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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 5
February 2025
11.00 am
Local Board
Chambers
35 Coles Crescent
Papakura
Auckland
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Papakura Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Catchpole
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Deputy Chairperson
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Jan Robinson
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Members
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Felicity Auva'a
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George Hawkins
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Kelvin Hieatt
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Andrew Webster
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Sital Prasad
Democracy Advisor
30 January 2025
Contact Telephone: 273255719
Email: sital.prasad@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local Board
Workshop 3
Agenda items
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Papakura Local Board Workshop
05 February 2025
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Local
Board Workshop
File No.: CP2025/00398
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Papakura Local Board workshop agenda for 5 February 2025.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online, if in person attendance is impractical.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. Local
Board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) accountability
to the public
b) engagement
c) input
to regional decision-making
d) keeping
informed
e) local
initiative / preparing for specific decisions
f) oversight
and monitoring
g) setting
direction / priorities / budget.
5. Workshops do not have decision-making authority.
6. Workshops
are used to canvass issues, prepare local board members for upcoming decisions
and to enable discussion between elected members and staff.
7. Members
are respectfully reminded of their Code of Conduct obligations with respect to
conflicts of interest and confidentiality
8. Please
note, workshop times are often subject to change.
9. The
following will be covered in the workshop:
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Item 1
– 11:00-12:00pm
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Parks and Community Facilities (P&CF) 2025/2026
Work Programme
Presenter/s: Alex
Overwater-Davis
(Manager Area Operations, Parks
and Community Facilities)
Manuel Raimundo
(Work Programme Lead, Parks and Community Facilities)
Governance role: Setting
direction / priorities / budget
Proposed
Outcome/s: To provide the board with integrated advice on legacy parking
budget, local board capital fund Parks, Capex, Targeted rates, and any other
regional funding sources available for Community Facilities (P&CF)
2025/2026 Work Programme.
Attachment/s: Material
unavailable at the time of agenda build.
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Item 2
– 12:30-1:15pm
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Takaanini Hall venue for hire service
Presenter/s: Shyrel
Burt
(Principal Integration Specialist, Executive Office Community)
Governance role: Local
initiative / preparing for specific decisions
Proposed
Outcome/s: To understand local board preferences for venue for
hire provision in Takaanini.
Attachment/s: Attachment
A – Takanini venue for hire service options
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Item 3
– 1:15-1:30pm
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2024/2025 Heritage work programme update and Heritage
digital solution work programme
Presenter/s: Marguerite
Hill
(Senior Specialist Community, Planning & Resource Consents)
Anna Boyer
(Team Leader Heritage, Planning & Resource Consents)
Governance role: Local
initiative / preparing for specific decisions
Proposed Outcome/s: To provide an update on the
2024/2025 Heritage work programme lines and seek direction on the preferred
approach regarding the heritage digital solution project.
Attachment/s: Attachment
B – Heritage digital solution
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Item
4– 1:30-2pm
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Local Parks Ecological Volunteering & Environmental
Programmes Update
Presenter/s: Trish
Kirkland-Smith
(Volunteering and Programmes Team Manager, Parks and Community Facilities)
Shane McNeill
(Community Park Ranger, Specialist Operations)
Governance role: Keeping
informed
Proposed Outcome/s: To provide an update on the
Ecological Volunteering and Programmes.
Attachment/s: Attachment
C – Local Parks Ecological Volunteering Environmental Programmes Update
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Break (2pm – 2:10pm)
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Item
5– 2:10-2:40pm
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Papakura
Local Board Accommodation Update
Presenter/s: Rod
Aitken
(Head of Corporate Property, Group
Shared Services)
Alana McClintock
(Senior Business Operations Lead, Policy, Planning & Governance)
Lou-Ann Ballantyne
(General Manager Governance and Engagement, Policy, Planning & Governance)
Kristy Barry
(WorkSmart Change Manager, Group
Shared Services)
Paul Pua
(Business Operations Advisor, Policy, Planning & Governance)
Michelle Ball
(Service and Asset Planning Specialist, Policy)
Governance role: Setting
direction / priorities / budget
Proposed Outcome/s: To
provide information on the plans for the Papakura Local Board future
accommodation and seek feedback/questions.
Attachment/s: Material unavailable at the time of agenda build.
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Item
6– 2:40-3:25pm
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Auckland
Transport Update
Presenter/s: Bruce
Thomas,
(Elected Member
Relationship Manager, Auckland Transport)
Governance role: Keeping
informed
Proposed Outcome/s: To
update the board on current projects, upcoming Workshops and Programmes as
the bi monthly report is not due till March.
Attachment/s: Attachment D – Auckland Transport Update
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Item 7
– 3:25-4:25pm
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Direction Setting
Presenter/s: Victoria
Hutt
(Papakura Local
Board Senior Advisor, Governance & Engagement)
Lee Manaia
(Papakura Local
Board Advisor)
Governance role: Setting
direction / priorities / budget
Proposed
Outcome/s: To inform the board on upcoming events/meetings and
seek board’s feedback.
For members to provide
strategic updates related to meetings/ briefings they have attended,
highlighting opportunities for board decision making or advocacy.
Attachment/s: Material unavailable at the time of agenda build.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Takanini venue for hire service options
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7
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b⇩
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Heritage digital solution
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15
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c⇩
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Local Parks Ecological Volunteering
Environmental Programmes Update
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25
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d⇩
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Auckland Transport Update
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37
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