Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura, Auckland on Wednesday, 27 November 2024 at 4:00 pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

 

 

Kelvin Hieatt

 

 

Andrew Webster

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillor

Angela Dalton (with apology)

Councillor

Daniel Newman (with apology)


Papakura Local Board

27 November 2024

 

 

 

1          Nau mai | Welcome

 

Member Andrew Webster led the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

7

 

Member Jan Robinson declared a conflict of interest in relation to application number QR2514-115 (For Franklin and Districts Justices of the Peace Association) as she is member of this organisation.  Member Robinson did not take part in the debate or decision in relation to this application.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PPK/2024/176

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)          whakaū / the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as true and correct record.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation -  Fantasy Castle project update

 

Resolution number PPK/2024/177

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)      whakamihi / thank Valerie Wei Yi Ong for her attendance and presentation regarding the Fantasy Castles project update.

 

CARRIED

 

 

8.2

Deputation -  Papakura Youth Council

 

Resolution number PPK/2024/178

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      whakamihi / thank Sanna Sood, Shreshaa Guhan of the Papakura Youth Council for their attendance and presentation on the activities of the Youth Council.

 

CARRIED

 

 

8.3

Deputation - Kootuitui ki Papakura and Papakura Voices in Action

 

Resolution number PPK/2024/179

MOVED by Member A Webster, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      whakamihi / thank Damian Frauendorf , Prince Nyazema and Emma O’Riordan from the Papakura Youth Voices in Action group for her attendance and presentation, noting support provided from Kootuitui ki Papakura.

 

CARRIED

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.


 

 

 

11

Governing Body Members' Update

 

No Councillors were present at the meeting.

 

 

12

Chairperson's Update and Presentation of Youth Scholarship Certificates

 

Resolution number PPK/2024/180

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson and note the presentation of the Youth Scholarship certificates.

 

CARRIED

 

 

13

Approval for six new public road names at 8 Keryn Place and 29 Bellfield Road, Papakura

 

Resolution number PPK/2024/181

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      approve the following names for six new public roads created by way of subdivision undertaken by Papakura Development Limited at 8 Keryn Place and 29 Bellfield Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90119684, resource consent reference BUN60389416):

i)    Mangapū Road (Road 8)

ii)   Keryn Place (Road 9, extension of existing road)

iii)  Furlough Road (Road 10)

iv)  Pūtahi Crescent (Road 11)

v)   Pupū Crescent (Road 12)

vi)  Tūwai Crescent (Road 13).

 

CARRIED

 

 

14

Papakura Small Grants Round One 2024/2025 Grants Allocation

 

Member Jan Robinson declared a conflict of interest in relation to application number QR2514-115 (For Franklin and Districts Justices of the Peace Association) as she is member of this organisation.  Member Robinson did not take part in the debate or decision in relation to this application.

 

 

Resolution number PPK/2024/182

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:   

That the Papakura Local Board:

a)   agree to part-fund the following 2024/2025 Papakura small grants round one application:

Application ID

Organisation

Requesting funding for

Amount requested

Decision

QR2514-115

For Franklin and Districts Justices of the Peace Association

Towards conference registration fees for 4 delegates for JP AGM and conference from 14 March 2025 to 16 March 2025

$2,000.00

$1,584.00

Sub Total

$1,584.00

 

 

CARRIED

 

Resolution number PPK/2024/183

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

b)   agree to fund, part-fund or decline the following 2024/2025 Papakura small grants round one applications:

 

Application ID

Organisation

Requesting funding for

Amount requested

Decision

 

QR2514-101

Life Education Trust Counties Manukau

Towards purchase the side and rear notice panels for Harold The Giraffe's transport trailer from 2 December 2024 to 20 January 2025

$1,300.00

$650.00

 

QR2514-103

Mobility Assistance Dogs Trust

Towards vet costs from 12 December 2024 to 31 March 2025

$2,000.00

$1,500.00

 

QR2514-106

Papakura and District Historical Society Incorporated

Towards reproduction of images and labels for Military Gallery from 20 January 2025 to 9 March 2025

$2,509.40

$2,000.00

 

QR2514-107

Auckland Southern District Chinese Association Incorporated

Towards venue hire, coaching fee, transport subsidy and rehearsals coordinator wages from 1 January 2025 to 30 June 2025

$1,984.00

$1,000.00

 

QR2514-108

South Auckland Choral Soc. Inc.

Towards music scores provision, gifts for soloists, accompanist and conductor, tea/coffee for audience, staging hire, celebration cake for South Auckland Choral 50th Anniversary from 1 February 2025 to 31 May 2025

$2,000.00

$0.00
Ineligible -
duplicate
application

Application ID

Organisation

Requesting funding for

Amount requested

Decision

 

QR2514-109

English Language Partners NZ Trust

Towards venue hire for English Language Group Classes at Sir Edmund Hillary Library from 1 January 2025 to 31 December 2025

 

 

$1,960.00

$1,500.00

 

QR2514-110

Phab Assoc Inc Contracts Operations Account

Towards venue hire, transport costs for Mixing it up with PHAB Clubs project from 3 December 2024 to 14 October 2025

$2,000.00

$2,000.00

 

QR2514-112

Tōtara Hospice

Towards the purchase of Stethoscopes from 1 December 2024 to 28 February 2025

$1,145.83

$1,145.83

 

QR2514-116

Valerie Wei Yi Ong

Towards venue hire, printing, materials and artists fees to run this workshop in Papakura from 12 December 2024 to 1 March 2025

$982.20

$982.20

 

QR2514-117

Badminton New Zealand Incorporated

Towards venue hire for Counties Manukau Badminton Hall from 22 March 2025 to 23 March 2025

$2,657.39

$1,000.00

 

QR2514-118

Southside Drama

Towards venue hire for Southside Production Project from 28 February 2025 to 15 March 2025

$1,000.00

$0.00
Ineligible –
duplicate

application

 

QR2514-120

Auckland Cambodian Youth and Recreation Trust

Towards DJ sound system with operators and a tent for Cambodian New Year 2025 from 11 April 2025 to 14 April 2025

$2,000.00

$1,000.00

 

QR2514-122

Counties Manukau Gymnastics Inc

Towards medals and medal setup costs from 10 December 2024 to 31 December 2024

$1,039.00

$1,039.00

 

QR2514-124

Drury United Soccer Club

Towards purchase of team kit and ball bags from 1 January 2025 to 10 March 2025

$1,441.00

$1,441.00

 

QR2514-125

Great Potentials Foundation New Zealand

Towards salary for Family Service Centre Manager from 1 December 2024 to 31 January 2025

 

 

$2,000.00

$0.00
Low
priority

 

Application ID

Organisation

Requesting funding for

Amount requested

Decision

 

QR2514-126

School Start First Impressions

Towards purchase of signage and flags for School Start First Impressions from 6 January 2025 to 4 February 2025

$785.72

$0.00
Low
prior
ity

 

Sub Total

$15,258.03

 

Add subtotal from resolution a)

$1,584.00

 

Total

 

$28,80.54

$16,842.03

 

 

CARRIED

 

 

15

Pukekiwiriki Paa Joint Management Committee members' fees and expenses

 

Resolution number PPK/2024/184

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      approve the new Pukekiwiriki Paa Joint Management Committee mana whenua members’ fee daily rates of $247 for a member and $503.16 for the Chair.

 

CARRIED

 

 

16

Annual Plan 2025/2026 - Input on Regional Consultation Content

 

This item was considered and resolved at the 20 November 2024 Additional Papakura Local Board Business Meeting.

 

 

17

Appointment of delegated local board member to provide feedback on stormwater activities

 

Resolution number PPK/2024/185

MOVED by Member A Webster, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      kopou / appoint Brent Catchpole (Chairperson) as lead, and Jan Robinson (Deputy Chairperson) as alternate, for stormwater activities feedback and delegate authority to these members to:

(i)         identify and communicate the local board views and preferences on proposed council stormwater management activities in local parks

(ii)        represent the local board at the Policy and Planning Committee, if required, to discuss any objections to proposed council stormwater management activities in local parks.

 

CARRIED

 

 

18

Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper

 

The local board feedback was tabled at the meeting. A copy has been

placed on the official minutes and is available on the Auckland Council website as a

minutes attachment.

 

Resolution number PPK/2024/186

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whakarite / provide its feedback on the questions asked in the Electoral Reform Working Group’s Issues Paper as outlined in the document tabled and attached to the minutes.

 

CARRIED

 

Attachments

a     Tabled Document - Local board feedback - Future Local Government

 

 

19

Draft Auckland Open Space, Sport and Recreation Strategy – Part 1

 

Resolution number PPK/2024/187

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      does not support the Auckland Open Space, Sport and Recreation Strategy going to consultation

b)      request that prior to going to public consultation the local boards’ increased decision-making lens is applied across the review of the Open Space, Sport and Recreation Strategy

c)      recommend staff engage with the ‘More Empowered Local Boards programme’ for the following reasons:

                        i)         the current strategy assumes acquisitions are a growth response only

                       ii)         no advice has been provided to local boards on the local impacts of the strategy

                     iii)         there is no rural or coastal lens across this strategy, it is focused on urban problems

                     iv)         the current operational approach is dysfunctional for local boards, it may work regionally but does not work for local boards

                       v)         the new policy needs to be drafted in such a way to give clearer direction to staff when implementing to ensure local boards, as governors, are provided with the necessary advice for decision-making

                     vi)         does not give adequate effect to the allocation of decision-making table

                    vii)        the strategy prescriptiveness should be at the local level

d)      request that planning for good community outcomes be the main focus of the Open Space, Sport and Recreation Strategy, ie: saving money should not be an outcome in an open space policy

e)      support the level of detail in the provision metrics, however the metrics should be agreed by local boards, ie: there should be one for each local board area

f)       whakarite / provides the following feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee:

i)     Support the ‘principle-based’ approach to consolidating and simplifying five strategies, policies and plans that previously guided investment in open space, sport and recreation in Tāmaki Makaurau

ii)    Support in principle “making manaakitanga our legacy of a healthy Auckland”

iii)   Support in principle the five strategic directions for the future provision of open  spaces and sport and recreation opportunities, ie:

•      Make all of Tāmaki Makaurau our backyard

•      Deliver innovative open spaces in high-density areas

•      Enhance our response to climate disruption

•      Protect and enhance our environment, biodiversity and heritage

•      Support Aucklanders to live healthy, active lives

iv)   Support in principle the four investment principles, ie:

•      Take a benefits-led approach to improve the holistic wellbeing of people, places and the environment

•      Invest based on evidence of need and the voices of Aucklanders

•      Honour our Te Tiriti o Waitangi obligations

•      Work together towards a healthy future, using all our resources

g)      request that the local board resolutions are circulated in full to the councillors and mayor and attached to the report that goes to the relevant committee.

 

CARRIED

 

 

20

Draft Auckland Open Space, Sport and Recreation Strategy – Part 2

 

Resolution number PPK/2024/188

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      does not support the Auckland Open Space, Sport and Recreation Strategy going to consultation

b)      request that prior to going to public consultation the local boards’ increased decision-making lens is applied across the review of the Open Space, Sport and Recreation Strategy

c)      recommend staff engage with the ‘More Empowered Local Boards programme’ for the following reasons:

d)      the current strategy assumes acquisitions are a growth response only

i)       no advice has been provided to local boards on the local impacts of the strategy

ii)      there is no rural or coastal lens across this strategy, it is focused on urban problems

iii)     the current operational approach is dysfunctional for local boards, it may work  regionally but does not work for local boards

iv)     the new policy needs to be drafted in such a way to give clearer direction to staff  when implementing to ensure local boards, as governors, are provided with the necessary advice for decision making

v)      does not give adequate effect to the allocation of decision-making table

vi)     the strategy prescriptiveness should be at the local level

e)      request that planning for good community outcomes be the main focus of the Open Space, Sport and Recreation Strategy, ie: saving money should not be an outcome in an open space policy

f)       support the level of detail in the provision metrics, however the metrics should be agreed by local boards, ie: there should be one for each local board area

g)      request that the local board resolutions are circulated in full to the councillors and mayor and attached to the report that goes to the relevant committee.

 

CARRIED

 

 

21

Auckland Council’s Performance Report: Papakura Local Board for quarter one 2024/2025

 

Resolution number PPK/2024/189

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:   

That the Papakura Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2024

b)      tuhi ā-taipitopito / note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals

c)      whakaae / approve the reallocation of $2,000 allocated for the sound system for the RSA to deliver an Armistice Day Service in the ANZAC and Armistice Services work programme (ID360), to the Community Grants work programme line (ID365), noting the RSA has advised they no longer require the funds for the 2024/2025 financial year

d)      whakae / agree to the rebranding of the Papakura Summer Concert to:  Papakura Summer Concert (celebrating 100 years of the Local Volunteer Fire Service).

 

CARRIED

 

 

22

Papakura Local Board Hōtaka Kaupapa / Governance Forward Work Calendar - November 2024

 

Resolution number PPK/2024/190

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa / Governance Forward Work Calendar in Attachment A.

 

CARRIED

 

 

23

Papakura Local Board Workshop Records

 

Resolution number PPK/2024/191

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)       2 October 2024

ii)      9 October 2024

iii)     16 October 2024

iv)     23 October 2024.

 

CARRIED

 

 

 

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.23 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................