Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 4 December 2024 at 1.00pm.
Te Hunga kua Tae mai | present
Chairperson |
Kay Thomas |
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Deputy Chairperson |
Fasitua Amosa |
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Members |
Ross Clow |
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Catherine Farmer |
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Valeria Gascoigne |
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Sarah Paterson-Hamlin |
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Te Hunga Kāore i Tae Mai | ABSENT
Member |
Warren Piper |
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Whau Local Board 04 December 2024 |
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Chairperson Kay Thomas opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
Resolution number WH/2024/154 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whakaae / accept the apology from Member Warren Piper for absence for family reasons. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically, members are asked to identify any new interests that they have not previously disclosed and any interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of elected members of the Whau Local Board:
Organisation |
Position |
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Kay Thomas |
New Lynn Citizens Advice Bureau |
Volunteer |
Deputy Chair |
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Literacy Waitākere |
Board Member |
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West Auckland Heritage Conference |
Committee Member |
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Whau Ethnic Collective |
Patron |
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Whau Wildlink Network |
Member |
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Fasitua Amosa |
Equity NZ |
Vice President |
Massive Theatre Company |
Board Member |
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Avondale Business Association |
Family Member is Chair |
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Silo Theatre Trust |
Board Member |
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Ross Clow |
Portage Licensing Trust |
Trustee |
Te Whau Coastal Walkway Environmental Trust |
Patron |
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Bay Olympic Sports Club |
Life Member |
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Forest and Bird Society |
Member |
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Waitākere Ranges Protection Society |
Member |
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New Lynn Heritage Protection Society |
Member |
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Trust Community foundation Limited |
Trustee |
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Karekare Surf Lifesaving Club |
Member |
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Libraries |
Family Member is Librarian |
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Catherine Farmer |
Avondale-Waterview Historical Society |
Member |
Blockhouse Bay Historical Society |
Member |
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Blockhouse Bay Bowls |
Patron |
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Forest and Bird organisation |
Member |
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Grey Power |
Member |
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Sarah Paterson-Hamlin |
New Zealand Down Syndrome Association |
Employee |
Raukatauri Music Therapy Trust |
Employee |
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Warren Piper |
New Lynn RSA |
Associate Member |
New Lynn Business Association |
Member |
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Valeria Gascoigne |
Kelston Community Hub |
Employee |
Lead |
Alternate |
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The Avondale Business Association |
Kay Thomas |
Ross Clow |
The Blockhouse Bay Business Association |
Warren Piper |
Sarah Paterson-Hamlin |
The New Lynn Business Association |
Warren Piper |
Kay Thomas |
The Rosebank Business Association |
Warren Piper |
Fasitua Amosa |
The Whau Coastal Walkway Environmental Trust |
Ross Clow |
Sarah Paterson-Hamlin |
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number WH/2024/155 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whakaū / confirm the minutes of its meeting, held on Wednesday, 20 November 2024, as true and correct. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Resolution number WH/2024/156 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) whiwhi / receive the presentation and thank Michele Eickstaedt (Kai West) and Rebecca Jane Thomson (Glenavon Community Hub) for their attendance. |
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a 4 December 2024: Whau Local Board, Item 8.1 Deputation Kai West |
8.2 |
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Resolution number WH/2024/157 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whiwhi / receive the presentation and thank Cynthia Crosse for her attendance. |
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a 4 December 2024: Whau Local Board, Item 8.2 Deputation Avondale Business Association |
9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
11 Ngā Pānui mō ngā Mōtini | Notices of Motion
Under Standing Order 2.5.1 a Notice of Motion was received from Chair Kay Thomas, seconded by Member Ross Clow, for consideration under item 13.
12 |
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Resolution number WH/2024/158 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the report from Whau Ward Councillor Kerrin Leoni and thank her for the written update. |
13 |
Notice of Motion - Chair Kay Thomas - Ban on the private sale and use of fireworks |
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Resolution number WH/2024/159 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) acknowledge that there is widespread community concern around the sale and use of fireworks, and the ongoing disturbance to the community throughout the following months. b) tuhi ā-taipitopito / note the negative impact that fireworks have on farm animals, wildlife and pets due to panic and accidental deaths. c) tuhi ā-taipitopito / note the risk of injury to people, especially rangatahi from fireworks. d) tuhi ā-taipitopito / note the ongoing risk of fire to the environment and that this risk is likely to be exacerbated if climate change results in Auckland developing a drier climate. e) advocate to the Governing Body: i) to prioritise advocacy to Central Government for legislation to ban the private sale and use of fireworks ii) to ban the private sale of fireworks from council land, such as parks, reserves and road berms iii) to enable organised public firework displays in safe controlled environments and implement a permit requirement for any fireworks display, including where fireworks are used as part of cultural celebrations. f) tono / request that this Notice of Motion and resolutions be forward to all governing body members. |
14 |
Waitākere Ranges Heritage Area Deed of Acknowledgement with Te Kawerau ā Maki: Agreement in principle on key elements |
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Resolution number WH/2024/160 MOVED by Member R Clow, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whakaae / agree in principle the following key elements of a deed of acknowledgment under the Waitākere Ranges Heritage Area Act 2008 (the Act), to be entered into by Te Kawerau ā Maki, Auckland Council and the Crown (through the Department of Conservation): i) an overarching strategic plan for the Heritage Area ii) work programmes to achieve the outcomes set out in the strategic plan iii) monitoring of the strategic plan outcomes, and iv) a joint committee of council established to undertake the elements set out in recommendations a) i, ii and iii. b) kohuki / consider that a joint committee of council, Te Kawerau ā Maki and the Crown to manage the Waitākere Ranges Heritage Area Act is a good first step but requests that staff progress an independent joint body, established through legislation as a statutory entity, as this would give the joint body more mana as it would have permanent status under law. c) whakaae / approve staff to engage with the public, particularly key Waitākere Ranges stakeholder groups, on the key elements of the deed of acknowledgement agreed in principle under recommendation a), to inform future Auckland Council decisions on the Deed. d) tuhi ā-taipitopito / note that discussions are continuing between Auckland Council, the Crown and Ngāti Whātua (also recognised as tangata whenua in the Act) on a deed of acknowledgement, and that the position of Ngāti Whātua to participate in the arrangements under this deed of acknowledgement will be preserved. |
15 |
Whau Local Board delegations for the remainder of the 2022-2025 electoral term |
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Resolution number WH/2024/161 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) kopou / appoint Member Warren Piper for staff consultations over landowner approval applications (excluding applications for filming and events). b) kopou / appoint Member Warren Piper as an alternate, on resource consent matters and delegate authority to that member to: i) whakarite / provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) whakarite / provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force. |
16 |
Proposed new lease to the New Lynn Tennis Sports and Social Club Incorporated, located at Mason Park, 13 Fruitvale Road, New Lynn |
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Resolution number WH/2024/162 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whakaae / grant, a new community lease to the New Lynn Tennis Social and Sports Club Incorporated for an area comprising approximately 2,770m2 located at 13 Fruitvale Road, Mason Park, Fruitvale on the land legally described as Allot 495 Parish of Waikomiti (see Figure 1), subject to the following terms and conditions: i) term – ten years, commencing 1 April 2025, with one ten-year right of renewal. ii) rent – $1 per annum. iii) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment A – Community Outcomes Plan). iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the New Lynn Tennis Social and Sports Club Incorporated for an area comprising approximately 2,770m2 located at 13 Fruitvale Road, Mason Park, Fruitvale. |
17 |
Adoption of the Whau Local Board Emergency Readiness and Response Plan |
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Resolution number WH/2024/163 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) whai / adopt the Whau Local Board Emergency Readiness and Response Plan (Attachment A). b) tautapa / delegate to the Whau Local Board Chairperson the ability to approve minor amendments of the document ahead of publication. |
18 |
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Resolution number WH/2024/164 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whai / adopt the Welcoming Plan for Whau set out in Attachment A to this report. b) whakaae / approve and sign the Statement of Commitment set out in Attachment B to this report. c) tono / request that staff apply for accreditation as a Committed Welcoming Community on behalf of the local board. d) tautapa / delegate to the local board chair approval of minor changes to the Welcoming Whau Plan prior to publication. |
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Resolution number WH/2024/165 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) tautoko / support Environmental Services’ recommendation to protect the critically endangered eco-system of flora within the domain vegetation area and fauna on the shoreline, by retaining the “prohibit dogs at all times” restriction across all of Gittos Domain. b) ohia / endorse the assessment findings of no structural problems with the local dog access rules in Attachment A of this agenda report. c) whakaae / agree that Option One (Status quo) in Attachment A of this agenda report is the most appropriate response to the assessment findings. d) tuhi ā-taipitopito / note off-leash dog exercise areas are provided in Craigavon Park and Blockhouse Bay Recreation Reserve. |
20 |
Whau Quick Response Grants Round One 2024/2025 and deferred application grant allocations |
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Resolution number WH/2024/166 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whakaae / approve funding for the 2024/2025 Whau Quick Response Grants Round One applications as listed in the following table:
c) whakahē / decline the 2024/2025 Whau Quick Response Grants Round One applications in the following table:
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Note: Pursuant to Standing Order 1.9.7 Member Sarah Paterson-Hamlin requested that her dissenting vote be recorded. |
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Resolution number WH/2024/167 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Plan 2025/2026 consultation material. b) tautapa / delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Whau Local Board for the Annual Plan 2025/2026. c) tono / request consultation material to be available in Easy Read format. d) whakaae / approve the following Have Your Say event in the local board area during the Annual Plan 2025/2026 consultation period: i) Have Your Say Community Hui, Wednesday, 12 March 2025, 6pm – 8pm, New Lynn Community Centre, 45 Totara Avenue, New Lynn, Auckland. e) tautapa / delegate authority to the local board chair to approve any changes required to the Have Your Say event. f) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026: i) local board members and chair ii) general manager governance and engagement, local area manager, local board senior advisor, local board advisor, local board engagement advisor. iii) any additional staff approved by the general manager governance and engagement or the group chief financial officer. |
22 |
Auckland Council’s Performance Report: Whau Local Board for quarter one 2024/2025 |
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Chairperson Kay Thomas declared an interest in this item as she is a committee member of the West Auckland Heritage Conference and took no part in the discussion or voting on the matter. |
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Resolution number WH/2024/168 MOVED by Deputy Chairperson F Amosa, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the performance report for quarter one ending 30 September 2024. b) tuhi ā-taipitopito / note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals. c) whakaae / approve Young Enterprise Scheme (WHLB) (Activity ID 1272) and associated budget of $1,000 into the 2024/2025 work programme from unallocated locally driven initiatives (LDI) operational budget. d) tuhi ā-taipitopito / note there is $1,000 underspend from activity ID 4532 Te Kete Rukuruku tranche two and $454 remaining of the film revenue available to (re)allocate and whakaae / approve the allocation of $1,454 towards the 2025 West Auckland Heritage Conference to be delivered as part of the 2024/2025 work programme. |
23 |
Proposed policy refresh: Business Improvement District (BID) Policy (2022) |
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Resolution number WH/2024/169 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) whakatārewa / defer the report until the next business meeting on Wednesday 26 February 2025. |
24 |
Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill |
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A copy of the report and memorandum for Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill, was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WH/2024/170 MOVED by Member S Paterson-Hamlin, seconded by Member VG Gascoigne: That the Whau Local Board: a) welcome the opportunity to provide feedback to be considered for incorporation into, and appended to, Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill. b) oppose the Treaty Principles Bill in its entirety. c) acknowledge that Te Pāremata Aotearoa / The New Zealand Parliament exists as a result of Te Tiriti o Waitangi / The Treaty of Waitangi. d) further acknowledge that the Whau Local Board likewise owes its existence to Te Tiriti o Waitangi / The Treaty of Waitangi. e) acknowledge the decisions to date of the Waitangi Tribunal and current legal and legislative interpretations of the principles of Te Tiriti o Waitangi / Treaty of Waitangi. f) acknowledge Ngā Mātāpono – The Principles: The Interim Report of the Tomokia Ngā Tatau o Matangireia – The Constitutional Kaupapa Inquiry Panel on The Crown’s Treaty Principles Bill and Treaty Clause Review Policies by The Waitangi Tribunal. g) tuhi ā-taipitopito / note that the above report found that this Bill’s introduction breaches Te Tiriti o Waitangi in several key ways; lacks policy imperative to justify its existence, is ‘novel’ in its Treaty interpretations, uses a disingenuous historical narrative, and distorts the text of Te Triti o Waitangi. h) acknowledge the concerns of Crown Law, Ministry of Justice officials, Kings Counsel Members, and legal academics regarding this Bill. i) dispute the interpretation of Te Tiriti o Waitangi as expressed in this Bill. j) tuhi ā-taipitopito / note concerns of the following: i) the lack of meaningful engagement with iwi Māori in the formulation of this Bill, itself a breach of Te Tiriti o Waitangi / The Treaty of Waitangi. ii) the perpetuation of misinformation and misinterpretations of Te Tiriti o Waitangi / The Treaty of Waitangi caused by this Bill. iii) the disruption to social cohesion already created by this Bill, contrary to its stated aims. iv) the apparent lack of understanding within the Bill of the impacts of colonisation, including intergenerational inequities. v) the apparent lack of understanding within the Bill of indigenous rights as set out, for example, in the United Nations Declaration on the Rights of Indigenous People, which Aotearoa New Zealand is a signatory to. vi) the subsequent erasure of indigenous rights for Māori this Bill would lead to if passed. k) strongly recommend that this Bill does not proceed to its second reading. |
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a 4 December 2024: Whau Local Board, Item 24 - Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill Report b 4 December 2024: Whau Local Board, Item 24 - Memorandum - Auckland Council submission on Principles of the Treaty of Waitangi Bill |
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Resolution number WH/2024/171 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whiwhi / receive Chair Kay Thomas’ December 2024 report. |
26 |
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Resolution number WH/2024/172 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for August 2024. |
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Resolution number WH/2024/173 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) tuhi ā-taipitopito / note the records of the workshops held on 6, 13 and 20 November 2024. |
28 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
2.07pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................