Agenda of Kaipātiki Local Board - Wednesday, 4 December 2024

1 Nau mai | Welcome

The meeting will be opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Kaipātiki Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Tim Bray Theatre Company

Te take mō te pūrongo

Purpose of the report

1. To note that the Tim Bray Theatre Company will close after 33 years following its final season of The Santa Claus Show 2024 and acknowledge Tim Bray, who is an inspiring leader whose passion and vision have left an indelible mark on children’s theatre in Aotearoa.

Whakarāpopototanga matua

Executive summary

2. With deep regret, the Trustees of Tim Bray Theatre Company announced that the company will close after 33 years following its final season of The Santa Claus Show '24.

3. The Trustees have said this difficult decision comes as a result of the ill health of Founder and Artistic Director, Tim Bray QSM, who has been diagnosed with desmoplastic small round cell sarcoma. This is a rare soft tissue cancer, more commonly seen in children and young adults but occasionally seen in older adults. While the condition isn’t curable, Tim has recently started a course of chemotherapy to help control the cancer and he will require ongoing treatment.

4. Tim Bray, who has dedicated over three decades to fostering children’s theatre in Aotearoa, said: “While we have conducted a diligent search for a successor, our Chairperson, Peter Winder, aptly described the challenge as trying to ‘find a unicorn’. Unfortunately, despite our efforts, we have not been able to secure a suitable candidate. Combined with my current health challenges, I do not have the energy or capacity for the essential handover and training required.”

5. The Trustees emphasise that this decision is not driven by financial reasons. The charitable organisation, which now operates as a nearly $2 million enterprise and is the second largest theatre company in Tāmaki Makaurau by audience size—surpassed only by Auckland Theatre Company—has weathered significant challenges over the years. This includes surviving the global financial crisis, the COVID-19 pandemic, and the recent recession, all without the benefit of multi-year funding or being an investment client of Creative New Zealand.

6. Since its inception in 1991, Tim Bray Theatre Company has proudly championed accessibility and inclusivity in the arts. Notably, it became the first performing arts company in New Zealand to offer NZSL-interpreted performances in 2004. The company has provided employment opportunities for countless creatives and technicians, playing a significant role in nurturing New Zealand’s artistic talent. Tim’s vision and constantly held philosophy was always that children’s theatre required the same professionalism as adult professional theatre – actors and technicians were always paid at adult theatre rates; and young audiences were always treated with the same creative respect as adult audiences. Tim and the company’s impact on the local arts scene is profound, with their work resonating in the careers of many artists and technicians, and inspiring future generations.

7. Tim Bray Theatre Company has delivered over 100 productions (The Santa Claus Show ’24 marks the 113th production), performed to then The Prince of Wales and The Duchess of Cornwall (now King and Queen) in 2012 and reached hundreds of thousands of children spanning three generations across Aotearoa. In 2023 alone the company saw 36,420 children and teachers, parents, grandparents and caregivers attend performances, including 7,398 attending free thanks to the company’s highly successful Gift a Seat® programme, and wonderful community of donors and funders. Any remaining donations and funding will be used for the final season of The Santa Claus Show ’24, including allowing 1,053 kids to attend for free with Gift a Seat®.

8. For over 15 years, Tim Bray Theatre Company (TBTC) has also run the Tim Bray Youth Theatre, offering weekly drama classes that have inspired nearly 10,000 young people to explore their imaginations and express their creativity. With enrolments averaging 200 students per term, even during the challenges of COVID, the programme has been a space for young people to thrive. It has also championed inclusivity, providing tailored classes for autistic, neurodiverse, Deaf, and blind/low-vision children and teens.

9. In 2016, the Youth Theatre introduced the Hit the Stage! school holiday programme, which has since delivered 36 sessions to over 1,200 participants, alongside Break a Leg! day workshops. Additionally, the Youth Theatre has extended its reach by conducting drama workshops in numerous Auckland schools. Sadly, the Youth Theatre will close at the end of 2024, coinciding with the closure of Tim Bray Theatre Company.

10. Tim Bray has said “We are immensely proud of our legacy and the joy we have brought to generations of children and their families,”. “It’s been an honor to contribute to the arts community and create unforgettable experiences for young audiences.”

11. Alongside Bray there has been a dedicated team, some of whom have been involved for many years, who have been instrumental in the company’s success. "We are immensely proud of the incredible expertise our team has brought to delivering Youth Theatre programmes and professional performances. It is with sincere regret that we cannot continue this journey together, but we have no doubt that each member will be a fantastic asset to any future employers fortunate enough to have them," adds Bray.

12. In 2017 Bray received the Queen’s Service Medal for his services to children and theatre and is currently the biggest selling playwright for children in the country.

13. Marking its 20th anniversary, The Santa Claus Show '24 will be the company’s final theatre production, serving as a heartfelt farewell to its loyal supporters and the broader arts community. We hope that you can join us for our final show.

14. For any further questions, please refer to the frequently asked questions section on the Tim Bray website here: https://timbray.org.nz/faqs/.

15. The Kaipātiki Local Board would like to acknowledge the Tim Bray Theatre Company who will close after 33 years and acknowledge Tim Bray, who is an inspiring leader whose passion and vision have left an indelible mark on children’s theatre in Aotearoa. The board would also like to thank the Tim Bray Theatre Company for their dedicated work inspiring our community.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakamihi / acknowledge that the Tim Bray Theatre Company will close after 33 years and acknowledge Tim Bray, who has been an inspiring leader whose passion and vision have left an indelible mark on children’s theatre in Aotearoa.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Auckland North Community and Development (ANCAD) - Fiona Brennan

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is for the Kaipātiki Local Board to receive an update from Auckland North Community and Development (ANCAD).

Whakarāpopototanga matua

Executive summary

2. Fiona Brennan, General Manager, and Simon Ritchie, Training and Capability Lead, on behalf of ANCAD, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the deputation from ANCAD and thank Fiona Brennan and Simon Ritchie for their attendance and presentation.

Attachments

a 4 December 2024 - Kaipātiki Local Board business meeting - ANCAD Presentation for December 2024....... 231

8.2 Onepoto Lagoon - Brian Christensen

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding the Onepoto Lagoon from the New Zealand Radio Yacht Squadron (NZRYS).

Whakarāpopototanga matua

Executive summary

2. Brian Christensen, NZRYS member, Dave Larsen, NZRYS President, and Mike Renner, NZRYS Secretary, on behalf of NZRYS, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the deputation from NZRYS and thank Brian Christensen, Dave Larsen and Mike Renner for their attendance and presentation.

Attachments

a 4 December 2024 - Kaipātiki Local Board business meeting - NZRYS-ESC-AM Onepoto Lagoon Keynote........... 237

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Island Bay wharf floating pontoon options decision report

File No.: CP2024/19027

Te take mō te pūrongo

Purpose of the report

1. To seek a decision on the options for replacing the removed floating pontoon at Island Bay wharf, Birkenhead.

Whakarāpopototanga matua

Executive summary

2. The wharf located at Island Bay Reserve on Island Bay Road, Birkenhead, was built in 2001, and sometime before 2006 a floating pontoon and gangway was added.

3. An inspection in mid-2019 found the pontoon to be in an unsafe condition and it was removed. The concrete had irreparable structural cracks, and the pontoon was removed and disposed of.

4. The wharf is in moderate condition but requires work to re-attach the stairs. This is being priced.

5. The services the wharf provides are:

· Limited dinghy loading in calm high-tide sea conditions

· Fishing

· Swimming

· Enjoyment of the harbour views.

6. Staff consider these services can continue to be provided by the existing wharf without the floating pontoon. There are other recreational wharves and boat ramps at five locations in the area.

7. The Island Bay Progressive League (TIBPL) is a group of local residents who continue to advocate to replace the concrete floating pontoon.

8. The following options were investigated by council staff:

· Status quo (no pontoon and includes renewal of existing south side steps)

· Installing a separate swimming pontoon

· Replacing the removed floating pontoon

· Installing a second set of stairs to the north side

· Re-building the wharf in deeper water.

9. The Coastal Renewals work programme is unlikely to be able to prioritise work other than the status quo. The budget for options other than the status quo would therefore need to be prioritised from the Customer Directorate capex work programme.

10. Due to site suitability, limited value to the community, the availability of other boat ramps and wharves in the area and budget priorities for construction and maintenance, staff recommend the floating pontoon is not replaced.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve that the floating pontoon removed in 2019 is not replaced, and that the existing stairs will be repaired as soon as possible.

Horopaki

Context

11. The Island Bay wharf is located at Island Bay Reserve, Birkenhead.

Image 1 - Island Bay wharf location.

Images 2 – 4 Island Bay wharf (right-hand image above with removed pontoon).

12. The wharf was constructed in 2001 and consisted of a main wharf structure and a set of steps on the south side that provide access to the water at low tide. A concrete pontoon and aluminium gangway were installed on the northern side sometime before 2006.

13. Several condition inspections were done between 2017 and 2019. The 2017 inspection report, from Hutchinson Consulting Engineers is attached as Attachment A of the agenda report.

14. An inspection in mid-2019 found the pontoon to be in an unsafe condition and it was removed. The concrete had irreparable structural cracks, and the pontoon was removed and disposed of.

15. During its service life, the pontoon and gangway have required frequent and significant maintenance, resulting in periodic closures. There appears to have been high levels of wear-and-tear maintenance required including mechanical failure of the pontoon restraining guides and the gangway hinges. These are safety-critical components.

16. Council’s coastal specialists believe the deterioration and failure of the pontoon is likely to be the result of the sea conditions at this exposed location. Sea conditions are energetic at this inner harbour location and result from prevailing winds and boat wakes. In addition, the shallow water depth is likely to be insufficient to provide enough draft during some low tides and high energy wave movement. The result is likely to have been the pontoon impacting the seabed, contributing to its structural deterioration. This indicates the site is unsuitable for a floating pontoon.

17. In 2021, water depth measurements were taken alongside the existing southern stairs and along the northern side of the wharf. The northern side’s depths are similar to the southern stairs, with a maximum difference of 0.15m deeper.

18. It appears that during initial construction, an area below the pontoon was dredged to give an adequate low tide water depth. Continued dredging is no longer supported and would require a consent.

Current state

19. The wharf is in a moderate condition. Staff recently inspected it and have found a few structural and maintenance issues. The steps on the southern side have separated from the main structure and some step boards are loose. The wharf therefore requires minor renewal to the steps, handrail and tyre chains to continue use. This work is being programmed in for renewal, using the current Kaipātiki - renew paths and structures 2023 – 2025 project that has budget capacity.

20. A strategic service assessment was undertaken in 2021 by specialist staff from Parks and Community Facilities, and Infrastructure and Environmental Services. This is attached as Attachment B of the agenda report - Strategic Assessment Report by Council PSR 1.2021.

21. The wharf services are:

· Moorings access – limited dinghy loading in calm high tide sea conditions

· Fishing

· Swimming

· Viewing.

Services often associated with a wharf but not present at Island Bay Wharf are:

· Dingy lockers or racks

· Long-term parking, particularly for boat trailers.

22. The assessment considered whether a pontoon facility connected to the wharf is required as a recreational coastal access structure and the value that it provides to the users of Island Bay wharf. The report concludes that there is no need for the renewal of the pontoon structure, for the following reasons:

· There are other recreational wharves with boat ramps at Sulphur Beach, Hilders Park and Hinemoa Park.

· There are additional boat ramps at Little Shoal Bay and Gold Hole.

· Without the pontoon, the wharf continues to allow water access via the stairs on its southern side. The stairs are likely to be hazardous to use during high wind and rough sea conditions.

· A pontoon may occasionally provide a convenient dinghy loading facility for boats accessing the nearby mooring area. Usage would be limited due to tide and sea conditions and the narrow path access between the car park and the wharf.

· There is limited parking space in the car park.

· This area has no natural harbours or landforms to protect floating pontoon facilities from the prevailing wind and sea state. This means that any option to improve the usability and safety of a facility would require a breakwater or similar to be constructed.

Stakeholder and community engagement

23. In 2021 staff had discussions with the Auckland Harbourmaster who manages moorings. Efforts were made to obtain feedback from mooring holders on the question of replacing the pontoon, but no response was received.

24. No community consultation has been undertaken apart from the discussions with the local residents’ group, TIPBL.

25. In 2021, staff met with representatives from TIPBL. They dispute the difficulty of managing a pontoon in this location. They have recently shared a cost estimate to replace the concrete pontoon. However, it does not appear to mitigate the potential for a short lifespan due to the shallow depth and high energy waves. This is attached as Attachment C of the agenda report - Quote from Bellingham Marine 23.7.24. This is for a concrete floating pontoon, similar to the one removed. The quote is for $107,537 + GST.

26. There would be additional costs required if the concrete pontoon was replaced as per the TIPBL proposal. The quote did not include new pontoon anchor piles, nor the mobilisation cost for a barge and piling equipment that would be required for the installation. Council staff estimate this cost would be in the order of $50,000. The condition of the wharf connection would also need to be checked, and possibly repaired. This option does not address the potential short lifespan of this type of pontoon put back into the same high energy wave and shallow low tide conditions.

27. Following a workshop with the local board in September 2021, staff investigated providing a free-floating swimming pontoon. The swimming pontoon could potentially improve the recreational appeal of Island Bay for swimmers, at a lower cost than replacing the pontoon on the wharf. A location out from the boat ramp was proposed, south of the wharf. This was considered most suitable, but staff have reservations around low tide shallow water, sharp reef conditions and oyster shells when walking out. Details are included in Attachment D - Swimming pontoon location assessment 12.11.2021.

28. In 2023, staff again met and corresponded with representatives of TIBPL. They continue to advocate for the floating pontoon to be replaced. Their reasoning is around swimming and emergency boat mooring. They do not support a swimming pontoon being installed on the south side of the wharf as there are safety risks when the ramp is busy with boat launching. They suggested another location to the north of the playground. This site is not supported by staff because it is too shallow, with a muddy seabed and there is no easy access to the water from the landward side.

Image 5 possible swimming pontoon locations.

Tātaritanga me ngā tohutohu

Analysis and advice

29. Several options have been considered:

· Status quo (includes renewal of existing south side steps)

· Installing a separate swimming pontoon

· Replacing floating pontoon

· Installing a second set of stairs to the north side

· Re-building the wharf in deeper water.

30. Status quo – without the floating pontoon, the wharf still offers limited dinghy loading in calm high-tide sea conditions, fishing, swimming and viewing.

31. Installing a separate swimming pontoon – both suggested locations have shortcomings in safety, including busy boat launching, sharp reef conditions, shallow water depth at low tide and poor water access from the land.

32. Replacing a floating pontoon - both a like-for-like concrete pontoon and a different material pontoon has limitations. These are around the limited lifespan and high maintenance costs that are likely because of the wave energy and shallow low-tide depth of the site. Mitigation would involve building a breakwater which is not supported due to the high cost, consenting requirements and lack of service need.

33. Additional stairs to the north – staff considered whether an additional set of stairs could mitigate the loss of the pontoon. This work would require the installation of three to four sets of new piles in addition to the staircase. An additional staircase would offer little advantage for dinghy mooring or swimmers as they will be subject to the same sea conditions and shallow water as the southern side steps. The stairs would have a longer lifespan, particularly if constructed of fibreglass. The estimated cost is likely to be similar to a replacement pontoon. A consent would be required. Attachment E of the agenda report - Cost estimate-additional staircase shows the breakdown of this estimate, based on recent wharf construction projects in North Auckland.

34. Re-build the wharf – a brand new, fit for purpose wharf could be built further out in deeper water. This may be better for dinghy loading as it would be in deeper water, however, it would be subject to the same high energy wave and wind conditions. A breakwater to shelter the floating pontoon would be recommended. This is not supported due to the likely cost, difficulty of gaining consents, difficulty to construct and lack of service need. There are several other wharves and boat ramps in the area.

35. A multi-criteria options assessment matrix is shown in Table 1 and Table 2 below. The criteria used consider safety, cost, recreational service and consenting.

Table 1 options analysis

Option	Pros	Cons	Required budget estimate
Status quo – including renewing existing steps	Offers limited dinghy loading in calm high tide sea conditions, fishing, swimming and viewing. No new construction impacting the seabed is needed.	Floating pontoon will not be replaced.	$0
Separate swimming pontoon	Easy to use. Supports swimming activity.	Concerns about low tide shallow water and sharp reef conditions when walking out, poor water access from land.	$50,000
Replace floating pontoon	Easy swimming, dinghy tie up.	Short life span. Use limited to favourable sea state conditions. Nearby boat ramps and wharfs are available for use.	$150,000 (no breakwater)
Install additional stairs to the north	Minor service improvements for swimmers and dinghy tie up. Fibreglass will have a longer life.	Additional expense and consent. Nearby boat ramps and wharfs are available for use. New construction, adding piles to the seabed will be needed.	$170,000
Re-build the wharf in deeper water	Improved use for dinghy tie-up.	Nearby boat ramps and wharfs are available for use. Very expensive. Difficult to get consent. Likely to need to be 200m out if it was fit for ferry use. A breakwater structure is likely to be required. New construction, adding piles to the seabed will be needed.	$1,500,000 (no breakwater)

Options assessment matrix

Table 2 multi-criteria options assessment matrix – lowest score is best

	Status quo	Install separate swimming pontoon	Replace floating pontoon	Install additional steps to north	Re-design and rebuild the whole wharf
Recreational service	Good	Good	Good	Good	Good
Ease of consenting	Good	Good	Moderate	Moderate	Poor
Cost to dismantle old structure	Good	Good	Good	Good	Poor
Cost of installation	Good	Good	Moderate	Moderate	Poor
Cost of maintenance	Good	Moderate	Poor	Moderate	Moderate
Safety - emergency stop for boats	Moderate	Poor	Moderate	Moderate	Good
Safety - swimmers	Good	Moderate	Good	Good	Good
	8	11	12	11	15
Scoring	Good	Moderate	Poor
	1	2	3

36. Considering the various criteria, the recommended, lowest scoring option is to keep the status quo, which includes renewing the existing steps. This will continue to offer safe swimming access, emergency boat tie-up and will have minimised maintenance costs.

37. During the August 2024 workshop, some elected members gave feedback that installing an additional set of stairs would be supported. This is one of the second lowest scoring options.

38. Due to the limited strategic and service requirements for new steps, funding from the regional coastal renewal budget is unlikely to be a high priority in the near future. Therefore, funding from the local board’s Assets Based Services (ABS) capex would be required for additional steps.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The recommended option, status quo, will have minimal climate impact and will minimise maintenance materials and emissions compared to the other options.

40. The status quo option will have no additional construction impact on the seabed, as no new piles are required to be driven in. The additional stairs and the fit for purpose wharf would both require additional construction. This would disturb the seabed and create carbon emissions. The swimming pontoon would require a heavy, sunken mooring that sits on the seabed. The plastic construction and shipping would create carbon emissions.

41. Timber stairs will have less embodied carbon than a concrete pontoon. However, they need to be treated with toxic chemicals to protect against rotting. Other materials can be investigated during the design phase.

42. Any demolition work will consider if materials are suitable for reuse and recycling before landfill.

43. Climate change induced severe weather and increasing sea levels are likely to impact the use of the wharf. More frequent severe weather is likely to increase the amount of maintenance required and reduce the use of the wharf.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. The Parks and Places Specialist was consulted. Their recommendation is that there is no strategic need for a floating pontoon. In addition, the services provided by the pontoon can still be delivered by the wharf and stairs.

45. The Coastal Management team were consulted. Their recommendation is that this location is not suitable for a floating pontoon due to the lack of natural protection, shallow low tide depth and wind and wave conditions.

46. The Shoreline Adaptation Plan for Waitematā Harbour West is currently being drafted. This and neighbouring coastal assets will be included in the discussions with the community and elected members through this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. A workshop was held with the local board in October 2021. The background, the discussions with the Island Bay Progressive League and the service assessment were discussed. An investigation of a swimming pontoon location was requested.

48. In July 2024, a workshop was held to discuss the updated discussions with the Island Bay Progressive League and the swimming pontoon locations.

49. Feedback from this discussion appeared to support the investigation of the second set of stairs to the north side of the wharf. If approved, this would need to be added to the local parks work programme for prioritisation.

50. The availability of nearby wharves and boat ramps, indicates there is not a shortage of coastal access and launching facilities in the area.

Tauākī whakaaweawe Māori

Māori impact statement

51. Nine per cent of Kaipātiki residents identified as Māori at the 2018 census. With 7,680 residents, Kaipātiki has the largest population of Māori in North Auckland. The median age of Māori in Kaipātiki is ten years younger than the overall median age in the Kaipātiki local board area. This means there is a need to focus on tamariki, rangatahi and their whanau by providing relevant and welcoming public facilities and services.

52. In its local board plan, the Kaipātiki Local Board has identified several initiatives to deliver on the aspirations of Māori in Kaipātiki, including Kia ora te taiao – Kaitiakitanga: partner with mana whenua on existing and new climate action and environmental projects that tautako (support) kaitiakitanga (guardianship and protection) outcomes, such as the shoreline adaptation plan development and implementation.

53. Mana whenua has not been consulted at this stage. Where aspects of the option selected are anticipated to have an impact of importance to Māori, mana whenua will be consulted as part of the consent process. Feedback will be sought considering Māori guardianship of the location, natural resources, the mauri (special nature) of the place, resources and taonga (significance). The status quo option is anticipated to have minimal impact on the seabed and shoreline.

Ngā ritenga ā-pūtea

Financial implications

54. Most priority coastal asset renewals are delivered through the Coastal Renewals Work Programme, delivered by the Coastal Management team. This work is prioritised using a priority criteria matrix and is approved by the Governing Body. Due to the lack of strategic priority in the coastal renewals work programme, funding is unlikely to be available for the replacement of the removed floating pontoon.

55. Therefore, if further work is required the budget would need to be prioritised from the Community Directorate capex work programme.

56. The Lead Financial Advisor has reviewed this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. Risks and mitigations have been identified in Table 4 below.

Table 4 Risks and Mitigations
Risks	Mitigations
Island Bay Progressive League disagree with the decision.	Staff will share invitations to the business meeting, as well as the decisions, with the group so they understand the context of the decision. They will also be invited to participate in the Shoreline Adaptation Plan consultation.
Perceived lack of swimming service.	A future project can be considered in the work programme for possible coastal swimming access improvements in the Kaipātiki Local Board area.
Wider community views are not known at present.	The Shoreline Adaptation Plan consultation may indicate different community preferences. If this is the case, a future project could be considered, delivering some of the Shoreline Adaption Plan outcomes.

Ngā koringa ā-muri

Next steps

58. If the local board proceeds with the recommended option to not replace the removed floating ponton, staff will progress the repairs to the existing stairs and update the board members on progress.

59. The condition of the wharf will be monitored yearly, and any renewal requirements will be included in a future work programme for prioritisation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Report from Hutchinson Consulting Engineers 2017	21
b ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Strategic Assessment Report by Council PSR 1.2021	45
c ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Quote from Bellingham Marine 23.7.24	55
d ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Swimming pontoon location assessment 12.11.2021	57
e ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Cost estimate-additional staircase	65

Ngā kaihaina

Signatories

Author

Judy Waugh - Work Programme Lead, Parks and Community Facilities

Authorisers

Julie Pickering - Head of Area Operations, Parks and Community Facilities

Trina Thompson - Local Area Manager

Welcoming Communities - Welcoming Plan for Kaipātiki

File No.: CP2024/18111

Te take mō te pūrongo

Purpose of the report

1. To adopt a Welcoming Plan for the Kaipātiki Local Board area and seek accreditation as a Committed Welcoming Community.

Whakarāpopototanga matua

Executive summary

2. Welcoming Communities is an international programme led in Aotearoa New Zealand by the Ministry of Business, Innovation and Employment to assist councils and their communities create more welcoming and inclusive environments for newcomers to their area.

3. The Kaipātiki Local Board has participated in the Welcoming Communities programme since March 2023, following a decision to join in August 2022, alongside four other local boards.

4. As part of the programme, the local board can adopt a Welcoming Plan and seek accreditation as a Welcoming Community.

5. The draft Welcoming Kaipātiki plan is included in Attachment A of the agenda report. Its purpose is to guide the local board’s decision making to ensure that the local board’s work programme activities consider the needs of new residents, using the programme’s Welcoming Communities Standard as a benchmark.

6. The objectives and actions in the Welcoming Plan were shaped through a desktop review of existing activities and engagement with iwi and community stakeholders. They were shared with the local board for input at workshops.

7. Accreditation as a Welcoming Community recognises the local board’s commitment to fostering a welcoming and inclusive environment for newcomers at the national and international level. To attain the first stage of accreditation as a Committed Welcoming Community, the local board is required to sign a Statement of Commitment, which is included in Attachment B of the agenda report.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whai / adopt the Welcoming Kaipātiki plan set out in Attachment A of the agenda report.

b) whakaae / approve and sign the Statement of Commitment set out in Attachment B of the agenda report.

c) tono / request that staff apply for accreditation as a Committed Welcoming Community on behalf of the local board.

d) tautapa / delegate to the local board chair approval of minor changes to the Welcoming Kaipātiki Plan prior to publication.

Horopaki

Context

Welcoming Communities programme

8. Immigration New Zealand (INZ) / Ministry of Business, Innovation and Employment (MBIE) is leading a Welcoming Communities – Te waharoa ki ngā hapori programme (Welcoming Communities) under the guidance of the New Zealand Migrant Settlement and Integration Strategy and the New Zealand Refugee Resettlement Strategy. Welcoming Communities is part of Welcoming International, a coalition of initiatives currently in seven countries (also including Australia, Canada, France, Germany, the United Kingdom and the United States) to advance inclusion and belonging in localities worldwide.

9. Welcoming Communities supports local authorities and their communities to create welcoming and inclusive environments for newcomers, i.e. recent migrants, former refugees, international students and people coming from other parts of Aotearoa New Zealand.

10. The Kaipātiki Local Board, alongside the Whau, Ōtara-Papatoetoe, Puketāpapa and Albert-Eden Local Boards joined the Welcoming Communities programme in March 2023, following a decision in August 2022 to submit an expression of interest.

11. The Welcoming Communities programme for Kaipātiki has been part of the local board’s work programme since the financial year 2023/2024. A key milestone of the programme in 2024/2025 is the adoption by the local board of a Welcoming Plan, and a decision to apply for accreditation as a Welcoming Community. In 2024/2025, the local board also allocated $5,000 towards trialling innovative activities that contribute to achieving objectives of the Welcoming Plan.

12. The Ministry of Business, Innovation and Employment contributes $50,000 per year per local board to the programme for three years (March 2023 to March 2026), which is allocated towards the remuneration of a coordinator and supporting iwi engagement and activities in the Welcoming Plan. In addition, the Community Innovation team allocated $25,000 in 2022/2023, $60,000 in 2023/2024 and $25,000 in 2024/2025 of regional funding for the development of programme resources, partnerships and seed funding for innovative and impactful activities that respond to priorities that are common to all local boards.

13. Welcoming Communities is resourced with four Welcoming Communities coordinators leading the programme in each local board area and two staff from the Community Innovation team (Community Impact unit, Community Wellbeing department) co-managing the programme regionally.

Welcoming Communities Standard (the Standard)

14. At the heart of Welcoming Communities is the outcomes-based Welcoming Communities Standard (the Standard). The Standard’s elements are:

· Inclusive Leadership

· Welcoming Communications

· Equitable Access

· Connected and Inclusive Communities

· Economic Development, Business and Employment

· Civic Engagement and Participation

· Welcoming Public Spaces

· Culture and Identity.

15. Across these eight elements, the Standard provides local authorities and communities with a benchmark for what a successful welcoming and inclusive community looks like. Each member council or local board develops its own Welcoming Plan of activities and initiatives to achieve the Standard’s outcomes.

Tātaritanga me ngā tohutohu

Analysis and advice

Welcoming Plan

16. Since April 2023, staff have undertaken a stocktake of policies, programmes and activities relevant to the Welcoming Communities Standard for each of the local board areas and for the Auckland region. They compiled information on what is taking place, either led by the council and the local board, by community groups or by community services providers.

17. Staff engaged with iwi and community stakeholders. Through conversations they assessed how well the Standard is currently being met and identified current challenges and opportunities for more successful settlement outcomes for newcomers. This informed Welcoming Plan options that were presented to the local board at a workshop on 9 April 2024.

18. The Welcoming Communities standards touch on a broad range of outcomes. As options were considered for activities in the welcoming plans, a focus was put on those that:

· respond to needs identified by iwi and communities

· influence systems and practices that create barriers to participation for newcomers

· align with priorities in local board plans adopted in 2023 and help achieve local board objectives

· align with the council’s key strategies, and particularly Thriving Communities, Kia Ora Tāmaki Makaurau and Ara Moana strategic outcomes

· build on existing partnerships and programmes with community partners

· can be implemented within existing budget and staff resources and be sustained once MBIE funding for the programmes ceases.

19. The local board expressed agreement with the options and sought further information on funding available from central government to implement the suggested activities.

20. A more detailed draft Welcoming Plan was then developed, which was shared with community stakeholders for feedback, and with the local board at workshops on 14 August and 30 October 2024. The final version of this plan is attached in Attachment A of the agenda report.

21. The purpose of the plan is to provide guidance to the council, the local board and community partners on what actions can be pursued so newcomers feel welcome, included and connected as they settle in their new neighbourhood. The plan outlines three-year objectives and short-term activities.

Welcoming Community accreditation

22. As a member of the programme, the local board can choose to become accredited as a Welcoming Community through a four-stage accreditation model. Accreditation formally recognises that the local board and community are working to achieve the outcomes in the Welcoming Communities Standard.

23. The four stages are:

· Stage one – Committed

· Stage two – Established

· Stage three – Advanced

· Stage four – Excelling.

24. As noted on the Welcoming Communities website (Immigration New Zealand), accreditation as a Committed Welcoming Community formally recognises that a council or a local board with its community:

· values newcomers

· is committed to building welcoming and inclusive communities

· has taken active steps to create an environment where all residents can thrive and belong.

25. There are no additional financial benefits nor commitments to progressing through the first stage of accreditation (Committed Welcoming Community). Most requirements have already been met to progress to this stage, including a public announcement of the participation in the programme, and recruitment of a coordinator. A Statement of Commitment remains to be signed by the local board chair (refer to Attachment B of the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The adoption and implementation of the Welcoming Plan will contribute to the goals of Te Tāruke-ā-Tāwhiri / Auckland’s Climate Plan in the following ways:

· increase engagement and leadership of newcomers in areas of climate action and resilience to climate impacts

· increase newcomers understanding and appreciation of indigenous values linked to the concept of interdependence of nature, people and places, through increasing connections to mana whenua culture, marae and places of significance

· support social cohesion by increasing neighbourhood connections and intercultural conversations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The proposed objectives of the Welcoming Plan have been shared with the units/teams of Council that deliver the local board work programme, and their feedback has been taken into consideration.

28. Staff sought feedback and advice from staff of Tātaki Auckland Unlimited to ensure there is no duplication of initiatives. They also sought the views of Eke Pānuku to learn from their experience engaging with mana whenua and new communities in areas of urban regeneration, including Ye Whakaoranga o te Puhinui.

29. Engagement with these teams and CCOs will continue as the programme progresses. The delivery of the programme is underpinned by a learning practice where new initiatives are designed collaboratively with community stakeholders and council teams and trialled to test their viability and gauge community feedback. This practice enables staff and community partners to learn and adapt their approaches to the need of the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The Welcoming Plan aligns with the outcomes of the Kaipātiki Local Board Plan 2023 and is a deliverable of the local board work programme 2024/2025.

31. The local board provided direction and feedback to staff at workshops in April, August and October 2024 on the content of the Welcoming Plan.

Tauākī whakaaweawe Māori

Māori impact statement

32. The team approached 19 iwi mana whenua groups between June 2023 and June 2024. We had face to face or online kōrero with ten iwi who shared their views on the Welcoming Communities programme, including:

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Manuhiri

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua Ōrākei

· Ngāti Whanaunga

· Ngāti Maru

· Ngāti Tamaterā

· Te Patukirikiri.

33. These perspectives have helped to shape the content of the programme and of this welcoming plan. Conversations are ongoing regarding specific activities.

34. For example, iwi were interested in the idea of orientation resources that named and educated newcomers about the iwi mana whenua of Tāmaki Makaurau Auckland, and explained the meaning of kaitiakitanga and the role of mana whenua as kaitiaki. They provided guidance and ideas for the content and format of these resources. Staff are developing these resources and will be seeking input and endorsement from iwi before they are utilised.

35. The Welcoming Plan includes the delivery of orientation activities and a web portal. Staff are discussing with iwi how they might lead some of these activities, and how the portal may link to iwi’s own information.

36. Some of the commentary from iwi included suggestions to encourage newcomers to take part in activities that build understanding of narratives and values that are important to iwi such as:

· hīkoi / guided walks to places of significance

· cultural inductions led by iwi

· environmental conservation activities

· events such as Matariki or Te Matatini, or name gifting events as part of Te Kete Rukuruku

· learning basic te reo Māori and pronunciation of place names

· visits to local marae

· treaty education to build understanding of the relevance and significance of Te Tiriti o Waitangi to people in contemporary Tāmaki Makaurau.

37. Staff will continue to engage with iwi in the development and implementation of activities in the Welcoming Plan.

Ngā ritenga ā-pūtea

Financial implications

38. The Welcoming Plan is a guide to assist the local board’s decision-making process when developing their annual work programme. It does not have direct financial implications on the local board’s budget.

39. The local board has allocated $5,000 in the financial year 2024/2025 towards the trial of initiatives in the Welcoming Plan.

40. In addition, funding from MBIE and Auckland Council regional budget is allocated towards the delivery of the programme as described (in paragraph 12 of the agenda report).

41. Staff will make recommendations to the local board on potential activities through the 2025/2026 work programme development.

42. The implementation of the Welcoming Plan is currently reliant upon the work of the Welcoming Communities coordinator and resourcing for mana whenua engagement which are funded until March 2026 by MBIE.

43. Beyond March 2026, support for the delivery of the plan will need to be met by local board and regional budgets and staff resources. This will be taken into account when planning, delivering and assessing the benefits of activities, to ensure impactful activities can continue to be supported from 2026/2027 and beyond.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. There are no significant risks associated with the adoption of the Welcoming Plan. The objectives of this plan align with policies that are embedded in the local board and Auckland Council’s plans and strategies.

Ngā koringa ā-muri

Next steps

45. Progress in the delivery of Welcoming Plan activities will be reported in quarterly work programme updates to the local board. Staff will also report on successes and learnings at a workshop with the local board to inform decisions on work programme activities for the financial year 2025/2026.

46. Staff will apply for accreditation to MBIE as a Committed Welcoming Community on behalf of the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Welcoming Plan for Kaipātiki	73
b ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Statement of Commitment from the Kaipātiki Local Board	103

Ngā kaihaina

Signatories

Authors

Claire Liousse - Empowered Communities Specialist, Community Wellbeing

Lisa Diggins - Specialist Advisor, Community Wellbeing

Authorisers

Kenneth Aiolupotea - General Manager, Community Wellbeing

Trina Thompson - Local Area Manager

Request for change to local dog access rule

File No.: CP2024/19223

Te take mō te pūrongo

Purpose of the report

1. To seek a decision on whether to propose changes to local dog access rules in the local board area for the purposes of public consultation.

Whakarāpopototanga matua

Executive summary

2. The council has received requests to change local dog access rules in the local bord area.

3. An assessment against criteria in the Dog Control Act 1996 and Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 found possible structural problems with the current rules (problems that place responsible dog owners, their dogs, other people, animals or property at significant risk or unreasonably restrict responsible dog owner access).

4. The assessment findings meet legislative and Policy criteria to enable the local board to consider whether to change the local dog access rules related to the requests.

5. To enable the local board to decide whether to change the local dog access rules, staff identified and assessed two options against legislative and Policy criteria:

· Option one: Status quo – no change to current local dog access rule

· Option two: Amend local dog access rule.

6. Staff recommend Option two and have prepared a Statement of Proposal in Attachment A of the agenda report for the local board to adopt for public consultation. Taking this approach will better achieve the Policy to balance the needs of dogs, people, animals, the environment and property.

7. There is a medium reputational risk that people may feel the proposed changes do not reflect their views. This can be mitigated by communicating the reasons for the proposed changes and that the local board will consult the public before making a final decision.

8. If approved, staff will commence the public consultation process alongside other proposed changes to the council’s Policy and Bylaw on dogs by the Governing Body and other local boards in early 2025. The consultation will include an online feedback form and regional Have Your Say events. The local board will consider any public feedback, deliberate, and make a final decision by mid-2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of the agenda report.

b) whakaae / agree that Option two (Amend local dog access rule) in Attachment B of the agenda report is the most appropriate response to the assessment findings.

c) whai / adopt the Statement of Proposal in Attachment A of the agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area.

d) whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of the agenda report, to the extent it applies to locations within the local board area:

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

e) kopou / appoint a chair and two Local Dog Access Panel members from the local board to attend relevant ‘Have Your Say’ events and to deliberate and make recommendations to the local board on public feedback to the proposal in Attachment A of the agenda report.

f) tautapa / delegate authority to the local board chair to make replacement appointments to the Local Dog Access Panel if a Panel member is unavailable.

g) tautapa / delegate authority through the Chief Executive to a manager responsible for bylaws to:

i) appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from Panel members is not necessary (for example, an informal ‘drop-in’ session)

ii) make any amendments to the proposal in Attachment A of the agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board.

h) tuhi ā-taipitopito / note that the local board would need to fund any bespoke public consultation initiatives and allocate funding for estimated costs in Attachment B of the agenda report (for example for signage) to implement any local dog access rule changes.

Horopaki

Context

Council has received requests to change local dog access rules

9. Council has received requests to change local dog access rules in the local board area.

10. A summary of the requests is provided in Attachment B of the agenda report.

Local dog access rules provide spaces for dogs and their owners that is safe for everyone, are adopted by local boards and enforced by council staff

11. The Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 (Policy) contains dog access rules that seek to provide a balanced use of public places for dogs and their owners that is safe for everyone. This includes people, animals, the environment and property.

12. The local board has delegated authority to decide dog access rules on local park, beach and foreshore areas in their local board area (resolution number GB/2012/157).

13. Council’s Animal Management Team enforce dog access rules with the power to issue $300 infringement fines. In practice, Animal Management adopts a modern regulator approach that focuses more on education than penalties to increase voluntary compliance, including through website information, signage and interactions with dog owners during patrols.

Deciding how to respond to a request requires assessments against criteria

14. A local board decision to change a local dog access rule must meet regulatory criteria in their delegated authority, Policy on Dogs 2019, Dog Control Act 1996 and Local Government Act 2002 (refer to Attachment C of the agenda report). For example, the local board cannot change any regional rule that applies on a local park (for example the ‘no dogs on playgrounds’ rule).

15. To assist the local board in deciding how to respond to requests for changes to local dog access rules, staff completed a two-part assessment against regulatory criteria to:

· find whether evidence associated with the request^{^[1]} relates to structural problems

· identify and assess options in response to the structural problems.

16. The focus on structural problems recognises that:

· dog access rules in Auckland have been established since 1996 with the opportunity for a comprehensive local board review occurring between 2013 and 2016

· the focus now is on managing change that support responsible dog ownership, for example:

o identifying new opportunities for dog friendly access in neighbourhoods with limited off-leash areas

o only restricting access for new park developments, more people, increased presence of protected wildlife or new threats to natural habitat where the presence of dogs creates significant risk to people, stock, poultry, domestic animals, protected wildlife, natural habitat or property.

· this approach means changes to local dog access rules are not used to address the actions of irresponsible dog owners or to reconsider previous decisions^{^[2]}

· the actions of irresponsible dog owners (for example failure to control their dog) are addressed by animal management officers (for example patrols, education and fines).

Any decision to change a current rule must use the special consultative procedure

17. Any decision to change a current local dog access rule must first be adopted as a proposal for public consultation using the Local Government Act 2002 special consultative procedure before a final decision is made (refer to Next Steps for further details).

18. To assist the local board, staff have drafted a proposal for public consultation (refer to Attachment A of the agenda report) where a change to the current rule is the recommended option.

Tātaritanga me ngā tohutohu

Analysis and advice

An assessment has found possible structural problems with current local dog access rules

19. An assessment of the evidence against regulatory criteria included the identification of structural changes and significant risk factors or opportunities to determine whether there is a structural problem with current local dog access rules related to a request.

20. The assessment findings identified possible structural problems with current local dog access rules.

21. A summary of the assessment is provided in Attachment B of the agenda report.

An options assessment recommends changes to current local dog access rules

22. Two options are identified that respond to the assessment findings:

· Option one: Status quo – no change to current local dog access rule

· Option two: Amend local dog access rule.

23. A comparative options assessment against criteria included a description of each option and its implementation, effectiveness, efficiency, validity and risks, and a recommendation.

24. Staff recommend Option two (Amend local dog access rule). This approach better achieves the Policy to balance the needs of dogs, people, animals, the environment and property.

25. A summary and detailed options assessment is provided in Attachment B of the agenda report.

Staff recommend adopting a proposal to implement the changes for public consultation

26. Staff have prepared a Statement of Proposal in Attachment A of the agenda report to adopt the recommended options. The proposal has been drafted to comply with relevant statutory requirements^{^[3]}.

27. Staff recommend the local board adopt the proposal for public consultation. Taking this approach will commence the statutory process to improve local dog access rules.

28. The local board is requested to appoint a Local Dog Access Panel to attend ‘Have Your Say’ events as appropriate, deliberate and make recommendations to the local board on public feedback to the proposal.

29. It is also recommended that staff be delegated authority to receive public feedback at ‘Have Your Say’ events as appropriate or in case a Panel Member cannot attend.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. Environmental impacts were considered as part of the findings and options assessment. No climate impact was found relating to the change requests or the Proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Input from relevant council teams was sought to inform the findings and options assessment, and those teams are aware of the impacts of the Proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local impacts of any change to dog access rules were examined during the findings and options assessment, and any notable impacts are discussed in Attachment B of the agenda report.

33. Local boards have delegated authority to decide local dog access rules in their area. This means local boards are the final decisions-makers and must consider all public feedback with an open mind before making a final decision.

34. Staff will support the local board to use the special consultative procedure to seek public feedback, deliberate and to make and implement a final decision.

Tauākī whakaaweawe Māori

Māori impact statement

35. Local dog access rules support whanaungatanga (vibrant communities), manaakitanga (quality of life) and kaitiakitanga (sustainable futures) in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and Schedule of Issues of Significance by helping to protect the safety of people and the environment.

36. No particular impact on mana whenua and mataawaka have been identified. Staff will engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

37. The cost of the special consultative procedure will be met within existing budgets. This is possible because staff will combine any proposed changes to local dog access rules with public consultation on the Governing Body’s proposed changes from its review of council’s Policy on Dogs 2019 and Dog Management Bylaw 2019 (refer to Next Steps).

38. The local board would need to fund any bespoke public consultation initiatives, and (similar to any new alcohol bans) allocate funding for estimated costs in Attachment B of the agenda report (for example for signage) to implement any local dog access rule changes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The following risks have been identified:

If …

Then …

Mitigation

… the proposed change does not reflect people’s views

… those people may think the proposal is unreasonable

(medium risk).

Communication of the reasons for the proposal and that public feedback will be sought before making a final decision.

Ngā koringa ā-muri

Next steps

40. If the proposed changes are adopted, the next steps will be public consultation prior to making a final decision in mid-2025.

41. Note that the Governing Body and other local boards will also make decision in December 2024 on proposed changes to the Policy and Bylaw on dogs for public consultation.

42. All Governing Body and local board proposed changes will be combined into a single public consultation process to commence in early 2025.

43. The consultation will include an online feedback form and regional Have Your Say events.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Statement of Proposal (SOP) to amend the Kaupapa mo ngā Kurī Policy on Dogs 2019	111
b ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Assessment of dog access rule change requests against regulatory criteria	137
c ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Regulatory criteria related to local dog access rule change requests	145

Ngā kaihaina

Signatories

Author

Nancy Chu - Principal Policy Advisor, Policy

Authorisers

Louise Mason - General Manager Policy, Policy

Lou-Ann Ballantyne - General Manager, Governance and Engagement

Trina Thompson - Local Area Manager

Proposal to amend Northcote Central alcohol ban area

File No.: CP2024/16815

Te take mō te pūrongo

Purpose of the report

1. To seek a decision on whether to amend the current Northcote Central alcohol ban area to align with the development of new public places (for example roads and reserves).

Whakarāpopototanga matua

Executive summary

2. In 2015, the Kaipātiki Local Board decided to retain the Northcote Central 24-hours a day, seven days a week (at-all-times) alcohol ban.

3. The development of Northcote Central has created new public places (for example new roads and reserves) that are not covered by the current at-all-times alcohol ban area.

4. Since 2023, Northcote Central residents have reported that incidents of alcohol-related crime or disorder have occurred in these new public places.

5. Staff assessed the evidence for the current ban and recent incidents against legislative and bylaw criteria. The assessment supports amending the Northcote Central at-all-times alcohol ban area to align with the new public places.

6. To enable a decision on whether to amend the current alcohol ban area, staff have identified and assessed two options against legislative and bylaw criteria:

· Option one (Status quo): No change to current alcohol ban area

· Option two (Amend): Amend current alcohol ban area to align with new public places.

7. Staff recommend Option two. This approach retains the intent of the board’s 2015 decision to reduce alcohol-related harm in Northcote Central and would be an appropriate response to recent incidents of alcohol-related crime or disorder. Amending the ban area would be a justifiable and reasonable limitation on people’s rights and freedoms to drink responsibly.

8. There is a low risk that the justification for amending the current alcohol ban area will be challenged. This risk can be mitigated by clearly stating how the legislative criteria have been met, how the decision retains the intent of the current ban and has community support.

9. Staff will notify residents who have reported incidents of the decision. If the local board adopts Option two, operational staff will install new alcohol ban signs, update the council’s website information and inform police of the decision.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / agree there continues to be evidence of a high level of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area, including new public places created as part of development of the area.

b) whakaae / agree Option two – Amend the current alcohol ban area is the most appropriate option to respond to the evidence of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area.

c) whai / adopt amendments to the current Northcote Central alcohol ban to include all council controlled public places within an area bordered by (and including) Lake Road, Tonar Street, Cadness Street, College Road, Te Kaitaka, Greenslade Reserve and Exmouth Road, and as shown in Attachment A of this agenda report.

d) whakaū / confirm that the decision to amend the Northcote Central alcohol ban complies with the relevant requirements of the Local Government Act 2002 and the Auckland Council Alcohol Control Bylaw 2014.

e) whakamana / authorise through the Chief Executive to the manager responsible for bylaws to make any amendments to the map in Attachment A of this agenda report to align with any future new public places within the borders of Northcote Central specified in (c).

f) tuhi ā-taipitopito / note Eke Panuku and Auckland Council Parks and Community Facilities unit will fund the cost of alcohol ban signs as part of the development of Northcote Central.

Horopaki

Context

An alcohol ban applies in Northcote Central

10. Currently a 24-hours a day, seven days a week (at-all-times) alcohol ban applies in Northcote Central (see Map).

11. The purpose of the ban is to reduce alcohol related harm in public places caused or made worse by alcohol consumption in the same area.

12. The Kaipātiki Local Board decided to retain the ban in 2015 following a statutory review (resolution number KT/2015/70).

Development of Northcote Central has created new public places not covered by the ban

13. Eke Panuku Development Auckland, Auckland Council and Kāinga Ora – Homes and Communities have developed new council controlled public places (highlighted pink on the Map) within the boundaries of the current ban. For example, Whakamua Parade, Richardson Park at 10A Fraser Avenue, Te Ara Awataha greenway, and an extension to Te Kāwai (also known as Cadness Loop Reserve) at 96 Cadness St.

14. The cul-de-sac of Richardson Place (highlighted in blue on the Map) no longer exists.

15. Staff anticipate there could be additional developments and new public places in this area – for example potential developments in the town centre or removal of land from Te Kāwai for new housing (highlighted in green and orange on the Map).

Alcohol bans prohibit alcohol, are adopted by local boards and enforced by the police

16. Alcohol bans prohibit the consumption or possession of alcohol in specified public places during specified times.

17. The Kaipātiki Local Board has the authority to amend alcohol bans in its local board area under the Auckland Council Alcohol Control Bylaw 2014 (resolution number GB/2014/121).

18. A Local board decision to amend an alcohol ban must meet Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014 criteria (refer to Options assessment).

19. Police enforce alcohol bans using powers of search, seizure, arrest and $250 infringement fines. Police also have powers to address crime or disorderly conduct under the Summary Offences Act 1981 and Crimes Act 1961 whether or not alcohol is involved.

Tātaritanga me ngā tohutohu

Analysis and advice

The current Northcote Central alcohol ban area does not align with new public places

20. The developments in Northcote Central mean the current alcohol ban area no longer aligns with the new council controlled public places.

21. The highlighted areas of the Map above (and in Attachment A of the agenda report) show the new public places in pink and places no longer public in blue.

An assessment identified problems with the current alcohol ban area

22. An assessment of evidence against legislative and bylaw criteria in the Table below found:

· there is evidence of high levels of alcohol-related crime or disorder in Northcote Central

· residents have reported high levels of alcohol-related crime or disorder in the new public places in Northcote Central

· there is sufficient evidence to justify amending the Northcote Central alcohol ban area to align with the new public places

· amending the ban area may be a reasonable limitation on people’s rights and freedoms to drink responsibly in the area.

Criteria	Assessment	Met/Not met
Is there evidence of a high level of crime or disorder caused or made worse by alcohol consumed there?	Yes · In 2012, 17 per cent of Kaipātiki survey respondents rated the Northcote Town Centre as “unsafe” at night.^{^[4]} · New Zealand police data from 2013 and 2014 supported retention of the Northcote Central at-all-times alcohol ban. · Since 2023, members of the public have reported incidents of alcohol-related crime or disorder in new public places in Northcote Central: o multiple instances of property damage related to alcohol consumption in Richardson Park. o a stabbing, dangerous driving and aggressive behaviour from a group drinking at Te Kāwai. · Note: The reported incidents have not been substantiated and may not have resulted in enforcement action (for example a criminal conviction).	ü Criteria met
Is the request appropriate in light of the evidence?	Yes. An alcohol ban can be a useful and effective tool to help reduce incidents of alcohol-related crime or disorder in the area caused or made worse by alcohol consumed there.	ü Criteria met
Is the request proportionate in light of the evidence?	Yes. There is sufficient evidence that an alcohol ban would be justified in the new public places in Northcote Central. · The 2013-2014 police data supported retaining a Northcote Central ban. · The recent reports of incidents of alcohol-related crime or disorder in new public places in Northcote Central align with the 2013-2014 police data. · An at-all-times ban in the new public places aligns with the 2015 ban’s purpose of reducing alcohol-related harm in Northcote Central.	ü Criteria met
Is the request a justifiable and reasonable limitation on people’s rights and freedoms to drink responsibly in the area?	Yes. · In 2011, 73 per cent of Nielson research respondents from the Kaipātiki Local Board agreed alcohol bans help reduce problems.^{^[5]} · In the same survey, Kaipātiki respondents had a higher-level agreement than the average Aucklander that alcohol bans are effective at reducing excessive noise, offensive behaviour and threats to personal safety. · Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle. · Iwi and Māori health advocacy organisations have previously expressed general support for the use of alcohol bans to reduce alcohol-related harm.	ü Criteria met

Staff identified two options in response to the new public places in Northcote Central

23. Staff have identified and assessed two options that respond to the new public places in Northcote Central that no longer align with the current alcohol ban area.

· Option one (Status quo): No change to current alcohol ban area

· Option two (Amend): Amend current alcohol ban area to align with new public places.

24. Staff carried out a comparative assessment of the options against criteria in the Table below.

Criteria	Option one (Status quo)	Option two (Amend) (Recommended)
Description	No change to current alcohol ban area	Amend current alcohol ban area to align with new public places
Implementation	· No public consultation required. · Decision takes effect immediately. · No additional costs for alcohol ban signs. · The current ban will continue to be enforced by police.	· No public consultation required. Amendment retains intent of current alcohol ban and has historic public support. · Staff must update the ban area in GeoMaps, update the online public map of the ban area, and install new alcohol ban signs (estimated $80-$140 for four to seven alcohol ban signs). · Police to enforce amended alcohol ban area. · Map of ban area to be updated for any additional public places created as part of the development.
Effectiveness and efficiency to reduce crime or disorder in certain public places that is caused or made worse by alcohol consumed there	Less effective and efficient than Option two: · Incidents of alcohol-related crime or disorder have occurred in the new public places that could more effectively be addressed with an alcohol ban. · Drinking can easily be displaced from the current ban area to new public places. · Police enforcement more complicated as some public places in Northcote Central will not be subject to an alcohol ban.	Most effective and efficient option: · Enables police to use their alcohol ban enforcement powers in all public places in Northcote Central. · Cost of implementation (signage) within existing budget for the development of Northcote Central.
Validity	The current ban is authorised by statute and complies with legislative criteria.	The amended ban would be authorised by statute and comply with legislative criteria. The amended ban is a justified and proportionate response to the evidence of alcohol-related crime or disorder in the area that is caused or made worse by alcohol consumed there.

Staff recommend Option two (Amend current alcohol ban area)

25. Staff recommend Option two to amend the current alcohol ban area to align with new public places. Taking this approach would:

· retain the intent of the board’s 2015 decision to reduce alcohol-related harm in Northcote Central

· be an appropriate response to recent reports from residents of alcohol-related crime or disorder at the new public places in Northcote Central

· be a justifiable and reasonable limitation on people’s rights and freedoms to drink responsibly in the area.

26. Public consultation is not required on this decision as it retains the intent of the board’s 2015 decision, has general community support based on previous research, and is supported by Northcote Central residents who have reported incidents.

27. Staff also recommend the local board authorises the manager responsible for Bylaws to update the map in Attachment A of the agenda report to align with any future developments to council controlled public places in Northcote Central. For example, any potential developments in the town centre or removal of land from Te Kāwai for new housing.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The Alcohol Control Bylaw does not directly address the climate change goals in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan. For example, the Bylaw focuses on reducing crime or disorder in public places that is worsened by alcohol being consumed there.

29. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Decisions related to alcohol bans impact Parks and Community Facilities and Eke Panuku Development Auckland in relation to alcohol ban signage. Council and Eke Panuku are aware of the impacts of an amendment to the alcohol ban and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Alcohol related crime or disorder in council controlled public places in Northcote Central directly impact people in the Kaipātiki Local Board area.

32. Amending the alcohol ban to align with new council controlled public places in Northcote Central would be consistent with the intent of the Kaipātiki Local Board’s decision in 2015 to retain an at-all-times alcohol ban in Northcote Central (resolution number KT/2015/69).

33. Aucklanders in the Kaipātiki Local Board area are generally supportive of alcohol bans.

Tauākī whakaaweawe Māori

Māori impact statement

34. Managing alcohol-related harm increases opportunities for health and wellbeing and is consistent with the Māori Plan for Tāmaki Makaurau. Iwi have been widely consulted on the use of alcohol bans in the past and have to date been supportive of their use.

35. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle and suggest that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Ngā ritenga ā-pūtea

Financial implications

36. If the local board adopts Option two (Amend), the cost of alcohol ban signage will be funded by Eke Panuku or council’s Parks and Community Facilities as part of the development of Northcote Central. The estimated cost is $80-$140 for four to seven signs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks and risk mitigations have been identified:

If…

Then…

Mitigation

the local board retains the current alcohol ban area (Option one)

the board may be perceived as unresponsive to any alcohol-related crime or disorder at the new public places in Northcote Central (moderate reputational risk).

Clearly state reasons for decision, including that Police can address crime or disorderly conduct under the Summary Offences Act 1981 and Crimes Act 1961 whether or not alcohol is involved.

the reliance on reports from residents is seen as insufficient evidence or a lack of public consultation to amend the ban area

there may be a legal challenge to the decision (low legal risk).

Clearly state how the board considers that the legislative criteria have been met.

Ngā koringa ā-muri

Next steps

38. If the local board adopts Option two (Amend), staff will update signage and the council’s website, notify Police of the amended ban area, and notify residents who reported incidents about the decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Recommended amended alcohol ban area for Northcote Central	155

Ngā kaihaina

Signatories

Author

Steve Hickey - Senior Policy Advisor, Policy

Authorisers

Paul Wilson - Senior Policy Manager, Policy

Louise Mason - General Manager Policy, Policy

Trina Thompson - Local Area Manager

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024

File No.: CP2024/18865

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2024/2025 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2024/2025 is a local board’s engagement plan with Auckland Transport’s (AT’s) work programme.

3. Developing the agreement is an annual process. During this process AT provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed through an annual process that includes the following steps:

October/November	AT provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	AT responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	AT seeks formal endorsement of the Kōkiri Agreement from local boards.

6. AT reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with AT. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	AT and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. In Attachment A of the agenda report updates are provided about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2024-2025.This report also includes the following attachments:

· Attachment B of the agenda report is a quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. AT started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. AT receives local board feedback via regular engagement. AT also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

18. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCOs) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2024-2025 at their 17 July 2024 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report, but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, Auckland Transport will respond to any additional resolutions.

29. The next quarterly report is planned for March 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Schedule of Kōkiri Agreement updates	161
b ⇩	4 December 2024 - Kaipātiki Local Board business meeting - AT Road maintenance activities	167

Ngā kaihaina

Signatories

Author

Ben Stallworthy - Principal Advisor, Auckland Transport

Authorisers

John Gillespie - Head of Stakeholder and Community Engagement, Auckland Transport

Trina Thompson - Local Area Manager

Annual Budget 2025/2026 - local board consultation content

File No.: CP2024/19135

Te take mō te pūrongo

Purpose of the report

1. To approve local consultation document content and supporting information as part of the Annual Plan 2025/2026 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2. Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2024/2025 will be included in the Annual Plan 2025/2026.

3. Consultation on the Annual Plan 2025/2026 is planned to take place from late February – late March 2025. Content relating to each local board agreement must be included as part of that consultation.

4. This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5. The local consultation content outlines, at a high-level, the key projects and activities the local board plans to deliver next year. These are based on more detailed local board direction and requests for staff advice as part of the development of the local board’s 2025/2026 work programme.

6. The Governing Body will approve regional items for consultation on 4 December 2024. The regional and local consultation items will then be incorporated into the Annual Plan 2025/2026 consultation document and supporting information, which is planned to be adopted by the Governing Body on 19 February 2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve local consultation document content (refer to Attachment A of the agenda report) and local supporting information content (refer to Attachment B of the agenda report) for inclusion in the Annual Plan 2025/2026 consultation material.

b) tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Kaipātiki Local Board for the Annual Plan 2025/2026.

c) whakaae / approve the Direction setting – Options Commissioning document (refer to Attachment C) as its direction to staff for advice requested to inform the development of its 2025/2026 work programme.

d) whakaae / approve the following Have Your Say events in the local board area during the Annual Plan 2025/2026 consultation period:

i) World Café Style Event

· Thursday 6 March 2025 10.00am – 12.00pm

· Location to be confirmed.

ii) Drop-in session at Kaipātiki Local Board Movies in Parks

· Friday 14 March 2025 6.00pm – 8.00pm (movie 8.00pm – 9.45pm)

· Greenslade Reserve, Northcote.

e) tautapa / delegate authority to the local board Chair and Deputy Chair to approve any changes required to the Have Your Say event.

f) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i) Local Board Chair and local board members

ii) General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor.

iii) any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

Horopaki

Context

7. The Annual Budget 2025/2026 will contain the budget and funding impact statement for the year, identify any variations from the financial statements and funding impact statement in the 10-year plan for the relevant year, and provide for integrated decision-making and coordination of the council’s resources. The Governing Body is responsible for adopting the annual plan and will be adopting the Annual Plan 2025/2026 in June 2025.

8. Auckland Council is required to consult on the Annual Plan 2025/2026. The Budget Committee will be deciding on items for consultation for the Annual Plan 2025/2026 on 4 December 2024. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

9. For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual plan, or the 10-year plan (every three years).

10. Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

11. Content relating to each local board agreement must be included in the Annual Plan 2025/2026 consultation document and supporting information.

12. Public consultation on the Annual Plan 2025/2026 is planned to take place from late February to late March 2025.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board annual planning process commenced in September and October 2024 with workshops comprising the following purposes:

· Workshop 1 - Local board plan monitoring was presented to the board and the board identified areas of focus.

· Workshop 2 - Departments across the organisation presented possible areas for new or changed spend for local boards to commission additional advice.

15. The output of the second workshop was a Direction setting – Options Commissioning document (refer to Attachment C of the agenda report). This document will be used by staff to develop options and advice for the local board to consider as part of its 2025/2026 work programme development.

16. Local boards held workshops during November 2024 to determine their proposed priorities for their 2025/2026 local board agreement. These are high-level key projects and activities that build on the direction outlined in the Direction setting – Options Commissioning document. Each local board is now requested to approve its local consultation document content and supporting information content for inclusion in the consultation material for the Annual Plan 2025/2026 (refer to Attachments A and Attachment B of the agenda report).

17. Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

18. Aucklanders who wish to have their views on the proposed content of the local board agreement 2024/2025 and Annual Plan 2025/2026 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

19. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the council is meeting its obligations relating to consultation.

20. The Have Your Say events recommended to be held in the Kaipātiki Local Board area are:

i) World Café Style Event

· Thursday 6 March 2025 10.00am – 12.00pm

· Location to be confirmed.

ii) Drop-in session at Kaipātiki Local Board Movies in Parks

· Friday 14 March 2025 6.00pm – 8.00pm (movie 8.00pm – 9.45pm)

· Greenslade Reserve, Northcote.

21. Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period. There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

22. The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

23. There are unavoidable material increases in the cost of delivering existing services in 2025/2026. The exact amount of cost pressures the local board is facing is currently unknown and will depend on final Governing Body decisions on allocation of funding to local boards. The local board may need to prioritise what they do and where they invest so that they manage spend within the available funding.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

25. However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.

26. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The Annual Plan 2025/2026 is an Auckland Council group document and will include budgets at a consolidated group level.

28. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going the Budget Committee on 4 December 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were provided recordings of the Budget Committee workshops for the Annual Plan 2025/2026.

30. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Plan 2025/2026 process.

31. Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the Annual Plan 2025/2026. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

32. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Plan 2025/2026 are important tools that enable and can demonstrate the council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

33. The approach to Māori engagement for Annual Plan 2025/2026 will be finalised once consultation topics are confirmed, including development of bespoke materials.

34. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

35. There may be marginal costs associated for Have Your Say events including venue hire (where council premises cannot be utilised).

36. After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the Annual Plan 2025/2026 consultation document. Under the Local Government Act 2002, the consultation document for the Annual Plan must be audited. The draft consultation document (including local consultation content) will be prepared by staff and audited in December and January ahead of adoption by the Budget Committee in mid-February. Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the beginning of December 2024.

Ngā koringa ā-muri

Next steps

38. The Budget Committee will agree items for consultation and approve the consultation approach for the Annual Plan 2025/2026 on 4 December 2024.

39. Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the Annual Plan 2025/2026. These will be adopted by the Budget Committee in mid-February 2025.

40. Following consultation, the Governing Body and the local board will make decisions on the Annual Plan 2025/2026 and local board agreements respectively in June 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Consultation Document content	175
b ⇩	4 December 2024 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Supporting Information content	177
c ⇩	4 December 2024 - Kaipātiki Local Board business meeting - 2025/2026 Work Programme Development, Direction setting – Options Commissioning	181

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy, Governance and Engagement

Paul Edwards - Senior Local Board Advisor, Governance and Engagement

Authorisers

Lou-Ann Ballantyne - General Manager, Governance and Engagement

Trina Thompson - Local Area Manager

Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol

File No.: CP2024/19521

Te take mō te pūrongo

Purpose of the report

1. To provide a project initiation briefing to local boards on the Auckland Film Protocol Refresh, including the approach to engagement.

Whakarāpopototanga matua

Executive summary

2. The Auckland Film Protocol outlines the commitments, conditions and guidelines for filming in Tāmaki Makaurau. The objective of the Auckland Film Protocol is to create a film-friendly culture within Auckland Council, council-controlled organisations, and Tāmaki Makaurau to support, attract and retain screen production business. It provides a one-stop shop and a comprehensive reference document for filming in Tāmaki Makaurau, including all the information needed to understand the requirements for filming and meet the needs of several audiences.

3. The refresh commenced in September 2024 and will take approximately 12 months. Screen Auckland will seek final approval of the refreshed protocol from the Policy and Planning Committee in July 2025. Local board views will inform any recommended changes when committee considers approving refreshed Auckland Film Protocol.

4. The refresh does not seek to change the requirements for filming. It will focus on outdated or missing information, including any new requirements, and identify opportunities for streamlining the document to clarify responsibilities and commitments.

5. Given the short timeframe for the refresh and budget constraints, Screen Auckland is seeking to engage with local boards in clusters rather than individually. This approach will provide sufficient opportunity for input recognising the limited scope of the refresh.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the initiation report on the Auckland Film Protocol Refresh.

b) whakarite / provide any views on the engagement plan, including a local board cluster approach.

Horopaki

Context

Purpose of Auckland Film Protocol

6. Originally developed in 2013 and revised in 2019, the objective of the Auckland Film Protocol is to create a film-friendly culture within Auckland Council, council-controlled organisations, and Tāmaki Makaurau to support, attract and retain screen production business. It provides a one-stop shop and a comprehensive reference document for filming in Tāmaki Makaurau, including all the information needed to understand the requirements for filming and meet the needs of several audiences. The Auckland Film Protocol outlines the commitments, conditions and guidelines for filming in Tāmaki Makaurau.

7. A key role of the Auckland Film Protocol is to set out the rules for filming in public places supporting the film permit requirements established under Te Ture ā-Rohe Tauhokohoko Whakahaerenga me te Tango Kiriata Tūmatanui - Public Trading, Events and Filming Bylaw, which was updated in 2022. A total of 687 film permits were issued in 2022/2023 and 631 in 2023/2024.

8. Screen Auckland, as part of Tātaki Auckland Unlimited, operates as Auckland’s Regional Film Office supporting New Zealand’s film industry and administers the film permit process to enable filming in public places. Screen Auckland is responsible for the Auckland Film Protocol and will lead the refresh.

Tātaritanga me ngā tohutohu

Analysis and advice

Reasons for refresh

9. When the current Auckland Film Protocol was adopted in 2019, it was agreed to review it at least every five years to ensure it remains up to date with relevant policies and regulations.

10. A refresh is required to incorporate new processes around consultation and permitting that have emerged from collaborative work with mana whenua and the screen industry around filming on Sites and Places of Significance to Mana Whenua.

11. The refresh will involve stakeholder engagement and buy-in to support the aspirations of the Auckland Film Industry. Engagement will be undertaken with the screen industry, iwi and hapū, wider Auckland Council whānau and the public.

12. A timeframe of 12 months is identified for the refresh, which commenced in September 2024. Engagement with local boards is required as part of the refresh because the Auckland Film Protocol guides filming in public places. Local boards decide on landowner approvals for filming in public places.

13. The Auckland Film Protocol was last reviewed in 2017/2018 with a focus on updating the content and style as well as strategic requirements. The current refresh does not seek to change the requirements for filming which are working well. It will focus on outdated or missing information, including any new requirements, and identify opportunities for streamlining the document to clarify responsibilities and commitments.

14. Refreshing the document will address the following matters:

a) clarify purpose and objectives

b) streamline the document (e.g. translating content into diagrams or flow charts)

c) remove or update outdated information

d) provide clear language and reduce detail

e) strengthen Māori lens to include Māori outcomes and Sites and Places of Significance to Mana Whenua

f) reflect recent policy or regulatory changes.

15. The refresh will not alter the current film permit process, including local board engagement and landowner approval requirements.

16. In addition, the following matters are identified as out of scope for the refresh because they have been considered through different processes or formed part of the previous review:

a) overall purpose of the document

b) requirement to obtain film permits under the Bylaw

c) Tūpuna Maunga Authority film permit process

d) film permit fees

e) the requirements for filming

f) the process for filming on Sites and Places of Significance

g) international and national comparators review

h) alterations to council bylaws, policies and plans.

Timeline and approach to engagement

17. The refresh commenced in September 2024 and will take approximately 12 months. Table 1 outlines the key milestones and indicative timing of engagement.

Table 1 Auckland Film Protocol Refresh Engagement Milestones

Milestones	Indicative timing
Engage with key internal and external stakeholders to inform the refresh	September – November 2024
Brief the Policy and Planning Committee and local boards of the refresh	November - December 2024
Workshops and report to Policy and Planning Committee for approval of documentation for public consultation	February 2025
Consult with public and key stakeholders	February – April 2005
Report back to local boards	May – June 2025
Report back to Policy and Planning Committee	July 2025
Close the loop – communicate the outcomes of the refresh and promote the refreshed Auckland Film Protocol	August 2025
Evaluate	August 2025

18. Engagement will utilise a range of methodologies to ensure opportunity for input from key stakeholders and the public. An engagement plan is being prepared by Tātaki Auckland Unlimited.

19. A survey went out in early October to those who have applied for a film permit in the last two years, seeking feedback on how the Auckland Film Protocol is used and what’s working and what’s not working. An update on the responses to this survey will be provided at the initiation meeting. Screen Auckland intends to go out for public consultation in February 2025.

Local board engagement approach

20. Given the short timeframe for the refresh and budget constraints, Screen Auckland is seeking to engage with local boards in clusters rather than individually. This approach will provide sufficient opportunity for input recognising the limited scope of the refresh. The previous review required engagement with each of the 21 local boards, including workshops and meetings, significantly adding to the time and costs of the project.

21. Screen Auckland is in the initial phase of the refresh, seeking feedback from internal stakeholders on what information needs to be updated. Screen Auckland is providing an update to local boards on the refresh content and process prior to the public consultation phase. Local board feedback will be sought on recommended amendments prior to seeking approval from the Policy and Planning Committee to adopt the refreshed protocol in July 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The New Zealand screen sector recognises its role in addressing climate change, with Screen Auckland serving as a vital connector, focusing on strategy development, implementation tools and practical steps for the sector.

23. Following a study by Arup in 2022 on New Zealand’s baseline emissions of the screen sector, the sector embraces a vision that aligns with te ao Māori worldview for a sustainable, low-carbon future. This commitment extends beyond local environmental stewardship to international production competitiveness, as the sector implements six key recommendations ranging from purposeful climate action to developing a detailed carbon reduction roadmap and maintaining robust data collection systems.

24. Refreshing the Auckland Film Protocol will provide an opportunity to address any potential policy gaps in the current framework and integrate Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan priorities for climate change mitigation and adaptation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Staff from the following business units and council-controlled organisations will be engaged through the refresh to ensure they are aware of the impact of the Auckland Film Protocol and have the opportunity to input:

· Planning and Resource Consents (including Heritage)

· Building Consents

· Environmental Services

· Parks and Community Facilities (including Co-governance and Tūpuna Maunga Authority)

· Regulatory Practice (bylaws)

· Auckland Transport (including Harbourmaster)

· Eke Panuku Development Auckland

· Screen Auckland.

26. Initial contact has been made with some of these business units with engagement progressing through October and November 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The Auckland Film Protocol outlines the code of conduct that enables filming in public places. A core commitment of the document is that Auckland Council and members of the wider council organisation will say yes to filming unless there are good reasons not to.

28. Local boards decide on landowner approvals for filming in public places. Authority to grant film permits under the Public Trading, Events and Filming Bylaw is delegated to Screen Auckland.

29. Once approved, a film permit grants use of a public place to an agreed level of access. Continued public access, to the extent that is possible and reasonable, while filming is underway is required. Screen Auckland acts as the ‘go-between’ for production companies and the local boards to obtain landowner approvals.

30. A survey of Auckland Council’s People’s Panel in June 2023 indicates the Auckland Film Protocol is working well:

a) 87 per cent agreed filming creates job opportunities

b) 81 per cent agreed it’s good for tourism

c) Seven out of 10 (70 per cent) would like more professional film productions in Auckland

d) 85 per cent of those who encountered filming were either not impacted or positively impacted by the most recent filming encountered

e) For those negatively impacted, common pain points were limited access to a public area (46 per cent), road closures/having to use alternative route (44 per cent), and parking being blocked (43 per cent)

f) Comments for reducing negative impacts included improved signage, more notice, and taking up less parking

g) Residents identified that they would like to be contacted with information on days/times the production will be there (91 per cent), contact details if there are any issues (76 per cent), what impacts to expect (76 per cent).

Tauākī whakaaweawe Māori

Māori impact statement

31. Refreshing the Auckland Film Protocol will provide an opportunity to:

· strengthen the Māori lens to reflect mana whenua consultation requirements

· incorporate the new film permit process developed for filming on Sites and Places of Significance to Mana Whenua.

32. Engagement with mana whenua will continue in the collaborative manner undertaken to develop Proposed Plan Change 106 Filming on Sites and Places of Significance to Mana Whenua notified on 26 September 2024. Through engagement on the plan change, a new process has been established for consultation with mana whenua for film permit applications, with supporting email templates to notify mana whenua of all filming activities and require engagement on certain filming activities. Further refinement of the specific film permit process for Sites and Places of Significance will be an outcome of this refresh.

33. Many Māori are involved in the screen industry both in front and behind the camera, and the film industry provide opportunities for Māori to share their stories both locally and internationally. Engagement with the screen industry will include Ngā Aho Whakaari Māori in Screen.

34. Screen Auckland has been working with Te Kawerau ā Maki to develop a cultural competency course as a pilot programme to support Māori location/production managers in engaging with local iwi and hapū. This course helps to support better outcomes for mana whenua by ensuring that appropriate tikanga is followed.

Ngā ritenga ā-pūtea

Financial implications

35. The refresh will be undertaken within current budgets and includes budget for a consultant to assist in the refresh including engagement.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Potential risks and mitigations are outlined below:

If…

Then…

Level

Possible mitigations

Engagement focus takes a long time

Increases the timeframe for completing the project

Likelihood rating is unlikely

Moderate

· a well-developed approach including indicative timeframe goals that are articulated to all parties

· remain flexible in approach due to nature of engagement

Stakeholders do not agree with the merits and/or timing of a refresh

Scope of the refresh increases requiring more time, engagement and resources to complete the project

Likelihood rating is possible

Moderate

· a well-developed vision proposition and communications planning

· a clear stakeholder engagement plan

· be clear on scope and deliverables

· important that a change process is followed with all required approvals

Ngā koringa ā-muri

Next steps

37. Screen Auckland will attend a local board briefing in December 2024. A draft document will be taken to Policy and Planning Committee for approval prior to going out for public consultation. Local boards will be engaged to provide formal feedback on any changes to the film protocol before final approval by the Policy and Planning Committee in July 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Marie Jenkins - Project Manager - Screen Auckland, Creative Industries

Authorisers

Lou-Ann Ballantyne - General Manager, Governance and Engagement

Trina Thompson - Local Area Manager

[1] Evidence could include information provided in the request and from site visits and readily available data and insights from specialised teams across council including Animal Management, Natural Environment, Parks and Community Facilities, Environmental Services and Regional Services and Strategy.

[2] While not everyone may agree with a rule, a local dog access rule is only made after public consultation. This means unless there is a structural problem, there is no need to review the rule.

[3] In particular s10(8) Dog Control Act 1996, s83 and s87 Local Government Act 2002

[4] Public perceptions of safety from crime in the Auckland Region, Longdill and Associates, March 2012.

[5] Alcohol-Harm Research Project, Nielsen Research, 6 December 2011.

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Janet Tupou
	Adrian Tyler

Author	Veshanka Chetty - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager