Komiti mō te Tahua Pūtea / Budget Committee

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Budget Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 4 December 2024 at 10.03am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr Shane Henderson

 

Members

Cr Andrew Baker

 

 

Cr Josephine Bartley

From 10.10am, Item 7

 

Mayor Wayne Brown

 

 

Cr Chris Darby

 

 

Cr Julie Fairey

 

 

Cr Christine Fletcher, QSO

From 10.22am, Item 7

 

Cr Lotu Fuli

Via electronic link

From 10.07am, Item 7

 

Houkura Member Hon Tau Henare (alt)

 

 

Cr Richard Hills

From 10.17am, Item 7

 

Cr Mike Lee

From 11.24am, Item 10

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

From 10.15am, Item 7

 

Deputy Mayor Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Houkura Chair David Taipari

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Cr Angela Dalton

 

 

Cr Alf Filipaina, MNZM

 

 

Houkura Member Tony Kake, MNZM

 

 

 

Budget Committee

04 December 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number BCCCC/2024/10

MOVED by Cr K Leoni, seconded by Deputy Mayor D Simpson:  

That the Budget Committee:

a)         whakaae / accept the apologies from the following members:

Absence

Cr A Dalton
Houkura Member T Kake

Lateness

Cr A Filipaina
Cr C Fletcher
Cr R Hills – on council business
Cr M Lee

CARRIED

Electronic Attendance

Resolution number BCCCC/2024/11

MOVED by Deputy Mayor D Simpson, seconded by Deputy Chairperson S Henderson:  

That the Budget Committee:

a)         whakaae / approve electronic attendance under Standing Order 3.3.3 for:

·         Cr A Filipaina (SO 3.3.3 b))

·         Cr L Fuli (SO 3.3.3 a))

CARRIED

Note:   An apology had been received for Cr A Filipaina for lateness, however the meeting had concluded before Cr Filipaina could attend.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

4          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

7

Annual Plan 2025/2026: Overview to decision making

 

Note:   recommendation clause b) as circulated in the agenda report was removed by the report writers.

 

Note:   a presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr L Fuli joined the meeting at 10.07am.
Cr J Bartley entered the meeting at 10.10am.
Cr D Newman entered to the meeting at 10.15am.
Cr R Hills entered the meeting at 10.17am.
Cr C Fletcher entered the meeting at 10.22am.

 

Resolution number BCCCC/2024/12

MOVED by Deputy Mayor D Simpson, seconded by Cr A Baker:  

That the Budget Committee:

a)      tuhi ā-taipitopito / note the Annual Plan 2025/2026 - overview of decision-making report, which sets the context for the other reports and decisions on the agenda

b)      tuhi ā-taipitopito / note that the Audit and Risk Committee considered the risks, and risk management approach for the Annual Plan 2025/2026 on 3 December 2024.

CARRIED

 

Attachments

a     4 December 2024, Budget Committee, Item 7 - Annual Plan 2025/2026: Overview to decision making, presentation

 

 

 

 

8

Annual Plan 2025/2026: Local board feedback on draft Mayoral Proposal and regional topics for consultation

 

Houkura Chair D Taipari left the meeting at 10.39am.

 

Resolution number BCCCC/2024/13

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:  

That the Budget Committee:

a)      kohuki / consider input from local boards when deciding on regional items to be consulted on for the Annual Plan 2025/2026.  

CARRIED

 

 

 

9

Annual Plan 2025/2026: Mayoral Proposal

 

Houkura Chair D Taipari returned to the meeting at 10.49am.
Cr M Lee entered the meeting at 11.24am.

 

Note:   changes were made to the original motion, amending clause b), with the agreement of the meeting.

 

Resolution number BCCCC/2024/14

MOVED by Mayor W Brown, seconded by Chairperson G Sayers:  

That the Budget Committee:

a)      agree to publicly consult in principle on a bed night visitor levy to fund major events and destination marketing activity, subject to necessary legislation being enacted.

b)      agree that public consultation material should include details of a proposed regionally applied bed night visitor levy of 2.5 to 3 per cent, to raise around $27 million per annum to fund major events and destination marketing activity, and outline the alternative options as included in the staff advice and set out in the body of this report.

c)      agree to the following principles to apply to the acceleration of Group Shared Services:

i)       all eligible functions from Auckland Council and Council-controlled organisations should be assessed for the Group Shared Services Programme (through business cases) as soon as possible and with as many as possible to be completed by 1 July 2025;

ii)      the expectation is that all functions are shifted into Group Shared Services as soon as possible, to realise financial and other benefits from reduced duplication of back-office activities, unless there is a strong rationale not to include the function or part of a function (for example, where part of a function is highly specific to a Council-controlled organisation’s services and needs to be retained to protect the customer experience);

iii)     decisions on business cases should be based on cost and benefits for the Auckland Council Group and its objectives as a whole, rather than impacts on individual Council-controlled organisations or the council parent;

 

 

 

iv)     where there is a good reason for part of a function to stay within a Council-controlled organisation, it is still expected that common technology platforms or systems will be utilised and supported by Group Shared Services wherever possible.

d)      request the chief executive to provide further advice next year relating to:

i)       implementing the approach to Group Shared Services as set out in clause c), with a view to making significant progress by 1 July 2025, and options available to Governing Body if insufficient progress is made;

ii)      the development of a framework to support decision-making on growth related issues that takes an integrated council group approach and helps to identify necessary trade-offs and prioritisation;

iii)     an updated approach to group procurement as outlined in the Mayoral Proposal.

e)      note that in line with the Governing Body Terms of Reference all decisions relating to the proposed Council-controlled organisation reform package will be made at the Governing Body meeting on Thursday 12 December 2024.

CARRIED

 

 

 

10

Annual Plan 2025/2026: Other Rates and Fees Matters

 

Mayor W Brown left the meeting at 11.54am.

 

Resolution number BCCCC/2024/15

MOVED by Chairperson G Sayers, seconded by Deputy Chairperson S Henderson:  

That the Budget Committee:

a)      whakaae / agree to consult as part of the Annual Plan 2025/2026 on extending the refuse targeted rates to the former districts of Franklin and Rodney for 2025/2026, on a pro rata basis reflecting the approximate number of months the service will be available in each area

b)      whakaae / agree to include in the materials to support consultation on the Annual Plan 2025/2026 the proposed increases to the waste management targeted rate charges next year as specified in this report, to ensure cost recovery for the relevant services

c)      tuhi ā-taipitopito / note the extension of council’s waste management services and targeted rates to the commercial areas in Manukau

d)      whakaae / agree to consult on the discontinuation of the Mangere East Village BID programme and the associated targeted rate as part of the Annual budget 2025/2026

e)      whakaae / agree to consult on the establishment of a Business Improvement District (BID) and BID targeted rate for Takanini

f)       whakaae / agree to consult on the establishment of a BID and BID targeted rate for Grey Lynn

g)      whakaae / agree to consult on the expansion of the Glen Eden BID and BID targeted rate

 

h)      whakaae / agree to consult on not setting the Hunters Corner BID targeted rate if the Hunters Corner Town Centre Society Inc is not compliant with the BID Policy by April 2025

i)       whakaae / agree to consult as part of the Annual Plan 2025/2026 on changes to fees and charges as set out in this report

j)       tono / request that the Governing Body delegate authority to the Head of Regional Operations to prescribe fees in relation to ash wall facilities.

CARRIED

 

 

 

11

Annual Plan 2025/2026: Summary of Budget Committee workshops, briefings and related confidential information released into Open - 4 December 2024

 

Resolution number BCCCC/2024/16

MOVED by Houkura Chair D Taipari, seconded by Cr W Walker:  

That the Budget Committee:

a)      whiwhi / receive the Summary of Budget Committee workshops, briefings and related confidential information released into Open – 4 December 2024.

CARRIED

 

 

 

Mayor W Brown returned to the meeting at 11.56am.

 

 

 

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

11.57am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Budget Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................