Date: Time: Meeting Room: Venue:
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Thursday 28 November 2024 10.00am Reception
Lounge |
Tira Hautū / Governing Body
OPEN ATTACHMENTS
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7 Plan to make the most of Auckland's Port and Waterfront
A. Plan to Make the Most of Auckland's Port and Waterfront 3
B. Heads of Agreement for Tripartite Accord 25
C. Port Precinct Framework Plan 27
10 Auckland Council Group, Auckland Council, Eke Panuku, Tātaki Auckland Unlimited, Watercare and Port of Auckland Quarterly Performance Reports for the three months ending 30 September 2024
A. Auckland Council Group and Auckland Council Quarterly Performance Report 30 September 2024 73
B. Auckland Council Group Statutory Financial Report 30 September 2024 109
C. Auckland Council Group reconciliation of management to statutory results 30 September 2024 119
D. Substantive CCOs and Port of Auckland Quarter One Performance Report 30 September 2024 121
E. Eke Panuku Quarter One report 2024/2025 131
F. Tātaki Auckland Unlimited Quarter One report 2024/2025 157
G. Watercare Quarter One report 2024/2025 181
H. Port of Auckland Limited Quarter One report 2024/2025 205
ITEM TABLE OF CONTENTS PAGE
11 Update on 'Regional Deal' Proposal
A. Letter from Hon Simeon Brown 215
B. Regional Deal Initial Registration Form 219
C. Regional Deal Proposal Template 221
E. Regional Deals Strategic Framework 237
13 Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 28 November 2024
28 November 2024 |
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Tira Hautū Committee The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference |
Area of work and Lead Department |
Pūnga / Reason for work |
Committee role (whakatau / decision and/or tika / direction) |
Expected timeframes Highlight the month(s) this is expected to come to committee in 2024 |
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Dec |
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Statutory and Governance |
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Chief Executive’s Performance Objectives CE Office / Mayoral office |
The Performance and Appointments Committee has the delegation to recommend performance objectives. The Governing Body must then consider the recommendations and make a decisions. |
Decision to whakaae / approve revised performance objectives that reflect the new political term’s priorities
Progress to date: Report on performance objectives FY25-FY27 referred from
the Performance and Appointments Committee 27 June 2024
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Chief Executive Remuneration Review Mayoral office |
The chief executive’s remuneration will be reviewed annually. |
Decision to whakaae / approve a remuneration change. First review is a year from the appointment of the new CE.
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Committee Forward Work Programmes CE Office / Mayoral office |
Responsibility for oversight of work programmes of all committee of the Governing Body. |
Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme. Reporting in April and October.
Progress to date: Six monthly report 2 May 2025 Six monthly report 24 October
2024
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Six monthly update |
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Six monthly update |
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Terms of Reference
Governance |
The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels. Any changes to the Terms of Reference must be done by the Governing Body. |
Decision to whai / adopt the Terms of Reference Decision to whai / adopt changes to Terms of Reference
Progress to date: Terms of Reference for Committees 17 November 2022 Provision for decision-making continuity by Governing
Body in periods of emergency 10 February 2023 Amendment to the Governing Body Terms of Reference and to
the Constitution of Ports of Auckland Limited 23 February 2023 Amendments for Committees – new committee and
membership changes 27 July 2023 Amendment to membership for the Joint Governance Working
Party Amendment due to Committee changes 29 August 2024
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As and when required |
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Standing Orders
Governance |
Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27 Originally adopted 16/12/2010 |
Decision to tapi / amend standing orders
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As and when required |
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Code of Conduct Governance |
The Terms of Reference enables the governing body to adopt or amend the Code of Conduct. Any changes must be done by the Governing Body |
Decision to whai / adopt the Code of Conduct Decision to whai / adopt changes to the Code of Conduct
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As and when required |
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Health, Safety and Wellbeing Group Services |
The Auckland Council organisation is a person or organisation conducting a business or undertaking pursuant to the Health and Safety at Work Act 2015. All elected members are officers pursuant to the Health and Safety at Work Act 2015, and have legislated obligations in relation to their duties as officers. The Audit and Risk Committee will refer the health, safety and wellbeing report to the Governing Body. |
Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report, and refer it to Local Boards.
Progress to date: May 2024 Update 30 May 2024 August 2024 Update 29 August 2024
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Auckland Council Enterprise Risk Report Governance |
The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter. |
Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map Decision to whiwhi / receive quarterly reports
Progress to date: May 2024 Update 30 May 2024 (Open and Confidential)
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Te Tiriti o Waitangi / Treaty of Waitangi Governance |
The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views. The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body. |
Decision to whakaae / approve submissions to the Crown as and when required Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements
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As and when required |
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Climate Action Transport Targeted Rate (CATTR) CPO |
Governance and Oversight Group Providing direction and endorsement of the annual CATTR programmes and projects |
Receive annual reports Review governance and oversight arrangements as required
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Recovery Governance |
Recovery performance reporting and risks |
Receive progress reports and make decisions that feed into other programmes like annual plan and LTP.
Progress to date: February Report 29 February 2024 Storm Recovery update and request to set an end date for
homeowners to opt in to the property risk assessment process 28 March 2024 Transition Plan noted and referred to Civil Defence and
Emergency Management Committee and Coordinating Executive Group
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Transition Plan |
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Lessons Learned |
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Governance Framework Review Customer and Community Services |
Provide update on the Governance Framework Review
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Receive an update on the development of Governance Framework Review workstreams, including the proposed funding equity model for local boards.
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Finance and Performance |
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CE and Group Financial Report CE Office / Finance |
Chief Executive and Group Chief Financial Officer Report |
Receive monthly performance and financial updates
Progress to date: February Update 29 February 2024 March Update 28 March 2024 April Update 2 May 2024 May Update 30 May 2023 June Update 27 June 2024 June Update 1 August 2024 Open and Confidential August Update 29 August 2024 Open and Confidential September Update 26 September 2024 October Update 24 October 2024
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Performance reporting quarterly - parent Finance |
Financial management |
Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September
Progress to date: Auckland Council Group and Auckland Council Quarterly
Performance Reports for the quarter ended 31 December 2023 – 28 March
2024 Auckland Council Group and Auckland Council Quarterly
Performance Reports for the nine months ended 31 March 2024, 30 May 2024 Auckland Council Group and Auckland Council Quarterly
Performance Report for the twelve months ending June 2024
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Performance reporting quarterly – group Finance |
Financial management |
Monitor Auckland Council group financial requirements on a quarterly basis. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.
Progress to date: Auckland Council Group and Auckland Council Quarterly
Performance Reports for the quarter ended 31 December 2023 – 28 March
2024 Auckland Council Group and Auckland Council Quarterly
Performance Reports for the nine months ended 31 March 2024, 30 May 2024 Auckland Council Group and Auckland Council Quarterly
Performance Report for the twelve months ending June 2024
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Half yearly and annual reporting Governance |
Statutory requirement and NZX listing requirement |
Receive and approve half year (February) NZX release (delegation to deputy mayor) Decision to adopt annual report (September) Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Governing Body to the deputy mayor to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2025. · Formal adoption of annual report is by the Governing Body
Progress to date: Preparation of draft Annual Report 2023/2024 26 September
2024 Adoption of Auckland Council Annual Report 2023/2024 and
Summary Annual Report 2023/2023 26 September 2024
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Adoption |
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Houkura - Independent Māori Statutory Board – Funding Agreement Governance |
Statutory requirement |
Decision to whakaae / approve funding agreement 2024/2025
Progress to date: 2024/2025 Funding Agreement 30 May 2024
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Financial Policy Finance |
Statutory requirement |
Development Contributions Policy · Decision to adopt draft policy for consultation including proposed changes arising from decisions on the Long-term Plan 2024-2034 and changes reflecting decisions to extend policy to cover investments beyond 2034 in Drury, the Inner Northwest (Redhills, Whenuapai, and Westgate), and the Auckland Housing Program areas (Mangere, Tamaki, and Mt Roskill) (August) · Decision to adopt new policy (December)
Progress to date: Report on 2025 consultation 26 September 2024
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Levy funding for Auckland Museum, MOTAT and ARAFA Governance |
Statutory process |
Decision to approve the levy for ARAFA as an input to the annual plan.
Progress to date: Consideration of 2024/2025 levy requests from Museum of
Transport and Technology and Auckland Regional Amenities Funding Board Auckland War Memorial Museum Funding Agreement and Levy
Approval 28 March 2024 Consideration of the Auckland Regional Amenities Funding
Act (ARAFA) Levy 2024/25 23 April 2024
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Eden Park Trust Board six monthly update Finance |
Funding requirement |
Receive an update on the Eden Park loan facility (six-monthly)
Progress to date: Presentation from Eden Park Trust Board 28 March 2024 Presentation from Eden Park Trust Board 26 September 2024
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Bylaws # public notification is required for bylaw reviews even if no change to the bylaw is recommended. |
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Cemeteries and Crematoria Bylaw Control Community and Social Policy |
To review the rules to manage activities at council cemeteries and crematoria relating to burial, cremation, disinterment, built structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014. |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Bylaw on Dogs Community and Social Policy |
To review the Auckland Council Policy on dogs 2019 and Dog Management Bylaw 2019 |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Health and Hygiene Bylaw Control Community and Social Policy |
To review minimum standards to protect public health associated with commercial services that pierce, risk breaking or risk burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming pools, water play parks and splash pads under the Health and Hygiene Bylaw 2013. |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Traffic Bylaw Review Community and Social Policy |
Legislative requirement to review the bylaw and policy after five years. |
Decision to whakaae / approve statement of proposal # Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025
Progress to date: Report on Statement of Proposal 24 October 2024
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Statement of Proposal |
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Government Reforms and Programmes |
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Three Waters Local Water Done Well Chief Planning Office |
Water Services Legislation Bill and Water Services Efficiency and Consumer Protection Bill |
Decision to approve Auckland Council’s submission
Progress to date:
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Three Waters Local Water Done Well Chief Planning Office |
Update of Government positions and consideration of Auckland Council positions |
Decision to approve council’s submission on the Water Services Legislation Bill and Water Services Economic Efficiency and Consumer Protection Bill was made on 23 February 2023. Report back from Select Committee to Parliament by 25 May 2023 and eventual passing of legislation. GB consideration to be confirmed. Minister for Local Government’s confirmation of any amendments to the Three Waters Reform expected in April 2023.
Progress to date: Confidential report 2 May 2024
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Representation Review Governance |
Representation Review including Local Board Reorganisation |
Decision on whether to review representation and proceed with the consultation.
Progress to date: Joint Governance Working Party update and recommendations Report on Initial Proposal for representation
arrangements for 2025 elections 27 June 2024 Report on Representation Arrangements for 2025 elections
– final proposal 26 September 2024
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Initial Proposal |
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Final Proposal |
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General Work Programme |
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Making Space for Water I and ES |
Making Space for Water |
Decisions in regards to the Making Space for Water Programme.
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Review / Refresh of Workshops and Guidelines Governance |
Consideration of November 2023 Ombudsman’s Report |
Decision in regards to how workshops are treated.
Progress to date: Report addressing Ombudsman’s report in terms of
opening workshops 27 June 2024
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Restoration of St James Theatre |
Decision in regards to
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Review of Local Government (Auckland Council) Act 2009 |
Joint Auckland Council / Central Government review of the Local Government (Auckland Council) Act 2009 |
Decision in regards to Progress to date: Review of representation arrangements for the 2025
elections – initial proposal, 30 May 2024
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Regional Deals (Government Programme) |
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Establishment of a Political Reference Group – Regional Deals (November/December) Mandate to develop a response to the Regional Deal Expressions of Interest (December) Progress to date:
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Completed
Area of work and Lead Department |
Committee role |
Whakatau / Decision |
FIFA WWC 2023 Host City Closure Report Tataki Auckland Unlimited (TAU) |
Decision to accept the final report from the government.
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Memorandum – close out reports 28 February 2024
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Community led protection of open space in Ōrākei Customer and Community Services |
Receive the update on community led protection of open space in Ōrākei
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Public Input on matter 2 May 2024 Report on Tagalad Reserve South 2 May 2024 |
10-year Budget Finance |
Statutory requirement |
Approve Long-term Plan 16 May 2024 Adoption of Long-term Plan 27 June 2024 |
Tūpuna Maunga Operational Plan |
Statutory requirement |
Operational Plan 2024/2025 and summary agreed for
inclusion in Long-term Plan 2024-2034 16 May 2024 |
Tira Hautū Committee The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference |
Area of work and Lead Department |
Pūnga / Reason for work |
Committee role (whakatau / decision and/or tika / direction) |
Expected timeframes Highlight the month(s) this is expected to come to committee in 2025 |
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Jan |
Feb |
Mar |
Apr |
May |
Jun |
Jul |
Aug |
Sep |
Oct |
Nov |
Dec |
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Statutory and Governance |
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Chief Executive’s Performance Objectives CE Office / Mayoral office |
The Performance and Appointments Committee has the delegation to recommend performance objectives. The Governing Body must then consider the recommendations and make a decisions. |
Decision to whakaae / approve revised performance objectives that reflect the new political term’s priorities
Progress to date: Report on performance objectives FY25-FY27 referred from
the Performance and Appointments Committee 27 June 2024
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Chief Executive Remuneration Review Mayoral office |
The chief executive’s remuneration will be reviewed annually. |
Decision to whakaae / approve a remuneration change. First review is a year from the appointment of the new CE.
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Committee Forward Work Programmes CE Office / Mayoral office |
Responsibility for oversight of work programmes of all committee of the Governing Body. |
Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme. Reporting in April and October.
Progress to date:
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Terms of Reference
Governance |
The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels. Any changes to the Terms of Reference must be done by the Governing Body. |
Decision to whai / adopt the Terms of Reference Decision to whai / adopt changes to Terms of Reference
Progress to date: Terms of Reference for Committees 17 November 2022 Provision for decision-making continuity by Governing
Body in periods of emergency 10 February 2023 Amendment to the Governing Body Terms of Reference and to
the Constitution of Ports of Auckland Limited 23 February 2023 Amendments for Committees – new committee and
membership changes 27 July 2023 Amendment to membership for the Joint Governance Working
Party Amendment due to Committee changes 29 August 2024
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As and when required |
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Standing Orders
Governance |
Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27 Originally adopted 16/12/2010 |
Decision to tapi / amend standing orders
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As and when required |
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Code of Conduct Governance |
The Terms of Reference enables the governing body to adopt or amend the Code of Conduct. Any changes must be done by the Governing Body |
Decision to whai / adopt the Code of Conduct Decision to whai / adopt changes to the Code of Conduct
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As and when required |
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Health, Safety and Wellbeing Group Services |
The Auckland Council organisation is a person or organisation conducting a business or undertaking pursuant to the Health and Safety at Work Act 2015. All elected members are officers pursuant to the Health and Safety at Work Act 2015, and have legislated obligations in relation to their duties as officers. The Audit and Risk Committee will refer the health, safety and wellbeing report to the Governing Body. |
Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report, and refer it to Local Boards.
Progress to date:
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Auckland Council Enterprise Risk Report Governance |
The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter. |
Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map Decision to whiwhi / receive quarterly reports
Progress to date:
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Te Tiriti o Waitangi / Treaty of Waitangi Governance |
The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views. The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body. |
Decision to whakaae / approve submissions to the Crown as and when required Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements
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As and when required |
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Recovery Governance |
Recovery performance reporting and risks |
Receive progress reports and make decisions that feed into other programmes like annual plan and LTP.
Progress to date:
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Governance Framework Review Customer and Community Services |
Provide update on the Governance Framework Review
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Receive an update on the development of Governance Framework Review workstreams, including the proposed funding equity model for local boards.
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Finance and Performance |
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CE and Group Financial Report CE Office / Finance |
Chief Executive and Group Chief Financial Officer Report |
Receive monthly performance and financial updates
Progress to date:
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Performance reporting quarterly - parent Finance |
Financial management |
Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September
Progress to date:
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Performance reporting quarterly – group Finance |
Financial management |
Monitor Auckland Council group financial requirements on a quarterly basis. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.
Progress to date:
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Annual Budget Finance |
Statutory requirement |
Decision to whai / adopt Annual Budget
Progress to date:
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Approve |
Adopt |
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Tūpuna Maunga Operational Plan |
Statutory requirement |
Decision to whakaae / agree operation plan and summary for inclusion in consultation documents and supporting information for the 10-year Budget (Long-term Plan)
Progress to date:
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Half yearly and annual reporting Governance |
Statutory requirement and NZX listing requirement |
Receive and approve half year (February) NZX release (delegation to deputy mayor) Decision to adopt annual report (September) Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Governing Body to the deputy mayor to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2026. · Formal adoption of annual report is by the Governing Body
Progress to date:
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Adoption |
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Houkura - Independent Māori Statutory Board – Funding Agreement Governance |
Statutory requirement |
Decision to whakaae / approve funding agreement 2025/2026
Progress to date:
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Financial Policy Finance |
Statutory requirement |
Development Contributions Policy · Decision to adopt draft policy for consultation including proposed changes arising from decisions on the Long-term Plan 2024-2034 and changes reflecting decisions to extend policy to cover investments beyond 2034 in Drury, the Inner Northwest (Redhills, Whenuapai, and Westgate), and the Auckland Housing Program areas (Mangere, Tamaki, and Mt Roskill) (August) · Decision to adopt new policy (December) Progress to date: Report on 2025 consultation 26 September 2024
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Levy funding for Auckland Museum, MOTAT and ARAFA Governance |
Statutory process |
Decision to approve the levy for ARAFA as an input to the annual plan.
Progress to date:
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Eden Park Trust Board six monthly update Finance |
Funding requirement |
Receive an update on the Eden Park loan facility (six-monthly)
Progress to date:
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Bylaws # public notification is required for bylaw reviews even if no change to the bylaw is recommended. |
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Cemeteries and Crematoria Bylaw Control Community and Social Policy |
To review the rules to manage activities at council cemeteries and crematoria relating to burial, cremation, disinterment, built structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014. |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Bylaw on Dogs Community and Social Policy |
To review the Auckland Council Policy on dogs 2019 and Dog Management Bylaw 2019 |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Health and Hygiene Bylaw Control Community and Social Policy |
To review minimum standards to protect public health associated with commercial services that pierce, risk breaking or risk burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming pools, water play parks and splash pads under the Health and Hygiene Bylaw 2013. |
Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Traffic Bylaw Review Community and Social Policy |
Legislative requirement to review the bylaw and policy after five years. |
Decision to whakaae / approve statement of proposal # Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late 2024 / early 2025 |
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Government Reforms and Programmes |
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Three Waters Local Water Done Well Chief Planning Office |
Water Services Legislation Bill and Water Services Efficiency and Consumer Protection Bill |
Decision to approve Auckland Council’s submission
Progress to date:
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Three Waters Local Water Done Well Chief Planning Office |
Update of Government positions and consideration of Auckland Council positions |
Decision to approve council’s submission on the Water Services Legislation Bill and Water Services Economic Efficiency and Consumer Protection Bill was made on 23 February 2023. Report back from Select Committee to Parliament by 25 May 2023 and eventual passing of legislation. GB consideration to be confirmed. Minister for Local Government’s confirmation of any amendments to the Three Waters Reform expected in April 2023.
Progress to date: Confidential report 2 May 2024
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General Work Programme |
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Making Space for Water I and ES |
Making Space for Water |
Decisions in regards to the Making Space for Water Programme.
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Restoration of St James Theatre |
Decision in regards to |
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Joint Auckland Council / Central Government review of the Local Government (Auckland Council) Act 2009 |
Decision in regards to |
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