Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board Office, 3 Elizabeth Street, Warkworth on Wednesday, 11 December 2024 at 10:00AM.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

From 10.03am

 

Geoff Upson

From 10.03am

 

Ivan Wagstaff

 

 

Guy Wishart

 

 

 


Rodney Local Board

11 December 2024

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting. Member M Carmichael led a karakia.

 

Members C Smith and G Upson join the meeting at 10.03am.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2024/206

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

The local board would like to acknowledge the ongoing commitment to engaged and constructive communication between Watercare and One Mahurangi regarding the Warkworth wastewater project.

 

The local board would like to recognise the contributions of Helgard Wagener, Senior Advisor for the Rodney Local Board, as his fixed-term contract concludes.

 

7          Ngā Petihana | Petitions

 

There were no petitions.


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Bus shelter on Mansel Drive, Warkworth

 

Robert Wolf and Sue Brodziak were in attendance for this item.

 

Resolution number RD/2024/207

MOVED by Member I Wagstaff, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Wolf and Ms Brodziak for their attendance at the meeting.

CARRIED

 

 

8.2

Deputation: Pest Free Dairy Flat

 

Olaf Jones and Ann-Marie Hopkins were in attendance for this item.

 

Resolution number RD/2024/208

MOVED by Member G Wishart, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Jones and Ms Hopkins for their attendance at the meeting.

CARRIED

 

 

8.3

Deputation:Matakana Coast Trail Trust

 

Meg Erikson and Aiden Bennett were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the offical minutes and is avalible on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2024/209

MOVED by Member I Wagstaff, seconded by Member G Upson:  

That the Rodney Local Board:

a)      whakamihi / thank Miss Erikson and Mr Bennett for their attendance at the meeting.

CARRIED

 

Attachments

a     11 December 2024 - Rodney Local Board, Item 8.3 - Matakana Coast Trail Trust - presentation

 

 

8.4

Deputation: Mahurangi West Hall Incorporated Society

 

This item was withdrawn.

 

 


 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from T Holdgate for consideration under item 12.

 

12

Notice of Motion - Member T Holdgate: request for workshop regarding Auckland Transport reporting

 

Resolution number RD/2024/210

MOVED by Member T Holdgate, seconded by Member C Smith:  

That the Rodney Local Board:

a)      agree to hold a workshop early in the new year to discuss what reporting the local board wants from Auckland Transport

b)      agree to invite the professional liaison group that meets with Auckland Transport to join the workshop to help facilitate the discussion.

A division was called for, voting on which was as follows:

For

Member M Carmichael

Member T Holdgate

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Abstained

 

The motion was declared lost by 4 votes to 5.

CARRIED

 

 

13

Grant Mahurangi West Hall and Reserve Incorporated a lease for land at Mahurangi West Hall, 401 Mahurangi West Road, Mahurangi West

 

Karen Walby – Community Lease Specialist was in attendance for this item. 

 

Changes were made to the original recommendation clause a) ii) as a chairperson’s recommendation.

 

Resolution number RD/2024/211

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)   grant Mahurangi West Hall and Reserve Incorporated under section 61(2A)(a) of the Reserves Act 1977, a lease for 209 square metres (more or less) of land at Mahurangi West Hall (reserve), legally described as Section 40 Block XV Mahurangi Survey District 3504 (Attachment A to the agenda report), subject to the following terms and conditions:

i)          term – 10 years, commencing 12 December 2024, with one 10 year right of renewal

ii)         rent – $1.00 plus GST per annum

iii)        a community outcomes plan will be appended as a schedule to the lease agreement

b)   approve Mahurangi West Hall and Reserve Incorporated community outcomes plan (Attachment B to the agenda report)

c)   note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

CARRIED

 

 

 

14

Approval of the concept for the playground renewal at Te Hana Recreation Reserve

 

Claire Bodmin – Senior Project Manager, Nick Slattery - Landscape Architect and Geoff Pitman – Manager Area Operations were in attendance for this item.

 

Resolution number RD/2024/212

MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey:  

That the Rodney Local Board:

a)         whakaae / approve the proposed concept design for the playground renewal and upgrade at Te Hana Recreation Reserve as per attachment A of the agenda report, and request staff to progress the project to detailed design and construction.

CARRIED

 

 

 

15

Riverhead - location options for new toilet facilities

 

Aaron Pickering – Senior Project Manager and Geoff Pitman - Manager Area Operations were in attendance for this item.

 

Changes were made to the original recommendation clause a) as a chairperson’s recommendation.

 

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)    whakaee / approve the proposed concept (option two in the agenda report) to install a new toilet facility at Dining Road Esplanade Reserve (Deacon Point), as approved as part of the 2023/2024 Customer and Community Services work programme (resolution number RD/2023/95), and to progress the project to detailed design consenting and construction, utilising the allocated $576,000 ABS CAPEX – Growth fund.

 

MOVED by Member G Upson, seconded by Member C Smith:

Member G Upson moved an amendment to the original recommendation by way of replacement as follows:

a)    approve the project for two new public toilets in Riverhead: a single toilet facility at Dining Road Esplanade Reserve, Riverhead (deacon point) and a single toilet facility at Murray Jones Reserve, Riverhead

b)    progress the project to consenting and construction, utilising the already allocated $576,000 (made up of 540,000 from Capex growth fund and $36,000 from ABS renewals)

c)    note that the estimated costs to install both toilets is only $420,000 as per table 1 of the agenda leaving a buffer of approximately $156,000 for unexpected costs.

 

Note: After discussion the amendment was withdrawn.

 

The original motion was put with changes to clause a) with the agreement of the meeting.

 

Resolution number RD/2024/213

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         whakaee / approve the proposed concept (Option 4) for the development of a double toilet facility at Dinning Road Esplanade Reserve (Deacon Point), and a single toilet facility at Murray Jones Reserve and to progress the project to detailed design consenting and construction, utilising the allocated $576,000 ABS CAPEX – Growth fund.

CARRIED

 

 

16

Adoption of the Rodney Local Board Emergency Readiness and Response Plan

 

Glenn Browne – Senior Community Planning and Readiness Advisor was in attendance for this item.

 

Resolution number RD/2024/214

MOVED by Member I Wagstaff, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whai / adopt the Rodney Local Board Emergency Readiness and Response Plan (Attachment A)

b)      tautapa / delegate to the Rodney Local Board Chairperson the ability to approve minor amendments of the document ahead of publication.

CARRIED

 

 

17

Annual Budget 2025/2026 - local board consultation content

 

Helgard Wagener – Senior Local Board Advisor was in attendance for this item.

 

Resolution number RD/2024/215

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whakaae / approve local consultation document content Attachment A to the agenda report), and local supporting information content (Attachment B to the agenda report), for inclusion in the Annual Plan 2025/2026 consultation material

b)      tautapa / delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Rodney Local Board for the Annual Plan 2025/2026 

c)      whakaae / approve the following ‘Have Your Say’ event in the local board area during the Annual Plan 2025/2026 consultation period:

i)       Hearing-style event, Wednesday 19 March 2025, 3.30 to 4.30pm at the Rodney Local Board office, 3 Elizabeth Street Warkworth

d)      tautapa / delegate authority to the local board chairperson to approve any changes required to the ‘Have Your Say’ event

e)      tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026:

i)       local board members and chairperson

ii)      General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer.

CARRIED

 

 

18

Auckland Council’s Performance Report: Rodney Local Board for quarter one 2024/2025

 

Robyn Joynes – Local Board Advisor and Sarah Murray – Lead Finanacial Advisor were in attendance for this item.

 

Resolution number RD/2024/216

MOVED by Member C Smith, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      receive the performance report for quarter one ending 30 September 2024

b)      note that the Customer and Community Services capex work programme been updated to reflect financial deferrals.

CARRIED

 

 

19

Eke Panuku Rodney Local Board six-monthly updates October 2024/March 2025

 

Resolution number RD/2024/217

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      tūtohi receive the six-monthly update for October 2024-March 2025.  

CARRIED

 

 


 

 

20

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024

 

Resolution number RD/2024/218

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

CARRIED

 

 

 

 

21

Proposed policy refresh: Business Improvement District (BID) Policy (2022)

 

Changes were made to the original recommendation clause a) with the agreement of the meeting.

 

Resolution number RD/2024/219

MOVED by Chairperson B Bailey, seconded by Member G Wishart:  

That the Rodney Local Board:

a)      tūtohi / receive the report and information regarding the proposed refresh of the Business Improvement District Policy (2022).

CARRIED

 

 

 

 

22

Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol

 

Changes were made to the original recommendation clause a) as a chairperson’s recommendation.

 

Resolution number RD/2024/220

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whiwhi /receive the initiation report on the Auckland Film Protocol refresh

b)      tautoko / support the proposed the engagement plan, including a local board cluster approach.

CARRIED

 


 

 

 

23

Waitākere Ranges Heritage Area Deed of Acknowledgement: Progress update and the Rodney Local Board's participation

 

Michelle Chen – Principal Advisor was in attendance for this item.

 

Changes were made to the orginal recomondation by way of addition clause f) with the agreement of the meeting.

 

Resolution number RD/2024/221

MOVED by Member M Carmichael, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      tuhi ā-taipitopito / note that staff are working with tangata whenua to agree deeds of acknowledgement in respect of the Waitākere Ranges Heritage Area, which includes a small part of the Rodney Local Board area above Te Henga / Bethells Beach

b)      whakaae / agree to support the decisions of the Waitākere Ranges Local Board, as the local board area over which most of the Waitākere Ranges Heritage Area falls, on the process of developing deeds of acknowledgement with tangata whenua

c)      whakaae / agree to receive updates on the developments of deed(s) of acknowledgement

d)      tautapa / delegate authority to the chairperson of the Rodney Local Board to provide comment on behalf of the local board regarding the development of deed(s) of acknowledgement

e)      tuhi ā-taipitopito / note that decisions will be sought in due course to finalise agreement to deed(s) of acknowledgement in respect to the Waitākere Ranges Heritage Area

f)       tuhi a-taipitopti / note that discussions are continuing between Auckland Council, the Crown and Ngāti Whātua (Ngāti Whātua Ōrākei, Ngā Maunga Whakahii o Kaipara Development Trust, Te Rūnanga o Ngāti Whātua) on a deed, and that the position of Ngāti Whātua to participate in the arrangements under this deed will be preserved.

CARRIED

 

 

24

Request for change to local dog access rule

 

Paul Wilson - Senior Policy Manager was in attendance for this item.

 

Changes were made to the original recommendation clause g) and addition of clause h) by way of chairperson’s recommendations.

 

Resolution number RD/2024/222

MOVED by Member M Dennis, seconded by Chairperson B Bailey:  

That the Rodney Local Board:

a)      ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of this agenda report

b)      whakaae / agree that option two (Amend local dog access rule) in Attachment B of this agenda report is the most appropriate response to the assessment findings

c)      whai / adopt the Statement of Proposal in Attachment A of this agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area

d)      whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of this agenda report, to the extent it applies to locations within the local board area:

i)       are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii)      are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii)     are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996

e)      tuhi ā-taipitopito / note local board members will be invited to attend relevant ‘Have Your Say’ events and that the local board will deliberate and make decisions on public feedback to the proposal in Attachment A of this agenda report

f)       delegate authority through the Chief Executive to a manager responsible for bylaws to:

i)       appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from local board members is not necessary (for example, an informal ‘drop-in’ session)

ii)      make any amendments to the proposal in Attachment A of this agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board

g)      tono / request that the manager responsible for bylaws provide advice to the local board on any funding requirements to implement any local dog access rule changes that need to be identified and allocated as part of the local board work programme

h)      tono / request that there be an annual process, to be implemented through the Annual Budget Special Consultative Procedure (to save costs), to enable local boards to address local dog access rules through their delegated decision-making.

CARRIED

 

 

25

Rodney Local Board workshop records

 

Resolution number RD/2024/223

MOVED by Member I Wagstaff, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whiwhi / receive the Rodney Local Board workshop records for 20 and 27 November, and 4 December 2024.

CARRIED

 


 

 

 

26        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12.37 pm                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................