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Pukekohe Cemetery Committee workshops
04 February 2025
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1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Pukekohe
Cemetery Committee workshop
File No.: CP2025/00518
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless specifically
delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Pukekohe Cemetery Committee workshop agenda for 4 February 2025.
Whakarāpopototanga matua
Executive summary
2. The
Pukekohe Cemetery Committee was established by the Franklin Local Board as a
committee of the Franklin Local Board pursuant to agreement with
representatives from Nga Hau E Wha Marae.
3. Funding
has been provided through Auckland Council’s Māori Outcomes
Fund for a memorial or
equivalent to be built at the
cemetery, with development of the memorial
to led by the Pukekohe
Māori community in collaboration with Auckland
Council.
4. The
purpose of the Pukekohe Cemetery
Committee (the Committee) is to provide governance and guidance for the memorial project in the Pukekohe Cemetery, including
decision-making responsibility in relation to
the allocation of Māori Outcomes
funding for the project.
5. Committee
responsibilities include, but are not limited to:
· oversight
of community engagement and communication
· commission
and approving design for the memorial or equivalent (Stage 1), including
decision-making on project budget
· approving
and monitoring implementation of a project plan
· complete
and approve a budget bid for Stage 2 as required
· undertake
decision-making on the budget for Stage 2
· report
to the Franklin Local Board and Māori Outcomes Fund as required.
6. Most workshops are open to the public to attend as observers in
person or online.
7. Some
sessions may not be open to the public. The staff / chairperson and deputy
chairperson decide which sessions are open to the public, depending on the
sensitivity of the information being discussed. If a session is not open, a
reason will be provided below.
8. The following will be covered
in the workshop:
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Discussion
Point 1a
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Updated project plan and budget summary
Presenter/s: Mat
Glanfield
Purpose: Update
on the project budget, and the project plan
Governance role: Oversight
and monitoring
Proposed Outcome/s: Committee
are updated on the budget and plan
Attachment/s: Pukekohe
Cemetery Project Gant
Pukekohe
Cemetery Project Committee Budget Report
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Discussion
Point 1b
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Seeking direction: Design Advisor role
Presenter/s: Mat
Glanfield
Purpose: Raise
with the committee the identified need for a design advisor role
Governance
role: Setting
direction/priorities/budget
Proposed Outcome/s: Committee
are updated on Design Advisor role
Attachment/s: Memo
Pukekohe Cemetery Project Design Advisor Role Final
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Discussion
Point 1c
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Seeking direction: Funding structure
Presenter/s: Mat
Glanfield
Purpose: Discuss
opportunity to enhance the funding structure of this kaupapa to simplify
procurement activities.
Governance role: Setting
direction/priorities/budget
Proposed Outcome/s: Committee
are updated on operational aspects of funding
Attachment/s: Pukekohe
Cemetery Project Funding Structure
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Discussion
Point 2a
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Whaanau engagement hui
Presenter/s: Carol
McKenzie-Rex
Purpose: Update
on plan for, and promotion of whanau engagement hui, and role of committee
role at whanau engagement hui
Governance role: Engagement
Proposed Outcome/s: Committee
is aware of upcoming whanau engagement events and their role, and is
encouraged to promote these hui; direction on the extent of feedback sought
through engagement hui
Attachment/s: Memo
seeking Committee support to promote whanau engagement
Memo
seeking direction on engagement and Committee roles
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Discussion
Point 2b
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Proposal for site visit
Presenter/s:
Carol McKenzie-Rex
Purpose: Explain
purpose of site visit with Auckland Transport and Counties Energy, and seek
direction on dates
Governance role: Engagement
Proposed Outcome/s: Committee
gives direction site visit, including dates
Attachment/s: Memo
Committee direction for engagement with other key stakeholders
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Discussion
Point 3
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Communications
Presenter/s:
David Kemeys, Gina Waikeri
Purpose: This
is a standing agenda item, no papers provided.
Governance role: Setting
direction/priorities/budget
Proposed Outcome/s:
Attachment/s: No
papers provided
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Discussion
Point 4
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Documenting – creating archival footprint
Presenter/s: Makere
Rika-Heke, Teaepa Kahi
Purpose: This
is a standing agenda item, no papers provided.
Governance role: Setting
direction/priorities/budget
Proposed Outcome/s:
Attachment/s:
No papers provided
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Discussion
Point 5
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Next workshop date
Presenter: Lucy
Stallworthy/Orrin Kapua
Purpose: Confirm
next workshop date
Governance role: Keeping
informed
Proposed Outcome/s: Committee
are updated on the next workshop date
Attachment/s: No
papers provided
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Pukekohe Cemetery Project - Project Gant
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11
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b⇩
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Pukekohe Cemetery Project - Committee Budget Report
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13
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c⇩
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Memo Pukekohe Cemetery Project Design Advisor Role
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15
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d⇩
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Pukekohe Cemetery Project Funding Structure
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17
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e⇩
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Memo seeking committee support to promote whanau
engagement
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19
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f⇩
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Memo seeking direction on engagement and Committee
roles
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21
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g⇩
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Memo seeking direction for engagment with other key
stakeholders
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27
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