I hereby give notice that an ordinary meeting of the UAT Testing Committee will be held on:
Date: Time: Meeting Room: Venue:
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Sunday, 1 December 2024 5.00pm Reception
Lounge |
UAT Testing
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Karishma Nair |
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Deputy Chairperson |
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Members |
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(Quorum 3 members)
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Karishma Nair Senior Advisor Information and Application
20 January 2025
Contact Telephone: (09) 890 8156 Email: karishma.nair@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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UAT Testing Committee TOR
01 December 2024 |
ITEM TABLE OF CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Standard Report Training 7
12 Report 2 11
13 Standard report 1 with 3 attachments 22-08 15
14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
1 Nau mai | Welcome
Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.
At the close of the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
That the UAT Testing: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 14 November 2024, including the confidential section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the UAT Testing. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
01 December 2024 |
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Standard Report Training
File No.: CP2024/08523
Te take mō te pūrongo
Purpose of the report
1. To adopt the new Food Safety Information Bylaw
Whakarāpopototanga matua
Executive summary
2. To enable a decision on whether to adopt a proposal to make a new food safety information bylaw, an appointed Bylaw Panel has deliberated and made recommendations on public feedback and local board input.
3. The proposal seeks to better protect public health by improving food safety information certificate (food grade) display rules. The Governing Body adopted the proposal for public consultation on 25 July 2019. At the close of public feedback on 2 February 2020, council had received feedback from 1498 people and organisations.
4. The Bylaw Panel recommends the Governing Body adopt the proposal with changes in response to matters raised (Attachments A and B). Key recommended changes are to: amend the new digital food grade display requirement to allow flexibility to food businesses to either display an image of the food grade, or a statement and link of the food grade to council’s food grade search webpage delay the commencement of the new digital food grade display requirement to 31 December 2020 due to the significant impact of the COVID-19 pandemic on food businesses and their employees.
5. There is a reputational risk that some people or organisations may not feel council has listened to their feedback. This can be mitigated by communicating the reasons for the decisions to those who gave written feedback.
6. If adopted, staff will publicly notify the decision, publish the new bylaw by 23 May 2020 and implement any operational changes.
Recommendation/s
That the UAT Testing:
a. acknowledge the impact of the COVID-19 pandemic on food businesses, and their employees.
b. approve the Bylaw Panel recommendations on the proposed new Food Safety Information Bylaw 2020 in Attachment A and Attachment B of the agenda report.
c. confirm that the Food Safety Information Bylaw 2020 in Attachment C of the agenda report:
i. is the most appropriate way to protect public health from foodborne illness
ii. is the most appropriate form of bylaw
iii. does not give rise to any implications and is not inconsistent with the New Zealand Bill of Rights Act 1990.
Horopaki
Context
7. The Whakapai Kai 2013, Food Safety Bylaw 2013, aims to promote and protect public health by requiring the display of food grades. It expires on 23 May 2020.
8. The Regulatory Committee on 11 July 2019 approved a proposal to adopt a replacement bylaw, and appointed a Bylaw Panel1 to deliberate and make recommendations to the Governing Body on public feedback (REG/2019/39).
9. The Governing Body on 25 July 2019 approved the proposal for public feedback (GB/2019/70).
10. The proposed Whakapai Kai 2020 Food Safety Information Bylaw 2020 seeks to better protect public health by improving current food grade display rules by:
11. clarifying that the requirement to display a food grade applies to all food businesses that operate under a Template Food Control Plan2, serve the public and are registered and verified by council (meaning most Auckland-only cafés, restaurants and takeaways)
12. specifying physical locations for food grade display
13. introducing a new rule for food grade display on the homepage or similar of online platforms that the food business has control over (for example a café website managed by the café owner).
Tātaritanga me ngā tohutohu
Analysis and advice
14. The Whakapai Kai 2013, Food Safety Bylaw 2013, aims to promote and protect public health by requiring the display of food grades. It expires on 23 May 2020.
15. The Regulatory Committee on 11 July 2019 approved a proposal to adopt a replacement bylaw, and appointed a Bylaw Panel1 to deliberate and make recommendations to the Governing Body on public feedback (REG/2019/39).
16. The Governing Body on 25 July 2019 approved the proposal for public feedback (GB/2019/70).
17. The proposed Whakapai Kai 2020 Food Safety Information Bylaw 2020 seeks to better protect public health by improving current food grade display rules by:
18. clarifying that the requirement to display a food grade applies to all food businesses that operate under a Template Food Control Plan2, serve the public and are registered and verified by council (meaning most Auckland-only cafés, restaurants and takeaways)
19. specifying physical locations for food grade display
20. introducing a new rule for food grade display on the homepage or similar of online platforms that the food business has control over (for example a café website managed by the café owner).
Tauākī whakaaweawe āhuarangi
Climate impact statement
21. The impacts of a “business-as-usual” climate change scenario over the next five years3 could potentially impact food resilience and the need for food waste minimisation.
22. The above impacts will not however affect the proposal which requires certain food businesses to continue to display a food grade. This means that the proposal is not inconsistent with the aims to reduce emissions in the Auckland’s Climate Action Framework.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. Test
24. The impacts of a “business-as-usual” climate change scenario over the next five years3 could potentially impact food resilience and the need for food waste minimisation.
25. The above impacts will not however affect the proposal which requires certain food businesses to continue to display a food grade. This means that the proposal is not inconsistent with the aims to reduce emissions in the Auckland’s Climate Action Framework.
26.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
27. The impacts of a “business-as-usual” climate change scenario over the next five years3 could potentially impact food resilience and the need for food waste minimisation.
28. The above impacts will not however affect the proposal which requires certain food businesses to continue to display a food grade. This means that the proposal is not inconsistent with the aims to reduce emissions in the Auckland’s Climate Action Framework.
Tauākī whakaaweawe Māori
Māori impact statement
29. Test
30. The proposal has significance for Māori as kai is embedded in the tikanga of manaakitanga and there is specific tikanga around its preparation and consumption. The sharing of kai with manuhiri is an essential part of marae tikanga.
Ngā ritenga ā-pūtea
Financial implications
We need to exercise caution with all financial decisions and ensure up-to-date financial advice.
Requirement for all council staff (does not apply to CCO staff)
For any report that have financial implications (including the spend of any money), you must seek input and advice from:
· Commercial Managers for committee reports
· Lead Financial Advisers for local board reports
Instructions
To author: You must add an internal note here that you have gained agreement from relevant Finance staff on the financial implications of your advice.
To authorisers: Please check that confirmation of agreement from relevant Finance staff is included.
To DA or GA: After compiling the agenda please delete all highlighted text before publishing.
31. <Enter text>
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
32. <Enter text>
Ngā koringa ā-muri
Next steps
33. <Enter text>
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Alora Johnson - Senior Advisor Information and Application |
Authorisers |
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01 December 2024 |
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Report 2
File No.: CP2024/08524
Te take mō te pūrongo
Purpose of the report
1. To riro / receive a summary and provide a public record of memoranda, workshop and briefing papers that may have been held or been distributed to Governing Body members.
Whakarāpopototanga matua
Executive summary
2. This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/workshops and briefings or other means, where no decisions are required.
Recommendation/s
That the UAT Testing:
a) tuhi / note the progress on the forward work programme appended as Attachment A of the agenda report
b) riro / receive the Summary of Governing Body information memoranda, workshops and briefings – 16 December 2021.
Horopaki
Context
3. Context
Tātaritanga me ngā tohutohu
Analysis and advice
4. The Bylaw Panel structured its deliberations and recommendations on the public feedback by topic. A summary of the topics and recommendations is shown in the table below, and contained in full in Attachment A.
5. The key recommendations are to:
6. amend the new digital food grade display requirement to allow flexibility to food businesses to either display an image of the food grade, or a statement and link of the food grade to council’s food grade search webpage
7. delay the commencement of the new digital food grade display requirement to 31 December 2020 due to the significant impact of the COVID-19 pandemic on food businesses and their employees.
Tauākī whakaaweawe āhuarangi
Climate impact statement
8. The impacts of a “business-as-usual” climate change scenario over the next five years3 could potentially impact food resilience and the need for food waste minimisation.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
9. Council’s Environmental Health Unit is aware of the impacts of the new Food Safety Information Bylaw 2020 and its implementation role.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
10. The proposal impacts the Auckland region. All local boards were provided opportunities to input into the decision making-process in writing or in person to the Bylaw Panel.
11. Three local boards provided input on public feedback to the proposal. All three local boards were supportive of the proposal.
Tauākī whakaaweawe Māori
Māori impact statement
12. The proposal has significance for Māori as kai is embedded in the tikanga of manaakitanga and there is specific tikanga around its preparation and consumption. The sharing of kai with manuhiri is an essential part of marae tikanga.
Ngā ritenga ā-pūtea
Financial implications
We need to exercise caution with all financial decisions and ensure up-to-date financial advice.
Requirement for all council staff (does not apply to CCO staff)
For any report that have financial implications (including the spend of any money), you must seek input and advice from:
· Commercial Managers for committee reports
· Lead Financial Advisers for local board reports
Instructions
To author: You must add an internal note here that you have gained agreement from relevant Finance staff on the financial implications of your advice.
To authorisers: Please check that confirmation of agreement from relevant Finance staff is included.
To DA or GA: After compiling the agenda please delete all highlighted text before publishing.
13. <Enter text>
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
14. riro / receive the Summary of Governing Body information memoranda, workshops and briefings – 16 December 2021.
Ngā koringa ā-muri
Next steps
15. <Enter text>
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Alora Johnson - Senior Advisor Information and Application |
Authorisers |
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01 December 2024 |
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Standard report 1 with 3 attachments 22-08
File No.: CP2024/12419
Te take mō te pūrongo
Purpose of the report
1. Standard report 1 with 3 attachment
Whakarāpopototanga matua
Executive summary
2. <Enter summary>
Recommendation/s
That the UAT Testing:
a) <Enter text>
Horopaki
Context
3. <Enter text>
Tātaritanga me ngā tohutohu
Analysis and advice
4. <Enter text>
Tauākī whakaaweawe āhuarangi
Climate impact statement
5. <Enter text>
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
6. <Enter text>
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
7. <Enter text>
Tauākī whakaaweawe Māori
Māori impact statement
8. <Enter text>
Ngā ritenga ā-pūtea
Financial implications
We need to exercise caution with all financial decisions and ensure up-to-date financial advice.
Requirement for all council staff (does not apply to CCO staff)
For any report that have financial implications (including the spend of any money), you must seek input and advice from:
· Commercial Managers for committee reports
· Lead Financial Advisers for local board reports
Instructions
To author: You must add an internal note here that you have gained agreement from relevant Finance staff on the financial implications of your advice.
To authorisers: Please check that confirmation of agreement from relevant Finance staff is included.
To DA or GA: After compiling the agenda please delete all highlighted text before publishing.
9. <Enter text>
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
10. <Enter text>
Ngā koringa ā-muri
Next steps
11. <Enter text>
Attachments
No. |
Title |
Page |
a⇩ |
Attachment 1 |
17 |
b⇨ |
Attachment 2 (Under Separate Cover) |
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c⇩ |
attachment 3 |
23 |
Ngā kaihaina
Signatories
Authors |
Alora Johnson - Business Systems Specialist |
Authorisers |
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