Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held at Ground Floor – Hawiti Building, 6-8 Munroe Lane, Albany on Tuesday 26 November 2024 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Alexis Poppelbaum, JP

Deputy Chairperson

Gary Brown (via MS Teams and entered the meeting at 11.20am)

Members

Jake Law

 

Sam Mills, JP

 

Julia Parfitt, JP

 

Victoria Short

 

Gregg Walden

 

Leanne Willis (via MS Teams)

 

 


Hibiscus and Bays Local Board

26 November 2024

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Chairperson A Poppelbaum led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2024/149

MOVED by Member G Walden, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)          whakaū / confirm the minutes of its additional meeting, held on Tuesday 19 November 2024, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

Member V Short acknowledged the recent passing of former National Party Minister Hon. Nikki Kaye after a long battle with cancer.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Hibiscus Coast Mens Shed

 

Resolution number HB/2024/150

MOVED by Member J Law, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whakamihi / thank Geoff Leigh and Graham Rice for their presentation and attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

Note: Item 9.2 – Public Forum, Mark Woodward was considered prior to 9.1 – Public Forum, Jack McDonald.

 

 

9.2

Public Forum - Mark Woodward

 

Supporting information was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/151

MOVED by Member S Mills, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)          whakamihi / thank Mark Woodward for his attendance at the meeting.

CARRIED

 

Attachments

a     26 November 2024, Hibiscus and Bays Local Board - Item 9.2: Public Forum – supporting information.

 

 

9.1

Public Forum - Jack McDonald

 

Supporting information was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/152

MOVED by Member J Parfitt, seconded by Member S Mills:   

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Jack McDonald for his attendance at the meeting.

CARRIED

 

Attachments

a     26 November 2024, Hibiscus and Bays Local Board - Item 9.1: Public Forum – supporting information.

 


 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Hibiscus and Bays Legacy Rates Grants 2024/2025 grant allocations

 

Vincent Marshall – Grants Advisor was online to support this item.

 

Additional information was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/153

MOVED by Member J Parfitt, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)          whakaae / agree to fund, part-fund, or decline each application in Hibiscus and Bays Legacy Rates Grants 2024/2025, listed in Table One:

Application ID

Organisation

Main focus

Requesting funding for

Amount allocated

LG2506-105

Whangaparāoa Golf Club

Sport and recreation

Towards a Legacy Rates Grant

$11,223.05

Specifically for the purpose of paying the cost of property rates  

b)         whakaae / agree to amend resolution number HB/2024/137 as follows:

i)           whakaae / agree to re-allocate $3,914.46 from Legacy Rates Grants – Hibiscus and Bays (Project ID2871) to Local Contestable Grants Hibiscus and Bays (Project ID177) for Local Grants Round Two.

CARRIED

 

Attachments

a     26 November 2024, Hibiscus and Bays Local Board - Item 11: Hibiscus and Bays Legacy Rates Grants 2024/2025 grant allocations – additional information.

 

 

12

Adoption of the Hibiscus and Bays Local Board Emergency Readiness and Response Plan

 

Glenn Browne – Senior Community Planning and Readiness Advisor was in attendance to support this item.

 

Resolution number HB/2024/154

MOVED by Member G Walden, seconded by Deputy Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)          whai / adopt the Hibiscus and Bays Local Board Emergency Readiness and Response Plan (Attachment A to the agenda report).

b)         tautapa / delegate to the Hibiscus and Bays Local Board chairperson the ability to approve minor amendments of the document ahead of publication.

c)          whakamihi / thank Glenn Browne, the Emergency Response team and Marilyn Kelly – Community Broker, for their efforts in putting this plan together.

CARRIED

Note: Item 13 – Proposed policy refresh: Business Improvement District (BID) Policy (2022) was deferred to later in the agenda.

 

 

14

Engagement Strategy

 

Glenda Lock – Engagement Advisor was in attendance to support this item.

 

Resolution number HB/2024/155

MOVED by Member J Parfitt, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)          whai / adopt the Hibiscus and Bays Local Board Engagement Strategy set out in Attachment A to the agenda report.

b)         tautapa / delegate authority to the chairperson to approve any minor edits that may be necessary to the Hibiscus and Bays Local Board Engagement Strategy prior to publication.

c)          whakamihi / thank Glenda Lock for her efforts in putting this strategy together.

CARRIED

 

 

15

Draft Auckland Open Space, Sport and Recreation Strategy – Part 1: strategic directions and investment principles

 

Aubrey Bloomfield – Senior Policy Advisor and Rachel O’Brien – Principal Policy Advisor were online to support this item.

 

Resolution number HB/2024/156

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)          whakarite / provide the following feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee prior to consultation:

i)           support, in principle, the five strategic directions for the future provision of open spaces and sport and recreation opportunities

ii)         express concern about ‘innovate open space’ in high-density areas, specifically that there could be a provision gap between older and newer parts of Auckland

iii)        express concern about investment principle four: ‘Work together towards a healthy future, using all our resources’ specifically:

A)         this principal allows greater use of ‘service property optimisation’ which is a concern as not all local boards have sufficient open space available for optimisation, and

B)         local boards should not have to rely on property optimisation to be able to fund great spaces for our community.

iv)        express concern that the words ‘open space’ have been used throughout the strategy to mean ‘public space’ and is of the view the words ‘open space’ conjure up visions of open fields rather than the different kinds of public space

v)         some public spaces are currently not accessible by the public, which is the correct approach from a biodiversity point of view in certain instances e.g., some esplanades serve a better ecology function from not having tracks through them

vi)        adequate protection should be given to the sensitive ecological nature of some reserves

vii)      an area identified as a sports field has a different function, purpose and use to an area identified as open space and these should not be linked together in the strategy

viii)     support having a range of fit for purpose indoor and outdoor facilities for our residents

ix)        note that there is an urgent need for improved and new facilities to accommodate growth in sports (particularly indoor sports) which is not reflected sufficiently in the strategy

x)         support using a wider range of tools to fund and deliver our investments

xi)        note that in order to deliver great open spaces in high-density areas we need to ensure sufficient planning and funding at the beginning of the development

xii)      support getting a better understanding of the full range of benefits delivered by different projects to support decision-making

xiii)     express concern that one of the key purposes of this strategic refresh was to consolidate five regional strategies which in theory is sound, but in reality has unfortunately resulted in an unwieldy document that is complicated to understand

xiv)     advocate to increase the open space acquisition budget, funded through both rates and development contributions, to enable growth related acquisition as well as responding to existing provision gaps

xv)      express concern that this ‘one size fits all’ approach does not take into account ‘more empowered local boards’ with greater decision-making as:

A)         advice should be specific for local boards on the local impacts of the strategy

B)         the new policy needs to be drafted in such a way to give clearer direction to staff when implementing, to ensure local boards, as governors, are provided with the necessary advice for decision-making

C)         note that guidance about particular reserves needs to take into account the local parks management plan.

b)         tuhi ā-taipitopito / note there should be increased engagement with regional sporting bodies in order to accurately anticipate the growth in sport, and to look to accommodate increased participation in active recreation, ensuring that facilities are fit for purpose.

CARRIED

 

 


6

Draft Auckland Open Space, Sport and Recreation Strategy – Part 2: proposed policies

 

Aubrey Bloomfield – Senior Policy Advisor and Rachel O’Brien – Principal Policy Advisor were online to support this item.


 


 

Resolution number HB/2024/157

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whakarite / provide the following feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee prior to consultation:

i)           support in principle all proposed objectives in Policy 1: Making the most of our open spaces

ii)         note the importance of connections and linkages to allow for maximum accessibility and best utilisation of open spaces by communities

iii)        do not support the following elements of  Policy 2: Open space provision and acquisition, specifically: 

A)         greater clarity should be provided prior to consultation relating to opportunities to acquire land for the purposes of expanding existing regional parks

B)         do not support retaining the open space standard that pocket parks cannot be within 100m of other publicly accessible open space

C)         do not support the open space standard that proposes smaller neighbourhood parks from 0.3 - 0.5ha to 0.2 - 0.5ha.

iv)        we need to ensure that acquisition of open space is done up front with a vision to future generations: as areas intensify over time, planning that had certain capacities will then be too low and no longer be fit for purpose when needed

v)         express concern that international provision metrics are not shown in the analysis (i.e., a minimum of 9m2 per person with an ideal value of 50m2 per person) [Source: World Health Organization. Health Indicators of Sustainable Cities in the Context of the Rio+20 UN Conference on Sustainable Development. WHO; Geneva, Switzerland: 2012. Quoted in International Journal of Environmental Research and Public Health. 2018 Oct 5;15(10):2180. ‘Modern Compact Cities: How Much Greenery Do We Need By Alessio Russo, Giuseppe T Cirella.]

vi)        request further information be provided in the policy on ‘value for money’ criteria for acquisitions

vii)      support reconfiguring, redistributing or redeveloping open spaces rather than disposing of them on a case-by-case basis

viii)     do not support package 1 or 2 until specific local board impacts are identified and presented, both in high growth future urban areas and other rapidly growing areas

ix)        recommend that further work on Policy 2: Open space provision and acquisition should occur before public consultation, starting with the international practice for provision

x)         recommend that the proposed objectives under Policy 3 be widened to ensure high demand and stress on existing infrastructure is accounted for when making investment decisions.

CARRIED

 

 

17

Auckland Council’s Performance Report: Hibiscus and Bays Local Board for quarter one 2024/2025

 

Saskia Coley – Local Board Advisor was in attendance to support this item.

 

Resolution number HB/2024/158

MOVED by Member S Mills, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whiwhi / receive the integrated performance report for quarter one, 1 July to 30 September 2024.

b)         whakaae / approve the updated activity totals, for the 2024 capex work programme to amend the figures incorrectly printed in the approved work programme report (resolution number HB/2024/73) due to an error during the work programme extraction process as follows:

ID/Ref

Work Programme Name

Reason for change

Approved total (error)

Correct total

20436

Bushglen Reserve - implement concept plan

Seeking corrections for budget totals due to a data extraction error at the time of adoption of the 2024 local board capex work programme. Note this has no impact in the overall budget.

$106,271

$177,479

40050

Hibiscus and Bays - renew playground components and drainage 2024/2025+

$980,000

$870,000

26004

Hibiscus and Bays - renew signage

$83,969

$120,000

39967

Mairangi Bay Beach Reserve - renew bridge across creek by Surf Club

$208,404

$160,000

24085

Ōrewa Library - comprehensive renewal incl. roof

$4,035,130

$5,584,000

37508

Stanmore Bay Park - renew park bridges

$513,515

$345,000

 

CARRIED

 

 

18

Chairperson's report

 

Deputy Chairperson G Brown entered the meeting at 11.20am during the discussion of this item.

 

Resolution number HB/2024/159

MOVED by Member G Walden, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)          whiwhi / receive the chairperson’s update on recent activities of the chairperson.

b)         whakaae / agree to send a letter to the Joint Governance Working Party reconfirming support for Auckland Council’s Final Proposal for Representation Arrangements for the 2025 local elections (Attachment A to the agenda report).

c)          tuhi ā-taipitopito / note the letter sent to Mayor Wayne Brown on behalf of all local board chairpersons on 8 November 2024 regarding bylaw enforcement concerns (Attachment B to the agenda report).

d)         tono / request attendance for the chairperson and deputy chairperson to attend the Watercare board meeting on 12 December 2024 to discuss the upgrade of the Army Bay Wastewater Treatment Plant and the associated infrastructure.

CARRIED

 

Note: Item 13 – Proposed policy refresh: Business Improvement District (BID) Policy (2022) was considered at this point.

 

 

13

Proposed policy refresh: Business Improvement District (BID) Policy (2022)

 

Resolution number HB/2024/160

MOVED by Member V Short, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a)          whakaae / agree that  Item 13 - Proposed policy refresh: Business Improvement District (BID) Policy (2022) be deferred until the next meeting of the Hibiscus and Bays Local Board scheduled to be held on Tuesday 10 December 2024 at 10.00am.

CARRIED

 

 

19

Hōtaka Kaupapa - Policy Schedule for November 2024

 

Resolution number HB/2024/161

MOVED by Member L Willis, seconded by Deputy Chairperson G Brown:   

That the Hibiscus and Bays Local Board:

b)         whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for November 2024.

CARRIED

 

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 


 

 

 

11.26am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................