Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board Office, 3 Elizabeth Street, Warkworth on Wednesday, 11 December 2024 at 10:00AM.
Te Hunga kua Tae mai | present
Chairperson |
Brent Bailey |
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Deputy Chairperson |
Louise Johnston |
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Members |
Michelle Carmichael |
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Mark Dennis |
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Tim Holdgate |
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Colin Smith |
From 10.03am |
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Geoff Upson |
From 10.03am |
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Ivan Wagstaff |
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Guy Wishart |
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Rodney Local Board 11 December 2024 |
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The chairperson opened the meeting. Member M Carmichael led a karakia.
Members C Smith and G Upson join the meeting at 10.03am.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number RD/2024/206 MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith: That the Rodney Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2024, as a true and correct record. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
The local board would like to acknowledge the ongoing commitment to engaged and constructive communication between Watercare and One Mahurangi regarding the Warkworth wastewater project.
The local board would like to recognise the contributions of Helgard Wagener, Senior Advisor for the Rodney Local Board, as his fixed-term contract concludes.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Robert Wolf and Sue Brodziak were in attendance for this item. |
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Resolution number RD/2024/207 MOVED by Member I Wagstaff, seconded by Member C Smith: That the Rodney Local Board: a) whakamihi / thank Mr Wolf and Ms Brodziak for their attendance at the meeting. |
8.2 |
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Olaf Jones and Ann-Marie Hopkins were in attendance for this item. |
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Resolution number RD/2024/208 MOVED by Member G Wishart, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: a) whakamihi / thank Mr Jones and Ms Hopkins for their attendance at the meeting. |
8.3 |
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Meg Erikson and Aiden Bennett were in attendance for this item. |
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A PowerPoint presentation was given. A copy has been placed on the offical minutes and is avalible on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2024/209 MOVED by Member I Wagstaff, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Miss Erikson and Mr Bennett for their attendance at the meeting. |
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a 11 December 2024 - Rodney Local Board, Item 8.3 - Matakana Coast Trail Trust - presentation |
8.4 |
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This item was withdrawn. |
9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
11 Ngā Pānui mō ngā Mōtini | Notices of Motion
Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from T Holdgate for consideration under item 12.
12 |
Notice of Motion - Member T Holdgate: request for workshop regarding Auckland Transport reporting |
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Resolution number RD/2024/210 MOVED by Member T Holdgate, seconded by Member C Smith: That the Rodney Local Board: a) agree to hold a workshop early in the new year to discuss what reporting the local board wants from Auckland Transport b) agree to invite the professional liaison group that meets with Auckland Transport to join the workshop to help facilitate the discussion. A division was called for, voting on which was as follows:
The motion was declared lost by 4 votes to 5. |
13 |
Grant Mahurangi West Hall and Reserve Incorporated a lease for land at Mahurangi West Hall, 401 Mahurangi West Road, Mahurangi West |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Changes were made to the original recommendation clause a) ii) as a chairperson’s recommendation. |
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Resolution number RD/2024/211 MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff: That the Rodney Local Board: a) grant Mahurangi West Hall and Reserve Incorporated under section 61(2A)(a) of the Reserves Act 1977, a lease for 209 square metres (more or less) of land at Mahurangi West Hall (reserve), legally described as Section 40 Block XV Mahurangi Survey District 3504 (Attachment A to the agenda report), subject to the following terms and conditions: i) term – 10 years, commencing 12 December 2024, with one 10 year right of renewal ii) rent – $1.00 plus GST per annum iii) a community outcomes plan will be appended as a schedule to the lease agreement b) approve Mahurangi West Hall and Reserve Incorporated community outcomes plan (Attachment B to the agenda report) c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023. |
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Approval of the concept for the playground renewal at Te Hana Recreation Reserve |
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Claire Bodmin – Senior Project Manager, Nick Slattery - Landscape Architect and Geoff Pitman – Manager Area Operations were in attendance for this item. |
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Resolution number RD/2024/212 MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey: That the Rodney Local Board: a) whakaae / approve the proposed concept design for the playground renewal and upgrade at Te Hana Recreation Reserve as per attachment A of the agenda report, and request staff to progress the project to detailed design and construction. |
15 |
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Aaron Pickering – Senior Project Manager and Geoff Pitman - Manager Area Operations were in attendance for this item. |
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Changes were made to the original recommendation clause a) as a chairperson’s recommendation. |
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MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: a) whakaee / approve the proposed concept (option two in the agenda report) to install a new toilet facility at Dining Road Esplanade Reserve (Deacon Point), as approved as part of the 2023/2024 Customer and Community Services work programme (resolution number RD/2023/95), and to progress the project to detailed design consenting and construction, utilising the allocated $576,000 ABS CAPEX – Growth fund. |
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MOVED by Member G Upson, seconded by Member C Smith: Member G Upson moved an amendment to the original recommendation by way of replacement as follows: a) approve the project for two new public toilets in Riverhead: a single toilet facility at Dining Road Esplanade Reserve, Riverhead (deacon point) and a single toilet facility at Murray Jones Reserve, Riverhead b) progress the project to consenting and construction, utilising the already allocated $576,000 (made up of 540,000 from Capex growth fund and $36,000 from ABS renewals) c) note that the estimated costs to install both toilets is only $420,000 as per table 1 of the agenda leaving a buffer of approximately $156,000 for unexpected costs.
Note: After discussion the amendment was withdrawn. |
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The original motion was put with changes to clause a) with the agreement of the meeting. |
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Resolution number RD/2024/213 MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston: That the Rodney Local Board: a) whakaee / approve the proposed concept (Option 4) for the development of a double toilet facility at Dinning Road Esplanade Reserve (Deacon Point), and a single toilet facility at Murray Jones Reserve and to progress the project to detailed design consenting and construction, utilising the allocated $576,000 ABS CAPEX – Growth fund. |
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Adoption of the Rodney Local Board Emergency Readiness and Response Plan |
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Glenn Browne – Senior Community Planning and Readiness Advisor was in attendance for this item. |
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Resolution number RD/2024/214 MOVED by Member I Wagstaff, seconded by Member M Dennis: That the Rodney Local Board: a) whai / adopt the Rodney Local Board Emergency Readiness and Response Plan (Attachment A) b) tautapa / delegate to the Rodney Local Board Chairperson the ability to approve minor amendments of the document ahead of publication. |
17 |
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Helgard Wagener – Senior Local Board Advisor was in attendance for this item. |
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Resolution number RD/2024/215 MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael: That the Rodney Local Board: a) whakaae / approve local consultation document content Attachment A to the agenda report), and local supporting information content (Attachment B to the agenda report), for inclusion in the Annual Plan 2025/2026 consultation material b) tautapa / delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Rodney Local Board for the Annual Plan 2025/2026 c) whakaae / approve the following ‘Have Your Say’ event in the local board area during the Annual Plan 2025/2026 consultation period: i) Hearing-style event, Wednesday 19 March 2025, 3.30 to 4.30pm at the Rodney Local Board office, 3 Elizabeth Street Warkworth d) tautapa / delegate authority to the local board chairperson to approve any changes required to the ‘Have Your Say’ event e) tautapa / delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Plan 2025/2026: i) local board members and chairperson ii) General Manager Governance and Engagement, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Governance and Engagement or the Group Chief Financial Officer. |
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Auckland Council’s Performance Report: Rodney Local Board for quarter one 2024/2025 |
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Robyn Joynes – Local Board Advisor and Sarah Murray – Lead Finanacial Advisor were in attendance for this item. |
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Resolution number RD/2024/216 MOVED by Member C Smith, seconded by Member M Carmichael: That the Rodney Local Board: a) receive the performance report for quarter one ending 30 September 2024 b) note that the Customer and Community Services capex work programme been updated to reflect financial deferrals. |
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Eke Panuku Rodney Local Board six-monthly updates October 2024/March 2025 |
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Resolution number RD/2024/217 MOVED by Chairperson B Bailey, seconded by Member M Dennis: That the Rodney Local Board: a) tūtohi / receive the six-monthly update for October 2024-March 2025. |
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Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - December 2024 |
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Resolution number RD/2024/218 MOVED by Chairperson B Bailey, seconded by Member M Dennis: That the Rodney Local Board: a) whiwhi / receive the December 2024 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025. |
21 |
Proposed policy refresh: Business Improvement District (BID) Policy (2022) |
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Changes were made to the original recommendation clause a) with the agreement of the meeting. |
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Resolution number RD/2024/219 MOVED by Chairperson B Bailey, seconded by Member G Wishart: That the Rodney Local Board: a) tūtohi / receive the report and information regarding the proposed refresh of the Business Improvement District Policy (2022). |
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Initiation Report: Ngā Tikanga Hopu Wakaahua i te Rohe o Tāmaki Makaurau - Auckland Film Protocol |
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Changes were made to the original recommendation clause a) as a chairperson’s recommendation. |
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Resolution number RD/2024/220 MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis: That the Rodney Local Board: a) whiwhi /receive the initiation report on the Auckland Film Protocol refresh b) tautoko / support the proposed the engagement plan, including a local board cluster approach. |
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Waitākere Ranges Heritage Area Deed of Acknowledgement: Progress update and the Rodney Local Board's participation |
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Michelle Chen – Principal Advisor was in attendance for this item. |
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Changes were made to the orginal recomondation by way of addition clause f) with the agreement of the meeting. |
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Resolution number RD/2024/221 MOVED by Member M Carmichael, seconded by Member M Dennis: That the Rodney Local Board: a) tuhi ā-taipitopito / note that staff are working with tangata whenua to agree deeds of acknowledgement in respect of the Waitākere Ranges Heritage Area, which includes a small part of the Rodney Local Board area above Te Henga / Bethells Beach b) whakaae / agree to support the decisions of the Waitākere Ranges Local Board, as the local board area over which most of the Waitākere Ranges Heritage Area falls, on the process of developing deeds of acknowledgement with tangata whenua c) whakaae / agree to receive updates on the developments of deed(s) of acknowledgement d) tautapa / delegate authority to the chairperson of the Rodney Local Board to provide comment on behalf of the local board regarding the development of deed(s) of acknowledgement e) tuhi ā-taipitopito / note that decisions will be sought in due course to finalise agreement to deed(s) of acknowledgement in respect to the Waitākere Ranges Heritage Area f) tuhi a-taipitopti / note that discussions are continuing between Auckland Council, the Crown and Ngāti Whātua (Ngāti Whātua Ōrākei, Ngā Maunga Whakahii o Kaipara Development Trust, Te Rūnanga o Ngāti Whātua) on a deed, and that the position of Ngāti Whātua to participate in the arrangements under this deed will be preserved. |
24 |
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Paul Wilson - Senior Policy Manager was in attendance for this item. |
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Changes were made to the original recommendation clause g) and addition of clause h) by way of chairperson’s recommendations. |
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Resolution number RD/2024/222 MOVED by Member M Dennis, seconded by Chairperson B Bailey: That the Rodney Local Board: a) ohia / endorse the assessment findings of possible structural problems with the local dog access rules in Attachment B of this agenda report b) whakaae / agree that option two (Amend local dog access rule) in Attachment B of this agenda report is the most appropriate response to the assessment findings c) whai / adopt the Statement of Proposal in Attachment A of this agenda report that contains proposed amendments to local dog access rules for public consultation using the Local Government Act 2002 special consultative procedure, to the extent it applies to locations within the local board area d) whakaū / confirm that the proposed amendments to local dog access rules in the Statement of Proposal in Attachment A of this agenda report, to the extent it applies to locations within the local board area: i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996 e) tuhi ā-taipitopito / note local board members will be invited to attend relevant ‘Have Your Say’ events and that the local board will deliberate and make decisions on public feedback to the proposal in Attachment A of this agenda report f) delegate authority through the Chief Executive to a manager responsible for bylaws to: i) appoint staff to receive public feedback at ‘Have Your Say’ events where attendance from local board members is not necessary (for example, an informal ‘drop-in’ session) ii) make any amendments to the proposal in Attachment A of this agenda report to correct errors, omissions, insert maps or reflect decisions made by the local board g) tono / request that the manager responsible for bylaws provide advice to the local board on any funding requirements to implement any local dog access rule changes that need to be identified and allocated as part of the local board work programme h) tono / request that there be an annual process, to be implemented through the Annual Budget Special Consultative Procedure (to save costs), to enable local boards to address local dog access rules through their delegated decision-making. |
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Resolution number RD/2024/223 MOVED by Member I Wagstaff, seconded by Member M Dennis: That the Rodney Local Board: a) whiwhi / receive the Rodney Local Board workshop records for 20 and 27 November, and 4 December 2024. |
26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.37 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................