space we need, how we acquire them, and how we achieve quality outcomes from our open space network.

20. The policy sets two objectives and proposes new rules and guidelines to support delivery of the objectives (see Attachment A, pages 42-76).

Proposed objectives

Proposed new rules and guidelines

5. Plan for the provision of a high-quality open space network that keeps pace with growth and celebrates our cultural landscapes

· Two options for updated provision standards for pocket parks and neighbourhood parks to deliver better open space outcomes in high-density and greenfield development (see paragraphs 21 to 36)

· New open space capacity measure to enable us to compare provision levels across areas and over time (for more details see paragraph 25)

6. Ensure the acquisition of fit for purpose open space land that provides value for money and is sustainable in the long-term

· Updated criteria for prioritising potential acquisitions aligned with our strategic directions

· Updated acquisition process to include the development of an open space land acquisition priority plan to provide a 10-year and 30-year view of the open space acquisition pipeline

· Strengthened acquisitions standards (mandatory standards and site assessment criteria) to ensure acquisitions are fit for purpose and align with our strategic directions

· Detailed qualitative standards (including location, configuration, accessibility, coastal inundation and soil contamination) to ensure we acquire quality open space land from the start

· Emphasis on reconfiguring, redistributing or redeveloping open spaces rather than disposing of them to help us cater for growth

· Methodology to identify future regional park acquisitions so we can continue to meet the needs of Aucklanders

21. The policy informs developers, planners, implementers and decision-makers in their planning and investment decisions to expand Auckland’s existing open space network to best respond to Aucklanders’ needs and balance value for money and affordability considerations. It is an important consideration in regulatory and planning processes such as plan changes, structure plans and resource consents.

We propose to change provision standards for pocket and neighbourhood parks as part of Policy 2

22. As part of Policy 2, staff are proposing updated provision standards for pocket parks and neighbourhood parks to provide better open space outcomes in high-density areas and greenfield areas (see Attachment A, page 45).

23. Two options for updating the provision standards are outlined below. Those options reflect different ways of adding to our existing open space network across Auckland to continue serving the needs of a growing population.

Density	Park type	Current provision standards	Package 1 High-density focused	Package 2 Capacity focused (recommended)
High-density areas or other areas developed to an equivalent density	Pocket parks	1000-1500m² provided at no capital cost to the council	1000-1500m² acquired at cost to the council regardless of capacity	1000-1500m² in areas with moderate or low capacity acquired at cost to the council
	Neighbourhood parks (within 400m walking distances)	3000m² to 5000m²	5000m² regardless of capacity	2000m² to 5000m² depending on capacity
Medium-density areas	Pocket parks	No pocket parks	1000-1500m² provided at no capital cost to the council
Medium-density areas	Neighbourhood parks (within 400m walking distances)	3000m² to 5000m²	No change	2000m² to 5000m² depending on capacity
Low-density areas	Neighbourhood parks (within 600m walking distances)	3000m² to 5000m²	3000m²

24. Urban density is based on the Auckland Unitary Plan zones. Varying provision standards based on planned intensification levels enables us to better provide according to the likely demand for public open space, as well as likely private open space provision levels.

25. The capacity measure is a proposed addition to the existing policy. While the quantity of open space provision per capita is not a meaningful metric in isolation, it provides a basis of comparison when considering future provision across Auckland’s urban areas. There is no accepted international or national capacity standards. Based on local observations and international examples, we propose that capacity is considered low when below 10m² of open space per person, moderate when between 10 and 20m² and high when more than 20m².

Both Package 1 and Package 2 involve trade-offs

26. Both options involve trade-offs, as shown below.

	Trade-offs
Package 1 High-density focused	Delivers more open space in high-density areas than current policy but larger parks might be difficult to acquire due to land ownership and cost Is a simple standard to understand but not tailored to where provision is most needed


Package 2 Capacity focused	Is more affordable than Package 1 but does not deliver the same level of additional open spaces in high-density areas Takes an equity lens by focusing provision where most needed but is more complicated to understand and apply

27. Both options are included in the draft strategy (see Attachment A, page 45). The final strategy will reflect the option (or variation of) that the Policy and Planning Committee chooses through resolution after consultation.

28. In addition, improving open space outcomes where needed can be supported by increasing access to and functionality of existing open space, including connection, linkage and access open spaces. This is reflected in Policy 1 – Objective 4 (Improve open spaces’ accessibility and functionality by prioritising connections and linkages across all types of open space).

HOW WERE THESE TWO OPTION PACKAGES DEVELOPED?

The current provision policy is generally consistent with good practice but could be improved

· The proposed change to existing open space provision standards responds to a fit for purpose review of Auckland Council’s current Open Space Provision Policy 2016. The review found that it was generally consistent with good practice, but there was room for improvement and innovation. In particular, it found that the policy is not working effectively in high-density urban areas and is delivering low capacity in greenfield areas.

· Staff investigated how to vary the quantity of open space provided to best respond to this problem. The process for revising the open space provision standards is outlined in Attachment B. It includes significant political input and direction.

Staff developed options to vary the quantity of open space and improve open space outcomes

· To vary the quantity of open space, staff developed 12 options along a policy continum involving changes to the size, distribution and / or number of pocket and neighbourhood parks as they are the most common types of parks. The options also included increasing access to and functionality of other types of open space (e.g. riparian margins and esplanade reserves).

· Provision standards for suburb and destination parks, civic squares, and connection, linkage and access open spaces set in the Open Space Provision Policy 2016 are unchanged.

· After applying the 12 options in four brownfield and greenfield working examples and assessing them against a set of criteria, staff developed five packages of options that vary provision according to urban density and open space capacity.

· This will enable investment to be targeted where it is needed most, focusing on areas with less open space per person, to respond to both Auckland’s population growth and the council’s financial constraints. The five packages of options are:

Package 1

High-density focused

Package 2

Capacity focused

Package 3

Budget focused

Package 4

Doing things differently

Package 5

Consolidating and simplifying

Acquire pocket parks and larger neighbourhood parks in high-density areas and increase access to / functionality of existing public and private open space

Acquire pocket parks in high-density areas depending on capacity, vary the size of neighbourhood parks depending on capacity and increase access to / functionality of existing public and private open space

Do not acquire new land for open space, instead enable pocket parks in medium-density areas and increase access to / functionality of existing public and private open space

Acquire pocket parks and increase access to / functionality of existing public and private open space

Maintain existing provision standards but acquire pocket parks in high-density areas and increase access to / functionality of existing public and private open space

Based on assessment and political direction two options are presented for local board feedback

· The five packages were assessed using four additional working examples (two greenfield areas and two brownfield areas). The results of the assessment are below.

Criteria	Package 1 High-density focused		Package 2 Capacity focused		Package 3 Budget focused	Package 4 Doing things differently		Package 5 Consolidating and simplifying
Alignment	üü		üü		üüü	üüü		üü
Open space outcomes	üü		üüü		ü	ü		üü
Response to growth	üü		üüü		ü	ü		üü
Value for money	üü		üü		üü	üü		üü
Achievability	üü		üü		üüü	üüü		üü
Key:		ü Low		üü Medium			üüü High

· Based on this assessment and direction from the Open Space, Sport and Recreation Joint Political Working Group; the Planning, Environment and Parks Committee; and the Policy and Planning Committee, two options are presented for local board feedback: Package 1 and Package 2.

· Both Package 1 and Package 2 scored well across the brownfield and greenfield working examples. Staff recommend Package 2 as it was the highest scoring package.

Policy 3: Auckland Council’s investment in play, sport and recreation

29. Regular physical activity, whether it be play, sport or recreation, provides significant health and wellbeing benefits. While many Aucklanders are physically active, not everyone is getting enough physical activity in their lives and some are missing out as they face barriers to participation.

30. The policy for Auckland Council’s investment in play, sport and recreation sets three objectives and proposes new planning and investment approaches and indicators of what success looks like to support delivery of the objectives (see Attachment A, pages 77-88).

Proposed objectives	Proposed new planning and investment approaches and indicators of success
7. Increase physical activity levels by targeting our investment to low-participating communities and addressing disparities	Planning and investment approach: · balance investment to increase physical activity levels across four key groups: all Aucklanders, Māori, young people (5-17 years old) and low participation groups (based on Active New Zealand surveys, Auckland Council and Aktive information) · invest to enable Aucklanders to be more physically active, whether through play, recreation or community sport. Indicators of what success looks like: · increasing numbers of adult Aucklanders meeting physical activity guidelines (150-plus minutes per week) · increasing numbers of Aucklanders aged 5-17 years meeting physical activity guidelines (420-plus minutes per week) · increasing numbers of Māori in Tāmaki Makaurau meeting physical activity guidelines · increases in specific community groups with low levels of physical activity meeting physically activity guidelines · increase in the proportion of the regional sport and recreation grants directed to low participation groups and emerging physical activity opportunities that target these groups.
8. Deliver a fit for purpose, future proofed facility network that makes the most of what we have	Planning and investment approach: · plan for a regional sport and recreation facilities network to provide opportunities for Aucklanders to be physically active through their choice of activity, focusing primarily on facilities for community sport · accelerate the transition to multi-use and adaptable facilities to provide more opportunities for community participation, including high-level guidance on developing multi-use facilities · improving the performance of our facilities to reduce negative environmental impacts and supporting the development of universally accessible facilities so more people in our community can use them. Indicators of what success looks like: · increasing community satisfaction with the level of access to sport and recreation facilities and the range of opportunities provided.
9. Strengthen partnerships with mana whenua and mataawaka, local communities and other sport and recreation providers	Planning and investment approach: · partner with others to improve public access to existing non-council facilities and identify joint solutions for delivery of opportunities for Aucklanders · work with communities to understand barriers to participation, including guidance on co-designing with the community · support delivery of play, sport and recreation opportunities by Māori for Māori. Indicators of what success looks like: · increasing number of Auckland schools and tertiary institutions making their sport and recreation facilities available for public use over time · increasing number of sport and recreation initiatives delivered by Māori for Māori · a more visible Māori presence in sport and recreation spaces, places and activities.

31. The policy outlines how Auckland Council will fund and invest in play, sport and recreation alongside many other organisations delivering these opportunities to Aucklanders at both the local and regional level.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. Delivering the proposed policies in the draft strategy will positively contribute to Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan’s core goals of reducing greenhouse gas emissions and adapting to the impacts of climate change.

33. The proposed policies help enable the achievement of strategic direction three in the draft strategy: ‘Enhance our response to climate disruption.’ This focuses on better planning and designing our open spaces and places network to respond to climate change and prioritising our investment to make Auckland greener and spongier.

34. The proposed policies provide:

· guidance on delivering multiple benefits from our open spaces (including designing or retrofitting recreation parks to contribute to water retention)

· guidance on increasing connections between open spaces to green the city and manage stormwater (such as blue-green corridors)

· clear qualitative standards to ensure we acquire fit for purpose land for open spaces, including relating to flood plains, overland flow paths and coastal inundation

· a planning and investment approach focused on improving the performance of our spaces and places to reduce negative environmental impacts, including carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Kaimahi from across the council group have provided input throughout the development of the draft strategy.

36. The proposed policies were developed with detailed input from Policy; Parks and Community Facilities; Healthy Waters and Flood Resilience; Community Wellbeing and Engineering, Assets and Technical Advisory. This helps ensure that the proposed policies provide the necessary information and clarity to support implementation.

37. Staff will continue to work closely with colleagues in planning for and supporting delivery.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The proposed policies are designed to support local boards to deliver open spaces and play, sport and recreation opportunities for their communities in line with their local board plan priorities.

Allocated decision-making responsibilities

Examples of proposed policies to support decision-making

Acquisition of new local parks (within budget parameters agreed by the Governing Body) and their specific location and acquisition of new local sport and recreation facilities (within budget parameters agreed by the Governing Body) and their specific location, design, build and fit out

Local parks improvement and place-shaping, the use of and activities within local parks and the use of local sport and recreation facilities

Local sport and recreation programmes and initiatives and local community funding and grants.

Standards to ensure the acquisition of fit for purpose open space land, including relating to location, configuration and accessibility

Best practice guidance for improving the quality of existing open spaces

A tool to support the provision of a diverse range of accessible recreation opportunities across the open space network

Standards to ensure the acquisition of fit for purpose open space land, including relating to location, configuration and accessibility

Guidance on developing multi-use sport and recreation facilities and maximising community benefits.

39. Two local board members were on the Open Space, Sport and Recreation Joint Political Working Group: Member Sandra Coney and Member Margi Watson. In addition, staff have engaged with local boards on the proposed policies in workshops and briefings between July and October 2024.

40. Local board views on the proposed policies, including on the two options for updating the open space provision standards, will be reported to the Policy and Planning Committee when staff seek approval to undertake consultation on the draft strategy.

Tauākī whakaaweawe Māori

Māori impact statement

41. In a Māori worldview, Auckland's open spaces and places are interconnected parts of the natural world, imbued with spiritual and ancestral significance.

42. The draft strategy puts manaakitanga, a te ao Māori way of showing respect, generosity, and care for one another and for our resources, at the forefront of open space, sport and recreation to achieve oranga tāngata, whenua, wai and whānau.

43. The proposed policies provide:

· guidance on delivering multiple benefits from our open spaces (including reflecting mana whenua culture and identity and drawing on mātauranga Māori to protect and enhance our environment, biodiversity and heritage)

· best practice guidance for improving the quality of existing open spaces (including emphasis on the importance of integrating indigenous knowledge from mana whenua)

· a planning and investment approach that targets increased participation in physical activity by Māori Aucklanders (including in traditional Māori sports) and supports the delivery of sport and recreation opportunities by Māori for Māori.

44. The views of mana whenua and mataawaka have been sought in the development of the proposed policies. This includes input from the advisory and Māori rōpū (with mana whenua and mataawaka representatives) and input and direction from the Open Space, Sport and Recreation Joint Political Working Group (with a Houkura representative).

Ngā ritenga ā-pūtea

Financial implications

45. There are no financial implications for the local board associated with providing feedback.

46. The development of, and consultation on, the draft strategy can be completed within the existing policy departmental budget.

47. Implementation will be enabled through available budgets set during the long-term plan and annual plan processes.

48. The proposed policies reflect the resource constraints faced by the council and the need to deliver value for money. They place a greater emphasis on making the most of our open spaces and facilities, as well as recognising the need to continue to cater for a growing Auckland and to target our investment where it is needed most and will have the greatest impact.

49. All the options for changes to the open space provision standards involve high-level trade-offs, including on cost. The recommended changes (Package 2) take an equity lens, balancing the higher cost of acquisition of larger parks in some areas to address capacity issues with acquiring smaller parks in areas that are already well served.

50. The emphasis on reconfiguring, redistributing or redeveloping open spaces rather than disposing of them includes the opportunity to make greater use of the service property optimisation process. This means that money generated by disposing of an open space can be used by local boards to fund already-planned open space acquisition or development.

51. The strengthened acquisition standards will help ensure that we acquire fit for purpose open space land from the outset, with a positive flow on effect to the cost of developing and managing our open spaces.

52. The draft strategy also proposes developing an open space land acquisition priority plan every three years to provide a 10-year and 30-year view of the open space acquisition pipeline. This will support decision-makers, including local boards, in understanding the trade-offs between meeting the expectations set in the draft strategy and budgetary allocation.

53. Our investment in sport will be primarily focused on community sport, where participation levels are higher and we can achieve the most impact. Investment will also be targeted to low-participating communities and addressing disparities.

54. The draft strategy proposes changes to the Sport and Recreation Facilities Investment Fund to increase the proportion directed to low participation groups and emerging physical activity opportunities, with a corresponding decrease in the amount of contestable funding available.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. Potential risks and mitigations relating to the proposed policies are outlined below:

If…

Then…

Possible mitigations…

The proposed policies, and open space provision options, go for consultation.

Some Aucklanders may feel unable / unwilling to provide their views due to the technical nature and complexity of the information.

Low reputational and strategic risk.

Consultation material will simplify the content of the draft strategy.

The two open space provision packages will be articulated in plain English and supported by images to explain what density could look like.

Staff will present at stakeholders’ meetings (as resources allow). This will enable us to answer questions and provide clarity where needed.

We will engage with mana whenua and mataawaka separately in a way that suits them.

Ngā koringa ā-muri

Next steps

56. Staff will include local board feedback when seeking approval from the Policy and Planning Committee at its December 2024 meeting to consult on the draft strategy, including the proposed policies and open space provision options.

57. If approved, public consultation will begin in February 2025 and run for approximately one month.

58. The findings from the public consultation and an updated draft strategy will then be reported to local board business meetings ahead of going to the Policy and Planning Committee for adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy – proposed policies (Under Separate Cover)
b ⇩	Process to develop revised open space provision standards	149

Ngā kaihaina

Signatories

Author

Aubrey Bloomfield - Senior Policy Advisor

Authorisers

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper

File No.: CP2024/18187

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the local board to feed back its responses to the questions raised in the Electoral Reform Group’s Issues Paper.

Whakarāpopototanga matua

Executive summary

2. Local Government New Zealand has established an Electoral Reform Working Group (ERWG) which has published an Issues Paper for public comment. Consultation closes on 19 January 2025. The paper is attached in Attachment A.

3. The chair of the ERWG, Hon Dr Nick Smith, Mayor of Nelson, notes in the foreword:

“This Issues Paper is about Local Government New Zealand leading a discussion on how we can strengthen the democratic mandate we have to represent communities across New Zealand.

The decline in participation in local elections is an existential threat to local government”.

4. The body of this report summarises the issues raised in the paper. Members are encouraged to refer to the Issues Paper itself for further detail.

5. The paper poses five issues. There are questions associated with each issue. The issues are:

Issue 1: The public’s understanding of local government and why it’s important

Issue 2: Understanding candidates and their policies

Issue 3: Voting methods

Issue 4: Administration and promotion of elections

Issue 5: Four-year terms (including transition and implementation).

6. Attached (as Attachments B, C and D) is the previous feedback from local boards on electoral matters.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide its feedback on the questions asked in the Electoral Reform Working Group’s Issues Paper.

Horopaki

Context

7. The National Council of LGNZ set up the Electoral Reform Working Group to lead efforts to strengthen local government’s democratic mandate, with a focus on increasing participation in local elections.

8. Members of the working group are:

· Mayor Hon Dr Nick Smith, Nelson City (Chair)

· Mayor Campbell Barry, Hutt City

· Councillor Toni Boynton, Whakatāne District, Co-Chair Te Maruata

· Professor Andrew Geddis, University of Otago

· Mayor Susan O'Regan, Waipā District

· Mayor Rehette Stoltz, Gisborne District.

9. The working group’s issues paper focusses on five key topics:

· The public’s understanding of local government and why it’s important

· Understanding the candidates and their policies

· Voting methods

· Administration and promotion of elections

· The possibility of moving to four-year terms (including how this would work).

10. Feedback on the issues paper will help shape the group’s position paper. A draft position paper will be open for discussion from March to May 2025.

11. The issues paper is on the LGNZ website and available to the public for their comment.

Tātaritanga me ngā tohutohu

Analysis and advice

Issue 1: The public’s understanding of local government and why it’s important

12. Auckland Council has found this to be a key issue in terms of people’s participation in elections. More recently the Joint Governance Working Party has noted this concern through its experience with the review of representation arrangements.

13. Options in the paper for addressing Issue 1 include:

· Greater support for delivery of civics in schools

· Strengthened civics education requirements in the New Zealand Curriculum

· Partnering with community organisations to better engage people who aren’t participating

· Nationwide promotion of local government’s work and value

· Greater use of localism approaches by councils

· Enhancing how councils communicate their value

· Introduce a stewardship function that includes a role of promoting the role of councils.

14. Issue 1 consultation questions:

i) What should be done to improve understanding of local government and its value, and who should hold responsibility for this?

ii) What should be done, given the decline in local media, to increase visibility of local government work and local elections?

Issue 2: Understanding candidates and their policies

15. Auckland Council has found that a lack of knowledge of candidates has been a key reason for people choosing to not vote.

16. Options in the paper for addressing Issue 2 include:

· A centralised digital platform providing candidate information to voters

· Require candidates to provide an explanation of their policies.

17. Issue 2 consultation questions:

i) How should voters receive better information on candidates and their policy positions and whose role should it be?

ii) Is it important to improve candidate knowledge of local government, and if so, how should this be done?

Issue 3: Voting methods

18. The paper notes the decline of postal voting. Staff have reported recently on the possibility of booth voting but have recommended against it because of cost and logistics.

19. Options in the paper for addressing Issue 3 include:

· Postal voting, booth voting, online voting (the paper lists advantages and disadvantages of each)

· Options to improve the existing postal system, such as making it possible for voters to download voting papers rather than have them posted.

20. Issue 3 consultation questions:

i) Given the challenges outlined, what should be the future method (or methods) of voting in local elections, and why?

ii) Should the voting method (or methods) be nationally consistent or decided locally, and why?

iii) What short-term improvements should be made to the postal voting system, until a permanent solution can be implemented?

Issue 4: Administration and promotion of elections

21. Postal voting requires equipment that is used only every three years, such as commercial grade optical scanners for processing votes. Auckland Council believes it is reasonable to contract services which provide these when required from suppliers who have experience and long-standing reputations. If such suppliers did not exist then the council would be in the position of having to run elections in-house.

22. Auckland Council has previously supported local elections being administered by the Electoral Commission. This would not be taking decision-making away from council elected members since elections are required to be run at arm’s length from elected members. There could be issues relating to funding. If the Electoral Commission was totally government funded it might be expected to apply a standard approach across the country, which might not be desirable. Alternatively, there might be variation between councils if funding was by way of a levy, or charge for services, where the level of service might be negotiated.

23. Options in the paper for who is responsible for the administration of local elections include:

· Councils administer elections in-house

· Councils outsource administration to commercial third-parties

· Electoral Commission administers elections.

24. Options for who could be responsible for promoting local elections include:

· Councils (in-house)

· A national umbrella organisation (either funded by councils or centrally)

· The Electoral Commission.

25. Issue 4 consultation questions:

i) Who should administer local elections, and why?

ii) Who should be responsible for promoting local elections, and why?

Issue 5: Four-year terms (including transition and implementation)

26. Options in the paper for aligning local and central government four-year terms include:

· One year apart – to allow three years with stable central and local government

· Two years apart – every two years there is either a central government election or local government election

· In same year or even concurrently. If concurrent this could lead to higher turnout for local elections however voting would be more challenging to the voter who would need to vote for: electorate Member of Parliament, Parliamentary political party, Mayor, ward councillor, local board members. It would also provide 4 years without elections.

27. Ideas on transition:

· The paper seeks views on whether changing the term from 3 years to 4 years should affect planning documents that are based on a 3 year term, such as the Long-term Plan.

· In addition, it would make sense for the term of appointment to council-controlled organisations to move to 4 years.

28. Noting that moving to a 4 year term could decrease elected members’ accountability to the electorate, options in the paper to address accountability include:

· Retain status quo arrangements for Ministerial powers of intervention

· Minister to have stronger powers of intervention, councils to have stronger codes of conduct and stronger powers for chairs of meetings

· Recall elections – a petition can trigger a re-election in order to remove one or more members

· An external body or stewardship agency to hold elected members to account.

29. Issue 5 consultation questions:

i) Which of the three timing options, for a four-year term, do you prefer?

ii) How should councils’ budget and planning cycles be adjusted to a four-year term?

iii) Do four-year terms for local councils require increased accountability mechanisms, and if so, which do you support?

30. The paper invites any other ideas or options to improve participation in local elections.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. This report deals with an Issues Paper relating to electoral processes. There are no proposals in the report which impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Issues Paper deals with the election of elected members. One of proposals is to extend the electoral term from three years to four years. This could provide council-controlled organisations with a longer period of political consistency.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report seeks the views of local boards which will be reported to the Governing Body and form part of the response of Auckland Council to the invitation for comments.

Tauākī whakaaweawe Māori

Māori impact statement

34. The Issues Paper does not consider any issues specific to Māori however the overall concern in the paper is about how to improve electoral turnout. Improvements to the community’s understanding of local government and how to participate meaningfully in elections may also benefit Māori.

Ngā ritenga ā-pūtea

Financial implications

35. While the decision to provide feedback on an Issues Paper does not in itself have any financial implications, some of the proposals in the paper will have financial implications. If elections are run every four years rather than every three years as at present, there will be a significant saving.

36. Similarly there will be financial implications if the responsibility for elections moves to the Electoral Commission. There are no proposals for how this might be funded and so the implications are not known.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. A key risk this paper is trying to address is the decline in the democratic mandate. It is important to support all efforts to improve the metrics around elections.

Ngā koringa ā-muri

Next steps

38. Feedback from local boards will be reported to the Governing Body and added to any feedback provided by Auckland Council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Electoral Reform Working Group Issues Paper	161
b ⇩	Local board feedback on the evaluation of the 2022 elections	189
c ⇩	Local board feedback on the submission to the Justice Committee Inquiry into the 2022 elections	217
d ⇨	Local board feedback on the submission to the Future for Local Government Review report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor Governance

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Approval for 24 new road names at 116 Waihoehoe Road, Drury (Waihoehoe Precinct)

File No.: CP2024/17260

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name 15 new public roads and 9 new private roads, created by way of a subdivision development at 116 Waihoehoe Road, Drury.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Oyster Capital Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new roads at 116 Waihoehoe Road, Drury (Waihoehoe Precinct) are:

Road	Applicant’s Preference
Road 1	Takotowhenua Avenue
Road 2	Waikoiora Street
Road 3	Awakoopiko Street
Road 4	Tipokopoko Street
Road 5	Makura Street
Road 6	Tangitewai Street
Road 7	Rapunga Close
Road 8	Kupenga Close
Road 9	Hoihoi Close
Road 10	Kohikohi Loop
Road 11	Haapuapua Loop
Road 12	Wai tu Loop
Road 13	Whakarongo Loop
Road 14	Ngakinga Loop
Road 15	Kaiao Loop
Accessway 1	Te Rere o Pepe Tuna Place
Accessway 2	Te Haaro o Te Kaahu Place
Accessway 3	Ngunguru Place
Accessway 4	Ketekete Place
Accessway 5	Pukatea Place
Accessway 6	Kōkopu Place
Accessway 7	Hīnaki Place
Accessway 8	Waikaka mangu Place
Accessway 9	Waikaka parauri Place

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the following names for the 15 new public roads and the 9 new private roads created by way of subdivision undertaken by Oyster Capital Limited at 116 Waihoehoe Road, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference Fast-track consent concerning an application by Oyster Capital Limited for the Waihoehoe Precinct Project, road naming reference RDN90116871).

i) Takotowhenua Avenue (Road 1)

ii) Waikoiora Street (Road 2)

iii) Awakoopiko Street (Road 3)

iv) Tipokopoko Street (Road 4)

v) Makura Street (Road 5)

vi) Tangitewai Street (Road 6)

vii) Rapunga Close (Road 7)

viii) Kupenga Close (Road 8)

ix) Hoihoi Close (Road 9)

x) Kohikohi Loop (Road 10)

xi) Haapuapua Loop (Road 11)

xii) Wai tu Loop (Road 12)

xiii) Whakarongo Loop (Road 13)

xiv) Ngakinga Loop (Road 14)

xv) Kaiao Loop (Road 15)

xvi) Te Rere o Pepe Tuna Place (Accessway 1)

xvii) Te Haaro o Te Kaahu Place (Accessway 2)

xviii) Ngunguru Place (Accessway 3)

xix) Ketekete Place (Accessway 4)

xx) Pukatea Place (Accessway 5)

xxi) Kōkopu Place (Accessway 6)

xxii) Hīnaki Place (Accessway 7)

xxiii) Waikaka mangu Place (Accessway 8)

xxiv) Waikaka parauri Place (Accessway 9).

Horopaki

Context

6. The Fast-track consent for the Waihoehoe Precinct was issued in September 2023 to subdivide the land and construct 357 dwellings, create 9 residential super lots and supporting infrastructure, including roading.

7. The site and location plans for the development can be found in Attachment A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. In this development, all the public roads therefore require road names. While only two of the private accessways (Accessways 8 and 9) technically require road names, the applicant would like to name all the accessways. The roads to be named are depicted in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The proposed names reflect awa, repo or mauri.

Road	Proposed name	Meaning (as described by the referenced iwi group)
Road 1	Takotowhenua Avenue	‘Takotowhenua’ is a species of short-fin eel, large in size, dark olive to olive-green in colour with a whitish-grey to silvery abdomen. Typically, they are nocturnal and live under cover of overhanging rocks and debris. Gifted from Ngāi Tai Ki Tāmaki
Road 2	Waikoiora Street	‘Waikoiora’ can be translated as ‘the life-giving waters,’ which acknowledges the Waihoehoe Stream, its vitality, and its life essence, which give life to all those who are dependent on it, including humans. Gifted from Ngāti Te Ata Waiohua
Road 3	Awakoopiko Street	‘Awakoopiko’ can be translated as ‘the meandering stream’ in reference to the Waihoehoe Stream and how it meanders and curves; each bend is unique and has its own mauri (life force). Gifted from Ngāti Te Ata Waiohua
Road 4	Tipokopoko Street	(Gobiomorphus cotidianus) – ‘Tipokopoko’ is the common bully, a fish endemic to New Zealand, and is present throughout the country. Gifted from Te Ākitai Waiohua
Road 5	Makura Street	‘Makura’ means/refers to wetland plant / Carex virgata / Sedge. Swampy areas. Gifted from Ngāti Te Ata Waiohua
Road 6	Tangitewai Street	‘Tangitewai’ means weeping waters. Gifted from Ngāti Tamaoho
Road 7	Rapunga Close	‘Rapunga’ means ‘to search for’. Gifted from Ngāti Whanaunga
Road 8	Kupenga Close	‘Kupenga’ means ‘fishing net’.
Road 9	Hoihoi Close	‘Hoihou’ means ‘to be noisy, deafening, loud’. Gifted from Ngāti Tamaoho
Road 10	Kohikohi Loop	‘Kohikohi’ means ‘to gather’. Gifted from Ngāti Whanaunga
Road 11	Haapuapua Loop	‘Haapuapua’ can be translated as ‘wetlands or swamps’, which acknowledges the low-lying traditional landform of the Oyster Capital site that provided important cultural and ecological benefits for Waihoehoe Stream, its catchment, and its receiving environment, Te Maanukanuka o Hoturoa (the Manukau Harbour). Gifted from Ngāti Te Ata Waiohua
Road 12	Wai tu Loop	‘Wai tu’ – means standing water – Different wetland plant species are adapted to living in different zones. One zone can be identified as: standing water – where water lies above the soil surface for much of the year. Gifted from Te Ākitai Waiohua
Road 13	Whakarongo Loop	‘Whakarongo’ means listening with more than your ears. It is perceiving with all senses – listening with intent and empathy, listening to understand. Gifted from Ngāti Tamaoho
Road 14	Ngakinga Loop	‘Ngakinga’ means ‘cultivated ground, garden plot, clearing’. Ngāti Whanaunga
Road 15	Kaiao Loop	‘Kaiao’ means ‘an organism’ – a living thing. Gifted from Ngāi Tai Ki Tāmaki
Accessway 1	Te Rere o Pepe Tuna Place	Means ‘The flight or departure of the Puuriri Moth’. The name acknowledges the Puuriri forests that once adorned the Drury East natural and cultural landscape. These forests were once home and sanctuary to the treasured Puuriri moth. Gifted from Ngāti Te Ata Waiohua
Accessway 2	Te Haaro o Te Kaahu Place	Means ‘The soaring Hawk’. Te Haaro o Te Kaahu acknowledges the Kaahu (swamp harrier hawk), which is a significant kaitiaki (guardian) of the Drury and wider area. According to oral traditions, the flight of the Kaahu is seen as a sign for treading carefully on your journeys or doings. Gifted from Ngāti Te Ata Waiohua
Accessway 3	Ngunguru Place	This means ‘To rumble’ – referring to the sound of the water in these streams. Gifted from Ngāti Tamaoho
Accessway 4	Ketekete Place	Means ‘To clatter’ – referring to the sound of the water in these streams. Gifted from Ngāti Tamaoho
Accessway 5	Pukatea Place	(Laurelia novae-zelandiae) – ‘Pukatea’ is a majestic native wetland tree.
Accessway 6	Kōkopu Place	(Galaxias fasciatus) – ‘Kōkopu’ is whitebait, a native freshwater fish.
Accessway 7	Hīnaki Place	‘Hīnaki’ is an eel pot for catching eels.
Accessway 8	Waikaka mangu Place	‘Waikaka’ translates to ‘mudfish’. The black mudfish can be found in Waikato, along with Auckland and Northland. It is unique to New Zealand and found nowhere else in the world. Gifted from Te Ākitai Waiohua
Accessway 9	Waikaka parauri Place	Waikaka translates to ‘mudfish’. The brown mudfish are the most widespread mudfish species in New Zealand, found in both Te Ika-a-Māui/North Island and Te Waipounamu/South Island. Gifted from Te Ākitai Waiohua

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. The proposed road types are considered to be acceptable for the new roads, suiting their form and layout.

16. Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report seeks the decision of the local board, and the decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. The applicant has undertaken extensive consultation with the following mana whenua with an interest in the area. Each of the groups gifted several names to the applicant to use for the roads in the development. As indicated in the table of proposed names above, the gifted names have been adopted.

· Ngāi Tai Ki Tāmaki

· Ngāti Te Ata Waiohua

· Ngāti Tamaoho

· Ngāti Whanaunga

· Te Ākitai Waiohua.

22. On 24 September 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho.

23. By the close of the consultation period (10 working days), no responses, comments, or feedback were received. Having undertaken the necessary consultation and having received names gifted by mana whenua, the applicant now wishes to continue to a decision from the local board.

24. This site is listed as being within a statutory acknowledgment area relating to Ngāti Tamaoho.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ and recorded its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	243
b ⇩	Report Attachment B Location Map	245

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Approval for three new public road names at 25 Burberry Road, Drury

File No.: CP2024/17342

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name three new public roads, created by way of a subdivision development at 25 Burberry Road, Drury.

Whakarāpopototanga matua

Executive summary

3. The developer and applicant, BRD Development Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new public roads at 25 Burberry Road, Drury are:

	Applicant’s Preference	Alternatives
Road 1	Waipaheke Crescent	Waikooroa Crescent Ngutuawa Crescent
Road 2	Starlight Parade	Creekview Road Coalfield Lane
Road 3	Careyme Road	Alvin Street Andrew Street

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakaae / approve the following names for the three new public roads created by way of subdivision undertaken by BRD Development Limited at 25 Burberry Road, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60403453, SUB60403457, road naming reference RDN90119065).

i) Waipaheke Crescent (Road 1)

ii) Creekview Road (Road 2)

iii) Careyme Road (Road 3).

Horopaki

Context

6. Resource consent reference BUN60403453 (subdivision reference number SUB60403457) was issued in September 2023 for the construction of 157 dwellings and supporting roading.

7. The site and location plans of the development can be found in Attachment A and B to the agenda report.

9. The new public roads therefore require names. The new COALs do not need to be named as the lots they serve can have their street numbers allocated off the newly named public roads. This can be seen in Attachment A, where the public roads that require a name are highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The proposed names reflect the history of the local area and the landscape/environmental features within the area.

Road Reference	Proposed name	Meaning (as described by applicant)
Road 1	Waipaheke Crescent (applicant’s preference)	‘Waipaheke’ means ‘water flowing downwards’. This name refers to the Ngaakooroa stream and how it flows down from Ramarama to the Drury Estuary (Drury Creek). Gifted from Ngāti Te Ata Waiohua
	Waikooroa Crescent (alternative)	‘Waikooroa’ means ‘the water or river of long fingers’. This name refers to the many tributaries of water that branch off from the main waterbody of the Ngaakooroa stream. Gifted from Ngāti Te Ata Waiohua
	Ngutuawa Crescent (alternative)	‘Ngutuawa’ means ‘river mouth or estuary’. This name refers to the Ngaakooroa stream and how it discharges into the Drury Estuary. Gifted from Ngāti Te Ata Waiohua
Road 2	Starlight Parade (applicant’s preference)	This name evokes a sense of inspiration and guidance, much like how starlight has been used for navigation throughout history. It reflects the aspirational nature of the development, guiding future residents toward a bright future.
	Creekview Road (alternative)	This name refers to the creek flowing nearby.
	Coalfield Lane (alternative)	Drury was once a hub for coal mining in the mid-1800s, and this name reflects an important part of its industrial history.
Road 3	Careyme Road (applicant’s preference)	This name draws inspiration from a notable family that historically contributed to the development of the Drury area. The name reflects the region’s rich tradition of local farming and community-building efforts, which were essential to the settlement’s early growth.
	Alvin Street (alternative)	The name ‘Alvin’ draws from a historical connection to the transportation heritage of the Drury area. The name represents a traditional term used to describe ‘noble friend’ or ‘protector of the land’, which resonates with Drury’s role as a key stop for both rail and road networks in Auckland’s early industrial expansion.
	Andrew Street (alternative)	Andrew Street acknowledges the natural beauty and rural character of the Drury area. Historically, the name Andrew is associated with ‘strength’ and ‘steadfastness,’ traits that resonate with the resilience of the region’s agricultural heritage.

14. While the applicant’s preferred name for Road 2 is ‘Starlight Parade’, it is recommended that the local board approve the name ‘Creekview Road’ as it is considered to have a stronger link to the locality.

15. It is for the local board to decide upon the suitability of the names within the local context and in accordance with its allocated decisionmaking role.

16. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17. ‘Cresent’, ‘Parade’, ‘Lane’, ‘Road’ and ‘Street’ are acceptable road types for the new public roads, suiting their form and layout.

18. Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report seeks the decision of the local board, and the decision is not likely to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision-making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. On 19 September, 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho.

24. Only Ngāti Te Ata Waiohua responded and on 25 September 2024, the applicant contacted them directly to discuss potential names further. Ngāti Te Ata Waiohua subsequently gifted three names, which the applicant has proposed for Road 1. Ngāti Te Ata Waiohua does not support the other names proposed by the applicant.

25. No other responses have been received and this site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	253
b ⇩	Report Attachment B Location Map	255

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Franklin Local Board

26 November 2024

Achievements Report for the 2023-2024 Franklin Local Board

File No.: CP2024/16219

Te take mō te pūrongo

Purpose of the report

1. To provide the board an overview of the key achievements of the Franklin Local Board for the 2023 – 2024 period, between 1 July 2023 and 30 June 2024 (the 2024 financial year) and including highlights from the 2022 and 2023 financial years.

Whakarāpopototanga matua

Executive summary

2. This report considers the achievements of the Local Board in the context of the Franklin Local Board Plan 2020 and the Local Board Work programme for the 2024 Financial Year. Local Board Plans are developed by boards following an election year in close consultation with the community and set out the delivery and advocacy priorities for the board over a three-year period.

3. The Local Board Work programme 2024 was approved in June 2023 and aligns with the Franklin Local Board plan 2020.

4. The Franklin Local Board Plan 2020 sets out the aspirations, required outcomes and priorities for the Franklin community over a three-year period, including projects and areas of advocacy that the board undertakes on behalf of the community.

5. The board undertook community consultation to develop the Local Board Plan 2020, which it adopted in September 2020. This report is the last financial year for the Franklin Local Board Plan 2020 and included in this report are highlights from the 2022 and 2023 financial years.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Franklin Local Board achievements report for the FY 2024 period in Attachment A.

Horopaki

Context

6. This report considers the achievements of the Local Board in the context of the Franklin Local Board Plan 2020 and the Local Board Work programme for the 2024 financial year. Local Board Plans are developed by boards following an election year in close consultation with the community and set out the delivery and advocacy priorities for the board over a three-year period.

7. The Local Board Work programme FY 2024 was approved in June 2023 and aligns with the Franklin Local Board plan 2020.

8. The Franklin Local Board Plan 2020 sets out the aspirations, required outcomes and priorities for the Franklin community over a three-year period, including projects and areas of advocacy that the board undertakes on behalf of the community.

9. The board undertook community consultation to develop the Local Board Plan 2020, which it adopted in September 2020. The plan contained the following aspirational outcomes for the Franklin community:

· Outcome 1: Our strengths generate local opportunity and prosperity - Our goal is to support our people to create and access new job opportunities, advocate for regional, national and third-party investment in infrastructure, and invest in initiatives that develop, leverage from and promote our local strengths as we anticipate changes to our economy, environment and population.

· Outcome 2: Improved transport options and fit for purpose roads - We will advocate for transport improvements and services that enable our communities to be less car dependant and for design of and investment in the roading network so that it can safely accommodate current and future use.

· Outcome 3: Places and facilities are fit for purpose - We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.

· Outcome 4: Kaitiakitanga and protection of our environment - We will work with mana whenua, local communities, and others to lead and inform environmental conservation, restoration, and regeneration projects and to recover and regenerate waste.

· Outcome 5: Cultural heritage and Māori identity is expressed in our communities - We will support the capture, recording and promotion of local cultural narratives so that new residents, visitors, and future generations can experience, understand, and enjoy our stories and perspectives.

· Outcome 6: A sense of belonging and strong community participation - We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

10. As part of the local board agreement, a list of advocacy initiatives was developed, identifying each area of advocacy and the entity that the board will advocate to for the progression of initiatives - either the governing body or a council-controlled organisation (CCO).

11. Over the last three years, many of the projects and advocacy initiatives have been achieved by the board (see Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. This is highlighted in Outcome 4: Kaitiakitanga and protection of our environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. When developing the work programmes council group impacts and views are presented to the local board

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. This report highlights achievements delivered in the Franklin Local Board community over the 2023/2024 financial year, and includes highlights from the 2022 and 2023 financial years.

Tauākī whakaaweawe Māori

Māori impact statement

15. This report includes activities that have a direct impact on Māori outcomes with mana whenua and mataawaka

Ngā ritenga ā-pūtea

Financial implications

16. This report is provided to the Franklin Local Board to highlight the achievements of delivering projects through the 2023/2024 work programme. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. This report is provided to the Franklin Local Board to highlight the achievements of delivering projects through the 2023/2024 work programme. Any significant risks and how they are being managed and/ or mitigated is addressed in the work programme quarterly reports

Ngā koringa ā-muri

Next steps

18. No next steps required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	FY 2024 Achievements report	261

Ngā kaihaina

Signatories

Author	Orrin Kapua - Local Board Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

No.	Title	Page
a ⇩	1 October 2024 Franklin Local Board workshop record	325
b ⇩	8 October 2024 Franklin Local Board workshop record	327
c ⇩	15 October 2024 Franklin Local Board workshop record	331
d ⇩	22 October 2024 Franklin Local Board workshop record	333
e ⇩	29 October 2024 Franklin Local Board workshop record	335

Author	Denise Gunn - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager