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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 4
December 2024
12:30pm
Local Board
Chambers
35 Coles Crescent
Papakura
Auckland
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Papakura Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Catchpole
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Deputy Chairperson
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Jan Robinson
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Members
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Felicity Auva'a
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George Hawkins
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Kelvin Hieatt
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Andrew Webster
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Sital Prasad
Democracy Advisor
29 November 2024
Contact Telephone: 273255719
Email: sital.prasad@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local Board
Workshop 3
Agenda Items
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Papakura Local Board Workshop
04 December 2024
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Local
Board Workshop
File No.: CP2024/18949
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Papakura Local Board workshop agenda for 4 December 2024.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online, if in person attendance is impractical.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. Local
Board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) accountability
to the public
b) engagement
c) input
to regional decision-making
d) keeping
informed
e) local
initiative / preparing for specific decisions
f) oversight
and monitoring
g) setting
direction / priorities / budget.
5. Workshops do not have decision-making authority.
6. Workshops
are used to canvass issues, prepare local board members for upcoming decisions
and to enable discussion between elected members and staff.
7. Members
are respectfully reminded of their Code of Conduct obligations with respect to
conflicts of interest and confidentiality
8. Please
note, workshop times are often subject to change.
9. The
following will be covered in the workshop:
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Item 1
– 12:30-1pm
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Direction Setting – Part 1
Presenter/s: Victoria
Hutt
(Papakura Local
Board Senior Advisor, Governance & Engagement)
Lee Manaia
(Papakura Local
Board Advisor)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
inform the board on upcoming events/meetings and seek board’s feedback.
For members to provide
strategic updates related to meetings/ briefings they have attended,
highlighting opportunities for board decision making or advocacy.
Attachment/s: Material unavailable at the time of agenda build.
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Item 2
– 1:00-1:30pm
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Auckland Transport bi-monthly board catch up - pre
business meeting for December 2024
Presenter/s: Bruce
Thomas
(Elected Member Relationship Partner, Auckland Transport)
Governance role:
Local initiative / preparing for specific decisions
Proposed
Outcome/s: To present what is intended to go in the Auckland
Transport bi-monthly December 2024 business meeting report and seek direction
on potential resolutions.
Attachment/s: Attachment
[A] – AT Bi - Monthly Update
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Item 3
– 1:30-2:30pm
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Kuhanui Reserve Strategic Assessment & Informal
Recreation Asset Scoping
Presenter/s: Kirsten
Greenfield
(Parks and Places
Specialist)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To seek direction on the strategic
assessments undertaken in order to progress these initiatives prior to work
programme planning workshop three.
Attachment/s: Material
unavailable at the time of agenda build.
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Item 4
– 2:30-3:00pm
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Papakura
Local Board Accommodation Update
Presenter/s: Rod
Aitken
(Head of Corporate Property, Group
Shared Services)
Alana McClintock
(Senior Business Operations Lead, Policy, Planning & Governance)
Lou-Ann Ballantyne
(General Manager Governance and Engagement, Policy, Planning & Governance)
Kristy Barry
(WorkSmart Change Manager, Group
Shared Services)
Paul Pua
(Business Operations Advisor, Policy, Planning & Governance)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
discuss respective accommodation options for Papakura Local Board relocation.
Attachment/s: Material unavailable at the time of agenda build.
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Break (3pm – 3.10pm)
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Item 5
– 3:10-3:40pm
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Accessibility
Assessments for Five Papakura Parks
Presenter/s: Sophie
Heusel
(Parks Project Specialist, Community)
Kristen
Greenfield
(Parks and Places Specialist, Community)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
Inform the board about past and current work in the accessibility assessment
space, raise awareness of universal design and seek feedback on the
shortlisted parks.
Attachment/s: Attachment [B] – Papakura Local Board Workshop Accessibility
Assessments
Attachment [C] – Final Papakura Accessibility Assessments Memo
Attachment [D] – Parks Accessibility and Inclusivity Checklist
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Item 6
– 3:40-4.10pm
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Direction Setting - Part 2
Presenter/s: Victoria
Hutt
(Papakura Local
Board Senior Advisor, Governance & Engagement)
Lee Manaia
(Papakura Local
Board Advisor)
Governance role: Setting
direction / priorities / budget
Proposed
Outcome/s: To inform the board on upcoming events/meetings and
seek board’s feedback.
For members to provide
strategic updates related to meetings/ briefings they have attended,
highlighting opportunities for board decision making or advocacy.
Attachment/s: Material unavailable at the time of agenda build.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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AT Bi - Monthly Update
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11
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b⇩
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Papakura Local Board Workshop Accessibility
Assessments
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17
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c⇩
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Final Papakura Accessibility Assessments Memo
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27
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d⇩
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Parks Accessibility and Inclusivity Checklist
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31
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