Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 10 December 2024 at 10.01am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Chris Ollivier

(Joined the meeting at 10.04am, item# 6)

Members

Laura Caine

 

 

Patrick O'Shea

 

 

Neil Sanderson

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Jacqui Fyers

Local Board Senior Advisor

 

Anna Davis

PA / Office Manager & Engagement Advisor

 

Nan Hu

Senior Finance and Performance Advisor

via electronic link

Beth Houlbrooke

Elected Member Relationship Partner (North)

via electronic link

Annabelle White

Specialist Local Communication

via electronic link

Kathy Cumming

Aotea Advocate

 

 

 


 

1          Nau mai | Welcome

 

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Member N Sanderson led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GBI/2024/148

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 26 November 2024, as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Anamata Resource Recovery Community Enterprise - 2024 Tāmaki Makaurau Zero Waste Awards

 

Resolution number GBI/2024/149

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      congratulate Anamata Resource Recovery Community Enterprise for receiving the Highly Recommended award in the 2024 Tāmaki Makaurau Zero Waste Awards held on Thursday 24 October 2024, for their efforts to help Auckland achieve its vision of zero waste by 2040 and to rid Aotea/Great Barrier Island of single use plastic cups, and keep an eventual 50,000 cups out of landfill.

 

CARRIED

 

 

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

Extension of the Ngā Tono Whakaaturanga | Deputations time

Resolution number GBI/2024/150

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)         panoni / alter and extend the duration of the Ngā Tono Whakaaturanga | Deputations time to hear Tim Higham and Bree Biederman.

 

CARRIED

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Tim Higham and Bree Biederman, Small Island Big Ideas Outside In podcast series

 

Tim Higham and Bree Biederman tabled the Small Island Big Ideas Outside In Project - Update December 2024 at the business meeting referred to as Attachment A. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2024/151

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the presentation from Tim Higham and Bree Biederman on the summary of the Small Island Big Ideas Outside In podcast series and whakamihi / thank them for their attendance.

 

CARRIED

 

Attachments

a     10 December 2024, Aotea / Great Barrier Local Board: item 8.1 - Deputation - Tim Higham and Bree Biederman, Small Island Big Ideas Outside In podcast series, tabled document -Outside In Project - update December 2024

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

 

11

Environmental agency and community group reports

 

Resolution number GBI/2024/152

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)     tuhi ā-taipitopito / note the Aotea Great Barrier Environmental Trust update – December 2024.

 

CARRIED

 

 

12

Annual Budget 2025/2026 - local board consultation content

 

Resolution number GBI/2024/153

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      whakaae / approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Plan 2025/2026 consultation material.

b)      tautapa / delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Aotea / Great Barrier Local Board for the Annual Plan 2025/2026. 

c)      whakaae / approve the following Have Your Say event in the local board area during the Annual Plan 2025/2026 consultation period:

i)       Drop-in session on Saturday 1 March 2025, 10am - 12 noon, at the Growers & Makers market, Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island

d)      tautapa / delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i)       local board members and Chair

ii)      General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Engagement Advisor.

iii)     any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

f)       thank Jacqui Fyers – Senior Local Board Advisor and Nan Hu – Senior Finance & Performance Advisor for all their mahi for the Annual Budget 2025/2026.

 

CARRIED

 

 

 

 

 

 

13

Request for change to local dog access rule

 

Saana Judd - Policy Advisor and Paul Wilson - Senior Policy Manager were in attendance to speak to this item.

 

Resolution number GBI/2024/154

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of this agenda report.

b)      whakaae / agree that Option two (Amend local dog access rule) in Attachment B of this agenda report is the most appropriate response to the assessment findings.

c)      whai / adopt the Statement of Proposal in Attachment A of this agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area.

d)      whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of this agenda report, to the extent it applies to locations within the local board area:

i)       are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii)      are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii)     are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

e)      tuhi ā-taipitopito / note that local board members will be invited to attend relevant ‘Have Your Say’ events and the local board will deliberate and make decisions on public feedback to the proposal in Attachment A of this agenda report.

f)       tautapa / delegate authority through the Chief Executive to a manager responsible for bylaws to:

i)       appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from Panel members is not necessary (for example, an informal ‘drop-in’ session)

ii)      make any amendments to the proposal in Attachment A of this agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board.

g)      tuhi ā-taipitopito / note that the local board would need to fund any bespoke public consultation initiatives and allocate funding for estimated costs in Attachment B of this agenda report (for example for signage) to implement any local dog access rule changes.

 

CARRIED

 

 

 

 

 

14

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024

 

Resolution number GBI/2024/155

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

 

CARRIED

 

 

15

Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol

 

Resolution number GBI/2024/156

MOVED by Deputy Chairperson C Ollivier, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)         whiwhi / receive the initiation report on the Auckland Film Protocol Refresh.

 

CARRIED

 

 

16

Local board input to Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill

 

Resolution number GBI/2024/157

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      support the key themes that were noted in the report for Auckland Council’s submission to the Justice Select Committee on the Principles of the Treaty of Waitangi Bill.

 

CARRIED

 

 

17

Chairperson's report

 

The chairperson tabled her report at the business meeting referred to as Attachment A. A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GBI/2024/158

MOVED by Deputy Chairperson C Ollivier, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the chairperson’s tabled written report for the period August to December 2024.

 

CARRIED

 

Attachments

a     10 December 2024, Aotea / Great Barrier Local Board: item 17 - Chairperson's report, tabled document - Chairperson I Fordham end of year report, December 2024

 

 

18

Board Members' Report

 

Resolution number GBI/2024/159

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      whiwhi / receive the board members written reports.

 

CARRIED

 

 

19

Local Board Correspondence

 

Resolution number GBI/2024/160

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)    tuhi ā-taipitopito / note the thank you letter from the local board to Auckland Transport dated 20 November 2024 regarding Katoa, Ka Ora speed management changes using alternative method on Aotea referred as Attachment A to the agenda report.

 

CARRIED

 

 

20

Auckland Council and council-controlled organisations (CCOs) memo and information reports

 

Resolution number GBI/2024/161

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)         tuhi ā-taipitopito / note attachments A to H of the agenda report.

 

CARRIED

 

 

21

Hōtaka Kaupapa / Governance Forward Work Programme Calendar

 

Resolution number GBI/2024/162

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar as at December 2024.

 

CARRIED

 

 

 

22

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2024/163

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)    tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the Tuesday 19 November 2024 as Attachment A to the agenda report.

 

CARRIED

 

 

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

Member N Sanderson closed the hui with a karakia whakamutunga.

 

 

 

 

11.38am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................