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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 27
November 2024
12:15pm
Local Board
Chambers
35 Coles Crescent
Papakura
Auckland
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Papakura Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Catchpole
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Deputy Chairperson
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Jan Robinson
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Members
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Felicity Auva'a
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George Hawkins
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Kelvin Hieatt
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Andrew Webster
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Sital Prasad
Democracy Advisor
22 November 2024
Contact Telephone: 273255719
Email: sital.prasad@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local Board
Workshop 3
Agenda Items
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Papakura Local Board Workshop
27 November 2024
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Local
Board Workshop
File No.: CP2024/18351
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Papakura Local Board workshop agenda for 27 November 2024.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online, if in person attendance is impractical.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. Local
Board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) accountability
to the public
b) engagement
c) input
to regional decision-making
d) keeping
informed
e) local
initiative / preparing for specific decisions
f) oversight
and monitoring
g) setting
direction / priorities / budget.
5. Workshops do not have decision-making authority.
6. Workshops
are used to canvass issues, prepare local board members for upcoming decisions
and to enable discussion between elected members and staff.
7. Members
are respectfully reminded of their Code of Conduct obligations with respect to
conflicts of interest and confidentiality
8. Please
note, workshop times are often subject to change.
9. The
following will be covered in the workshop:
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Item 1
–12:15-12:30pm
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Sustainable Papakura - Community lease
Presenter/s: Rosemary
Nash
(Chairperson, Sustainable Papakura)
Taz Ali
(Community Lease Specialist, Parks and Community Facilities)
Alex
Overwater-Davis
(Manager Area Operations, Parks & Community Facilities)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: Sustainable Papakura are currently
paying a commercial lease for a space in the Papakura town centre. They would
ideally like to find a suitable venue for a community lease.
Attachment/s: Material
unavailable at the time of agenda build.
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Item 2
– 12:30-1:30pm
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Parks and Community Facilities (PCF) monthly update
Presenter/s: Linda
Pillay
(Work Programme Lead, Parks & Community Facilities)
Alex Overwater-Davis
(Manager Area Operations, Parks & Community Facilities)
Taz Ali
(Community Lease Specialist, Parks and Community Facilities)
Shane McNeill
(Community Park Ranger, Specialist
Operations)
Trish Kirkland-Smith
(Volunteering & Programmes Team Manager, Specialist Operations)
Governance role: Oversight
and monitoring
Proposed Outcome/s: To
provide a monthly update on the 2024/2025 Parks & Community Facilities
(P&CF) work programme. Staff will also:
· provide advice
regarding community leases and seek direction for the preferred approach.
· provide an update on the Local Parks Ecological Volunteering and
Environmental Programmes
Attachment/s: Attachment
A – Parks and Community
Facilities monthly update
Attachment B – Local Parks Ecological Volunteering &
Environmental Programmes Update
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Item 3
– 1:30-2:30pm
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Local Board Annual Planning workshop 5 - Local
Consultation Content
Presenter/s: Victoria
Hutt
(Papakura Local Board Senior Advisor, Governance & Engagement)
Melissa Bidois
(Local Board Engagement Advisor, Governance & Engagement)
Hao Chen
(Manager Local Board Financial Advisor, Local Board Financial Advisory)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To finalise local consultation
content for the Annual Budget.
Attachment/s: Material
unavailable at the time of agenda build.
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Item 6
– 2:30-3:00pm
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Direction Setting
Presenter/s: Victoria
Hutt
(Papakura Local
Board Senior Advisor, Governance & Engagement)
Governance role: Setting
direction / priorities / budget
Proposed
Outcome/s: To inform the board on upcoming events/meetings and
seek board’s feedback.
For members to provide
strategic updates related to meetings/ briefings they have attended,
highlighting opportunities for board decision making or advocacy.
Attachment/s:
Material unavailable at the time of agenda build.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Parks and Community Facilities monthly update
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11
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b⇩
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Local Parks Ecological Volunteering &
Environmental Programmes Update
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27
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