Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 4 December 2024 at 10.04am.
Te Hunga kua Tae mai | present
John Gillon |
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Members |
Paula Gillon |
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Erica Hannam |
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Melanie Kenrick |
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Tim Spring |
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Dr Janet Tupou |
Via electronic attendance |
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Adrian Tyler |
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Te Hunga Kāore i Tae Mai | ABSENT
Danielle Grant, JP |
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The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.
Manawa mai te mauri nuku Manawa mai te mauri rangi Ko te mauri kai au, he mauri tipua Ka pakaru mai te pō Tau mai te mauri Haumi e, hui e, taiki e! |
Embrace the life force of the earth Embrace the life force of the sky The life force I have gathered is powerful And shatters all darkness Come great life force Joint it, gather it, it is done! |
2 Ngā Tamōtanga | Apologies
Resolution number KT/2024/264 MOVED by Member E Hannam, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) whakaae / accept the apology from Deputy Chairperson Danielle Grant for absence. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number KT/2024/265 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as true and correct. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
6.1 |
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Resolution number KT/2024/266 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) whakamihi / acknowledge that the Tim Bray Theatre Company will close after 33 years and acknowledge Tim Bray QSM, who has been an inspiring leader whose passion and vision have left an indelible mark on children’s theatre in Aotearoa. b) whakamihi / thank Tim Bray QSM and the Tim Bray Theatre Company for many years of high quality shows for children, and especially their accessible performances which have ensured that those with disabilities were able to fully experience the shows, and their Gift a Seat programme that enabled thousands of children to attend productions, who otherwise might not be able to. |
7 Ngā Petihana | Petitions
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
Auckland North Community and Development (ANCAD) - Fiona Brennan |
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Fiona Brennan, General Manager, and Simon Ritchie, Training and Capability Lead, on behalf of ANCAD, were in attendance to address the board on this item.
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Resolution number KT/2024/267 MOVED by Member M Kenrick, seconded by Member E Hannam: That the Kaipātiki Local Board: a) whiwhi / receive the deputation from ANCAD and thank Fiona Brennan and Simon Ritchie for their attendance and presentation. |
8.2 |
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Brian Christensen, NZRYS member, Dave Larsen, NZRYS President, and Mike Renner, NZRYS Secretary, on behalf of NZRYS, were in attendance to address the board on this item.
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Resolution number KT/2024/268 MOVED by Member E Hannam, seconded by Member P Gillon: That the Kaipātiki Local Board: a) whiwhi / receive the deputation from NZRYS and thank Brian Christensen, Dave Larsen and Mike Renner for their attendance and presentation. |
9 Te Matapaki Tūmatanui | Public Forum
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Sarah Jones, Manager Area Operations, Christoph Soltau, Principal Coastal Specialist, and Judy Waugh, Work Programme Lead, were in attendance to address the board on this item.
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Resolution number KT/2024/269 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whakaae / approve the status quo for the northern side of the wharf at Island Bay, and request that options for the future of the northern side are provided to the local board for consideration as part of the 2025/2026 capital work programme process. b) tono / request that the repairs to the existing stairs at the Island Bay wharf proceed as planned, utilising regional coastal budget. c) tono / request that the Island Bay wharf as a whole is assessed for any future maintenance requirements to ensure it is kept in optimal condition. |
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Claire Liousse, Empowered Communities Speciality, was in attendance to address the board on this item.
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Resolution number KT/2024/270 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whai / adopt the Welcoming Kaipātiki plan set out in Attachment A of the agenda report. b) whakaae / approve and sign the Statement of Commitment set out in Attachment B of the agenda report. c) tono / request that staff apply for accreditation as a Committed Welcoming Community on behalf of the local board, which formally recognises that the local board with its community: i) values newcomers ii) is committed to building welcoming and inclusive communities iii) has taken active steps to create an environment where all residents can thrive and belong. d) tautapa / delegate to the local board chair, in consultation with the deputy chair, approval of minor changes to the Welcoming Kaipātiki Plan prior to publication. |
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Note: Under Standing Order 1.9.7 Member E Hannam requested that her abstention from voting on this item be recorded.
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Resolution number KT/2024/271 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whakaae / agree that Item 13: Request for change to local dog access rule lies on the table, and will be continued after Item: 22 Consideration of Extraordinary Items.
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Note: Item 13: Request for change to local dog access rule lay on the table and was taken after Item 22.
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Member Melanie Kenrick left the room at 11.18am and returned at 11.21am.
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Steve Hickey, Senior Policy Advisor - Regulatory Practice, was in attendance to address the board on this item.
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Resolution number KT/2024/272 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whakaae / agree there continues to be evidence of a high level of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area, including new public places created as part of development of the area. b) whakaae / agree that “Option two – Amend the current alcohol ban area” is the most appropriate option to respond to the evidence of crime or disorder in Northcote Central caused or made worse by alcohol consumption in the area, noting that this will: i) retain the intent of the board’s 2015 decision to reduce alcohol-related harm in Northcote Central, ii) be an appropriate response to recent reports from residents of alcohol-related crime or disorder at the new public places in Northcote Central, and iii) be a justifiable and reasonable limitation on people’s rights and freedoms to drink responsibly in the area. c)
whai / adopt amendments to the
current Northcote Central alcohol ban to include all council controlled
public places within an area bordered by (and including) Lake Road, Tonar
Street, Cadness Street, College Road, Te Kaitaka, d) whakaū / confirm that the decision to amend the Northcote Central alcohol ban complies with the relevant requirements of the Local Government Act 2002 and the Auckland Council Alcohol Control Bylaw 2014. e) whakamana / authorise through the Chief Executive to the manager responsible for bylaws to make any amendments to the map in Attachment A of this agenda report to align with any future new public places within the borders of Northcote Central specified in (c). f) tuhi ā-taipitopito / note Eke Panuku and Auckland Council Parks and Community Facilities unit will fund the cost of alcohol ban signs as part of the development of Northcote Central. g) tono / request that the Kaipātiki Local Board logo appears on all alcohol ban signs. |
Member Adrian Tyler left the room at 11.45am and returned at 11.47am.
Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024 |
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Marilyn Nicholls, Elected Member Relationship Manager – Auckland Transport, was in attendance to address the board on this item.
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Resolution number KT/2024/273 MOVED by Member P Gillon, seconded by Member T Spring: That the Kaipātiki Local Board: a) whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024/2025. |
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Sugenthy Thomson, Lead Financial Advisor, Paul Edwards, Senior Local Board Advisor, and Lisa Kent, Local Board Engagement Advisor, were in attendance to address the board on this item.
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Resolution number KT/2024/274 MOVED by Chairperson J Gillon, seconded by Member T Spring: That the Kaipātiki Local Board: a) whakaae / approve local consultation document content (refer to Attachment A of the agenda report) and local supporting information content (refer to Attachment B of the agenda report) for inclusion in the Annual Plan 2025/2026 consultation material. b) tuhi ā-taipitopito / note that due to unforeseen cost pressures, some local boards may receive a reduction in the 2025/2026 operational budget expected under the “fairer funding for local boards” formula. c) tautapa / delegate authority to the local board Chair, in consultation with the Deputy Chair, to approve any changes required to finalise the local consultation document and supporting information content for the Kaipātiki Local Board for the Annual Plan 2025/2026. d) whakaae / approve the Direction setting – Options Commissioning document (refer to Attachment C) as its direction to staff for advice requested to inform the development of its 2025/2026 work programme. e) whakaae / approve the following Have Your Say events in the local board area during the Annual Plan 2025/2026 consultation period: i) World Café Style Event · Thursday 6 March 2025 10.00am – 12.00pm · Location to be confirmed. ii) Drop-in session at Kaipātiki Local Board Movies in Parks · Friday 14 March 2025 6.00pm – 8.00pm (movie 8.00pm – 9.45pm) · Greenslade Reserve, Northcote. e) tautapa / delegate authority to the local board Chair, in consultation with the Deputy Chair, to approve any changes required to the Have Your Say event. f) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026: i) Local Board Chair and local board members ii) General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor. iii) any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer. |
Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol |
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Resolution number KT/2024/275 MOVED by Member P Gillon, seconded by Member T Spring: That the Kaipātiki Local Board: a) whiwhi / receive the initiation report on the Auckland Film Protocol Refresh. b) tautoko / support the engagement plan, including a local board cluster approach. |
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Resolution number KT/2024/276 MOVED by Member P Gillon, seconded by Member E Hannam: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the written report from Member Paula Gillon |
19.1 |
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A document titled ‘Members Report for Erica Hannam’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2024/277 MOVED by Member E Hannam, seconded by Member P Gillon: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the tabled report from Member Erica Hannam.
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a 4 December 2024 - Kaipātiki business meeting 4 December 2024 - Member's Report for Erica Hannam |
19.2 |
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A document titled ‘Member’s Report - Tim Spring’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2024/278 MOVED by Member T Spring, seconded by Member A Tyler: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the tabled report from Member Tim Spring.
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a 4 December 2024 - Kaipātiki business meeting 4 December 2024 - Member's Report - Tim Spring |
19.3 |
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Member J Tupou provided a verbal update.
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Resolution number KT/2024/279 MOVED by Member J Tupou, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the verbal report from Member Janet Tupou. |
19.4 |
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Member A Tyler provided a verbal update.
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Resolution number KT/2024/280 MOVED by Member A Tyler, seconded by Member E Hannam: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the verbal report from Member Adrian Tyler. |
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Governing Body and Houkura Independent Māori Statutory Board |
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Resolution number KT/2024/281 MOVED by Member A Tyler, seconded by Member E Hannam: That the Kaipātiki Local Board: a) tuhi ā-taipitopito / note the record for the Kaipātiki Local Board workshops held on Wednesday 6 November, Wednesday 13 November, and Wednesday 27 November 2024. |
Adjournment of Meeting |
Resolution number KT/2024/282 MOVED by Chairperson J Gillon: That the Kaipātiki Local Board: a) whakaae / agree to adjourn the meeting at 12.18pm for 35 minutes. |
The meeting adjourned at 12.18pm and reconvened at 1.03pm.
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22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number KT/2024/283 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whakaae / agree that Item 13: Request for change to local dog access rule be taken at this point. |
Request for change to local dog access rule |
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Paul Wilson, Senior Policy Manager - Regulatory Practice, and Olivia Zhang, Policy Advisor - Regulatory Practice, were in attendance to address the local board on this item.
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Resolution number KT/2024/284 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) whiwhi / receive the tabled supplementary Attachment B1. b) ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of this agenda report and Attachment B1 in a) above in relation to the following locations: i) Kauri Park (including unformed road) ii) Kauri Point Domain (referred to as Kauri Point Park in the report) iii) Leigh Scenic Reserve iv) Muriel Fisher Reserve v) Sulphur Beach Reserve to Gold Hole Reserve vi) Kauri Glen Reserve vii) Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report) viii) Søren G Christensen Reserve. c) kohuki / consider there are ‘structural problems’ at the following locations: i) 54 Tonar Street due to the redevelopment of Northcote Central that creates opportunities for off-leash access with no significant risks to people ii) Te Ara Awataha Greenway due to the redevelopment of Northcote Central that creates opportunities for off-leash access with no significant risks to people iii) Soldiers Bay due to significant risk to wildlife. d) whakaae / agree that the recommended options in Attachment B of this agenda report and Attachment B1 in a) above are the most appropriate responses to the assessment findings for the following locations: i) Leigh Scenic Reserve ii) Sulphur Beach Reserve to Gold Hole Reserve iii) Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report) iv) Kukari Park v) Te Ara Awataha Greenway. e) kohuki / consider that Option two (amend local dog access rule) in Attachment B of this agenda report or Attachment B1 in a) above is the most appropriate response to the assessment findings for the following location: i) 54 Tonar Street. f) whai / adopt the Statement of Proposal in Attachment A of this agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area, subject to the following changes: i) Kauri Park and the unformed road adjacent to Kauri Park to prohibit dogs ii) Muriel Fisher Reserve to prohibit dogs iii) Sulphur Beach Reserve to Gold Hole Reserve to allow dogs under control off a leash iv) Kauri Glen Reserve to allow dogs under control on a leash on the tracks between the Kauri Glen Road, Raymond Terrance and Tui Glen Road entrances (other areas to remain under control off a leash) v) Søren G Christensen Reserve to prohibit dogs vi) Soldiers Bay Reserve (referred to as “Soldiers Bay Accessway” in the report) to allow dogs under control on a leash vii) 54 Tonar Street to allow dogs under control off a leash viii) Kukari Park to allow dogs under control on a leash ix) Te Ara Awataha Greenway to allow dogs under control on a leash x) Soldiers Bay to allow dogs under control on a leash xi) Kauri Point Domain (referred to as Kauri Point Park in the report) to allow dogs under control on a leash from the end of Balmain Road to the junction with the track to Soldiers Bay (other areas to remain under control off a leash). g) whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of this agenda report and f) above, to the extent it applies to locations within the local board area: i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996. h) kopou / appoint, Kaipātiki Local Board Chair John Gillon as the chair of the Local Dog Access Panel, and local board members Erica Hannam, Melanie Kenrick and Tim Spring to form the Local Dog Access Panel and to attend relevant ‘Have Your Say’ events and to deliberate and make recommendations to the local board on public feedback to the proposal in Attachment A of the agenda report. i) tautapa / delegate authority to the local board chair to make replacement appointments to the Local Dog Access Panel if a Panel member is unavailable. j) tautapa / delegate authority through the Chief Executive to a manager responsible for bylaws to: i) appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from Panel members is not necessary (for example, an informal ‘drop-in’ session) ii) make any amendments to the proposal in Attachment A of this agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board. k) tuhi ā-taipitopito / note that the local board would need to fund any bespoke public consultation initiatives, and allocate funding for estimated costs in Attachment B of this agenda report and Attachment B1 in a) above(for example for signage) to implement any local dog access rule changes. |
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a 4 December 2024 - Kaipātiki business meeting 4 December 2024 - Supplementary Attachment B1: Assessment of dog access rule change requests against regulatory criteria |
Kia whakairihia te tapu Kia wātea ai te ara Kia turuki whakataha ai Kia turuki whakataha ai Haumi e, hui e, TĀIKI E! |
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1.25 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................