Minutes of Revenue, Expenditure and Value Committee

b) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 12 November 2024, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Section 17A review update and approval of Terms of Reference
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the original recommendation, adding new clause c), as a chairperson’s recommendation.
	Cr K Turner joined the meeting at 10.05am. Houkura Chair D Taipari joined the meeting at 10.05am. Cr J Fairey entered the meeting at 10.23am.
	Resolution number ECPCC/2025/4 MOVED by Deputy Mayor D Simpson, seconded by Cr S Stewart: That the Revenue, Expenditure and Value Committee: a) whakaae / approve the Terms of Reference for the Stormwater contracts review. b) whakaae / approve the Terms of Reference for Waste (Bins Manufacturing and Maintenance) review. c) tuhi tīpkoa / note that these are the 9th and 10th service reviews under section 17A of the Local Government Act 2002 in this term and that Auckland Council has undertaken 20 reviews since they commenced in 2017. CARRIED
	Attachments a 18 February 2025, Revenue, Expenditure and Value Committee, Item 8 - Section 17A review update and approval of Terms, presentation

9	Better Value Projects - update and programme scope
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the original recommendation, amending clause e), with the agreement of the meeting.
	Cr D Newman left the meeting at 11.36am.
	Resolution number ECPCC/2025/5 MOVED by Deputy Mayor D Simpson, seconded by Cr K Turner: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note that the Mayoral Proposal for the Annual Budget 2025/26 identified improving how Auckland Council procures and effectively spends ratepayers’ money (particularly on capital projects) is an area where change is needed and that improvements in this area should be reported to the Revenue, Expenditure and Value Committee by March 2025. b) tuhi tīpoka / note the Budget Committee on 4 December 2024 as part of the Annual Budget 2025/2026 process resolved to request further advice in 2025 on an updated approach to procurement as outlined in the Mayoral Proposal (Resolution BCCCC/2024/14). c) tuhi tīpoka / note that staff are providing this preliminary progress update ahead of the March date set out in the Mayoral Proposal. d) tuhi tīpoka / note the Auckland Council Chief Executive has established a programme to drive improvements in procurement and effective spending known as the Better Value Projects programme e) tuhi tīpoka / note the scope of the Better Value Projects programme including the ten propositions: i) Increase use of standard designs ii) Factor in past supplier performance iii) Setting maximum prices iv) Focus on local suppliers v) Streamline processes and remove barriers vi) Early problem definition and robust value assessment vii) Rightsizing our investment viii) Manage consultation and consultancy carefully ix) Independent assessment x) Continuous value assessment f) tuhi tīpoka / note that staff will continue to report to the Revenue, Expenditure and Value Committee from March on progress with this programme including reporting on the how insights from the analysis of case studies of identified projects will inform process improvements. CARRIED
	Attachments a 18 February 2025, Revenue, Expenditure and Value Committee, Better Value Projects - update and programme scope, presentation

Cr D Newman returned to the meeting at 11.38am.

10	Auckland Council savings progress for the quarter ended 31 December 2024 and implementation update on Pools and Leisure and Early Childhood Education service delivery
	Note: changes were made to the original recommendation, adding new clauses b) and c), as a chairperson’s recommendation.
	Mayor W Brown left the meeting at 11.39am.
	Resolution number ECPCC/2025/6 MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson: That the Revenue, Expenditure and Value Committee: a) tuhi tīpkoa / note that Auckland Council has achieved $43.2 million or 65 per cent of the 2024/2025 savings target, including $11.2 million achieved during the second quarter. b) tuhi ā-taipitopito / note that Auckland Council remains on track to fully achieve its $66 million savings target for the 2024/2025 financial year. c) tuhi ā-taipitopito / note that these savings build on top of ongoing savings of $90 million per year which have already been achieved and locked into the council’s budget. CARRIED

11	Group Shared Services update
	A video was provided. A recording of the video can be seen through the link of this meeting recording: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx[ST1]
	Note: changes were made to the original recommendation, adding new clauses b) to e), as a chairperson’s recommendation.
	Mayor W Brown returned to the meeting at 12.08pm. Deputy Chairperson G Sayers left the meeting at 12.08pm. Deputy Chairperson G Sayers returned to the meeting at 12.23pm. Deputy Chairperson G Sayers retired from the meeting at 12.24pm.
	Resolution number ECPCC/2025/7 MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni: That the Revenue, Expenditure and Value Committee: a) tuhi tīpkoa / note the update and provide any feedback on next steps. b) tono / request the Group Shared Services Board make publicly available agendas and minutes for its meetings, and be included as part of this Committee’s reports c) tono / request the Director and Independent Chair, Group Shared Services, provide a quarterly report to this Committee on progress towards Group Shared Service key milestones d) tuhi tīpkoa / note the presentation by the Director, Group Shared Services on the proof of concept for a unified portal for Aucklanders to access information on Council group services, and request that it be implemented as soon as possible, with quarterly updates to this committee on progress and value e) whakamihi / thank Google and Deloitte for their support of the Auckland Council Group to deliver their proof of concept for a multi lingual 24/7 digital assistant. CARRIED

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 18 February 2025

Note: changes were made to the original recommendation, adding new clause c), as a chairperson’s recommendation.

Resolution number ECPCC/2025/8

MOVED by Deputy Mayor D Simpson, seconded by Cr D Newman:

That the Revenue, Expenditure and Value Committee:

a) whiwhi / receive the Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 18 February 2025 report.

b) tuhi tīpkoa / note the progress on the 2025 forward work programme appended as Attachment A of the agenda report

c) tuhi tīpoka / note the 2025 Revenue, Expenditure and Value Committee Forward Work Programme reflects a request from the Chair that staff bring forward and more than double the number of service and performance reviews of service areas.

CARRIED

13 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2025/9

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:

That the Revenue, Expenditure and Value Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Update to Pools and Leisure contract negotiations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information which could prejudice contract negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.28pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.35pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Update to Pools and Leisure contract negotiations

Resolution number ECPCC/2025/10

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

Restatement

c) whakaū / confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

12.35 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Greg Sayers
Members	Cr Julie Fairey	From 10.23am, Item 8
	Cr Kerrin Leoni
	Cr Daniel Newman, JP
	Cr Sharon Stewart, QSM
	Houkura Chair David Taipari	Via electronic link from 10.05am Item 8
	Cr Ken Turner	Via electronic link from 10.05am Item 8
	Cr Maurice Williamson
Ex-officio	Mayor Wayne Brown

	Cr Chris Darby
	Houkura Member Tony Kake, MNZM