Agenda of Manurewa Local Board - Thursday, 5 December 2024

1 Nau mai | Welcome

A board member will lead the meeting in prayer.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Manurewa Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 21 November 2024, as a true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Counselling Services Centre (CSC)

Te take mō te pūrongo

Purpose of the report

1. Amanda Holley and Jasmine Chapman will be in attendance to speak to the board about the Counselling Services Centre and the impact they make in supporting the Manurewa community, particularly in the areas of trauma, family, and sexual violence.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Amanda Holley and Jasmine Chapman for their attendance.

8.2 Deputation - Tautai Fagota Sasa'a Charitable Trust (TFSCT)

Te take mō te pūrongo

Purpose of the report

1. Mulipola Asetalia Titimaea and Fa’amatuainu Akerei Maresala-Thomson to speak to the board about the work of the Tautai Fagota Sasa’a Charitable Trust.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Mulipola Asetalia Titimaea and Fa’amatuainu Akerei Maresala-Thomson for their attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names> for consideration under item 18.

Manurewa Local Board

05 December 2024

2024/2025 Manurewa Local Grant Round Two Grants Allocations

File No.: CP2024/16771

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for 2024/2025 Manurewa Local Grant Round Two.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in 2024/2025 Manurewa Local Grant Round Two in Attachment A.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2024/2025 as provided in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $156,979 for the 2024/2025 financial year.

5. A total of $39,194.46 was allocated towards 2024/2025 Manurewa Local Grant Round One at the 19 September 2024 business meeting (MR/2024/144).

This leaves a budget of $117,784.54 for the three remaining local grant rounds for this financial year.

6. Thirty-six local grant applications were received in 2024/2025 Manurewa Local Grant Round Two, requesting a total amount of $257,216.19.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round Two 2024/2025

Table One: Manurewa Local Grant Round Two 2024/2025 applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2510-201	Weymouth Residents and Ratepayers Incorporated	Community	Towards a contribution of Weymouth News printing cost from 1 December 2024 to 2 February 2025	$4,000.00	Eligible
LG2510-202	Auckland Basketball Services Limited	Sport and recreation	Towards coaching, community development staff and car leasing cost to deliver Junior Development project at Te Kura Kaupapa Māori O Manurewa and Local Area from 17 February 2025 to 31 August 2025	$5,000.00	Eligible
LG2510-203	Youthline Auckland Charitable Trust	Community	Towards a contribution of volunteers training and telecommunication cost at the Youthline House to support youth from 1 January 2025 to 1 January 2026	$3,300.00	Eligible
LG2510-207	Guardians of Our Children Charitable Trust	Community	Towards operational cost to deliver community programmes delivered at Clendon Pride Community House and Clendon Shopping Centre from 1 January 2024 to 31 December 2025	$15,000.00	Eligible
LG2510-208	Pregnancy Help Incorporated	Community	Towards coordinator wage to deliver community programme at Pakuranga Plaza from 1 January 2025 to 28 February 2025	$6,900.00	Eligible
LG2510-209	Te Ara Tatai Pokapu	Community	Towards timber cost to build community garden at 25 Druces Road in Wiri from 1 January 2025 to 30 June 2025	$1,042.05	Eligible
LG2510-210	Kiwiora Community Trust	Community	Towards facilitator wage, programme development, materials, space set up cost to deliver Creative Arts and Nutrition workshops for seniors at Manurewa Library from 1 May 2025 to 30 June 2025	$1,450.00	Eligible
LG2510-213	Purpose Trust Board	Community	Towards facilitator wage, operating cost and equipment to deliver Lunchtime Activation at Manurewa Central School from 17 March 2025 to 14 November 2025	$42,000.00	Eligible
LG2510-214	Mithe Herremans	Community	Towards venue hire, marketing, decoration, rubbish bags, Fastpay connection, morning tea, bouncy castle to deliver Weymouth Market at Weymouth Hall on 22 February 2025	$1,000.00	Eligible
LG2510-215	Good Bitches Trust	Community	Towards cake boxes, ingredients flyers, rostering system, staff and operational cost, marketing and volunteer cost to run Auckland Baking it Better programme at various locations from 1 January 2025 to 31 October 2025	$4,320.00	Eligible
LG2510-216	South East Auckland Senior Citizens' Association Incorporated	Community	Towards transportation, accommodation and meals for a trip to Waitangi from 5 February 2025 to 7 February 2025	$13,600.00	Eligible
LG2510-218	Southside Drama	Arts and culture	Towards a contribution of lighting and sound equipment to support Southside Production Project at Elim Christian Centre from 28 February 2025 to 15 March 2025	$1,000.00	Eligible
LG2510-219	S.A.N.Z. Manurewa Scout Group	Community	Towards a contribution for the re-roof cost at Manurewa Scout Hall from 1 January 2025 to 28 February 2025	$2,000.00	Eligible
LG2510-220	The Brain Injury Association (Auckland) Incorporated	Community	Towards a contribution for resource and ambassador cost to deliver Concussion Education Programme at James Cook High School from 27 January 2025 to 11 April 2025	$4,000.00	Eligible
LG2510-221	Eddie Elliott	Arts and culture	Towards prize money for Eddie Elliott Award at James Cook High School from 1 January 2025 to 30 December 2035	$1,000.00	Eligible
LG2510-222	Caroline Mary Sherborne	Community	Towards weights, squeeze balls, speaker, Samsung tablet, CD player and cabinet to deliver Strength & Balance project at Manurewa Library from 21 January 2025 to 16 December 2025	$1,000.00	Eligible
LG2510-224	Counties Manukau Sport Foundation	Community	Towards driving lessons, driver's license and admin cost for youth in Manurewa from 31 December 2024 to 31 March 2025	$3,046.00	Eligible
LG2510-225	Manurewa Business Association Incorporated	Community	Towards photographic studio lighting equipment for Āpōpō Studios and Manurewa Works website development in Manurewa from 6 January 2025 to 29 February 2025	$10,974.92	Eligible
LG2510-226	Auckland Southern District Chinese Association Incorporated	Community	Towards rehearsal teacher fee, transport, financial auditing fee, coaching fee and venue hire to deliver community activities at Manurewa St Lukes Anglican Church from 1 January 2025 to 30 June 2025	$3,800.73	Eligible
LG2510-227	South Auckland Choral Society Incorporated	Arts and culture	Towards marketing, venue hire, printing, soloist, conductor and accompanist cost for South Auckland Choral 50th Anniversary celebration at the Crossroads Church from 1 February 2025 to 31 May 2025	$2,000.00	Eligible
LG2510-228	Tōtara Hospice	Community	Towards three CareMats for Tōtara Hub from 1 January 2025 to 31 March 2025	$3,984.00	Eligible
LG2510-230	PHAB Association Incorporated	Community	Towards venue hire and coordinator wages to operate PHAB club in Papakura from 19 January 2025 to 20 January 2026	$5,000.00	Eligible
LG2510-231	New Zealand Blue Light Ventures Incorporated	Community	Towards print cost for StreetSmart Magazines and App cost to support high school students in Manurewa from 2 December 2024 to 31 March 2025	$4,878.00	Eligible
LG2510-233	Advance Sports Trust	Sport and recreation	Towards sport equipment to deliver Advance Touch Modules programme from 9 October 2024 to 31 March 2025	$4,606.68	Ineligible
LG2510-234	Momentum Charitable Trust	Community	Towards cost to run four one-day life and financial skills programmes at Manurewa Probation Centre from 20 January 2025 to 31 March 2025	$6,780.00	Eligible
LG2510-235	Great Potentials Foundation	Community	Towards mentors and coordinators wages to deliver MATES programme at Clendon Park School and Finlayson Park School from 1 January 2025 to 1 April 2025.	$5,000.00	Eligible
LG2510-239	Pet Refuge New Zealand Charitable Trust	Community	Towards a contribution to operating cost to run Pet Refugee Shelter in Auckland from 1 January to 31 December 2025	$10,000.00	Eligible
LG2510-240	English Language Partners New Zealand Trust	Community	Towards a contribution toward room hire costs to deliver English language classes at Manurewa Baptist Church from 1 January 2025 to 31 December 2025.	$6,000.00	Eligible
LG2510-241	KidsCan Charitable Trust	Community	Towards food cost to deliver KidsCan programmes for disadvantaged children in thirty-five local schools and ECEs in the Manurewa area from 1 January 2025 to 31 December 2025	$10,000.00	Eligible
LG2510-242	Warriors Community Foundation	Community	Towards a contribution to physical wellbeing programmes delivery cost in Manurewa primary schools from 1 February 2025 to 31 July 2025	$4,536.00	Eligible
LG2510-243	The Cause Collective	Community	Towards training, activities, catering, art and sport supplies, advertising costs, merchandise, transport costs to deliver Do Good, Feel Good Changemakers Programme at The Cause Collective hub from 13 January 2025 to 18 December 2026	$30,000.00	Eligible
LG2510-244	Manurewa Playcentre	Community	Towards cost to remove old flooring and install new lino at Manurewa Playcentre from 7 December 2024 to 29 March 2025	$14,800.01	Eligible
LG2510-247	Action Education Incorporated	Arts and culture	Towards facilitator cost to deliver twenty Spoken Word Poetry workshops at Manurewa High School from 1 January 2025 to 30 June 2025	$5,000.00	Eligible
LG2510-248	Common	Environment	Towards a contribution to rent cost for community clothing programme in Manurewa area from 7 February 2025 to 23 April 2025	$3,800.00	Eligible
LG2510-249	Manukau Beautification Charitable Trust	Community	Towards coordinator wage, morning tea and material cost to complete community project at Manurewa Community Boomer Shed from 1 January 2025 to 30 June 2025	$14,957.80	Eligible
LG2510-250	Manurewa Croquet Club Incorporated	Sport and recreation	Towards cost to maintain the lawns at Manurewa Croquet Club from 15 January 2025 to 18 June 2025	$1,440.00	Eligible
Total				$257,216.19

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Manurewa Local Board adopted the Grants Programme for 2024/2025 in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

13. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Manurewa Local Board set a total community grants budget of $156,979 for the 2024/2025 financial year.

20. A total of $39,194.46 was allocated towards 2024/2025 Manurewa Local Grant Round One at the 19 September 2024 business meeting (MR/2024/144).

This leaves a budget of $117,784.54 for the three remaining local grant rounds for this financial year.

21. Thirty-six local grant applications were received in 2024/2025 Manurewa Local Grant Round Two, requesting a total amount of $257,216.19.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Manurewa Local Board allocating funding for Local Grants Round Two, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	2024/2025 Manurewa Local Grant Round Two Application Summary (Under Separate Cover)
b ⇩	2024/2025 Manurewa Local Board Community Grants Programme	23

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

05 December 2024

Adoption of the Manurewa Local Board Emergency Readiness and Response Plan

File No.: CP2024/16820

Te take mō te pūrongo

Purpose of the report

1. To adopt the Manurewa Local Board Emergency Readiness and Response Plan provided in Attachment A.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board Emergency Readiness and Response (ER&R) Plan contributes to the delivery of the Local Board Plan 2023 objective to ‘strengthen community resilience to disasters and climate change effects’.

3. The development of the local board ER&R Plan is key initiative #16 in the Tāmaki Makaurau Auckland Civil Defence and Emergency Management Group Plan 2024-2029 (the Group Plan) which states to ‘work with local boards to prepare, communicate and embed Local Board Emergency Readiness and Response Plans that identify local hazards, how to prepare for emergencies, how to evacuate and where to go and useful contacts in an emergency’.

4. The Manurewa Local Board ER&R Plan has been developed to provide information for people living and working in the local area on how to get ready for, and respond to, an emergency. The plan also includes information about reducing or minimising the risk of hazards and includes key information to support a community’s recovery following an emergency event.

5. The plan has been developed in conjunction with the local board, marae in the Auckland Emergency Management Whakaoranga Marae Whakaoranga Whanau Programme, emergency services, Health NZ, the Auckland Council Demographic Panels, as well as the council departments of Healthy Waters, Community Wellbeing (formerly Connected Communities) and the Tāmaki Makaurau Recovery Office.

6. A two-stage launch strategy is proposed for the release of the ER&R Plan. The two stages include a ‘soft launch’ post ER&R Plan adoption, and a full public launch commencing in February 2025. The public launch will include promoting the plans in traditional media, on social media platforms and in hard copy.

Ngā tūtohunga

Recommendations

That the Manurewa Local Board:

a) whai / adopt the Manurewa Local Board Emergency Readiness and Response Plan in Attachment A

b) tautapa / delegate to the Manurewa Local Board Chairperson the ability to approve minor amendments to the document ahead of publication.

Horopaki

Context

7. The Tāmaki Makaurau Auckland Civil Defence and Emergency Management Group Plan 2024-2029 identifies several key initiatives to improve community emergency readiness and response to emergencies. Group Plan Initiative #16 prioritises the preparation of Local Board ER&R Plans to meet this objective. The Manurewa ER&R Plan contributes to the delivery of the Manurewa Local Board Plan 2023 objective to ‘strengthen community resilience to disasters and climate change effects’.

8. The purpose of the ER&R Plan is to support local emergency readiness. The development of the ER&R Plan was carried out in collaboration with the Manurewa Local Board over the course of 2024.

9. The ER&R Plan has been developed through a series of workshops with the Manurewa Local Board. The workshops covered the following topics:

· Introductory workshop (14 March 2024): The concept of the ER&R Plan was introduced and the process to develop the ER&R Plan agreed. It was agreed that the ER&R Plan would be developed collectively with the Auckland Emergency Management Senior Community Planning and Readiness Advisor, all local board members and staff from local board services and the Community Wellbeing (formerly Connected Communities) department. This collective became the ER&R Plan Working Group.

· A series of workshops followed (held on 2 May 2024, 4 July 2024 and 26 September 2024) where the draft ER&R Plan template was presented and discussion held on key areas of interest. Discussion topics included identifying and/or confirming hazards specific to the Manurewa Local Board area, potential Civil Defence Centres and provisional Community Emergency Hubs.

· Final feedback on the plan was sought through workshops held on 14 October 2024 and 25 October 2024: The text of the final draft ER&R Plan was presented and the design proof from the pilot local board (Devonport-Takapuna) was shared.

10. In addition to input from the ER&R Plan Working Group, this ER&R Plan was shaped with input from marae in the Auckland Emergency Management Whakaoranga Marae Whakaoranga Whanau Programme, emergency services (including Fire and Emergency NZ and Police), Health NZ, the Auckland Council Demographic Panels, as well as council departments of Healthy Waters, Community Wellbeing (formerly Connected Communities) and the Tāmaki Makaurau Recovery Office.

11. The ER&R Plan is a foundation document to communicate local board area specific information about the top emergency hazards for the area, tips and ideas on how to reduce the risk and/or impact of these hazards, how to be emergency ready, where to go and what to do during an emergency response and key information to support a community’s recovery. The ER&R Plan will support and guide community groups in their reduction, readiness, response and recovery planning activities.

12. Figure 1 below shows the hierarchy of plans and how the different plans relate to one another. Community groups will be able to use the area specific technical information, advice and guidance in the ER&R Plan as a foundation, or guide, for forming their own community plans with assistance from the Auckland Emergency Management. The ER&R Plan also supports the household ‘Make a Plan’ resource, giving whānau additional information and guidance to help them get ready for a wide range of emergencies. It promotes personal confidence and empowerment as a tool for taking personal responsibility in getting ready for and responding to emergencies. It is a reference for households, businesses and communities to confidently base their own readiness activities on.

Figure 1: The hierarchy of plans

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of feedback from the local board and the ER&R Plan Working Group

13. Feedback received at local board workshops included:

· ensuring the contact phone numbers listed within the emergency contacts pull-out sections are highlighted in bold

· the inclusion of periphery accident and urgent care clinics close to the Manurewa Local Board geographic boundary in the emergency contacts pull-out section and the inclusion of Middlemore Hospital in the accident and urgent care clinic information

· the inclusion of Manurewa Marae in the emergency contacts pull-out section

· rewording the information for electricity and gas under the ‘Report a Problem’ section so it was clearer

· adding in a brief sentence in the introduction section to describe that parts of Manurewa are located on peninsulas (Wattle Downs and Weymouth) making these areas more vulnerable in terms of accessibility and flooding

· adding Totara Park to the introduction as an asset

· the inclusion of a brief ‘Get Lifestyle Ready’ section in the ER&R plan

· the inclusion of Te Matariki Clendon Community Centre as a provisional Civil Defence Centre for the Manurewa area.

14. The ER&R Working Group discussed ensuring the plan was accessible given the diverse population of the local community with easy to interpret visuals and graphics. Future engagement of Auckland Emergency Management with community groups was requested to support skill and capability development for those groups that are interested in running a Community Emergency Hub.

15. Civil Defence Centre information has been gathered regarding current and possible future locations within the Manurewa Local Board area and will be fed into the wider review of Civil Defence Centres currently underway by Auckland Emergency Management to build better emergency response capacity for the community.

Feedback from council’s demographic panels

16. Over June and July 2024, Auckland Emergency Management presented a draft ER&R Plan to the six Auckland Council demographic panels which represent Ethnic Communities, Pacific Peoples, Youth, Seniors, Disability and Rainbow Communities. Feedback from the panels include:

· communication of the plan post-adoption

· images within the plan to be representative of Auckland’s diversity

· training opportunities for Community Emergency Hubs to be inclusive of diversity

· the plans being condensed

· provide advice for apartment dwellers

· diverse life experiences and input from one panel is also relevant to circumstances of other communities.

17. Particular attention has been given to making the ER&R Plans representative of Auckland’s diverse communities. This includes ensuring that images are inclusive and representative, that the plan is concise and accompanied by easier to read summary documents and fact sheets. Separate from the ER&R Plan, Auckland Emergency Management is developing guidance for apartment dwellers and will build inclusiveness into future Community Emergency Hub guidance documentation.

Launch strategy for the ER&R Plan

18. A two-stage launch strategy is proposed for the release of the Local Board ER&R Plan. The two stages include a ‘soft launch’ post ER&R Plan adoption at the Manurewa Local Board Business Meeting and a full public launch commencing February 2025.

19. The two-stage launch strategy allows for a celebration and acknowledgement of the completion of the plan with those closely involved in its development, whilst allowing time for the printing and publication of the ER&R Plan and supporting promotional documentation, the preparation of translated and accessible versions of the documents, and the organising of any public events to support a full public launch. For further information refer to Attachment B: Local Board Emergency Readiness and Response Plan – Launch Strategy.

Update process for the ER&R Plan

20. As the ER&R Plan is a new local board and community resource, Auckland Emergency Management will conduct a first review of the ER&R Plan as part of the FY25/26 local board work programme. Whilst much of the content within the plan will remain unchanged, the initial review is a good opportunity to update any changes to contact information or identified Civil Defence Centres and/or Community Emergency Hub locations. Following this initial review, further reviews will occur on a three yearly basis (or as required) to align with the local board plan cycle.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The ER&R Plan identifies actions that can be taken to increase individual and community readiness and resilience in the face of increased frequency and severity of weather events associated with climate change. The ER&R Plan identifies tips and activities that communities can do to reduce the risk of a climate related emergency hazard (and other non-climate hazards) or its impact.

22. Further work delivered by Auckland Emergency Management over 2025 and beyond will seek to embed the ER&R Plan by working alongside members of the Manurewa Local Board and their communities to reduce risks, to be emergency ready and to respond to, and recover from, future emergency events.

23. Auckland Emergency Management’s community outreach work programme forms part of a joined-up approach with other parts of Auckland Council that collectively seek to support communities in discussions around climate change, adaptation, emergency preparedness and recovery. As such, Auckland Emergency Management is collaborating with Environmental Services, the Chief Sustainability Office, Healthy Waters and the Tāmaki Makaurau Recovery Office in particular. The intention is to ensure all departments are coordinated in their approach, understand each other’s objectives and work programmes, and to provide joined-up advice to community groups.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Manurewa Local Board ER&R Plan has provided an opportunity to partner and collaborate with many departments across the council group.

25. Auckland Emergency Management sought input from, and has built relationships with, Local Board Services, Community Wellbeing Department (formerly Connected Communities), the Tāmaki Makaurau Recovery Office, the Assets, Engineering and Technical Advisory Department, Healthy Waters (specifically the team delivering the Blue Green Network Programme) and the Chief Sustainability Office in particular. Governance and engagement (local board teams) have provided advice and guidance through the development of the ER&R Plans.

26. Council Controlled Organisations such as Auckland Transport and Watercare Limited, are connected to this work through both the Coordinating Executive Group (CEG) and through the Lifelines Utilities Programme (representing electricity, cellular network, water and roading providers). The Lifelines Utilities Advisor has been consulted through the development of the ER&R Plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The ER&R Plan contributes to the delivery of the Manurewa Local Board Plan 2023 objective ‘strengthen community resilience to disasters and climate change effects’. The purpose of the ER&R Plan is to support local emergency readiness. The ER&R Plan has been developed to provide information for people living and working in the local area on how to get ready for, and respond to, an emergency.

28. The development of the Manurewa ER&R Plan was carried out in collaboration with the local board over the course of 2024 as outlined in paragraph nine. Throughout the development of the ER&R Plan, the views of the local board were sought and the feedback received was used to shape and inform the plan’s development. Auckland Emergency Management staff also engaged with the Auckland Council demographic panels representing Ethnic Communities, Pacific Peoples, Youth, Seniors, Disability and Rainbow Communities. The purpose of engaging with the demographic panels was to seek feedback and input into the ER&R Plan to ensure the plan meets the needs of Auckland’s diverse communities. Paragraphs 16 through 17 of this report summarise the feedback received and outlines how this feedback was used to shape the plan.

29. Following the adoption and publication of the plan, community groups will be able to use the area specific technical information, advice and guidance in the ER&R Plan as a foundation or guide for forming their own community plans. The ER&R Plan also supports the household ‘Make a Plan’ resource, giving whānau additional information and guidance to help them get ready for a wide range of emergencies. It promotes personal confidence and empowerment as a tool for taking personal responsibility in getting ready for and responding to emergencies. It is a reference for households, businesses and communities to confidently base their own readiness activities on.

30. The ER&R Plan provides key emergency contact information that local board members can pass on to their communities. The ER&R Plan clarifies roles and responsibilities through reduction, readiness, response and recovery. Cross boundary issues have been considered, with the maps incorporated within the plan showing hazards, Civil Defence Centres and Community Emergency Hubs both within the local board area/rohe and those areas immediately adjacent.

31. Over 2025, Auckland Emergency Management will embed key concepts of the ER&R Plan through community outreach activities. Local board members have an important role in promoting the ER&R Plan and the information it includes by referencing and promoting the ER&R Plan at community events and other community engagements that they attend throughout the year.

Tauākī whakaaweawe Māori

Māori impact statement

32. The impacts on Māori from disasters can be significant and there are real strengths in integrating kaupapa Māori, mātauranga Māori and tikanga Māori into resilience building for disasters. Auckland Emergency Management are committed to honouring Te Tiriti o Waitangi by ensuring the views and knowledge of Iwi and Māori are reflected.

33. During the North Island severe weather events of 2023, 13 marae were actively involved in the response, feeding, sheltering and comforting people who had been displaced by the event. Of those 13, eight have already become part of Auckland Emergency Management’s Whakaoranga Marae Whakaoranga Whānau Programme, which supports marae emergency readiness. These marae are listed in the ER&R Plans as places where people can turn to for support in an emergency, along with other marae who have indicated they have the resource to offer similar support in the future. Auckland Emergency Management understand that not all marae have the resources available to support the wider community in an emergency response and have only identified those who have confirmed they are able to respond and support others.

34. Auckland Emergency Management, through the Principal Iwi/ Māori Resilience Advisor, will continue to work with marae, mana whenua and mataawaka to support marae and iwi in their emergency readiness activities, with support from the Ngā Mātārae and Resilience and Infrastructure Directorate Māori Outcomes Lead. Should additional marae confirm that they are in a position to support the wider communities and wish to be included in the ER&R Plan, Auckland Emergency Management will ensure that they are included in future iterations and updates to the ER&R Plan.

Ngā ritenga ā-pūtea

Financial implications

35. The activities associated with delivering and launching the ER&R Plans and the community emergency readiness programme are funded through the Auckland Emergency Management operating budget and/or are resourced internally. This includes the printing of the ER&R Plans, the printing and translation of supporting summary documentation, the preparation of proactive media articles, social media campaigns and provision of documentation to key community information points such as the Auckland Council libraries, Citizen Advice Bureau(s), Neighbourhood Support and others. For further information refer to Attachment B.

36. Further work to embed the key messaging associated with the ER&R Plans will be funded through Auckland Emergency Management operating budget and/or are resourced internally. Continuing work to identify and support community groups who have an interest in establishing future Community Emergency Hubs will be funded through the Auckland Council Local Preparedness Storm Fund, in addition to internal resourcing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Key risks to the implementation of the Manurewa Local Board ER&R Plan include:

· A delay in adopting the ER&R Plan, or non-adoption: The ER&R Plan contains critical emergency information which people feel they do not have access to through other means. Delay in, or not adopting the ER&R Plan will mean that this local board area will not be able to succinctly provide this information to residents. The ER&R Plan is a foundation document that will underpin community emergency readiness discussions, activities and support over 2025. A delay in adopting the ER&R Plan, or non-adoption, would negatively impact the delivery of this planned community engagement and readiness programme. The opportunity to refresh Civil Defence Centres, Community Emergency Hub or marae locations in a year’s time mitigates needing to hold back the plan’s adoption for additional locations to be included.

· Response risk: Should the Emergency Coordination Centre be activated, all day-to-day work to publish, launch and embed the ER&R Plan will be temporarily put on hold to enable kaimahi to prioritise supporting the community through the emergency response period. The recommendation is that this risk is acknowledged, noting work would recommence as soon as Auckland Emergency Management’s response personnel are stood down.

· Embedding the ER&R Plans: The ability to support community groups with readiness activities using the ER&R Plan is constrained by the internal resourcing of Auckland Emergency Management. To mitigate this risk, Auckland Emergency Management is seeking to partner with departments across Auckland Council and other agencies (such as Fire and Emergency New Zealand, and Neighbourhood Support) to increase reach. Auckland Emergency Management is also seeking to fund community facilitators to run workshops and training programmes for marae and community groups to increase capacity and reach.

Ngā koringa ā-muri

Next steps

38. Auckland Emergency Management will progress the publication of the Manurewa Local Board ER&R Plan and commence communication and launch activities as outlined in this report. This includes a ‘soft launch’ following the adoption of the ER&R Plan and a full public launch over February and March 2025.

39. Over 2025, Auckland Emergency Management will seek to embed key concepts of the ER&R Plan through community outreach activities. Auckland Emergency Management will refocus efforts to support interested community groups in community emergency planning activities. For community groups wishing to stand-up a Community Emergency Hub, facilitated workshops will be available over 2025 which seek to empower groups to support their networks during an emergency. Community groups who do not want to become a Community Emergency Hub will also be supported with resources to help their members get ready for an emergency, together with presentations, and the promotion of key readiness messaging at events.

40. Local board members have an important role in promoting the ER&R Plan and the information it includes by referencing and promoting the ER&R Plan at community events and other community engagements that they attend throughout the year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local BoardEmergency Readiness and Response Plan	39
b ⇩	Local Board Emergency Readiness and Response Plan Launch Strategy	71

Ngā kaihaina

Signatories

Authors

Sarah Le Claire - Waste Planning Manager

Kimberly Rees - Principal Advisor Strategy and Implementation

Anna Wallace - Head of Planning

Hana Perry - Relationship Advisor

Authorisers

Adam Maggs - General Manager Auckland Emergency Management

Parul Sood - Deputy Director Resilience and Infrastructure

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

05 December 2024

Auckland Council’s Performance Report: Manurewa Local Board for quarter one 2024/2025

File No.: CP2024/16215

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated performance report for quarter one, 1 July – 30 September 2024.

2. To approve a reallocation of $475 within the 2025 work programme for the Armistice 2024 event.

Whakarāpopototanga matua

Executive summary

3. This report includes financial performance, progress against work programmes, key challenges the board should be aware of, and any risks to delivery against the 2024/2025 work programme.

4. The work programme is produced annually and aligns with the 2023 Manurewa Local Board Plan outcomes.

5. Most operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (behind delivery, significant risk).

6. Updates were not provided for the following work programme items: #3925, #4366, #268, #267, and #3450.

7. Of the 89 work lines within the agreed work programme 89 (100 per cent) are green.

8. The key activity updates from this quarter are:

· Booking hours have increased by 15 per cent for Weymouth and Wiri Community Halls (#269)

· Waimahia Inlet pou unveiling was held on 20 July 2024 (#278)

· 6,891 free visits were provided to residents at Manurewa Pool and Leisure Centre (#34)

· 1,176 volunteer hours and 7,436 plants planted (#1408)

9. A minor reallocation is being sought for the Armistice 2024 event for the installation of flags (#4005).

10. Net operating performance for Manurewa Local Board is on budget for the quarter ended 30 September 2024. Operating expenditure is two per cent below budget, and operating revenue is 11 per cent below budget in active recreation revenue. Capital expenditure is 69 per cent behind budget for the quarter being delays in storm and asset renewal projects. The financial performance report compared to budget 2024/2025 is attached (Attachment B).

11. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whiwhi / receive the performance report for quarter one ending 30 September 2024

b) whakaae / approve the reallocation of $475 from work programme line #278 to line #4005 for the installation of flags for Armistice 2024

c) tuhi ā-taipitopito / note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals.

Horopaki

Context

12. Manurewa Local Board has an approved 2024/2025 work programme for the following operating departments:

· Customer and Community Services

· Local Environmental

· Auckland Emergency Management

· Local Governance.

13. Since the approval of the work programmes, Council has undergone a restructure resulting in changes to directorates and departments. These have been updated in the work programmes and the changes are outlined in the table below.

Table 1: Changes to departments and units in work programmes

Previous department / unit in work programme	Current department / unit in work programme
CCS: Active Communities – Activation	Community: Community Wellbeing - Activation
CCS: Active Communities – ECE Operations	Community: Pools & Leisure - ECE Operations
CCS: Active Communities – Leisure	Community: Pools & Leisure
CCS: Active Communities – Sport and Recreation	Community: Community Wellbeing - Sport and Recreation
CCS: Connected Communities – Arts, Culture & Heritage	Community: Community Wellbeing - Arts, Culture & Heritage
CCS: Connected Communities – Community Delivery	Community: Community Wellbeing - Community Delivery
CCS: CSI – The Southern Initiative	Community: Community Wellbeing - The Southern Initiative
CCS: CSI – The Western Initiative	Community: Community Wellbeing - The Western Initiative
CCS: CSI – Youth Empowerment	Community: Community Wellbeing - Youth Empowerment
CCS: Grants	Group Finance: Grants and Incentives
CCS: PCF – Community Leases	Community: Parks and Community Facilities - Community Leases
CCS: PCF – Operations	Community: Parks and Community Facilities - Operations
CCS: PCF – Project Delivery	Community: Parks and Community Facilities - Project Delivery
CCS: PCF – Property and Commercial	Community: Parks and Community Facilities - Property and Commercial
CCS: PCF – Specialist Operations	Community: Parks and Community Facilities - Specialist Operations
CCS: PCF – Te Waka Tai-ranga-whenua	Community: Parks and Community Facilities - Te Waka Tai-ranga-whenua
CCS: RSS – Events	Community: Community Wellbeing – Events
CCS: RSS – Māori Outcomes	Community: Community Wellbeing - Māori Outcomes
CCS: RSS – Service and Asset Planning	Policy, Planning & Governance: Policy - Service and Asset Planning
CCS: RSS – Service Strategy and Partnerships	Group Strategy & CEs Office: Service Strategy and Partnerships
CPO: Plans and Places	Policy, Planning & Governance: Planning & Resource Consents – Planning
GOV: Auckland Emergency Management	Resilience & Infrastructure: Auckland Emergency Management
GOV: Local Board Services	Policy, Planning & Governance: Governance - Local
GOV: External Partnerships	Group Strategy & CEs Office: External Partnerships
I&ES: Environmental Services – Natural Environment Delivery	Community: Environmental Services - Natural Environment Delivery
I&ES: Environmental Services – Natural Environment Design	Community: Environmental Services - Natural Environment Design
I&ES: Environmental Services – Sustainability Initiatives	Community: Environmental Services - Sustainability Initiatives
I&ES: Healthy Waters	Resilience & Infrastructure: Healthy Waters & Flood Resilience
I&ES: Resilient Land & Coasts	Resilience & Infrastructure: Engineering Assets & Technical Advisory
I&ES: Waste Solutions	Resilience & Infrastructure: Waste Solutions

14. The graph below shows how the work programme activities meet the Manurewa Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15. The graph below identifies work programme activities by RAG status (red, amber, green and grey), which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

16. The graph below shows the stage of the activity in each department’s work programme. The number of activity lines differ by department as approved in the local board work programme.

Graph 3: Work programme by activity status and department

Key activity updates

17. Updates were not provided for the following work programme items: #3925, #4366, #268, #267, and #3450. The board will receive an update for these items in quarter two.

18. The following are key activity updates from quarter one. These are aligned to outcomes in the 2023 Manurewa Local Board Plan.

Our people

19. Local civic events (#278): The Waimahia Inlet pou unveiling was held on 20 July 2024 with an attendance of 58 attendees, including members of the community, the local board and Ngaati Te Ata.

20. Access to community places (#269): Booking hours have experienced a 15 per cent increase compared to the corresponding period last year.

21. Diverse participation: increase diverse participation in youth initiatives (#265): Manurewa Youth Council’s (MYC) Manurewa Young Leaders Day took place on 11 September. MYC collaborated with YouthLaw in July through the 'Taiohi Think Tank' Youth Summit event.

22. Armistice Day (#4005): There has been an overspend of $475 in this line for the installation of flags for this year’s Armistice celebration. It is recommended by civic events staff to reallocate $475 from the Local Civic Events (#278) work programme line.

Our environment

23. Waste minimisation (#608): Inorganic collections happened in several areas across Manurewa. Talking Trash waste champions canvassed a total of 11 key streets, covering an area of 370 houses. They engaged face to face with 113 households, distributed 342 flyers which included inserts with waste champion contact details, and directly assisted nine households to book their inorganics. They will follow up with the residents to see if they need further assistance.

24. Ecological Volunteering and Environmental Programme (#1408): 1,176 volunteer hours and 7,436 plants were planted. Highlights include the large number of planting and weeding bee events by the Tōtara Heights Bush Guardians, including 4,016 plants planted at Beaumonts Park, and two school plantings at Sykes Road Foreshore Reserve and Tōtara Park.

25. Teaching Gardens (#1): There is 100 per cent occupancy of plots and eight new gardeners joined over winter.

26. Waitiaki project (#598): 2,000 native plants were planted across the programme and 180 volunteer hours recorded at the site. A mana whenua contractor has been engaged to support the growth and development of the Taiao Ranger team.

Our community

27. Manurewa Pools - access for targeted groups (#34): 6,891 free visits were provided to those aged 65 and over, adults supervising children, and people with disabilities at the Manurewa Pool and Leisure Centre.

28. Manurewa Leisure Centre operations (#27): Two new programmes started this quarter: Mau Rākau - Māori martial arts, which attracted 80 tamariki per session, and Express Yourself dance programme which had 120 to 150 participants per session. Southside Slam basketball tournament also took place and had 794 people in attendance with Manurewa teams winning three age categories.

29. Local Parks Management Plan (#4139): On 26 September, staff attended a local board workshop to present the project scope and timelines for the Local Parks Management Plan. Discussions were held to introduce the project at a mana whenua forum and draft a Māori Engagement Plan.

Our places

30. Nathan Homestead Business Plan Initiatives (#264): This activity is unfunded and on pause for financial year 2024/2025 due to the seismic upgrading of Nathan Homestead Pukepuke.

Our economy

31. Pacific diverse communities strategic plan (#4344): Pacific community groups have been supported with an entity registration process, and are now scheduled to engage with the local board through a deputation in quarter two.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

33. Work programmes were approved in June 2024 and delivery is underway. Should any significant changes to projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This report informs the Manurewa Local Board of the performance for ending 30 September 2024.

Tauākī whakaaweawe Māori

Māori impact statement

36. The local board is committed to supporting work that contributes to outcomes for Māori. This includes seeking opportunities for collaboration and early engagement with mana whenua.

37. The board fund several work programme items that have a significant Māori focus or outcomes, including supporting Māori youth initiatives, Māori-led social initiatives, Te Kete Rukuruku (Māori naming and associated storytelling of parks and places), and the bi-lingual hikoi. The board remains committed to working with local iwi and marae to enable increased participation and engagement with the local board and its projects.

38. Manurewa Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making.

Ngā ritenga ā-pūtea

Financial implications

39. This report is provided to enable Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programmes.

Financial Performance

40. The operating expenditure of $5.09 million is $114,000 below budget.

41. For ABS (Asset Based Services) operating expenditure, there is a five per cent underspend in maintenance costs due to ongoing field and park saturation, while there were also increased facility utilities costs, especially electricity.

42. For LDI (Locally Driven Initiatives) the operating expenditure overspend is $149,000 with some community activities and grants commencing earlier than the budget phasing. There are no identified financial implications.

43. Operating revenue of $813,000 is 11 per cent below budget within active recreation revenues, except Learn to Swim which was ahead of budget.

44. The Capital Expenditure of $564,000 is behind budget spend for the year with delays in a few local asset renewal projects. The financial report for the year ended 30 September 2024 for Manurewa Local Board area is attached as Appendix B.

Revised Capex Budget

45. Capex budgets are revised to reflect changes in the timing of delivery for individual projects.

46. Projects that were still in progress at 30 June 2024 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

47. If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2024 to reflect early completion.

48. Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

49. The net budgetary impact of these changes is reflected in the revised budget for the board.

50. The Customer and Community Services Capex work programme financial allocations have been updated in accordance with the carry forwards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. While the risk of non-delivery of the entire work programme is rare, the likelihood of risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and market conditions.

52. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

53. The local board will receive the next performance update for quarter two (October - December 2024), at the February business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update quarter 1	81
b ⇩	Manurewa Financial Report quarter ended Sep 2024	105

Ngā kaihaina

Signatories

Authors	Claire Abbot - Local Board Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Manurewa Local Board

05 December 2024

Annual Budget 2025/2026 - local board consultation content

File No.: CP2024/19297

Te take mō te pūrongo

Purpose of the report

1. To approve local consultation document content and supporting information as part of the Annual Plan 2025/2026 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2. Each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. The 21 local board agreements for 2025/2026 will be included in the Annual Plan 2025/2026.

3. Consultation on the Annual Plan 2025/2026 is planned to take place from late February – late March 2025. Content relating to each local board agreement must be included as part of that consultation.

4. This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5. The Governing Body will approve regional items for consultation on 4 December 2024. The regional and local consultation items will then be incorporated into the Annual Plan 2025/2026 consultation document and supporting information, which is planned to be adopted by the Governing Body on 19 February 2025.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Plan 2025/2026 consultation material

b) tautapa / delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Manurewa Local Board for the Annual Plan 2025/2026

c) whakaae / approve the following Have Your Say event in the local board area during the Annual Plan 2025/2026 consultation period:

i) Drop-in style information/consultation stand, Manurewa Markets, 13 Maich Road, Manurewa, from 9am to 12pm on Sunday 23 March 2024

d) tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event

e) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i) local board members and Chair

ii) General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

Horopaki

Context

6. The Annual Budget 2025/2026 will contain the budget and funding impact statement for the year, identify any variations from the financial statements and funding impact statement in the 10-year plan for the relevant year, and provide for integrated decision-making and coordination of the council’s resources. The Governing Body is responsible for adopting the annual plan and will be adopting the Annual Plan 2025/2026 in June 2025.

7. Auckland Council is required to consult on the Annual Plan 2025/2026. The Budget Committee will be deciding on items for consultation for the Annual Plan 2025/2026 on 4 December 2024. Local Boards have the opportunity to provide input into the regional topics for consultation for consideration by the Budget Committee.

8. For each financial year, Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. These local board agreements are included in each year’s annual plan, or the 10-year plan (every three years).

9. Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the local activities to be provided in the local board area.

10. Content relating to each local board agreement must be included in the Annual Plan 2025/2026 consultation document and supporting information.

11. Public consultation on the Annual Plan 2025/2026 is planned to take place from late February to late March 2025.

12. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Local boards held workshops during November 2024 to determine their proposed priorities for their 2025/2026 local board agreement. Each local board is now requested to approve its local consultation document content and supporting information content for inclusion in the consultation material for the Annual Plan 2025/2026 (Attachments A and B respectively).

14. Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15. Aucklanders who wish to have their views on the proposed content of the local board agreement 2025/2026 and Annual Plan 2025/2026 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

16. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public ensures that the council is meeting its obligations relating to consultation.

17. The Have Your Say event recommended to be held in the Manurewa Local Board area is:

· Drop-in style information/consultation stand, Manurewa Markets, 13 Maich Road, Manurewa, from 9am to 12pm on Sunday 23 March 2024.

18. Other Have Your Say events will also take place across the region along with a range of ways for people to engage with the council during the consultation period. There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

19. The consultation period does not begin until late February 2025. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

20. There are unavoidable material increases in the cost of delivering existing services in 2025/2026. The exact amount of cost pressures the local board is facing is currently unknown and will depend on final Governing Body decisions on allocation of funding to local boards. The local board may need to prioritise what they do and where they invest so that they manage spend within the available funding.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

22. However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.

23. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Annual Plan 2025/2026 is an Auckland Council group document and will include budgets at a consolidated group level.

25. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going the Budget Committee on 4 December 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Local board chairs have been invited to be involved in the development of the regional topics for consultation by attending Budget Committee workshops. Local board members were provided recordings of the Budget Committee workshops for the Annual Plan 2025/2026.

27. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Plan 2025/2026 process.

28. Aucklanders will have the opportunity to give feedback on regional and local proposals through the public consultation on the Annual Plan 2025/2026. All feedback received from submitters that indicate that they reside in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

29. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Plan 2025/2026 are important tools that enable and can demonstrate the council’s responsiveness to Māori. The local board plan adopted in November 2023 forms the basis for local priorities.

30. The approach to Māori engagement for Annual Plan 2025/2026 will be finalised once consultation topics are confirmed, including development of bespoke materials.

31. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

32. There may be marginal costs associated for Have Your Say events including venue hire (where council premises cannot be utilised).

33. After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The Local Government (Auckland Council) Act 2009 requires content relating to each local board agreement to be included in the Annual Plan 2025/2026 consultation document. Under the Local Government Act 2002, the consultation document for the Annual Plan must be audited. The draft consultation document (including local consultation content) will be prepared by staff and audited in December and January ahead of adoption by the Budget Committee in mid-February. Therefore, local boards need to approve their local consultation content for inclusion in the draft consultation document by the beginning of December 2024.

Ngā koringa ā-muri

Next steps

35. The Budget Committee will agree items for consultation and approve the consultation approach for the Annual Plan 2025/2026 on 4 December 2024.

36. Following the decisions of the local board to approve local consultation content, and the decisions of the Budget Committee on regional items for consultation, staff will prepare the consultation document and supporting information for the Annual Plan 2025/2026. These will be adopted by the Budget Committee in mid-February 2025.

37. Following consultation, the Governing Body and the local board will make decisions on the Annual Plan 2025/2026 and local board agreements respectively in June 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Manurewa Local Board Consultation document 25/26	117
b ⇩	Draft Manurewa Local Board Supporting information 25/26	119

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Cathy McIntosh - Local Board Engagement Advisor

Mary Hay - Senior Local Board Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Notice of Motion - Chair Matt Winiata - Ban on the private sale and use of fireworks	125

Manurewa Local Board

05 December 2024

Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill

File No.: CP2024/19767

Te take mō te pūrongo

Purpose of the report

1. To invite input from local boards to an Auckland Council submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill

Whakarāpopototanga matua

Executive summary

Timeline

2. At the 14 November 2024 Policy and Planning Committee meeting, council staff were asked to investigate opportunities to develop an Auckland Council submission on the Principles of the Treaty of Waitangi Bill (the Bill).

3. On 29 November 2024 a memo was circulated to all local board members providing an initial introduction to the Bill and outlining opportunities for local board involvement (Attachment A)

4. A report will be taken to the 12 December 2024 Policy and Planning committee meeting setting out the proposed key elements of the submission and seeking a delegation to approve the council’s submission.

5. Feedback from local boards is due 12 December 2024. Please note that due to tight timeframes this may not align with scheduled local board business meetings and any input from local boards may need to either be delegated or utilise the urgent decision process.

The Principles of the Treaty of Waitangi Bill

6. The purpose of the Bill is to set out the principles of the Treaty of Waitangi in legislation and to require that those principles must be used when interpreting legislation.

7. There has been considerable commentary from Treaty and legal experts that the Bill and its defined principles do not reflect the texts or meaning of Te Tiriti o Waitangi / the Treaty of Waitangi and the exchange of promises agreed to by the Crown and Rangatira.

Treaty of Waitangi Principles

8. The principles developed by the Courts and the Waitangi Tribunal have been developed over time to reflect the spirit and intent of both texts of the Treaty and the mutual obligations and responsibilities of the parties, and to enable the Treaty to adapt to changing circumstances.

9. The current list of Treaty Principles is neither conclusive nor exhaustive and could vary over time.

Other matters

10. The Bill in its current form has not been informed by engagement with Māori.

11. Both the National and NZ First coalition government partners have indicated they will not support the Bill past the First Reading.

12. The Principles of the Treaty of Waitangi Bill can be found here:

https://bills.parliament.nz/v/Bill/227e6d0b-e632-42eb-cffe-08dcfeb826c6?Tab=history

13. Further information and summary documents on the Principles of the Treaty of Waitangi Bill can be found here:

https://www.justice.govt.nz/justice-sector-policy/key-initiatives/a-treaty-principles-bill/

Likely themes for Auckland Council submission

14. Council’s submission would recognise that the Bill is unlikely to receive the support needed to progress beyond its first reading.

15. It would provide a high-level summary of potential impacts to Auckland Council should the Bill be enacted.

16. The submission would outline council’s existing strategic framework which embeds and articulates council’s approach to delivering its Te Tiriti o Waitangi-based obligations. The submission would then outline the following high-level themes:

· advice on the bill with a focus on:

o procedural issues including:

§ development of the bill (lack of engagement with Māori).

§ timing of submission period.

· support for robust Crown engagement with mana whenua to maintain the Crown-Māori relationship

· support for a well-developed long-term national constitutional conversation on Te Tiriti o Waitangi (enabled through partnership with Māori)

· support for greater Crown resourcing and support for civic education to facilitate understanding of Te Tiriti o Waitangi and the development of a Te Tiriti o Waitangi education strategy

· stating the view that as local government is an integral part of New Zealand’s constitutional arrangements it should be engaged with on a wider constitutional conversation regarding Te Tiriti o Waitangi/The Treaty of Waitangi; and

· support for any conversation regarding New Zealand’s constitutional conversation arrangements to clarify the role of local government in relationship to Te Tiriti o Waitangi.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) provide feedback to be considered for incorporation into, and appending to, Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memorandum - Auckland Council submission on Principles of the Treaty of Waitangi Bill dated 27 November 2024	131

Ngā kaihaina

Signatories

Authors

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Nicholas Turoa – Tumuaki Huanga Māori Ngā Mātārae

Manoj Ragupathy - Local Area Manager

Chairperson	Matt Winiata
Deputy Chairperson	Glenn Murphy
Members	Joseph Allan
	Heather Andrew
	Angela Cunningham-Marino
	Andrew Lesa
	Rangi McLean

Authors	Chloe Hill - Democracy Advisor
Authorisers	Manoj Ragupathy - Local Area Manager