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Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the
Waitematā Local Board held in the Council Chamber., Auckland Town Hall,,
301-305 Queen Street,, Auckland on Tuesday, 10 December 2024 at 1:00 pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Genevieve Sage
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Deputy
Chairperson
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Greg Moyle,
(JP, ED)
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Members
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Alexandra
Bonham
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Allan Matson
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Richard
Northey, (ONZM)
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Anahera Rawiri
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Sarah Trotman,
(ONZM)
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In person
until 4.17pm, Item 14, and returned the meeting via electronic link from
4.44pm, Item 17.
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Te Hunga Kāore i Tae Mai | ABSENT
Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Councillor
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Julie Fairey
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Alex
Elton-Farr
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Auckland
Transport – Elected Member Relationship Partner
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Waitematā Local Board
10 December 2024
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1 Nau mai | Welcome
Chair G Sage welcomed those present and opened the meeting
with a karakia.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
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Resolution
number WTM/2024/198
MOVED by Deputy Chairperson G Moyle, seconded
by Member S Trotman:
That the
Waitematā Local Board:
a)
acknowledge their sadness
of the death of the Hon Nikki Kaye, a well loved local Member of Parliament.
The Board acknowldge her dedication to her community and substantial
contribution to much that is good about Waitematā.
b)
congratulate the
Committee and Members of the Grey Lynn Business Association for achieving
such a convincing voter turnout and majority among local businesses in the
recent ballot that decided to create the Grey Lynn Business Improvement
District. The Board wishes them well and undertakes to work with them for the
benefit of the businesses and town centres in Grey Lynn.
CARRIED
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7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation
- Sarah McFadden - Kelmarna Community Farm - Kelmarna’s application for
a longer lease
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Sarah McFadden
and Nick Morrison were in attendance to speak to the Board.
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A presentation
was provided. A copy have been placed on the official minutes and are
available on the Auckland council website as minutes attachments.
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Resolution
number WTM/2024/199
MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
whiwhi / receive
the presentation from Sarah McFadden and Nick Morrison on Kelmarna Community
Farm, thank them for their attendance.
b)
tuku ki tangata
kē / forward the presentation to the Parks and Community Facilities
staff for their awareness.
CARRIED
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Attachments
a 10 December 2024, Waitematā Local Board: Deputation
- Sarah McFadden - Kalmarna Community Farm - Kelmarna's application for a
longer lease presentation
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8.2
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Deputation
- Emily Turnbull - Chatterbox - Encouraging and enabling “chatter that
matters” at Seddon Fields
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Emily Turnbull
was in attendance to speak to the Board.
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A presentation
was provided. A copy have been placed on the official minutes and are
available on the Auckland council website as minutes attachments.
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Resolution
number WTM/2024/200
MOVED by Chairperson
G Sage, seconded by Member A Rawiri:
That
the Waitematā Local Board:
a)
whiwhi / receive
the presentation from Emily Turnbull on Chatterbox and the potential
installation of a Chatterbox seat at Seddon Fields, and thank Emily Turnbull
for her attendance.
b)
tuku ki tangata
kē / forward the presentation to Parks and Community Facilities staff
for their awareness.
CARRIED
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Attachments
a 10 December 2024, Waitematā Local Board: Deputation
- Emily Turnbull - Chatterbox - Encouraging and enabling "chatter that
matters" at Seddon Fields presentation
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8.3
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Deputation - Sam Woolford - LegaSea and its
projects
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Sam Woolford was
in attendance to speak to the Board.
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A presentation
was provided. A copy have been placed on the official minutes and are
available on the Auckland council website as minutes attachments.
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Resolution
number WTM/2024/201
MOVED by Chairperson G Sage, seconded by
Member S Trotman:
That
the Waitematā Local Board:
a)
whiwhi / receive
the presentation from Sam Woolford on LegaSea and its projects and thank Sam
Woolford for his attendance.
b)
tuku ki tangata
kē / forward the presentation to Eke Panuku staff and advise staff that
the local board is supportive of exploring a Koha café, that supports
the Kaupapa of Kai Ika.
c)
tuku ki tangata
kē / forward the presentation to Tāmaki Auckland Unlimited staff
for their awareness.
CARRIED
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Attachments
a 10 December 2024, Waitematā Local Board: Deputation
– Sam Woolford – LegaSea and its projects
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9 Te Matapaki Tūmatanui | Public Forum
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9.1
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Public Forum - Aaron Martin - East Skate
Club Inc - Victoria Park Skate Plaza’s lighting issue
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This item has been withdrawn.
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no extraordinary
business.
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11
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Ward
Councillor's Update
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This item has been withdrawn.
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The meeting was adjourned at 2.36pm.
The meeting was reconvened at 2.45pm
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12
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Heard
Park, Parnell - approval of developed design
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Martin Wong, Area
Operations Manager, Cath Duncan, Project Manager, and Jacqui Thompson-Fell,
Parks and Places Specialist, were in attendance to speak to the item.
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Resolution
number WTM/2024/202
MOVED by Chairperson
G Sage, seconded by Member A Rawiri:
That
the Waitematā Local Board:
a)
whakaae / approve the developed design for Heard Park at 186 Parnell Road as per Attachment A to the
agenda report.
b)
whakamihi / acknowledge
the in-depth, quality consultation process with all engaged key stakeholders
and their input has been invaluable to the developed design.
A
division was called for, voting on which was as follows:
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For
Member A Bonham
Deputy Chairperson G Moyle
Member R Northey
Member A Rawiri
Chairperson G Sage
Member S Trotman
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Against
Member A Matson
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Abstained
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The
motion was declared carried
by 6 votes to 1.
CARRIED
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13
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254
Ponsonby Road - civic space naming
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Martin Wong,
Operations Area Manager, Bill Jackson, Senior Project Manager, and Jacqui
Thompson-Fell, Parks and Places Specialist were in attendance to speak to the
item.
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MOVED by Member A
Bonham, seconded by Member R Northey:
That the Waitematā Local
Board:
a)
whakaae / approve the name for the 254
Ponsonby Road civic space as ‘Te
Rimutahi’ as gifted
by Ngāti Whātua Ōrākei and request staff to progress the
sign and interpretation panel with this name as the heading.
b)
āhukahuka / recognise council’s
commitment to meeting its responsibilities under Te Tiriti o Waitangi and
acknowledges council’s Māori language policy that te reo
Māori is an official language of Aotearoa and should receive equal
status to English and NZ Sign Language.
c)
whakamihi / acknowledge the local community,
represented by the community led design group, is supportive of this name.
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MOVED by Deputy Chairperson G Moyle, seconded
by Member A Matson, an amendment to the original motion:
a)
whakaae / approve the dual language name for
the 254 Ponsonby Road civic space as ‘Te Rimutahi / Ponsonby
Plaza’, instead of ‘Te Rimutahi’ gifted by Ngāti
Whātua Ōrākei, and request staff to progress the sign and
interpretation panel with this name as the heading.
A division
was called for, voting on which was as follows:
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For
Member A Matson
Deputy Chairperson G Moyle
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Against
Member A Bonham
Member R Northey
Member A Rawiri
Chairperson G Sage
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Abstained
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The motion was declared lost by 2 votes to 4.
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The substantive motion was put.
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The motion was put in parts.
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Resolution
number WTM/2024/203
MOVED by Member R
Northey, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
whakaae / approve
the name for the 254 Ponsonby Road civic space as ‘Te Rimutahi’
as gifted by Ngāti Whātua Ōrākei and request staff to
progress the sign and interpretation panel with this name as the heading.
b)
āhukahuka / recognise
council’s commitment to meeting its responsibilities under Te Tiriti o
Waitangi and acknowledges council’s Māori language policy that te
reo Māori is an official language of Aotearoa and should receive equal
status to English and NZ Sign Language.
A division was called for, voting on which was as
follows:
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For
Member A Bonham
Member A Matson
Deputy Chairperson G Moyle
Member R Northey
Member A Rawiri
Chairperson G Sage
Member S Trotman
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Against
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Abstained
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The motion was declared carried by 7 votes to 0.
CARRIED
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Resolution
number WTM/2024/204
MOVED by
Member R Northey, seconded by Member A Bonham:
That
the Waitematā Local Board:
c)
whakamihi / acknowledge
the local community, represented by the community led design group, is
supportive of this name.
A division was called for, voting on which was as
follows:
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For
Member A Bonham
Member R Northey
Member A Rawiri
Chairperson G Sage
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Against
Member A Matson
Deputy Chairperson G Moyle
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Abstained
Member S Trotman
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The motion was declared carried by 4 votes to 2.
CARRIED
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For clarification, the full resolution reads:
That the Waitematā Local Board:
a)
whakaae / approve the name for the 254
Ponsonby Road civic space as ‘Te Rimutahi’ as gifted by
Ngāti Whātua Ōrākei and request staff to progress the
sign and interpretation panel with this name as the heading.
b)
āhukahuka / recognise council’s commitment
to meeting its responsibilities under Te Tiriti o Waitangi and acknowledges
council’s Māori language policy that te reo Māori is an
official language of Aotearoa and should receive equal status to English and
NZ Sign Language.
c)
whakamihi / acknowledge the local community,
represented by the community led design group, is supportive of this name.
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Member S Trotman left the meeting at 4.17pm.
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14
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Waitematā
Quick Response Round One 2024/2025 grant allocations
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Arna Casey,
Senior Grants Advisor, was in attendance to speak to the item.
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Resolution
number WTM/2024/206
MOVED by Chairperson
G Sage, seconded by Member R Northey:
That
the Waitematā Local Board:
a)
whakaae / agree to fund and part-fund
each application received for the Waitematā Quick Response round one, listed in the following table.
Table One: Waitematā
Quick Response round one 2024/2025 grant applications
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount allocated
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QR2520-153
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Auckland and District
Pipe Band Incorporated
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Arts and culture
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Towards the cost of
tartan fabric
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$500.00
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QR2520-155
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Auckland Youth
Orchestra Incorporated
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Arts and culture
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Towards the cost of
wages (director and manager), venue hire, publicity material, programme
printing and truck hire
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$1,000.00
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QR2520-137
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BirdCare Aotearoa
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Community
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Towards the cost of
wooden medals for the wild bird champions
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$500.00
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QR2520-140
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Freemans Bay Playcentre
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Community
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Towards the cost of
tank clean, travel fee and plumbing costs
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$1,316.00
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QR2520-133
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Sew Grey Lynn
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Environment
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Towards the cost of
venue hire and sewing kits
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$1,300.00
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QR2520-143
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Kelmarna Community Farm
Trust
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Events
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Towards the cost of
Eftpos hire, security on the day, 3 portable toilet, marketing (including
printing), face painter, wood botherer games and Auckland bike valet.
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$3,945.00
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QR2520-116
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Lucie Blazevska
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Community
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Towards the cost of
three panellists fees, marketing costs, design cost and filming fees
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$500.00
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QR2520-147
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New Zealand Blue Light
Ventures Incorporated
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Community
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Towards the costs of
producing and printing 691 Street Smart Handbooks and app costs
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$2,000.00
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QR2520-125
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Radiqal Movement
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Community
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Towards the cost of
primary instructor, secondary support facilitator, Kai & refreshments,
organisational & administrative costs and equipment
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$1,500.00
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QR2520-135
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Road Safety Education
Limited
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Community
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Towards the cost of
venue hire of North Harbour stadium and facilitator fees
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$1,000.00
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QR2520-106
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Social Change
Collective
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Community
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Towards coordinator
wages
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$2,500.00
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QR2520-121
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The Auckland Women's
Centre Incorporated
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Community
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Towards the cost of a
couch, an armchair and floor rug including delivery costs
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$1,000.00
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QR2520-148
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The Classical Collab
Limited
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Arts and culture
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Towards the cost of
studio hire
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$2,000.00
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QR2520-132
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The Massive Company
Trust
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Arts and culture
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Towards the cost of
teaching artist fees for free development workshops
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$2,000.00
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QR2520-127
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The UpsideDowns
Education Trust
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Community
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Towards the cost of
subsidising speech and language therapy
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$1,000.00
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QR2520-139
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The Village Square
Trust
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Arts and culture
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Towards the cost of
tutor wages, marketing, venue hire, snacks and painting easels
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$500.00
|
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QR2520-109
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Vanda L K Tong
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Sport and recreation
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Towards the cost of
uniforms for Auckland Social Soccer for LGBTQIA+
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$500.00
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QR2520-138
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Wingspan Trust
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Community
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Towards the cost of
counselling sessions (wages including reporting, supervision and
administration)
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$1,000.00
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QR2520-104
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Youth Arts New Zealand
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Arts and culture
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Towards the cost of
pre-event production, event delivery, facilitating workshop, marketing
costs, backline and musical instrument hire, Hall Hire at Kāhui St
Davids and refreshments
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$1,000.00
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Total
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$25,061
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b)
whakaae / agree to decline each
application received for the Waitematā Quick Response round one, listed in the following table
Table One: Waitematā
Quick Response round one 2024/2025 grant applications
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Decline reason
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QR2520-154
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Action Education Incorporated
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Arts and culture
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Towards the cost of one month's rent
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Project outside of local board area
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QR2520-146
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Auckland Indian Sports
Club Incorporated
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Sport and recreation
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Towards the cost of
goalie gear
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Other funding sources
available, grant round oversubscribed
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QR2520-114
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Auckland Secondary Schools Centre
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Community
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Towards the operational costs of Auckland
Secondary Schools Centre
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Central government funding role / Other funding
sources available
|
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QR2520-103
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Body Positive - New
Zealand Incorporated
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Community
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Towards the cost of
conference rooms at the Vaughan Park Anglican Retreat Centre and
accommodation costs
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Project outside of
local board area
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QR2520-151
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Elder Queers Give Advice
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Community
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Towards the cost of two co-producer fees and
artists fees
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Application insufficiently developed
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QR2520-142
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Herne Bay Rackets Club
Incorporated
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Sport and recreation
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Towards the cost of
wages and squash equipment
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Operational costs are a
lower priority, grant round oversubscribed
|
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QR2520-120
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Imagen8 Limited
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Environment
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Towards the cost of photography teacher for eight
free nature photography workshops
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Not eligible
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QR2520-108
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Lucie Blazevska
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Arts and culture
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Towards the cost of
dancers for the 'Unexpected Cabaret'
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Operational costs and
ticketed events are a lower priority, grant round oversubscribed
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QR2520-107
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Mobility Assistance Dogs Trust
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Community
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Towards the cost of Senior Trainer salary
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Project outside of local board area
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QR2520-130
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Royal Oak Racquets
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Sport and recreation
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Towards the cost of the
installation of the new refrigeration lining
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Project outside of
local board area
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QR2520-111
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School Start First Impressions
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Community
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Towards the cost of 100 school starter packs
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Application insufficiently developed
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QR2520-150
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Sustain and Enable
Limited
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Community
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Towards the cost of
wages and LED multipack
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Project outside of
local board area
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QR2520-134
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The Actors` Program
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Arts and culture
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Towards the cost of the consultancy services of
the Board of The Actors Program
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Does not align with local board priorities
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QR2520-112
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The Yes And Trust
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Arts and culture
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Towards the cost of
theatre hire and tutor fees, for the Auckland Improv Festival 2025.
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Does not align with
local board priorities
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QR2520-113
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United Nations Association Of New Zealand
Incorporated
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Community
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Towards the cost of 10 Student Scholarships
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Does not align with local board priorities
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QR2520-105
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New Settlers Family and
Community Trust
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Arts and culture
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Towards the cost of
venue hire at the Ellen Melville Centre
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Not eligible
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QR2520-141
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Warriors Community Foundation
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Sport and recreation
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Towards the cost of community
activators wages
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Operational costs are a lower
priority
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QR2520-117
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United North Piha
Lifeguard Service Incorporated
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Sport and recreation
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Towards the cost of
nine men's waterproof jackets, six headlamps and six torches
|
Project outside of
local board area
|
CARRIED
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15
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Request
for change to aquatic fees and charges at The Olympic Pools and Fitness
Centre
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Garth Dawson,
Head of Service Partner Delivery, was in attendance to speak to the item.
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Resolution
number WTM/2024/207
MOVED by Chairperson
G Sage, seconded by Member A Rawiri:
That
the Waitematā Local Board:
a)
ohia / endorse the request by Olympic Pool and Fitness Limited to increase the casual adult pool entry fee at The Olympic Pools and Fitness Centre by one
dollar, from $10 to $11, and the ensuing concession and membership fee
changes, effective from 1 January 2025.
b)
tuhi
ā-taipitopito / note that associated swim concession and membership
costs will increase in step with this change.
c)
tuhi
ā-taipitopito / note
that in addition, Olympic Pool and Fitness Limited has provided satisfactory
written evidence that operational costs have increased at a rate that exceeds
the consumer price index movement in the period.
d)
whaikupu / recommend
working with the operator to accelerate the replacement of gas boilers with a
cheaper renewable source of energy.
CARRIED
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The meeting was adjourned at 4.32pm.
The meeting was reconvened at 4.36pm.
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16
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Annual
Budget 2025/2026 - local board consultation content
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|
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Lionel Anderson,
Local Board Engagement Advisor, and Nick Palmisano, Senior Local Board
Advisor, were in attendance to speak to the item.
|
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Resolution
number WTM/2024/208
MOVED by Member R
Northey, seconded by Deputy Chairperson G Moyle:
That
the Waitematā Local Board:
a) whakaae / approve
local consultation document content (Attachment A) with “prioritising
activities for underserved groups” amended to read ”seeking to
provide better opportunities for those with fewer opportunities” and
local supporting information content (Attachment B) with “potentially
decreasing investment in lower priority areas” amended to
“possibly reducing spending in some other activities”, for
inclusion in the Annual Plan 2025/2026 consultation material.
b) tautapa
/ delegate authority to the local board Chair to approve any changes required
to finalise the local consultation document and supporting information
content for the Waitematā Local Board for the Annual Plan
2025/2026.
c) whakaae
/ approve the following Have Your Say event in the local board area during
the Annual Plan 2025/2026 consultation period:
i) Grey
Lynn Farmers Market pop-up – Sunday, 9 March 2025, 10am-12pm
ii) Parnell
Farmers market pop-up – Saturday, 15 March 2025, 10am-12pm
iii) Ellen
Melville Centre pop-up – Saturday, 22 March 2025, 10am-12pm
d) tautapa
/ delegate authority to the local board Chair to approve any changes required
to the Have Your Say event.
e) tautapa
/ delegate to the following elected members and staff the power and
responsibility to hear from the public through “spoken (or New Zealand
sign language) interaction” in relation to the local board agreement at
the council’s public engagement events during the consultation period
for the Annual Plan 2025/2026:
i) local
board members and Chair.
ii) General
Manager Governance and Engagement, Local Area Manager, Local Board Senior
Advisor, Local Board Advisor, Local Board Engagement Advisor.
iii) any
additional staff approved by the General Manager Governance and Engagement or
the Group Chief Financial Officer.
CARRIED
|
Member S Trotman returned to the meeting
at 4.44pm via online.
|
17
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Auckland
Transport Kōkiri / Local Board Transport Agreement Quarterly Update -
December 2024
|
|
|
Alex Elton-Farr,
Elected Member Relationship Partner, was in attendance via electronic link to
speak to the item.
|
|
|
Resolution
number WTM/2024/209
MOVED by Chairperson
G Sage, seconded by Deputy Chairperson G Moyle:
That
the Waitematā Local Board:
a)
whiwhi / receive
the December 2024 quarterly update on the Kōkiri / Local Board Transport
Agreement 2024-2025.
b)
Whakaingoa / nominate
two local board members to represent the Waitematā Local Board on the Project Control Group of the Great
North Road improvements project, Member Alex Bonham and Deputy-Chair Greg
Moyle.
c)
rāhiri / welcome
the planned commencement of the Great North Road Improvement Project in
January and Auckland Transport’s expressed undertakings to minimise
construction disruption, loss of on-street parking, and surprises for
residents, users and businesses.
d)
tuhi
ā-taipitopito / note that the engagement with local residents and
businesses in the first stage of the Great North Road project was proactive
and responsive and has been commended by local business, and recommend that
this approach is continued during the main part of the works.
e)
tono / request
advice on how to progress stage two of the MOTAT carpark, noting that it will
mitigate loss of parking on Meola Road and ensure sufficient parking for the
zoo, MOTAT, and football club users and that the costs could be recouped
through parking charges.
f)
tuhi
ā-taipitopito / note with concern that the Domain Paths project budget
has doubled to $1.3m and ask for a breakdown of the cost and inform the
Domain Committee.
CARRIED
|
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18
|
Adoption
of the Waitematā Local Board Emergency Readiness and Response Plan
|
|
|
Reg Phillips,
Senior Community Planning and Readiness Advisor, was in attendance to speak
to the item.
|
|
|
Resolution
number WTM/2024/210
MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
whai / adopt the Waitematā Local Board Emergency Readiness and Response Plan
(Attachment A).
b)
tautapa / delegate
to the Waitematā Local Board Chairperson the ability to approve minor
amendments of the document ahead of publication.
c)
ohia / endorse the proposal to
conduct its first review in line with the local board 2025/2026 work
programme with an opportunity to update any changes to contact information or
identified Civil Defence Centres and/or Community Emergency Hub locations.
d)
whakaae / agree that following this
initial review, further reviews will occur on a three yearly basis (or as
required) to align with the local board plan cycle.
e)
whakarite / provide recommendation that
the plan and the AEM website are considered by an expert to ensure that the
messaging and advice is clear, engaging, timely and relevant and that
communities have easy access to all the information they need, including
appropriate maps, prior, during and after emergency events and that the
website is intuitive and easy to navigate.
CARRIED
|
|
19
|
Proposed
policy refresh: Business Improvement District (BID) Policy (2022)
|
|
|
Resolution
number WTM/2024/211
MOVED by Member R
Northey, seconded by Chairperson G Sage:
That
the Waitematā Local Board:
a) tūtohi
/ receive the report and information regarding the proposed refresh of the
BID Policy (2022) and agree to provide formal feedback on the changes
proposed once feedback from local Business Improvement Districts is received
to ensure the changes are workable and not unduly onerous for BIDs.
CARRIED
|
|
20
|
Initiation
Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau -
Auckland Film Protocol
|
|
|
Resolution
number WTM/2024/212
MOVED by Chairperson
G Sage, seconded by Member A Matson:
That
the Waitematā Local Board:
a)
whiwhi / receive the initiation
report on the Auckland Film Protocol Refresh.
b)
whakarite / provide any views on the
engagement plan, including a local board cluster approach.
c)
Whaikupu / recommend that as part of
the Auckland Film Protocol Refresh, staff to engage closely with agencies
such as CAA, Workplace Safety and knowledgeable business, health and
environmental organisations that ensure safe and appropriate filming
processes are adhered to, for example, when filming with drones, to ensure
all CAA rules are followed.
CARRIED
|
Member A Matson left the meeting at 5.20pm.
Member A Matson returned to the meeting
at 5.28pm.
25 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
5.29 pm The
chairperson thanked members and staff for their attendance and attention to
business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitematā Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................