Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 4 December 2024 at 10.04am.

 

Te Hunga kua Tae mai | present

 

Chairperson

John Gillon

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Janet Tupou

Via electronic attendance

 

Adrian Tyler

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Deputy Chairperson

Danielle Grant, JP

 

 

 


 

 

 

1          Nau mai | Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

 

Manawa mai te mauri nuku

Manawa mai te mauri rangi

Ko te mauri kai au, he mauri tipua

Ka pakaru mai te pō

Tau mai te mauri

Haumi e, hui e, taiki e!

Embrace the life force of the earth

Embrace the life force of the sky

The life force I have gathered is powerful

And shatters all darkness

Come great life force

Joint it, gather it, it is done!

 

 

2          Ngā Tamōtanga | Apologies

  

Resolution number KT/2024/264

MOVED by Member E Hannam, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          whakaae / accept the apology from Deputy Chairperson Danielle Grant for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number KT/2024/265

MOVED by Chairperson J Gillon, seconded by Member P Gillon:   

That the Kaipātiki Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.


 

 

6          Te Mihi | Acknowledgements

 

6.1

Tim Bray Theatre Company

 

Resolution number KT/2024/266

MOVED by Chairperson J Gillon, seconded by Member P Gillon:   

That the Kaipātiki Local Board:

a)          whakamihi / acknowledge that the Tim Bray Theatre Company will close after 33 years and acknowledge Tim Bray QSM, who has been an inspiring leader whose passion and vision have left an indelible mark on children’s theatre in Aotearoa.

b)         whakamihi / thank Tim Bray QSM and the Tim Bray Theatre Company for many years of high quality shows for children, and especially their accessible performances which have ensured that those with disabilities were able to fully experience the shows, and their Gift a Seat programme that enabled thousands of children to attend productions, who otherwise might not be able to.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Auckland North Community and Development (ANCAD) - Fiona Brennan

 

Fiona Brennan, General Manager, and Simon Ritchie, Training and Capability Lead, on behalf of ANCAD, were in attendance to address the board on this item.

 

 

Resolution number KT/2024/267

MOVED by Member M Kenrick, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the deputation from ANCAD and thank Fiona Brennan and Simon Ritchie for their attendance and presentation. 

CARRIED

 

8.2

Onepoto Lagoon - Brian Christensen

 

Brian Christensen, NZRYS member, Dave Larsen, NZRYS President, and Mike Renner, NZRYS Secretary, on behalf of NZRYS, were in attendance to address the board on this item.

 

 

Resolution number KT/2024/268

MOVED by Member E Hannam, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the deputation from NZRYS and thank Brian Christensen, Dave Larsen and Mike Renner for their attendance and presentation.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Island Bay wharf floating pontoon options decision report

 

Sarah Jones, Manager Area Operations, Christoph Soltau, Principal Coastal Specialist, and Judy Waugh, Work Programme Lead, were in attendance to address the board on this item.

 

 

Resolution number KT/2024/269

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whakaae / approve the status quo for the northern side of the wharf at Island Bay, and request that options for the future of the northern side are provided to the local board for consideration as part of the 2025/2026 capital work programme process.

b)         tono / request that the repairs to the existing stairs at the Island Bay wharf proceed as planned, utilising regional coastal budget.

c)          tono / request that the Island Bay wharf as a whole is assessed for any future maintenance requirements to ensure it is kept in optimal condition.

CARRIED

 

 

12

Welcoming Communities - Welcoming Plan for Kaipātiki

 

Claire Liousse, Empowered Communities Speciality, was in attendance to address the board on this item.

 

 

Resolution number KT/2024/270

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whai / adopt the Welcoming Kaipātiki plan set out in Attachment A of the agenda report.

b)         whakaae / approve and sign the Statement of Commitment set out in Attachment B of the agenda report.

c)          tono / request that staff apply for accreditation as a Committed Welcoming Community on behalf of the local board, which formally recognises that the local board with its community:

i)           values newcomers

ii)         is committed to building welcoming and inclusive communities

iii)        has taken active steps to create an environment where all residents can thrive and belong.

d)         tautapa / delegate to the local board chair, in consultation with the deputy chair, approval of minor changes to the Welcoming Kaipātiki Plan prior to publication.

CARRIED

 

Note: Under Standing Order 1.9.7 Member E Hannam requested that her abstention

from voting on this item be recorded.

 

 

 

Item of business to lie on the table

Resolution number KT/2024/271

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whakaae / agree that Item 13: Request for change to local dog access rule lies on the table, and will be continued after Item: 22 Consideration of Extraordinary Items.

 

CARRIED

Note: Item 13: Request for change to local dog access rule lay on the table and was taken after Item 22.

 

 

 

Member Melanie Kenrick left the room at 11.18am and returned at 11.21am.

 

 

14

Proposal to amend Northcote Central alcohol ban area

 

Steve Hickey, Senior Policy Advisor - Regulatory Practice, was in attendance to address the board on this item.

 

 

Resolution number KT/2024/272

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whakaae / agree there continues to be evidence of a high level of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area, including new public places created as part of development of the area.

b)         whakaae / agree that “Option two – Amend the current alcohol ban area” is the most appropriate option to respond to the evidence of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area, noting that this will:

i)           retain the intent of the board’s 2015 decision to reduce alcohol-related harm in Northcote Central,

ii)         be an appropriate response to recent reports from residents of alcohol-related crime or disorder at the new public places in Northcote Central, and

iii)        be a justifiable and reasonable limitation on people’s rights and freedoms to drink responsibly in the area.

c)          whai / adopt amendments to the current Northcote Central alcohol ban to include all council controlled public places within an area bordered by (and including) Lake Road, Tonar Street, Cadness Street, College Road, Te Kaitaka, Greenslade Reserve and Exmouth Road, and as shown in Attachment A of this agenda report.

d)         whakaū / confirm that the decision to amend the Northcote Central alcohol ban complies with the relevant requirements of the Local Government Act 2002 and the Auckland Council Alcohol Control Bylaw 2014.

e)          whakamana / authorise through the Chief Executive to the manager responsible for bylaws to make any amendments to the map in Attachment A of this agenda report to align with any future new public places within the borders of Northcote Central specified in (c).

f)           tuhi ā-taipitopito / note Eke Panuku and Auckland Council Parks and Community Facilities unit will fund the cost of alcohol ban signs as part of the development of Northcote Central.

g)         tono / request that the Kaipātiki Local Board logo appears on all alcohol ban signs.

CARRIED

 

 

Member Adrian Tyler left the room at 11.45am and returned at 11.47am.

 

 

15

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024

 

Marilyn Nicholls, Elected Member Relationship Manager – Auckland Transport, was in attendance to address the board on this item.

 

 

Resolution number KT/2024/273

MOVED by Member P Gillon, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024/2025.

CARRIED

 

 

16

Annual Budget 2025/2026 - local board consultation content

 

Sugenthy Thomson, Lead Financial Advisor, Paul Edwards, Senior Local Board Advisor, and Lisa Kent, Local Board Engagement Advisor, were in attendance to address the board on this item.

 

 

Resolution number KT/2024/274

MOVED by Chairperson J Gillon, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          whakaae / approve local consultation document content (refer to Attachment A of the agenda report) and local supporting information content (refer to Attachment B of the agenda report) for inclusion in the Annual Plan 2025/2026 consultation material.

b)         tuhi ā-taipitopito / note that due to unforeseen cost pressures, some local boards may receive a reduction in the 2025/2026 operational budget expected under the “fairer funding for local boards” formula.

c)          tautapa / delegate authority to the local board Chair, in consultation with the Deputy Chair, to approve any changes required to finalise the local consultation document and supporting information content for the Kaipātiki Local Board for the Annual Plan 2025/2026. 

d)         whakaae / approve the Direction setting – Options Commissioning document (refer to Attachment C) as its direction to staff for advice requested to inform the development of its 2025/2026 work programme.

e)          whakaae / approve the following Have Your Say events in the local board area during the Annual Plan 2025/2026 consultation period:

i)           World Café Style Event

·       Thursday 6 March 2025 10.00am – 12.00pm

·       Location to be confirmed.

ii)         Drop-in session at Kaipātiki Local Board Movies in Parks

·       Friday 14 March 2025 6.00pm – 8.00pm (movie 8.00pm – 9.45pm)

·       Greenslade Reserve, Northcote.

e)          tautapa / delegate authority to the local board Chair, in consultation with the Deputy Chair, to approve any changes required to the Have Your Say event.

f)           tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i)           Local Board Chair and local board members

ii)         General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor.

iii)        any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

CARRIED

 

 

17

Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol

 

Resolution number KT/2024/275

MOVED by Member P Gillon, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the initiation report on the Auckland Film Protocol Refresh.

b)         tautoko / support the engagement plan, including a local board cluster approach.

CARRIED

 

 

18

Kaipātiki Local Board Chairperson's Report

 

There was no report provided at this time.

 

 

19

Members' Reports

 

Resolution number KT/2024/276

MOVED by Member P Gillon, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the written report from Member Paula Gillon

CARRIED

 

19.1

Members' Report – Erica Hannam

 

A document titled ‘Members Report for Erica Hannam’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2024/277

MOVED by Member E Hannam, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the tabled report from Member Erica Hannam.

 

CARRIED

 

Attachments

a     4 December 2024 - Kaipātiki business meeting 4 December 2024 - Member's Report for Erica Hannam

 

19.2

Members' Report – Tim Spring

 

A document titled ‘Member’s Report - Tim Spring’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2024/278

MOVED by Member T Spring, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the tabled report from Member Tim Spring.

 

CARRIED

 

Attachments

a     4 December 2024 - Kaipātiki business meeting 4 December 2024 - Member's Report - Tim Spring

 

19.3

Members' Report - Dr Janet Tupou

 

Member J Tupou provided a verbal update.

 

 

Resolution number KT/2024/279

MOVED by Member J Tupou, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the verbal report from Member Janet Tupou.

CARRIED

 

19.4

Members' Report - Adrian Tyler

 

Member A Tyler provided a verbal update.

 

 

Resolution number KT/2024/280

MOVED by Member A Tyler, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the verbal report from Member Adrian Tyler.

CARRIED

 

 

20

Governing Body and Houkura Independent Māori Statutory Board

 

There were no updates provided at this time.

 

 

21

Workshop Records - Kaipātiki Local Board - November 2024

 

Resolution number KT/2024/281

MOVED by Member A Tyler, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          tuhi ā-taipitopito / note the record for the Kaipātiki Local Board workshops held on Wednesday 6 November, Wednesday 13 November, and Wednesday 27 November 2024.

CARRIED

  

 

Adjournment of Meeting

Resolution number KT/2024/282

MOVED by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)          whakaae / agree to adjourn the meeting at 12.18pm for 35 minutes.

CARRIED

The meeting adjourned at 12.18pm and reconvened at 1.03pm.

 

 

 

22        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Item of business to lie on the table

Resolution number KT/2024/283

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whakaae / agree that Item 13: Request for change to local dog access rule be taken at this point.

CARRIED

 

 

13

Request for change to local dog access rule

 

Paul Wilson, Senior Policy Manager - Regulatory Practice, and Olivia Zhang, Policy Advisor - Regulatory Practice, were in attendance to address the local board on this item.

 

 

Resolution number KT/2024/284

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the tabled supplementary Attachment B1.

b)         ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of this agenda report and Attachment B1 in a) above in relation to the following locations:

i)           Kauri Park (including unformed road)

ii)         Kauri Point Domain (referred to as Kauri Point Park in the report)

iii)        Leigh Scenic Reserve

iv)        Muriel Fisher Reserve

v)         Sulphur Beach Reserve to Gold Hole Reserve

vi)        Kauri Glen Reserve

vii)      Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report)

viii)     Søren G Christensen Reserve.

c)          kohuki / consider there are ‘structural problems’ at the following locations:

i)           54 Tonar Street due to the redevelopment of Northcote Central that creates opportunities for off-leash access with no significant risks to people

ii)         Te Ara Awataha Greenway due to the redevelopment of Northcote Central that creates opportunities for off-leash access with no significant risks to people

iii)        Soldiers Bay due to significant risk to wildlife.

d)         whakaae / agree that the recommended options in Attachment B of this agenda report and Attachment B1 in a) above are the most appropriate responses to the assessment findings for the following locations:

i)           Leigh Scenic Reserve

ii)         Sulphur Beach Reserve to Gold Hole Reserve

iii)        Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report)

iv)        Kukari Park

v)         Te Ara Awataha Greenway.

e)          kohuki / consider that Option two (amend local dog access rule) in Attachment B of this agenda report or Attachment B1 in a) above is the most appropriate response to the assessment findings for the following location:

i)           54 Tonar Street.

f)           whai / adopt the Statement of Proposal in Attachment A of this agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area, subject to the following changes:

i)           Kauri Park and the unformed road adjacent to Kauri Park to prohibit dogs

ii)         Muriel Fisher Reserve to prohibit dogs

iii)        Sulphur Beach Reserve to Gold Hole Reserve to allow dogs under control off a leash

iv)        Kauri Glen Reserve to allow dogs under control on a leash on the tracks between the Kauri Glen Road, Raymond Terrance and Tui Glen Road entrances (other areas to remain under control off a leash)

v)         Søren G Christensen Reserve to prohibit dogs

vi)        Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report) to allow dogs under control on a leash

vii)      54 Tonar Street to allow dogs under control off a leash

viii)     Kukari Park to allow dogs under control on a leash

ix)        Te Ara Awataha Greenway to allow dogs under control on a leash

x)         Soldiers Bay to allow dogs under control on a leash

xi)        Kauri Point Domain (referred to as Kauri Point Park in the report) to allow dogs under control on a leash from the end of Balmain Road to the junction with the track to Soldiers Bay (other areas to remain under control off a leash).

g)         whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of this agenda report and f) above, to the extent it applies to locations within the local board area:

i)           are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii)         are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii)        are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

h)         kopou / appoint, Kaipātiki Local Board Chair John Gillon as the chair of the Local Dog Access Panel, and local board members Erica Hannam, Melanie Kenrick and Tim Spring to form the Local Dog Access Panel and to attend relevant ‘Have Your Say’ events and to deliberate and make recommendations to the local board on public feedback to the proposal in Attachment A of the agenda report.

i)           tautapa / delegate authority to the local board chair to make replacement appointments to the Local Dog Access Panel if a Panel member is unavailable.

j)           tautapa / delegate authority through the Chief Executive to a manager responsible for bylaws to:

i)       appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from Panel members is not necessary (for example, an informal ‘drop-in’ session)

ii)      make any amendments to the proposal in Attachment A of this agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board.

k)          tuhi ā-taipitopito / note that the local board would need to fund any bespoke public consultation initiatives, and allocate funding for estimated costs in Attachment B of this agenda report and Attachment B1 in a) above(for example for signage) to implement any local dog access rule changes.

CARRIED

 

Attachments

a     4 December 2024 - Kaipātiki business meeting 4 December 2024 - Supplementary Attachment B1: Assessment of dog access rule change requests against regulatory criteria

 

 

 

Kia whakairihia te tapu

Kia wātea ai te ara

Kia turuki whakataha ai

Kia turuki whakataha ai

Haumi e, hui e, TĀIKI E!


Restrictions are moved aside
So the pathway is clear
To return to everyday activities

 

 

 

 

1.25 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................