Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 5 December 2024 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Michelle Clayton

(online)

Members

Mark Allen

 

 

Sandra Coney, QSO

 

 

Liz Manley

 

 

Linda Potauaine

(online)

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Councillor Ken Turner

From item 1, 4.00pm, until item 12, 5.01pm.

 

 


Waitākere Ranges Local Board

05 December 2024

 

 

 

1          Nau mai | Welcome

 

Chairperson G Presland opened the meeting with a karakia and welcomed those present.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WTK/2024/190

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          whakaae / approve the request for electronic attendance from member L Potauaine and member M Clayton to accommodate the members being at a place that makes their physical presence at the meeting impossible or impracticable.

CARRIED

Note: Pursuant to Standing Order 3.3.1, members of the local board have the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

 

Board Member

Organisation/Position

Mark Allen

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services – Director

-   Pest Free Waitakere Alliance – Board Member

-   Te Uru Waitākere Contemprorary Gallery - Chairperson

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Huia Settlers Museum - Patron

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

-   Literacy Waitākere – Board chair

Linda Potauaine

-   Henderson Rotary – Member

-   Archtists Limited. – Director

-   Glen Eden Community Patrol - Member

 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

 

External organisation

Lead

Alternate

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

 

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen

 

 

 

 

 

 

 

 

 

 

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTK/2024/191

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 24 October 2024, and the minutes of its extraordinary meeting, held on Thursday, 21 November 2024, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

7.1

Wilson Road safety concerns

 

Resolution number WTK/2024/192

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)       whiwhi / receive the petition from Rochelle Sutherland requesting that council address safety issues related to Wilson Road in Glen Eden by adding yellow lines on the same side of the road as the entrance for Piwaka Daycare, to improve child, parent and community safety and thank Rochelle Sutherland for her attendance.

 

b)tono / request Auckland Transport to provide a formal response to the petition from Rochelle Sutherland requesting that Council address safety issues related to Wilson Road in Glen Eden.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Titirangi Community House

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2024/193

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the presentation and thank Victoria Parsons for her attendance.

b)      tono / request staff to report back on safety and signage issues identified in the presentation.

CARRIED

 

Attachments

a     5 December 2024, Waitākere Ranges Local Board: Item 8.1 Deputation - Titirangi Community House

 

 

8.2

Deputation: Matuku Link Update

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2024/194

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the presentation on Matuku Link and thank Annalily van den Broeke and John Sumich, on behalf of Matuku Link, for their attendance.

CARRIED

 

Attachments

a     5 December 2024, Waitākere Ranges Local Board: Item 8.2 Deputation - Matuku Link

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

 

 

 

11

Waitākere Ward Councillors' Update

 

Resolution number WTK/2024/195

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

Ngā tūtohunga                                                                       

Recommendation/s

That the Waitākere Ranges Local Board:

a)      whakamihi / thank Waitākere Ward Councillor Ken Turner for his verbal update.

CARRIED

 

Councillor K Turner retired from the meeting at 5.01pm

 

12

Waitākere Ranges Te Kete Rukuruku Tranche Three Park Selection for Māori Naming

 

Resolution number WTK/2024/196

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

​ 

a)      endorse the Te Kete Rukuruku programme and process for Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique stories of the Waitākere Ranges and Tāmaki Makaurau.

b)      invite mana whenua to provide Māori names and narratives for the following 27 parks and consider adopting Māori names as sole names for the 15 parks identified with an asterisk, and either dual names or sole names for the other 12 sites.

 

Park

Address

*518J West Coast Road Oratia

518J West Coast Road

Armour Bay Reserve

2 Armour Road, Parau

Claridge Street Common

45 Woodglen Road

Douglas Scenic Reserve

Rimu Road, Waiatarua

Fawcett Esplanade

Fawcett Road, Laingholm

Fawcett Scenic Reserve

Fawcett Road, Laingholm

Handley Plantation Reserve

18a Kauri Loop Road, Oratia

*Huia Scenic Reserve

Ocean View Road

*Inaka Esplanade

Wood Bay Road, Titirangi

*Kauri Reserve

Entrance between 781 and 783 West Coast Road

*Kaurimu Park

Konini Road

*Kaurimu Stream Reserve Central

132 Shaw Road, Oratia

*Kaurimu Stream Reserve

132 Shaw Road, Oratia

*Kaurimu Stream Reserve - South

132 Shaw Road, Oratia

*Laingholm Drive Esplanade

Laingholm Drive

Olive Grove

50 Verdale Circle Glen Eden

Osman Street Common

6 Osman Street Glen Eden

*Pleasant Reserve

89 Pleasant Road Glen Eden

Prospect Park

13 Pisces Road, Glen Eden

*Raroa Park

37 Raroa Terrace, Waiatarua

Sandys Parade

Foreshore Laingholm

Shays Reserve

65-85 Wirihana Road

Upland Glade

31 Upland Road Huia

*Waikomiti Esplanade

Woodlands Park Road Titirangi

*Waituna

Huia Road

*Waituna Park – Scenic Reserve

51G Rimutaka Place Titirangi

*Warner Park

92 Warner Park Avenue, Laingholm

d)      delay a decision on selecting an exemplar park.

e)      acknowledge the intent for Auckland Council to enter a mātauranga agreement that commits council to upholding the correct use of Māori names, and to use them only for purposes that have a community outreach or educational purpose (non-commercial use). 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13

Waitākere Ranges Heritage Area Deed of Acknowledgement with Te Kawerau ā Maki: Agreement in principle on key elements

 

Resolution number WTK/2024/197

MOVED by Member S Coney, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)      whakaae / agree in principle the following key elements of a deed of acknowledgment (Deed) under the Waitākere Ranges Heritage Area Act 2008 (the Act), to be entered into by Te Kawerau ā Maki, Auckland Council and the Crown (through the Department of Conservation):

i)       an overarching strategic plan for the Heritage Area

ii)      work programmes to achieve the outcomes set out in the strategic plan

iii)     monitoring of the strategic plan outcomes, and

iv)     a joint committee of council established to undertake the elements set out in recommendations a) i, ii and iii.

b)      whakaae / approve staff to engage with the public, particularly key Waitākere Ranges stakeholder groups, on the key elements of the Deed agreed in principle under recommendation a), to inform future Auckland Council decisions on the Deed and how key stakeholders will have an ongoing role under the new structures.

c)      tuhi ā-taipitopito / note that discussions are continuing between Auckland Council, the Crown and Ngāti Whātua (also recognised as tangata whenua in the Act) on a Deed, and that the position of Ngāti Whātua to participate in the arrangements under this Deed will be preserved.

CARRIED

 

Note:  Pursuant to Standing Order 1.9.7 Member L Potauaine requested that her dissenting vote be recorded.

 

14

Adoption of the Waitākere Ranges Local Board Emergency Readiness and Response Plan

 

Resolution number WTK/2024/198

MOVED by Member M Allen, seconded by Member L Potauaine: 

That the Waitākere Ranges Local Board:

a)      whai / adopt the Waitākere Ranges Local Board Emergency Readiness and Response Plan (Attachment A).

b)      tautapa / delegate to the Waitākere Ranges Local Board Chairperson the ability to approve minor amendments of the document ahead of publication.

c)      tuhi ā-taipitopito / note that Auckland Emergency Management will conduct a first review of the Emergency Readiness and Response Plan as part of the 2025/2026 Local Board Work Programme.

e)      tono / request that Auckland Emergency Management consider a household delivery of the household component of the plan for rural communities in the Waitākere Ranges area and come back to the Board if additional funding is needed for this.

d)      express its thanks to Bex Ah Fook, Senior Community Planning and Readiness Advisor, for her tireless work on the Waitākere Ranges Local Board Emergency Readiness and Response Plan and wish her well in her new role.

CARRIED

15

Waitākere Ranges Quick Response Round One 2024/2025 Grant Allocations

 

Member S Coney declared an interest in this item as she is a Patron of the Huia Settlers Museum Trust and took no part in discussion or voting on that application.

 

Member L Manley declared an interest in this item as she is a member of the Titirangi Community Arts Council and took no part in discussion or voting on that application.

Member M Clayton declared an interest in this item as she is a member of the Glen Eden Community House and took no part in discussion or voting on that application.

 

Resolution number WTK/2024/199

MOVED by Member L Manley, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Quick Response Grants Round One 2024/2025, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Allocated

QR2519-101

Milan Borich T/A Lucid Jiu Jitsu & Self Defence

Sport and recreation

Towards venue hire for Lucid Jiu Jitsu & Self Defence Classes from 3 December 2024 to 25 March 2025

$1,000.00

$0.00

QR2519-102

Huia Settlers Museum Trust

Community

Towards costs of the new reprint of the brochure, a new printer, and costs for Armistice Day annual event from 1 December 2024 to 31 January 2025

$1,457.50

$1,457.50

QR2519-103

Re-Creators Charitable Trust

Community

Towards rent, volunteer management, materials, marketing and corrections supervision from 1 December 2024 to 28 February 2025

$1,500.00

$1,200.00

QR2519-109

Royal Forest And Bird Protection Society

Community

Towards catering for Ark in the Park - 2024 Volunteer Celebration on 7 December 2024

$1,500.00

$500.00

QR2519-110

Youthline Auckland Charitable Trust

Community

Towards contribution of annual costs to supervise and train volunteers for Youthline Helpline Support for Waitākere Ranges Youth from 1 January 2025 to 1 January 2026

$1,400.00

$0.00

QR2519-113

Henderson Valley School Board of Trustees

Environment

Toward Traps, bait and gloves from 16 December 2024 to 15 December 2025

$240.00

$240.00

QR2519-114

Titirangi Community Arts Council Incorporated

Community

Towards venue hire, catering, marketing and promotion, film rights and projection for New Year at Lopdell House on 31 December 2024

$1,380.00

$1000.00

QR2519-116

Bishop Stream Neighbourhood Garden

Community

Towards concrete paving stones, timber framing, scoria and posts for Bishop Stream Neighbourhood Garden project from 7 December 2024 to 22 February 2025

$933.54

$933.54

QR2519-117

Imagen8 Limited

Community

Towards the salary of the photographer teacher for workshops from 31 January 2025 to 31 December 2025

$1,500.00

$1000.00

QR2519-118

Ms R N Heimann

Arts and culture

Towards exhibition panels and plinths from 7 March 2025 to 9 March 2025

$1,000.00

$500.00

QR2519-119

United North Piha Lifeguard Service Inc

Sport and recreation

Towards Laerdal Little Family QCPR Manikins for United North Piha surf lifesaving club from 2 December 2024 to 28 February 2025

$1,500.00

$1500.00

QR2519-120

Glen Eden Tennis Club

Sport and recreation

Towards IP3 Security Keys, Tennis Balls, Court three net and Wilson US Open 4 Ball Carton from 1 December 2024 to 31 March 2025

$1,500.00

$1500.00

QR2519-121

Momentum Charitable Trust

Community

Towards facilitated fees for one-day life and financial skills programmes at Henderson Probation Centre from 2 December 2024 to 31 December 2024

$1,695.00

$0.00

QR2519-122

Glen Eden Community House.

Community

Towards 6 months photocopying costs from 1 January 2025 to 30 June 2025

$1,500.00

$1000.00

QR2519-123

Life Education Trust Auckland West

Community

Towards school visit cost with mobile classroom for Sponsoring Harold the Giraffe Visit to West Auckland schools project from 3 February 2025 to 31 October 2025

$1,500.00

$680.00

QR2519-124

Warriors Community Foundation

Community

Towards activators wages to deliver programmes in Waitakere Ranges Schools from 1 February 2025 to 31 July 2025

$2,000.00

$0.00

QR2519-125

Te Kura O Hoani Waititi

Arts and culture

Towards stage and audio equipment from 14 November 2024 to 16 November 2024

$1,500.00

$0.00

QR2519-126

Crescendo Entertainment Group Limited

Arts and culture

Towards admin/project management, marketing & social media costs, 2 x facilitators wages and venue hire for Make a Podcast Workshop from 20 January 2025 to 21 January 2025

$1,390.00

$1000.00

QR2519-127

Sustain and Enable Limited

Community

Towards workshop costs, promotion and marketing cost, venue hire and refreshments, travel expenses, accountability report and energy efficiency devices for Hapori Awheawhe Pūngao (Community Energy Education Workshops) from 6 January 2025 to 2 February 2026

$3,068.00

$0.00

QR2519-129

Mr H J Nathan and Ms S Bryant

Arts and culture

Towards audio podcast for the The Mindful Māoris from 10 January 2025 to 4 April 2025

$1,000.00

$0.00

QR2519-130

Matuku Reserve Trust

Environment

Towards coordinator wages form 2 December 2024 to 1 December 2025

$1,500.00

$1500.00

Total

 

 

 

$30,064.04

 

 

 

$14,261.04

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16

Annual Budget 2025/2026 - local board consultation content

 

A copy of the feedback was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2024/200

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whakaae / approve local consultation document content as tabled (Attachment A) and local supporting information content as tabled (Attachment B) for inclusion in the Annual Plan 2025/2026 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Waitākere Ranges Local Board for the Annual Plan 2025/2026. 

c)      whakaae / approve the following Have Your Say event in the local board area during the Annual Plan 2025/2026 consultation period:

i)       Have Your Say Community Hui, Thursday, 20 March 2025, 6pm – 8pm, Glen Eden Primary School, 3 Glenview Road, Glen Eden.

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i)       local board members and Chair

ii)      General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor.

iii)     any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

CARRIED

 

Attachments

a     Waitākere Ranges Local Board Consultation Document

b     Waitākere Ranges Local Board Consultation Supporting Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

17

Auckland Transport Kōkiri / Local Board Transport Capital Fund - Waitakere Ranges 2024

 

Resolution number WTK/2024/201

MOVED by Deputy Chairperson M Clayton, seconded by Member M Allen: 

That the Waitākere Ranges Local Board:

a)      agree not to proceed with the Glen Eden Town Centre: Verdale Circle to Glendale Road Walkway project and reallocate the $443,632 back into the Waitākere Ranges Local Board Transport Capital Fund pool for further allocation.

b)      whakaae / approve the allocation of an additional $130,000 from the Waitākere Ranges Local Board’s transport capital fund for the completion of the Glenmall Place footpath upgrade.

c)      whakaae / approve the allocation of an additional $6,612 from the Waitākere Ranges Local Board’s transport capital fund to cover the shortfall for the South Titirangi Road intersection pedestrian improvements.

CARRIED

 

 

 

18

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024

 

Resolution number WTK/2024/202

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitakere Ranges Local Board:

a)      whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

CARRIED

 

 

19

Approval for a new road name at 48 O'Neills Road, Swanson.

 

Resolution number WTK/2024/203

MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)      whakaae / approve the name ‘Parehua Lane’ for the new public road created by way of subdivision at 48 O’Neills Road, Swanson, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN30572538, SUB60039275/SUB-2016-972 and RDN90106346).

CARRIED

 

 

 

 

 

 

 

 

 

20

Proposed new lease to the Laingholm and District Citizens Association Incorporated, located at Laingholm Hall Reserve, 69 Victory Road, Laingholm

 

Resolution number WTK/2024/204

MOVED by Member L Manley, seconded by Member M Allen: 

That the Waitākere Ranges Local Board:

a)      whakaae / grant, a new community lease to the Laingholm and District Citizens Association (1998) Incorporated for an area comprising approximately 293m2 located at Laingholm Village Hall at 69 Victory Road, Laingholm Hall Reserve on part of the land legally described as Lots 39 and 40 on DP 19099 subject to the following terms and conditions: 

i)    term – five years, commencing 1 December 2024, with one five-year right of renewal.

ii)   rent – $1.00 plus GST per annum.

iii)  community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment A – Community outcomes plan)

iv)  all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the Laingholm and District Citizens Association (1998) Incorporated for an area comprising approximately 293m2 located at 69 Victory Road, Laingholm Hall Reserve.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

21

Proposed New Lease to the Waiatarua Ratepayers and Residents Association Incorporated, Located at 911 West Coast Road, Waiatarua Reserve

 

Resolution number WTK/2024/205

MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)      whakaae / grant, a new community lease to the Waiatarua Ratepayers and Residents Association Incorporated for an area comprising approximately 244m2 located at 911 West Coast Road, Waiatarua on the land legally described as Lot 3 on Deposited Plan 5119 (see Figure 1), subject to the following terms and conditions: 

i)    term – five years, commencing 1 June 2024, with one five-year right of renewal

ii)   rent –$1.00 plus GST per annum

iii) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment A – Community outcomes plan)

iv)  all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the Waiatarua Ratepayers and Residents Association Incorporated, approximately 244m2 located at 911 West Coast Road, Waiatarua.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22

Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2024/2025

 

Resolution number WTK/2024/206

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)         tūtohi / receive the performance report for quarter one ending 30 September 2024.

b)         note that the budget indicated for the Waitākere Ranges Ecological Restoration Contract (Project ID 988, Attachment A) has increased from $236,010 when the work programme was approved, to $439,578 in the quarter one report, and request advice be brought to a workshop at the earliest opportunity in February 2025 on the contract’s cost and performance.   

c)         tono / request Financial Advisory to ensure that local board financial reports, from quarter two 2024/2025 onwards, include a breakdown of operational budgets and actual spend for each ‘Asset Based Service’ to ensure accountability and transparency as local boards transition into the ‘fairer funding’ model.

d)         tuhi ā-taipitopito / note that there is $27,000 of film revenue available for allocation in 2024/2025, and:

              i)           allocate up to $3,000 to Environmental Services to support assessment and, where appropriate, phosphite treatment of kauri trees infected with kauri dieback disease on the historic McCahon House site and adjoining Otitori Reserve, in Otitori Bay Road, Titirangi.

             ii)           allocate $14,000 to Waitākere Ranges Local Board Grants (Project ID 463) to be used to support grant applications that benefit the community and environment in areas where film location shooting happens.

           iii)           tuhi ā-taipitopito / note that the balance of $10,000 will remain for other projects that may be identified over the year.  

 

CARRIED

 

 

23

Proposed policy refresh: Business Improvement District (BID) Policy (2022)

 

Ngā tūtohunga

Recommendation/s

This item was deferred to the February 2025 meeting of the Waitākere Ranges Local Board.

 

 

 

 

 

 

 

 

 

 

 

24

Draft Auckland Open Space, Sport and Recreation Strategy – Part 1

 

Resolution number WTK/2024/207

MOVED by Member M Allen, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:     

         

a)          provide the following feedback on the strategic directions and investment principles in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee:

i)           do not consider the draft has achieved the aim of simplifying the five policies and plans that currently guide investment in open space, sport and recreation, and that there has been a loss of distinction between different types of open space.

ii)         do not support the draft strategy going out for consultation without further work being undertaken.

iii)        tautoko / support in principle the five strategic directions for the future provision of open spaces and sport and recreation opportunities, ie:

·       Make all of Tāmaki Makaurau our backyard

·       Deliver innovative open spaces in high-density areas

·       Enhance our response to climate disruption

·       Protect and enhance our environment, biodiversity and heritage

·       Support Aucklanders to live healthy, active lives.

iv)        tautoko / support taking a broad view of open space (green, blue and grey open spaces) as an ecosystem of people, place and the environment to provide multiple outcomes and benefits, however, raise the following concerns:

A)    the strategy has a mainly urban focus and does not consider open space in the Waitākere Ranges Heritage Area context, with its distinctive rural, coastal and bush living communities, extensive forested areas and dynamic coastline. There are thorny issues such as kauri dieback, public access / visitor management, and climate change impacts that are changing the way open space is used, accessed and managed.

B)    Tamaki Makaurau’s iconic open spaces and landscapes such as the maunga, Hauraki Gulf and islands, the Waitakere Ranges and Hunua Regional Parks, and extensive coastline are not adequately addressed in the draft strategy. 

C)    recommend a new section being added to cover open space in rural, conservation and coastal areas.

v)         recommend the investment principles being reset as open space investment principles as a foundation for the strategy, rather than being kept at a level of generality.

vi)        tono / request that staff provide local boards with advice on the local impacts of the strategy, and the implications for the boards’ decision-making role as governors, prior to local boards’ further input.

CARRIED

 

 

25

Draft Auckland Open Space, Sport and Recreation Strategy – Part 2

 

Resolution number WTK/2024/208

MOVED by Member M Allen, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

 

a)         whakarite / provide the following feedback on the proposed policies in Manaaki Tāmaki Makaurau, the draft Auckland Open Space, Sport and Recreation Strategy, for consideration by the Policy and Planning Committee:

i)           tautoko / support in principle the four objectives of Policy 1: Making the most of our open spaces, i.e.

·       Increase the range of benefits our open spaces network delivers consistent with each space’s primary purpose

·       Improve the quality of our open spaces

·       Improve our network to provide diverse recreation opportunities accessible to all Aucklanders

·       Improve open spaces’ accessibility and functionality by prioritising connections and linkages across all types of open space

ii)         recommend adding commentary within ‘Policy 1’ to reflect changing community needs in areas with apartment buildings and terraced housing for parks to provide functions people previously had in their back yards eg play space for children, space for people to be outside, vegetable gardens and orchards, exercise for pets.

iii)        recommend adding a fifth objective for environmental outcomes for conservation open space to protect habitat, biodiversity and landscapes.

iv)        recommend that the strategy include discussion and guidance on prioritising environmental outcomes over recreational activities where increasing access is not appropriate.

v)         recommend that the strategy make clear that trade-off decisions for the use of local parks sits with local boards. Stormwater management has been elevated as a key function of open space in the draft strategy, and while supporting the concept of ‘making space for water’, do not support local boards being reduced to a stakeholder role.

vi)        tautoko / support in principle the objectives of Policy 2: Open space provision and acquisition, i.e.

·       plan for the provision of a high-quality open space network that keeps pace with growth and celebrates our cultural landscapes.

·       ensure the acquisition of fit for purpose open space land that provides value for money and is sustainable in the long-term. 

vii)      do not support the provision standards in Tables 9 and 10 as they are overly prescriptive and inflexible.

viii)     recommend open space provision for housing development being strengthened in the Unitary Plan. 

ix)        recommend including policies on gifting / bequeathing and the transfer of land into the open space network to expand on the means of acquisition set out in Table 18.

x)         acquiring or retaining large tracts of land still available for open space within urban areas should be a priority, for example, Avondale Racecourse in west Auckland.

xi)        do not support a provision standard (Table 9) for new regional parks being based on a 20 km distance from new housing areas. Recommend aligning the criteria for regional parks provision to the vision and purpose of regional parks described in the Regional Parks Management Plan 2022. 

xii)      tautoko / support reconfiguring, redistributing or redeveloping open spaces rather than disposing of them on a case-by-case basis.

xiii)     tautoko / support Option Package 2 – provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

xiv)     tautoko / support in principle the three objectives of Policy 3: Auckland Council’s investment in play, sport and recreation, namely:

·       increase physical activity levels by targeting our investment to low-participating communities and addressing disparities

·       deliver a fit for purpose, future proofed facility network that makes the most of what we have

·       strengthen partnerships with mana whenua and mataawaka, local communities and other sport and recreation providers

xv)      tono / request that planning for good community and environmental outcomes be the main focus of the Open Space, Sport and Recreation Strategy, ie: while providing value for money, saving money should not be an outcome in an open space policy.

xvi)     tono / request that staff provide local boards with advice on the local impacts of the strategy, and the implications for the boards’ decision-making role as governors, prior to local boards’ further input.

xvii)   tuhi ā-taipitopito / note that parks, and regional parks in particular, have many other functions beyond those listed in the draft strategy, for example, protecting Maori cultural sites, protecting representative landscapes and geological/ecological features eg wetlands. Forested parks and trees in urban parks have an impact on climate change. Connections, so people can get around on foot off road. Ecological linkages as habitat for native species including birds. Allowing people to experience nature, gain respite in the natural world. Access to the coast and water-based recreation such as surfing and fishing. There should be a variety of open space from open space to forested, large to small, developed to natural, within reach of citizens.

xviii)  as well as locating new parks on public transport routes, the strategy should have an objective that public transport connections are available for remote parks that are popular visitor destinations.

CARRIED

 

 

 

 

 

 

 

 

 

26

Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill

 

A copy of the feedback was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2024/209

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)      provide tabled feedback (Attachment A) to be considered for incorporation into, and appending to, Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill.

CARRIED

 

Attachments

a     Waitākere Ranges Local Board Submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill

 

Note:  Pursuant to Standing Order 1.9.7 Member L Potauaine requested that her dissenting vote be recorded.

 

 

27

Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper

 

A copy of the feedback was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2024/210

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      tuhi ā-taipitopito / note its tabled feedback (Attachment A) on the questions asked in the Electoral Reform Working Group’s Issues Paper.

CARRIED

 

Attachments

a     Local Government New Zealand (LGNZ) Electoral Reform Working Group - Issues Paper, Waitākere Ranges Local Board Feedback

 

 

Note:  Pursuant to Standing Order 1.9.7 Member L Potauaine requested that her dissenting vote be recorded.

 

28

Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol

 

Resolution number WTK/2024/211

MOVED by Member S Coney, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)   whiwhi /receive the initiation report on the Auckland Film Protocol Refresh.

b)   whakarite / provide any views on the engagement plan, including a local board cluster approach.

c)   whakaae / support consideration also of local board clusters around similar environments e.g. urban, rural and coastal.

CARRIED

29

Chair's Report - Greg Presland

 

Resolution number WTK/2024/212

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive Chair Greg Presland’s December 2024 report.

CARRIED

 

Note:  Pursuant to Standing Order 1.9.7 Member L Potauaine requested that her dissenting vote be recorded.

 

 

30

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WTK/2024/213

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for December 2024.

CARRIED

 

 

31

Workshop Records

 

Resolution number WTK/2024/214

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the workshop records for 3, 17 October and 7, 14, 21 November 2024.

CARRIED

 

32        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

33        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number WTK/2024/215

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Proposed Grant of Easement and License for Temporary Occupation over part Singer Park, 331-335 West Coast Road, Glen Eden

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to negotiation of a proposal for an easement at Singer Park, Glen Eden between Auckland Council and KiwiRail.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.04pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.09pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

 

 

 

C1

Proposed Grant of Easement and License for Temporary Occupation over part Singer Park, 331-335 West Coast Road, Glen Eden

 

Resolution number WTK/2024/216

MOVED by Member M Allen, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

d)      whakaae / agree that the decision, report and any attachments remain confidential until the need for confidentiality no longer exists.

CARRIED

 

 

6.10 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................