Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 3 December 2024 at 5:00pm.
Te Hunga kua Tae mai | present
Chairperson |
Apulu Reece Autagavaia |
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Deputy Chairperson |
Vi Hausia |
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Members |
Dr Ashraf Choudhary, QSO, JP |
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Dr Ofa Dewes, MNZM |
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Topou Folau |
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Li'amanaia Lorenzo Kaisara |
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Albert Lim |
Joined at 5.12pm |
Te Hunga Āpiti kua Tae mai | ALSO PRESENT
Councillor |
Alf Filipaina |
via online electronic link, left the meeting at 6.36pm |
Ōtara-Papatoetoe Local Board 03 December 2024 |
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Chair Apulu Reece Autagavaia opened the meeting with a karakia and welcomed everyone present.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number OP/2024/182 MOVED by Chairperson AR Autagavaia, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 November 2024, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
Resolution number OP/2024/183 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) whakaae / agree that items 11 – Governing Body member, 12 – Board Members’ Report and 13 – Chairperson’s Announcements be accorded precedence at this time.
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11 |
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Councillor Alf Filipaina acknowledged passing off the local board member Ian McGhechie. Apologies received from Councillor Lotu Fuli. |
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Resolution number OP/2024/184 MOVED by Chairperson AR Autagavaia, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the verbal report from the Manukau Ward Councillor Alf Filipiana.
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12 |
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Deputy Chair Vi Hausia’s report was tabled at the meeting. A copy of the report was placed on the official Minutes and is available on the Council website as a minute attachment. |
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Resolution number OP/2024/185 MOVED by Chairperson AR Autagavaia, seconded by Member L Kaisara: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the board member Vi Hausia’s written and verbal report.
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a 3 December 2024 - Ōtara-Papatoetoe Local Board - Item no.12 - Board Members’ report - Vi Hausia |
13 |
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Chair Apulu Reece Autagavaia acknowledged and gave updates on Manukau Sports Bowl, Auckland future funds, Auckland Transport changes and continue supporting Counties Manukau. |
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Resolution number OP/2024/186 MOVED by Member O Dewes, MNZM, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the chairperson’s verbal update.
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7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Camillo Spath from The Auckland Cycling, Tony Mitchell, President of Oceania UCI, Chair of Bike Auckland, Chair of Men’s Health Trust, Kelvin McAnulty, CA, Past Chair of CNZ Auckland Inc based at the Manukau Velodrome compiled Manukau Track Cycling Annual Report for the summer of 2023/24 and presented to the board and discussed a part forward. |
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Resolution number OP/2024/187 MOVED by Chairperson AR Autagavaia, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) whakamihi / thank Camillo Spath, Chair of Cycling New Zealand Auckland Inc and Tony Mitchell, President of Oceania UCI, Chair of Bike Auckland, Chair of Men’s Health Trust, Kelvin McAnulty, CA, Past Chair of CNZ Auckland Inc based at the Manukau Velodrome for their deputation and attendance.
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8.2 |
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Adullam Boys, a youth development organization funded through the Local Board Youth Line, presented to the Local Board to share their activities and outcomes. |
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Resolution number OP/2024/188 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) whakamihi / thank Karl Tusini, Saili Ah Mann and Heta Palm from Adullam Boys for their deputation and attendance. |
9 Te Matapaki Tūmatanui | Public Forum
9.1 |
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Andrew Deadman and myself Kriya Patel (Club President) presented a few questions on behalf of GymCity, Papatoetoe Gymnastics club. They are trying to find a suitable home to operate from after 40years, for tamariki, families and schools who continue to request their services. they shared how thankful they are for the local board support to date. Despite closing in August 2023, they are still investigating options like commercial leases, old MIT buildings in Ōtara, and connecting with other local sports clubs and hubs like Kolmar and Icon trampoline. |
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Resolution number OP/2024/189 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a) whakamihi / thank Andrew Deadman and Kriya Patel from GymCity for their public forum and attendance. |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
Member A Choudhary left the meeting at 6.36pm
Member A Choudhary returned to the meeting at 6.41pm.
14 |
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Resolution number OP/2024/190 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a) whai / adopt the Welcoming Ōtara-Papatoetoe plan set out in Attachment A to this report. b) whakaae / approve and sign the Statement of Commitment set out in Attachment B to this report c) tono / request that staff apply for accreditation as a Committed Welcoming Community on behalf of the Ōtara-Papatoetoe, Auckland Council. d) tautapa / delegate to the local board Chair, Apulu Reece Autagavaia approval of minor changes to the Welcoming Ōtara-Papatoetoe Plan prior to publication.
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15 |
Proposed policy refresh: Business Improvement District (BID) Policy (2022) |
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Resolution number OP/2024/191 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) tūtohi / receive the report and information regarding the proposed refresh of the BID Policy (2022) and support the changes proposed increased transparency, e.g. bringing forward reporting deadline to 1st December; documenting and reporting on accumulated funds or debts to membership and council.
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16 |
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Resolution number OP/2024/192 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: The Ōtara-Papatoetoe Local Board: a) whiwhi / receive the update relating to the Hunters Corner Business Improvement District (BID) programme. b) tono / request inclusion of a question for feedback on the setting of the Hunters Corner BID targeted rate for 2025/2026 in the 2025/2026 local board consultation content, to be resolved as part of Item 16 on this agenda. c) recommends to the Governing Body the inclusion of consultation material relating to the setting of the Hunters Corner BID targeted rate in the Auckland Council annual budget 2025/2026 consultation processes. |
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Adoption of the Ōtara-Papatoetoe Local Board Emergency Readiness and Response Plan |
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Resolution number OP/2024/193 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) whai / adopt the Ōtara-Papatoetoe Local Board Emergency Readiness and Response Plan (Attachment A). b) tautapa / delegate to the Ōtara-Papatoetoe Local Board Chairperson, Apulu Reece Autagavaia, the ability to approve minor amendments of the document ahead of publication. |
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Proposed new community ground lease to Tennis Auckland Region Incorporated at Manukau Sports Bowl, 1 Boundary Road, Clover Park |
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Resolution number OP/2024/194 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a) whakaae / grant, a new community ground lease to the Tennis Auckland Region Incorporated for an area comprising approximately 7520m2 located at Manukau Sports Bowl, 1 Boundary Road, Clover Park on the land legally described as Part Lot 1 Deposited Plan 60809 and Part Lot 1 Deposited Plan 204744 (as per Attachment A – Site map), subject to the following terms and conditions: i) term – 5 years, commencing 1 December 2024, with one 5 year right of renewal. ii) rent – $1300 plus GST per annum. iii) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community outcomes plan). iv) placing signage referencing Ōtara-Papatoetoe Local Board visible to users and visitors. b) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community ground lease to the Tennis Auckland Region Incorporated for an area comprising approximately 7,520m2 located at Manukau Sports Bowl, 1 Boundary Road, Clover Park. c) tuhi ā-taipitopito / note that public notification for Auckland Council’s intention to grant a new community ground lease to Tennis Auckland Region Incorporated located at Manukau Sports Bowl, 1 Boundary Road, Clover Park has been undertaken (from 3 October 2024 to 1 November 2024). d) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community ground lease to Tennis Auckland Region Incorporated located at Manukau Sports Bowl, 1 Boundary Road, Clover Park were received. |
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Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update |
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Resolution number OP/2024/195 MOVED by Chairperson AR Autagavaia, seconded by Member L Kaisara: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the November 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025. b) tuhi ā-taipitopito / note feedback about risks arising from local board direction (paragraph 27 in report) and request for timely information with localised quality analysis that is relevant and informs our decision making, as that assists in minimising risks of delay. |
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Support for the redevelopment proposal, including the AT-approved transport outcomes for 14 Davies Avenue, Manukau |
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Support for the redevelopment proposal, including the AT-approved transport outcomes for 14 Davies Avenue, Manukau report and the attachment A,(14 Davies Avenue, Manukau) to the report are tabled at the meeting.
A copy of the report was placed on the official minutes and are available on the Auckland Council website as a minute attachment. |
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Resolution number OP/2024/196 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) tautoko / support the 14 Davies Avenue, Manukau redevelopment proposal and transport outcomes. |
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a 3 December 2024 - Otara - Papatoetoe Local Board - Item no. 20 - Support for the redevelopment proposal, including the AT-approved transport outcomes for 14 Davies Avenue, Manukau b Attachment A to the report - 14 Davies Avenue, Manukau |
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Appointment to Organised Crime in Communities Steering Group |
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Resolution number OP/2024/197 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) kopou / appoint Apulu Reece Autagavaia Ōtara- Papatoetoe Local Board Chair as a representative and member Topou Folau as an alternate to the Resilience to Organised Crime in Communities Steering Group.
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Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol |
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Resolution number OP/2024/198 MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the initiation report on the Auckland Film Protocol Refresh. b) tautoko/ support a local board cluster approach. |
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Local consultation document content (Attachment A - Consultation Document content) and local supporting information content (Attachment B - Supporting Information content) tabled at the meeting for inclusion in the Annual Plan 2025/2026 consultation material. The copies of these were placed on the official minutes and are available on the Auckland Council website as a minute attachment. |
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Resolution number OP/2024/199 MOVED by Chairperson AR Autagavaia, seconded by Member O Dewes, MNZM: That the Ōtara-Papatoetoe Local Board: a) tuhi ā-taipitopito / note that there are uncertainties surrounding the details of the likely cost pressures (para 28 of the report) and with no additional operational budget in the next financial year, we will need to consider trade-offs and priorities to manage within the available funding. b) whakaae / approve local consultation document content (Attachment A - Consultation Document content) and local supporting information content (Attachment B - Supporting Information content) tabled at the meeting for inclusion in the Annual Plan 2025/2026 consultation material. c) tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Ōtara-Papatoetoe Local Board for the Annual Plan 2025/2026. d) whakaae / approve the following Have Your Say event in the local board area during the Annual Plan 2025/2026 consultation period: i) Movies in the Park, Saturday 8 March, Ngati Ōtara Park. e) tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event. f) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026: i) local board members and Chair ii) General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer. |
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a 3 December 2024 - Ōtara-Papatoetoe Local Board – Item no.23 - Annual Budget 2025/2026 - Local Board Consultation Content - Supporting Information content 2025 - 26 b 3 December 2024 - Ōtara-Papatoetoe Local Board – Item no.23 - Annual Budget 2025/2026 - Local Board Consultation Content - Consultation Document content 2025 - 26 |
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Local board resolution responses, feedback and information report |
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Updated memo for Principles of the Treaty of Waitangi Bill, in Attachment A, tabled at the meeting. A copy of the updated report was placed on the official Minutes and is available on the Council website as a minute attachment. |
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Resolution number OP/2024/200 MOVED by Chairperson AR Autagavaia, seconded by Member L Kaisara: That the Ōtara-Papatoetoe Local Board: a) tuhi ā-taipitopito / note the boards formal feedback on the Principles of the Treaty of Waitangi Bill, in Attachment A, tabled at the meeting. |
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a 3 December 2024 - Ōtara-Papatoetoe Local Board – Item no.24 - Principles of the Treaty of Waitangi Bill |
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Workshop notes for 19 November 2024 has been tabled at the meeting. A copy of the workshop notes was placed on the official Minutes and is available on the Council website as a minute attachment. |
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Resolution number OP/2024/201 MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson V Hausia: That the Ōtara-Papatoetoe Local Board: a) tuhi ā-taipitopito / note the workshop records for: 10 November and 26 November 2024 workshops. |
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a 3 December 2024 - Ōtara - Papatoetoe Local Board - Item no. 25 - Record of Workshop Notes - Workshop Notes - 19 November 2024 |
26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.07 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................