Date: Time: Meeting Room: Venue:
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Tuesday 11 February 2025 10.00am Room 1, Level
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Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee
OPEN ATTACHMENTS
Attachments Under Separate Cover
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10 Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda and briefings (including the forward work programme) – 11 February 2025
A. Forward Work Programme - 2025 3
B. Information Memorandum: 2024 Annual Reports for Tātaki Auckland Unlimited Limited, Tātaki Auckland Unlimited Trust, Eke Panuku Development Auckland Limited and Watercare Services Limited 7
C. Information Memorandum: Annual reports - Tāmaki Regeneration Company TRC), Haumaru Housing, Contemporary Arts Foundation and Arts Regional Trust 9
Council Controlled Organisation Direction and Oversight Committee 11 February 2025 |
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Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti
mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council
Controlled Organisation Direction and Oversight Committee This committee deals with having a general overview and insight into the strategy, direction and priorities of all Council Controlled Organisations (CCO) and Ports of Auckland Limited, except Auckland Transport. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference |
Pūnga / Reason for work |
Committee role (whakatau / decision and/or tika / direction) |
Expected timeframes Highlight the month(s) this is expected to come to committee in 2025 |
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Strategic direction |
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CCO Letters of Expectation 2025-2028 CCO Governance and External Partnerships |
Council issues an annual letter of expectations to each of its substantive CCOs to inform the development of the CCOs’ Statements of Intent. |
Seeking committee approval of the content of draft 2024-2025 letters of expectation. Progress to date:
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Draft and final SOIs 2024-2027 CCO Governance and External Partnerships |
Statements of intent set out the objectives and activities of each CCO for the next three years. They serve as a basis for accountability to the council, as the shareholder, and provide an opportunity for the council to influence each organisation’s direction. Under legislation CCOs must deliver annually a draft statement of intent to its shareholders on or before 1 April 2024. Under legislation CCOs must deliver annually a final statement of intent to its shareholders on or before 31 July 2024. Covers: Watercare, Tātaki Auckland Unlimited, Auckland Future Fund, Manukau Beautification Charitable Trust and Contemporary Art Foundation. |
Committee to provide comments on draft statements of intent and approve final statement of intent. Progress to date:
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Draft and final POAL SCI 2024-2027 and Letter of Expectation |
Port of Auckland Statement of Corporate Intent process |
Committee to approve letter of expectation – 10 June Committee provide comments on draft Statement of Corporate Intent – 9 September Progress to date:
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Review of non-substantive Council-controlled organisation accountability requirements |
Some non-substantive CCOs have been exempted from accountability requirements under Section 7(3) of the Local Government Act 2002. CCO/2022/38 included agreement that these exemptions be reviewed by September 2025. |
Committee to make decisions about accountability requirements of non-substantive CCOs. |
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Review of non-substantive Council controlled organisations CCO Governance and External Partnerships |
To ensure the governance model
for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved
the council undertaking a review of the status of non-substantive
council-controlled organisations and the framework for undertaking the
review. · Arts Regional Trust / Te Taumata Toi-a-Iwi · Contemporary Art Foundation · Mangere Mountain Education Trust · Mount Albert Grammar School Community Swimming Pool Trust · Te Motu a Hiaroa (Puketutu Island) Governance Trust |
Committee to make decisions about the future governance of non-substantive CCOs. Timing is to be confirmed. Progress to date:
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Performance monitoring and reporting |
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Quarterly, Half-Year and Annual Reports 2024/2025 CCO Governance and External Partnerships |
Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI. |
Committee to receive quarterly reports, receive, and adopt half yearly and annual reports. Progress to date:
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CCO and POAL strategic performance oversight |
CCO Board members are requested to attend committee meetings to discuss strategic performance twice yearly. This is to ensure CCO board engagement and relationship building. |
Performance oversight focus: · Watercare – 11 March 2025 · Port of Auckland – 8 April 2025 · Tātaki Auckland Unlimited – 10 June 2025 Progress to date:
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The State of the City reporting 2025 Tātaki Auckland Unlimited |
The committee wishes to be kept informed on work progressing the areas of focus from the annual State of the City reports: Benchmarking Tāmaki Makaurau Auckland’s international performance. |
Committee to receive presentation on the results from the annual State of the City reports: Benchmarking Tāmaki Makaurau Auckland’s international performance. Note that following CCO reform, this report may no longer be led out of Tātaki Auckland Unlimited. Progress to date:
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Lead Councillor Updates CCO Governance and External Partnerships |
Mayor Wayne Brown has appointed four lead councillors to attend the board meetings of CCOs allocated to them and report back to this committee quarterly. |
Committee to receive verbal updates from the CCO Lead Councillors Progress to date:
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Haumaru Housing – end of year results 2023/2024 |
Haumaru Housing is a joint venture established by Auckland Council and The Selwyn Foundation. This will ensure the long-term provision of affordable housing services for older people in Auckland. |
Haumaru Housing will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results. Progress to date:
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Tamaki Regeneration Company (TRC) - end of year results 2023/2024 |
TRC is a Crown entity that is jointly owned by the government and Auckland Council. TRC is leading urban regeneration activity in Tāmaki to achieve four strategic objectives: social transformation, economic development, placemaking and housing resource. |
TRC will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results. Progress to date:
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