Devonport-Takapuna Local Board Workshop

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board Workshop  held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 4 February 2025 at 9.30am.

Te Hunga kua Tae mai | present

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM

Te Hunga Kāore i Tae Mai | ABSENT

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

He Hunga atu anō i Tae mai | IN ATTENDANCE

Devonport-Takapuna Local Board Workshop 04 February 2025

1          Ngā Tamōtanga | Apologies

There were no apologies.

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

There were no declarations of interest.

3	Local Board Workshop

Item 1 – 9.30 – 11.00am

Community Delivery

Presenter/s:                  Jamie Adkins Place & Partner Specialist

Gustavo Ferreira Advisor

Deb Doyle Community Broker

Governance role:          Work programme updates

Proposed Outcome/s:   Provide direction on preferred approach

The local board was provided with an update on the Community delivery work programme update.

Activation of community-led partners

· Funding levels of the two community houses – board requested and update on this in a previous workshop to help plan the 2025/2026 work programme

· Discussed the Sunnynook Community Centre (SCC) and Devonport Community House (DCH) and how the additional funding granted in the current year work program is being used

· SCC current budget supports activation of the centre, DCH has indicated additional funds are required to meet ongoing operation requirements to continue to activate the DCH

· Staff gave advice on how any additional funding granted by the board will support each venue, including additional reporting requirements should funding be allocated to programming

· Further discussion will take place through work program planning once the local board budget are confirmed for 2025/2026 year

· Staff will provide details on each groups financial situation, this will be provided in a memo prior to work programme workshop

Review of the Community Activator role

· 5 k is available this current work programme year to begin the work process

· The local board acknowledge that the Activators must be involved early in the process as they are on the ground and have built relationships in the community

· Concern raised by members on quote for engagement of community organisation as part of the review, request that this be scaled back and do bigger workshops with each group.

· Request that the Grants team look at how we could capture where heard about the local board grant fund

Next Steps

· Staff will give advice through next years work programming process on scope and cost of the review

Working with mana whenua: a guide for the Devonport-Takapuna Local Board

· Members requested that maps be included in the document to identify area of interest of each iwi

Next Steps

· The document is still a work in progress. Staff will review the document and make necessary changes, considering comments from elected members and Maori outcome staff. The revised document will be presented future workshop for consideration

Item 2 – 11.00 – 12.00pm

Auckland Transport – Local Board Crash Data

Presenter/s:                  Kym Smith

Nicola Gray

Tina Fong

Joey Law

Mike Mazerolle

Governance role:          Work programme updates

Proposed Outcome/s:   Receive update on progress

The local board was provided with an update on the Auckland Transport Crash data tool.

· Insight and demonstration of the new Crash data tool

· Staff requested feedback to enable enhancement to version 1.

· Limitation as it reliant on the police data base. Constraints to data due to privacy requirements

· Demo showed the demographic of the death and serious injuries by age, gender, year.

The local board raised the following points and questions in response to the presentation:

· Clarity around the information upload. This will be every 3 months by staff.

· Information only available if someone is injured

· Raised the options to have cycling filter especially for the DT area, which staff can add

· Raised an ethnicity filter is available, staff advised that information is incomplete due to the collection process by police at this time.

· Anticipate that the tool will be live for members later in the year

· Members ask if the public would be able to add information on the incidents not captured by police data e.g pin drop on a map. This may be possible but will require further enhancements

Next Steps

· 2024 data will be available in April for review, staff happy to take feedback once board members have had a chance to explore the features

90 Minute Break

Item 3 – 1.30 – 2.30pm

Parks and Places – Greenways Plan Refresh

Presenter/s:                  John McKellar Specialist Operations

Governance role:          Work programme updates

Proposed Outcome/s:   Receive update on progress

The local board was provided with an update on the Greenways Plan.

· To give an update on the review and receive feedback from elected members

The local board raised the following points and questions in response to the presentation:

· Board members requested that any changes proposed be clearly marked when the document is ready to go out for consultation

· Raised the possibility of a priority matrix in the documentation, this would help rank projects which would assist the board to prioritize projects.

· Community engagement will be improved if the public found the maps easier to understand

Next Steps

· Bring finalise document to the business meeting and will be later than March/April

Item 4 – 2.30 – 4.00pm

Local Parks Management Plan

Presenter/s:                  Tommo Cooper-Cuthbert Service and Asset Planner

Governance role:          Work programme updates

Proposed Outcome/s:   Provide direction on preferred approach

The local board was provided with an update on the local parks management plan.

· Staff explain the role of volume 1 & 2 of the draft plan.

The local board raised the following points and questions in response to the presentation:

· Request that the line on cultural values be more explicit e.g are the cultural values or not.

· Board members sought clarity around the process and timeframes of any hearing, including who will precede e.g independent commissioners or mix of commissioners and elected members.

Next Steps

· February business meeting to consider proposed classification

· Staff will provide a draft copy of volume 1 & 2 for elected member review

· Workshop 4 march to discuss the elected members feedback