Agenda of Waitematā Local Board - Tuesday, 18 February 2025

1 Nau mai | Welcome

Chair G Sage welcomed those present and opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitematā Local Board:

a) whakaū / confirm the minutes of its ordinary meeting, held on Tuesday, 10 December 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

The Board would like to acknowledge the following New Year Honours recipients from the Waitematā Local Board area:

Appointment	Title and name	Citation
CNZM	Mr Kai-Shek Luey	For services to the Chinese community
CNZM	Mrs Robin Scholes	For services to the screen industry
Hon. CNZM	Ms Laurie Hilsgen	For services to family carers
ONZM	Ms Kate Sylvester	For services to the fashion industry
ONZM	Mr Iain Taylor	For services to education
MNZM	Ms Shelley Katae	For services to Māori and Pacific communities
MNZM	The Late Dr Malcolm Legget	For services to cardiology
MNZM	Ms Deborah Mackenzue	For services to victims of domestic violence
MNZM	Mr Duncan Matthews	For services to rainbow communities
MNZM	Mr Daniel Pato	For services to the hairdressing industry
MNZM	Ms Kateryna Turska	For services to the Ukrainian community
KSM	Mr Jeremy Johnson	For services to the Anglican Church and the LGBTQI+ community
MNZM	Dr Rachel Simon-Kumar	For services to women’s studies, health research and to ethnic communities

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Ron Miller - The Hakanoa Recovery Group (HRG) - Community opinion on the future use of the Auckland Council land in the West Lynn / Hakanoa Reserve areas

Te take mō te pūrongo

Purpose of the report

1. To provide a presentation to the Waitematā Local Board (the local board) on the future use of Auckland Council land in the West Lynn / Hakanoa Reserve areas.

Whakarāpopototanga matua

Executive summary

2. Ron Miller, on behalf of the Hakanoa Recovery Group (HRG) will be in attendance to speak to the local board about the community opinion on the future use of Auckland Council land in West Lynn / Hakanoa Reserve areas.

3. The Hakanoa Recovery Group is conducting a survey at the Hakanoa Reserve about the future use of the nearby properties that were compulsorily purchased by Auckland Council after the 2023 Anniversary Weekend floods.

4. Ron Miller will present the local board with a survey result and data gathered.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) Receive the presentation from Ron Miller on the future use of Auckland Council land in West Lynn / Hakanoa Reserve areas, and thank him for his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum - Simon Thorp and Chey Ataria - Victoria Skate Park lighting issue

Te take mō te pūrongo

Purpose of the report

1. To provide a presentation to the Waitematā Local Board (the local board) on the feasibility of lighting at the Victoria Skate Park.

Whakarāpopototanga matua

Executive summary

2. Simon Thorp and Chey Ataria will be in attendance to speak to the local board about the lighting issue of the Victoria Skate Park.

3. Simon Thorp and Aaron Martin previously attended the previous local board business meeting on 21 November 2023 and spoke to the lighting of Victoria Skate Park through a deputation.

4. Following their deputation, staff are currently investigating the feasibility of the lighting proposal, and other potential options.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive Simon Thorp and Chey Ataria’s presentation on Victoria Skate Park’s lighting issue and thank them for their attendance at the meeting.

9.2 Public Forum - Boopsie Maran - Future events, activations and partnerships opportunities for Te Rimutahi - 254 Ponsonby Road

Te take mō te pūrongo

Purpose of the report

1. To provide a presentation to the Waitematā Local Board (the local board) on potential events, activations and partnership opportunities at Te Rimutahi – 254 Ponsonby Road.

Whakarāpopototanga matua

Executive summary

2. Boopsie Maran will be in attendance to speak to the Board about future events, activations and partnerships opportunities for Te Rimutahi – 254 Ponsonby Road.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation from Boopsie Maran on future events, activation and partnerships opportunities for Te Rimutahi – 254 Ponsonby Road, and thank her for her attendance.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitematā Local Board

18 February 2025

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter two 2024/2025

File No.: CP2025/00456

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board (the local board) with an integrated quarterly performance report for quarter two, 1 October – 31 December 2024.

2. To approve a reallocation of $35,000 made up of project underspend and film revenue.

Whakarāpopototanga matua

Executive summary

3. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

4. The work programme is produced annually and aligns with Waitematā Local Board Plan outcomes.

5. The key activity updates from this quarter are:

· ID 3980 - Waitematā Local Board, community and business emergency response plans and resilience programme: The final Emergency Readiness and Response Plan was presented to the 12 December 2025 business meeting where the local board resolved to adopt the plan with some stipulations

· ID 4131 - Freemans Bay Community Centre: Staff developed and implemented a procurement plan to find a community provider to manage the hall under the community-led model. Part one of a two-stage public tender process commenced on 22 November 2024

· ID 671 - Local Civic Events Waitematā: The Grey Lynn library centenary was held on 14 December 2024 with 200 attendees from the community and stakeholders

· ID 481 - Parnell Festival of Roses: The Parnell Festival of Roses was successfully delivered at Dove-Myer Robinson Park on Sunday 10 November 2024 to an estimated audience of 8,000

· ID 482 - Event partnership fund Waitematā: Funding has been paid to all event partners for the 2024/2025 financial year except for the Documentary New Zealand Trust, who have yet to submit their application for funding

· ID 36934 - Leys Institute - seismic strengthening and restoration: The optimised full option was approved by the local board on 19 November 2024

· ID 46697 - Heard Park civic space - concept plan delivery Stage One: The local board formally approved the detailed design for the Heard Park civic space which sets out the long-term vision of the park at the 10 December 2024 business meeting.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

7. This report includes recommendations for reallocation of $35,000 of unspent funds and additional revenue collected.

8. $25,000 from ID 1356 – Waitematā Cultural Play Festival is unspent due to the cancellation of the event. The event contractor has been unsuccessful in securing the necessary external funding therefore the event can no longer be delivered.

9. $10,000 of film revenue is available which the local board collects as a contribution from filming permits and related activities which occur on its parks, reserves, and public spaces (total film revenue collected was $11,639 leaving a balance of $1,639 for future reallocation).

10. Staff have identified options for reallocation in which departments reasonably believe that additional funding would have a clear benefit for the delivery of a project before June 30 2025, the end of the 2024/2025 financial year.

11. Identified projects for reallocation requests are as follows:

· ID 1010: Waitematā - Activation of parks, places and open spaces - $10,000

· ID 671: Local civic events Waitematā - $15,000

· ID 26100: Waitematā - Auckland Urban Forest (Ngahere) Strategy – Waitematā - $10,000

· ID 667: Anzac services Waitematā - $22,223

12. The financial performance report for the quarter in Attachment B is excluded from the public. This is due to restrictions on half-year annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for quarter two ending 31 December 2024.

b) note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2024/2025 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2025.

c) allocate $10,000 to ID 1010 Waitematā - Activation of parks, places and open spaces from ID 1356 Waitematā – Cultural Play Festival ($25,000).

d) allocate $15,000 to ID 671 Local civic events Waitematā spaces from ID 1356 Waitematā – Cultural Play Festival ($25,000).

e) allocate $10,000 to ID 26100: Waitematā - Auckland Urban Forest (Ngahere) Strategy – Waitematā from film revenue collected ($11,639).

Horopaki

Context

13. The Waitematā Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services

· Local Environmental

· External Partnerships

· Plans and Places

· Auckland Emergency Management

14. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

16. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

17. ID 3980 - Waitematā Local Board, community and business emergency response plans and resilience programme: The final Emergency Readiness and Response Plan was presented to the 12 December 2024 business meeting where the local board resolved to adopt the plan with some stipulations, such as recommending the plan and website are considered by an expert to ensure messaging and advice is clear, engaging, timely and relevant.

18. ID 4068 - Waitematā Youth: spaces and opportunities promoting youth participation, connection and wellbeing: In December 2024, Community Think facilitated a two day co-design process with 27 participants (including 6 rangatahi representatives from the Waitematā Deliberative Democracy project and staff and rangatahi from 13 community organisations) to build a concept for our wellbeing whare (youth hubs) across Waitematā. The whare (both physical and online) will be delivered by a collaboration between multiple organisations and will opportunities for social connection, participation in sports, arts, recreation, plus access to specialist learning and support services. These activities will be funded through a co-investment partnership between cross council teams and external funders.

19. ID 4131 - Freemans Bay Community Centre: Staff developed and implemented a procurement plan to find a community provider to manage the hall under the community-led model. Part one of a two-stage public tender process commenced on 22 November 2024. The first stage (Request for Expression of Interest) was open for 4 weeks and closed on 20 December 2024.

20. ID 671 - Local Civic Events Waitematā: Grey Lynn library centenary was held on 14 December 2024 with 200 attendees from the community and stakeholders.

21. ID 482 - Event partnership fund Waitematā: Funding has been paid to all event partners for the 2024/2025 financial year except for the Documentary New Zealand Trust who have yet to submit their application for funding. The Grey Lynn Park Festival, Farmers Santa Parade and Franklin Road Christmas Lights took place in November to December 2024.

22. ID 481 - Parnell Festival of Roses: The 2024 Parnell Festival of Roses was successfully delivered at Dove-Myer Robinson Park on Sunday 10 November 2024 to approximately 8,000 people.

23. ID 992 - Waitematā Full Facilities maintenance contracts: The audit score for this quarter stands at 95 percent, which is a positive result. During the summer months, we have committed to increasing the frequency of maintenance visits across major parks, ensuring spaces remain inviting and well-kept.

24. ID 36934 - Leys Institute - seismic strengthening and restoration: The optimised full option was approved by local board (WTM/2024/183) on 19 November 2024. On 25 November 2024 the visible mould was removed and anti-mould fog applied to the gymnasium and library. Four industrial grade dehumidifiers were installed and brought online in the library and gymnasium.

25. ID 46697 - Heard Park civic space - concept plan delivery Stage One: The local board formally approved the detailed design for the Heard Park civic space which sets out the long-term vision of the park at the 10 December 2024 business meeting.

26. ID 31998 - Albert Park toilets – refurbishment: Project completed October 2024. Renewals included to undertake interior and exterior refurbishment. Toilets reopened to the public 25 October 2024.

27. ID 3863 - Grey Lynn Business Association - Stage 3, BID establishment ballot project: The Grey Lynn BID establishment project is nearly completed after the successful ballot result in favour of establishing a new BID programme for Grey Lynn. Voting achieved a 77.8 percent in favour with 22.6 percent voting no.

28. ID 4568 - Kelmarna Community Garden Trust: Group has advised that they will submit their application for a new lease in early 2025.

Activities on hold

29. The following work programme activities have been identified by operating departments as on hold:

· ID1330: Grey Lynn integrated facility – project on hold pending completion of phase one of the Waitematā local service property portfolio review (ID4341)

· ID3394: 52 Hepburn Street, Freeman's Bay: vacant site EOI - This item is on-hold, interim occupancy agreement with tenant of 4 Warnock Street, awaiting Area Operations and Asbestos team advice on when tenant can return to 4 Warnock Street.

Changes to the local board work programme

Cancelled activities

30. These activities are cancelled:

· ID 1356 – Waitematā – Cultural Play Festival: the event contractor has been unsuccessful in securing the necessary external funding therefore the event can no longer be delivered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

32. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

33. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID 719 – Climate Action Activator – Waitematā: This quarter, the Activator supported Songwriters for Climate Action in holding two workshops with rangatahi and recording the Volume 3 Rangatahi Album. They also supported three law students through the Equal Justice Project to present to Council Controlled Organisations about climate issues and continued working with businesses on climate action

· ID 726 – Climate Action Network – Waitematā: This quarter, over 300 community members were reached through ten events, supported by more than 100 volunteer hours. Highlights included a stall and 'tent talks' at the Grey Lynn Festival, engaging over 200 people with climate action and the climate network, and five pop-up stalls at markets and libraries in Grey Lynn and Parnell

· ID 3108 - Kia rite kia mau - Climate preparedness and resilience for school communities: Bayfield Primary and Newton Primary are confirmed to participate in the Kia Rite Kia Mau programme in early 2025

· ID 3482 – Bike Hub- Queens Wharf: Queens Wharf Bike Hub had steady community engagement during quarter two. Over 53 operating days, there were 753 visitors, 368 bikes were repaired, and 33 bikes gifted or sold at low cost to the community, supported by 64 volunteer hours

· ID 4108 – Construction Waste Revolution Project: The waste separation system has been implemented on three sites with waste streams diversion being timber, metal, plasterboard and plastics. Creating a construction waste roadmap for each site is critical for each site along with clear signage. Two of the three sites are showing positive results with around 80 per cent diversion from landfill. The third site is achieving 75 percent diversion and work is continuing to change the general mindset to get better waste outcomes

· ID 4107 - Waiōrea Community Recycling Centre Pū Mātauranga / Education Hub activations: A services agreement has been fully awarded. The work programme delivery is in the planning/delivery phase with workshops planned for December 2024. At least two activations will occur throughout December 2024.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This report informs the Waitematā Local Board of the performance for quarter two ending 31 December 2024.

36. Recommended reallocations in this report go towards enhancing existing project lines in the Waitematā Local Board 24/25 work programme and further delivering on outcomes from the Waitematā Local Board Plan 2023.

Tauākī whakaaweawe Māori

Māori impact statement

37. The Waitematā Local Board Local Board Plan 2023 acknowledges and celebrates its commitment to te ao Māori by incorporating and delivering on initiatives which enhance these values and relationships.

38. The local board is currently investing in projects that seek to deliver on the values of Māori empowerment, cultural enrichment, and partnership. These include programmes such as:

· ID 472 - Māori Responsiveness: Local Māori aspirations in Waitematā: "Heritage Hīkoi - The Story of Ngāti Whātua Ōrākei" was delivered in November 2024.

· ID 466 - Operational expenditure for Studio One Toi Tū: Round One – Arca Arcade by Preston Khan McNeil: This exhibition blended te ao Māori influences with interactive arcade games. Ngā Tāngata o Te Moana-nui-a-Kiwa: An exhibition celebrating Māori and Pasifika students' experiences, which attracted over 100 attendees, strengthening ties with Henderson Intermediate and the local community.

· ID 22284 - (OLI) Ponsonby Park - develop civic park space (stage one): The board approved the name for 254 Ponsonby Road gifted by Ngāti Whātua Ōrākei, 'Te Rimutahi', at the 10 December 2024 business meeting

· ID 1179 - Hub Services Waitematā : In November the Ellen Melville Centre (EMC) hosted Wāhine Business Summer Series, including a talk by the founder of Māia Collective, a kaupapa Māori not-for-profit empowering wāhine to reach their potential to create generational advantage.

Ngā ritenga ā-pūtea
Financial Implications

39. This report is provided to enable the local board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programmes.

40. This report contains some recommendations for re-allocation of existing underspends and/or revenue.

41. The local board currently has an underspend amount that it can consider for re-allocation via its Quarterly Report process, the cancellation of the Waitematā – Cultural Play Festival due to lack of external funding, managed by Event Production.

42. ID 1356 - Waitematā – Cultural Play Festival amount is $25,000.

43. The local board is also in receipt of filming revenue which it collects as a contribution from filming permits and related activities which occur on its parks, reserves, and public spaces. This revenue is attributed directly to the local board and can be allocated to any project within the Local Board Work Programme. Filming revenue must be spent within the year in which it was collected, in this case the 2024/2025 Financial Year, otherwise it is captured as part of the Council’s savings programme.

44. The filming revenue available for allocation is $11,639.

45. The total underspend/revenue amount identified for possible re-allocation in quarter two is $36,639.

46. ID 481 - Parnell Festival of Roses event costing was $2,193 under budget due to additional stall holder revenue. This uncontracted income cannot be reallocated – it is used to offset other revenue variances that occur across the finance year.

47. Not all projects or programmes can feasibly accommodate additional funding due to capacity or time constraints, so identified options are ones in which departments reasonably believe that additional funding would have a clear benefit for the delivery of a project before June 30, the end of the 2024/2025 Financial Year.

48. As underspend or additional revenue envelopes are identified, staff nominate or are asked to investigate whether projects or programmes within the department would benefit from additional funding to deliver an existing programme or service more efficiently, or to enhance a project or programme to deliver increased value.

42. Identified projects with re-allocation requests for quarter two are as follows:

ID/Ref	Lead Department	Activity Name	Current FY24/25 Allocation	Additional Amount	Staff Advice
1010	Community Wellbeing – Sport and Recreation	Waitematā - Activation of parks, places and open spaces	$20,000	$5,000 - $10,000 (scalable activity)	Bolster the existing Out and About programme 24/25. Staff recommendation is $10,000 for more dates and activities with the higher amount of funding
671	Community Wellbeing – Events	Local civic events Waitematā	$9,622	$15,000	Deliver an opening ceremony of the 254 Ponsonby Road Civic Space, due for completion in May 2025. Staff recommendation is $15,000 which would amount to $10,000 operational cost for the event and $5000 staff cost for delivery
26100	Community – Parks and Community Facilities	Waitematā - Auckland Urban Forest (Ngahere) Strategy - Waitematā	$50,000	$10,000	Complete work to update the current Action Plan on the locations where new planting has taken place across the various programmes that are delivering new trees through project work, and outline areas of new focus for the next 3 years. Staff recommendation is $10,000 to complete the work
667	Community Wellbeing – Events	Anzac services Waitematā	$11,800 ($6,800 for Saint Davids Art of Remembrance)	$22,223	A request was made by Kāhui St David’s in October 2024 for an increase in funding due to financial pressures and expansion of the event. A focal point for The Art of Remembrance 2025 will be to honour the New Zealand Nurses, their service in World War One, and subsequent wars and peace-keeping work. It will also honour all current and former members of the Army, Navy and Airforce Staff recommendation would be not to allocate additional funding. The top up would be larger than the entire Anzac line budget of $11,800
			Total Available	$36,639
			Total Recommended	$35,000
			Total Requested	$57,223
			Deficit	-$20,584

Financial Performance

49. Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

51. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 percent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

52. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

53. The local board will receive the next performance update following the end of quarter three (31 March 2025).

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Ali Keiller - Local Board Advisor
Authorisers	Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Local Board feedback on Fix and Finish fund

File No.: CP2025/00897

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the implementation of the $20 million Fix and Finish fund, to input into Governing Body decision making.

Whakarāpopototanga matua

Executive summary

2. The Governing Body adopted the Long-term Plan 2024-2034 which includes a proposal of a $20 million reserve fund, the “Fix and Finish” fund, to complete community projects.

3. This fund was subject to the creation of the Auckland Future Fund and achieving enhanced returns for the 2024/2025 financial year.

4. In October 2024, a memo (Attachment A) was distributed to elected members with initial staff advice and input from the Mayoral Office on how the Fix and Finish fund could work, including draft processes, criteria and options for funding distributions.

5. This report seeks local board feedback on aspects relating to the fund’s implementation.

6. A report will be presented to the Governing Body in March 2025 to seek final decisions including the methodology for distributing the Fix and Finish fund to local boards.

7. Local board feedback will be collated and included as an attachment to the report to the Governing Body in March 2025.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) whakarite / provide feedback on the criteria for eligible projects for the Fix and Finish fund.

b) whakarite / provide feedback on preferred funding allocation model for the Fix and Finish fund.

c) whakarite / provide feedback on any other matters relating to the Fix and Finish fund.

Horopaki

Context

8. In the final Mayoral Proposal for the Long-term Plan 2024-2034 (LTP), the mayor proposed a $20 million reserve fund to “fix and finish” community projects in certain legacy areas.

9. The Governing Body’s resolution (GB/2024/45) for the adoption of the LTP included a clause for $20 million of enhanced returns relating to the Auckland Future Fund to be set aside in a reserve fund to fix and finish community projects in the legacy Manukau City and Auckland City areas.

10. On 24 October 2024, an update memo from finance staff (Attachment A) was distributed to the Governing Body and all elected members on a draft process and criteria, ahead of further engagement with affected local board chairs and ward councillors.

11. This memo confirmed the purpose of the Fix and Finish fund as set out by the Mayor’s Office:

“to provide capex funding to priority projects within the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents. Funding must go towards projects that are already in the pipeline and may not have full funding.”

12. There are 13 local boards partially or wholly in the legacy Auckland City and Manukau City Council boundaries. These are: Waitematā, Ōrākei, Albert-Eden, Puketāpapa, Whau, Waiheke, Aotea/Great Barrier, Maungakiekie-Tāmaki, Howick, Ōtara-Papatoetoe, Māngere-Ōtāhuhu, Manurewa and Franklin.

13. The next steps in Attachment A identified seeking informal local board feedback through the local board chairs, however subsequently staff considered a formal resolution to be more appropriate for this matter.

14. Staff provided a briefing for local board members, local board chairs and ward councillors for the 13 local board areas in December 2024.

15. This report seeks formal local board feedback on matters relating to the Fix and Finish fund, which will be collated and attached to the report for the Governing Body in March 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Staff referred to the original intent outlined in the Mayor's Proposal and final budget proposal and Governing Body resolution, and input from the Mayor’s Office, in developing the project eligibility criteria for the Fix and Finish fund. Key principles included finishing community projects, focusing on larger priority projects, taking a regional approach, value for ratepayers and simplicity.

Project eligibility criteria

17. The eligibility criteria are as follows:

· project is within legacy Auckland City or Manukau City boundaries

· must be a local board project

· community project (limited to community services activity)

· renewals (fix), or projects which have undergone planning and are ready to deliver with funding (finish)

· identified as a priority in the Local Board Plan 2023

· greater than $1 million in value, and with an appropriate level of business case assessment

· local board can fully fund the project including ongoing operational costs

· is not fully funded in the latest work programme due to funding constraints, or is funded in future years of the work programme and can be brought forward

· could include unfunded standalone stages of a multi-stage project.

18. Staff also recommend that to ensure effective use of the reserve funding, further considerations would include:

· ensuring the project can commence physical delivery within the next three years, and

· noting that local boards can jointly fund a project, agreeing to share any consequential operational costs, for wider community benefit

· alignment with council’s strategic direction for investment.

19. An exception may be required for the greater than $1 million in value criteria, should a local board be allocated funding at a level significantly below the $1 million threshold.

Funding allocation methodologies

20. Three funding allocation methodologies have been developed and modelled for the distribution of the Fix and Finish fund to local boards (refer to attachment B):

· equitable distribution (based on the local board equitable funding formula)

· straight split distribution (where all local boards get the same amount)

· contestable fund (where funding is allocated to prioritised projects rather than to local boards)

Straight split

21. The straight split distribution model is a simple calculation which allocates each local board an equal share of the $20 million.

22. However, this method is inequitable and does not provide an advantage to achieving the intended purpose or outcome of the fund over other methodologies, therefore staff do not recommend the use of this funding allocation method.

Equitable

23. The equitable distribution model uses a weighting of 80% population, 15% deprivation and 5% land area, with the exception of Aotea/Great Barrier and Waiheke local boards allocated at 1% and 2% of the total fund. This is consistent with the recently adopted Fairer Funding model for local boards, and the Local Board Funding Policy 2025, although only for 13 local boards.

24. With this model each local board is allocated a share of the $20 million, and the local board will decide on the projects and amounts to allocate through adopting their capital work programmes. Projects funded must still meet the eligibility criteria for the Fix and Finish fund.

25. This model supports empowered local board decision making and is consistent with an equitable funding approach for local boards.

26. There is a risk of funding being unallocated to projects should there be no eligible projects within a local board area, and delays may result in a reduction in purchasing power.

27. The underlying statistics used for the equitable distribution is consistent with those used for Fairer Funding at the time of preparing the LTP 2024-2034.

28. For Franklin and Whau local boards, only the areas within the boundaries of legacy Auckland City and Manukau City were included for the purposes of the equitable calculation.

Contestable

29. A contestable distribution method can also be used which would result in local board projects being submitted and funding prioritised to projects with the highest assessed benefits.

30. With this model, local boards would apply by submitting their eligible projects to the reserve fund decision maker by a set date. Projects would be assessed against pre-determined prioritisation criteria that would deliver the highest benefits. The decision maker would then resolve on the funding allocation to the individual projects.

31. The benefit of this model is that a much larger funding amount can be allocated to a single project, allowing the completion of a much larger community project.

32. Further work would need to be done to develop prioritisation assessment criteria that competing local board projects could be assessed against to support decision making.

33. Final project allocation decisions could be made by the Governing Body or delegated to a committee comprised of relevant ward councillors and/or local board chairs.

34. There is a risk should the $20 million fund be oversubscribed, a prioritisation exercise and decision process may result in a longer timeframe to allocate funding to projects.

Ongoing monitoring and reporting

35. Progress of these projects will be reported through ongoing quarterly monitoring at the local board level via the local board work programme.

36. Six monthly monitoring and reporting of the overall fund and the allocation of funding to local boards will be provided to the Governing Body.

37. The fund will be planned and reported as a reserve on the council’s balance sheet, and included in the council’s Annual Plan/Long-term Plan/Annual Report.

Other matters

38. As this funding relates to only 13 local boards and was approved by the Governing Body through Long-term Plan decisions, staff recommend this funding be treated as discrete funding to specific local boards, regardless of the funding allocation model decided by the Governing Body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The recommendations in this report have no particular impacts on climate.

40. The projects to be completed using the Fix and Finish fund may have project-specific climate impacts. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. The recommendations in this report do not impact the council group as the fund is restricted to community projects linked to the community services activity.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The purpose of the Fix and Finish fund is to provide capital funding which will enable local boards to fix and finish community projects in the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents.

43. It is expected all eligible projects that use this funding will directly benefit local communities and residents.

44. Up to 13 local boards may be eligible for funding from the Fix and Finish fund, and would receive an additional capital funding allocation over and above their existing levels in the Long-term Plan.

45. Staff engaged with local boards in December 2024 through an online briefing. Local boards have been supportive of the existence of this fund and progressing the allocation of the fund.

46. This report is an opportunity for local boards to formally provide their views on implementation of the fund, which will be included with the report for the Governing Body decision on the fund.

Tauākī whakaaweawe Māori

Māori impact statement

47. The recommendations in this report have no particular impacts on Māori.

48. The projects to be completed using the Fix and Finish Fund may have project-specific impacts for Māori. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā ritenga ā-pūtea

Financial implications

49. There are no financial implications relating to the recommendations in this report.

50. The establishment of a Fix and Finish fund remains on track following the sale of council’s remaining AIAL shares at a price higher than budgeted. This confirms $20 million funding can be made available for local board capital expenditure within the Annual Budget 2025/2026 pending Governing Body decision making.

51. The allocation of this funding to local boards will be the decision of the Governing Body.

52. The funding will be ringfenced in a reserve as it is the result of a specific Governing Body decision and released as expenditure on eligible projects are incurred.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There are no risks with the recommendations in this report.

54. There are risks to the timing of advice and decision making between each funding allocation method identified in the analysis and advice section above, which may have some impact to the final cost and timing of project delivery.

Ngā koringa ā-muri

Next steps

55. Staff will collate all local board feedback and submit as an attachment to a report to the Governing Body in March 2025 for a decision to confirm the eligibility criteria and funding allocation method.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Update on the process for Fix and Finish Fund memo - 24 October 2024
b ⇨	Distribution of fundng to lcoal boards(15 January 2025)

Ngā kaihaina

Signatories

Authors

Hao Chen - Manager Local Board Financial Advisory

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan - General Manager Financial Advisory

Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Appointment of delegated local board member to provide feedback on stormwater activities

File No.: CP2025/00173

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead to provide local board views and preferences on council’s stormwater activities that take place over local parks.

Whakarāpopototanga matua

Executive summary

2. Section 17 Local Government (Auckland Council) Act 2009 (LGACA) requires that decision-making for activities that impact beyond a single local board area, and which are beneficial and effective to be managed and coordinated on an Auckland-wide basis must be exercised by the Governing Body. As such, decision-making responsibility for stormwater management and the stormwater network is allocated to the Governing Body.

3. Local boards are responsible for a wide range of non-regulatory activities of the council that are deemed to be local in nature. This includes the use of and activities in local parks and reserves. However, as parks and reserves are crucial to the stormwater network, council’s allocation of non-regulatory responsibilities acknowledges that local board decision-making over parks and reserves may be constrained where decisions relate to council stormwater management activities.

4. Prior to June 2024, staff treated all stormwater management activities on local parks as subject to local board approval. However, as part of the LTP, it was clarified that it is not appropriate to require a landowner approval from local boards for activities of the council that are required for the management of stormwater activities. This is because council’s own activities are to be undertake under the authority that already rests with the Governing Body.

5. Although a landowner approval will not be required for the council’s own stormwater activities, LGACA requires that the Governing Body (including staff acting under delegation) consider the views and preferences of local boards when making its decisions (section 15 LGACA). Therefore, the new process now requires Healthy Waters and Flood Resilience staff to liaise directly with local boards and consider the views and preferences of local boards when making decisions (under delegation from the Governing Body). If a local board wishes to object to any decision made by staff under delegation, they can consider raising an objection with the Governing Body via the Policy and Planning Committee.

6. Staff recommend local boards appoint a lead who can identify and communicate each local board’s views and preferences over stormwater management-related decisions that impact local parks.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) kopou / appoint a lead, and an alternate, for stormwater activities feedback and delegate authority to these members to:

(i) identify and communicate the local board views and preferences on proposed council stormwater management activities in local parks.

(ii) represent the local board at the Policy and Planning Committee, if required, to discuss any objections to proposed council stormwater management activities in local parks.

Horopaki

Context

7. As per their legislative role and council’s allocation of non-regulatory responsibilities (pursuant to section 17 of LGACA), local boards are accountable for the range of non-regulatory activities of the council deemed to be ‘local’ in nature.

8. On the other hand, the Governing Body is responsible for decision-making over activities that are ‘regional’ in nature i.e. that extend beyond local board areas, and which are beneficial and effective to be managed and coordinated on an Auckland-wide basis.

9. Staff who manage local parks and reserves have relied on council’s allocation of decision-making responsibilities over local parks to require local board approval (referred to as landowner approval or landowner consents) for most activities that take place over local parks. This means that staff have been treating all stormwater management works that occur on parks, including those that the Governing Body has been allocated decision-making responsibilities for, as being subject to landowner approvals.

10. Although local boards have generally managed to accommodate council’s stormwater management activities in local parks, a recent case where landowner approval was likely to be withheld highlighted a misalignment between council’s agreed allocation of responsibilities and operational process assumptions.

11. Staff have now provided advice to local boards clarifying that activities allocated to the Governing Body, i.e. council’s own stormwater management activities, should not be subject to a landowner approval. They have clarified that the operational processes that facilitated this misunderstanding have been changed.

12. This change does not affect third-party applications for works over local parks that relate to or connect to the stormwater network. Those applications will continue to require landowner approval from local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Council’s allocation of non-regulatory responsibilities acknowledges that the decision making of local boards in relation to local parks may be constrained when such decisions intersect with council stormwater management activities, including the stormwater network. This provision ensures the Governing Body’s decision-making, and the effectiveness of the stormwater network, are not compromised.

14. A well-functioning stormwater system enhances flood resilience, reduces waterway contamination, and ensures local beaches are safer for swimming. Parks and reserves play a crucial role in this system, acting as flood plains, hosting waterways, and providing essential facilities for the effective functioning of the council’s stormwater network.

15. Decisions relating to the maintenance of the stormwater network have been delegated by the Governing Body to staff in Healthy Waters and Flood Resilience via the Chief Executive.

Process for giving input to stormwater network decisions

16. Local boards have been advised of the new process that will see Healthy Waters and Flood Resilience, instead of Land Advisory, seeking the views of local boards before making decisions (under delegation from the Governing Body) on whether to proceed with any proposed council-led stormwater projects in local parks.

17. The experience of local boards should not differ from the previous process, where consultations occurred over landowner approval applications while final decision-making is exercised by (Land Advisory) staff under delegation from local boards. Figure 1 shows the comparison between the current and updated processes.

Figure 1: Current and updated decision-making processes for stormwater activities on

local parks

Appointment of a lead to provide input to stormwater network decisions

18. To enable the effective and efficient conduct of a local board’s business, LGACA provides that a local board may delegate to a committee, subcommittee, or member of the local board, or to an officer of council, any of its responsibilities, duties, or powers, except for the exceptions listed in clause 36D, schedule 7 of the Act. The responsibilities that cannot be delegated include the duty to identify and communicate the interests and preferences of the people in the local board area in relation to the content of the strategies, policies, plans and bylaws of Auckland Council.

19. The updated process in Figure 1 requires that Healthy Waters and Flood Resilience seek input from local boards. Seeking input from local boards often requires a report and a decision at a business meeting.

20. Appointing a lead to finalise and provide input on stormwater network decisions can enable efficiencies. While it is expected that stormwater projects on local parks may be referred for discussion to a local board workshop and may include site visits, relying on staff to identify the agreed local board view might lead to misunderstandings, especially if different views are expressed in workshops and site visits. Having a single point of contact on the local board who can be accountable for collating, finalising, and communicating the local board view can prevent confusion and avoid unnecessary delays in decision-making.

21. If it were not possible to identify a shared view from the local board, it is open to the lead to refer the matter to the whole local board for a decision (on the local board input). This can be done at an upcoming local board meeting.

Resolving disputes and disagreements over use of local parks

22. In circumstances where the local board does not support use of a local park for a stormwater management activity and Healthy Waters and Flood Resilience and the local board are unable to agree on reasonable conditions for the use of a local park, Healthy Waters and Flood Resilience staff are encouraged to escalate the matter to the Chief Executive for a decision. This is on the basis that the Chief Executive at an operational level may be best placed to determine issues from an organisation wide perspective and may provide some assurance to the local board that competing perspectives are being carefully balanced.

23. It would also be open to the local board to seek the intervention of the Governing Body, via the Policy and Planning Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. This is a procedural decision and is not expected to have any impact on council’s climate commitments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. This report recommends the appointment of a lead to ensure that local board input can be provided in a timely manner enabling the council to undertake its operational and statutory duties efficiently.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report seeks to appoint a local board member to perform a specific function on behalf of the local board. Any local board member who is appointed as a lead should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

27. This procedural decision is not anticipated to have a direct impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

28. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If a local board chooses not to appoint a lead, staff will need to seek input from the local board at a business meeting. This may require a report which delays input and further risk delays to council projects.

30. Where a local board may feel dissatisfied with a proposed council stormwater project or feel that a project may adversely impact on the wellbeing of its community or other local board areas of decision making, and this cannot be resolved in discussions with Healthy Waters and Flood Resilience, staff are expected to escalate the matter to the Chief Executive. It is also open to local boards to seek intervention from the Governing Body via the relevant committee (Policy and Planning Committee)

Ngā koringa ā-muri

Next steps

31. Healthy Waters and Flood Resilience will provide a template to help the appointed lead quickly finalise and communicate the local board’s feedback.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts - Planning & Operations Manager

Lou-Ann Ballantyne - General Manager Governance and Engagement

Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Changes to voting sign locations for the 2025 local elections

File No.: CP2025/01430

Te take mō te pūrongo

Purpose of the report

1. To delegate the local board to make formal recommendations for any changes to voting sign locations to the Auckland Transport Traffic Control Committee by 10 March 2025.

Whakarāpopototanga matua

Executive summary

2. The current election sign locations, last updated in 2022, are listed in Attachment A. Local boards submitted informal proposals for changes in December 2024.

3. The local board’s view will be submitted to the Auckland Transport Traffic Control Committee for consideration at their March 2025 meeting.

4. Staff is currently working on an assessment of their proposed changes to voting sign locations for the 2025 local elections, Auckland Transport has assessed these proposals, and their findings will be included in the assessment which will be tabled at the meeting.

5. Final changes will be confirmed in March 2025 and the 2025 Candidate Handbook will be updated accordingly.

6. The Traffic Control Committee agenda closes on 11 March, and formal feedback from local boards is required by 10 March. Traffic Control Committee must formalise any changes to voting sign locations at its March meeting in order to make 1 April publishing deadline for publishing the Candidate Handbook.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) delegate the board to provide its views to Auckland Transport Traffic Control Committee by 10 March 2025 on voting sign locations for the 2025 local elections.

Horopaki

Context

Regulatory framework

7. The Auckland Council and Auckland Transport Te Ture ā-Rohe mo nga Tohu Signs Bylaw 2022 sets regulations for election signs.

8. The bylaw permits election signs on both private property and council-controlled public spaces.

Roles and responsibilities

9. Auckland Council and Auckland Transport share responsibility for designating suitable locations and establishing usage conditions for election signs in council-controlled public areas.

10. Auckland Transport controls signs that are on or visible from the Auckland transport system. Auckland Council controls signs in every other case.

11. The Auckland Council Regulatory Committee and Auckland Transport Traffic Control Committee hold delegated authority to implement these regulations by resolution.

12. Since all election signs must face roadways, Auckland Transport has delegated authority to set regulations for election signs via the Traffic Control Committee.

Current election sign locations

13. Appendix B of the Auckland Council and Auckland Transport Signs Bylaw Control 2022 lists currently approved election sign locations and any site-specific conditions.

14. The current election sign locations for this local board are provided in Attachment A. These were last updated during the 2022 local elections.

Process for changing election sign locations

15. Staff did not propose any changes to the voting sign locations for the 2025 local elections. Local boards provided informal proposals for changes to the election sign locations in December 2024.

16. The 2025 Auckland Council Candidate Handbook must include sites for election signs. Staff need to update the list of election sites by 1 April 2025 to meet the publishing deadline.

17. Many current election sign sites are on local parks. The Traffic Control Committee requires input from the local board as the landowner before making any modifications to the current list of designated election sign locations.

18. Any recommend changes to voting sign locations will be sent to Traffic Control Committee for consideration at their March 2025 meeting.

19. Local boards will be informed of the final changes via memo in late March 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Auckland Transport have assessed the December 2024 proposed changes from the local board. The assessment will be tabled at the business meeting.

21. Attachment B provides guidance on suitable election sign site criteria for local boards to consider when suggesting changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The assessment, which will be tabled at the meeting, includes consideration of climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The assessment, which will be tabled at the meeting, includes consideration of council impacts.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The assessment, which will be tabled at the meeting, includes consideration of local impacts.

Tauākī whakaaweawe Māori

Māori impact statement

25. The assessment, which will be tabled at the meeting, includes consideration of Māori impacts.

Ngā ritenga ā-pūtea

Financial implications

26. The assessment, which will be tabled at the meeting, includes consideration of financial impacts.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The assessment, which will be tabled at the meeting, includes consideration of risks.

Ngā koringa ā-muri

Next steps

28. The Traffic Control Committee will consider any formal local board recommendations for changes to election sign locations at its March 2025 meeting.

29. The updated election sign sites will be included in the 2025 Candidate Handbook.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	List of Public Sites for Election Signs in Waitematā Local Board
b ⇨	Election sign site criteria

Ngā kaihaina

Signatories

Authors	Maclean Grindell - Senior Advisor Operations and Policy
Authorisers	Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Public feedback report on the traffic bylaw review

File No.: CP2025/01404

Te take mō te pūrongo

Purpose of the report

1. To receive local board views on how the Joint Bylaw Panel should address public feedback on the proposed Vehicle Use and Parking Bylaw 2025 and its supporting proposals.

2. To recommend delegating a member to represent these views to the Joint Bylaw Panel.

Whakarāpopototanga matua

Executive summary

3. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

4. The current rules are set out in several documents:

· Auckland Transport Traffic Bylaw 2012

· Auckland Council’s Traffic Bylaw 2015

· Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

5. Auckland Transport and Auckland Council are conducting a review of these bylaws to identify efficiencies and possible improvements.

6. The proposed new Vehicle Use and Parking Bylaw 2025, including changes to some topics in the proposed new bylaw and changes to rules in other bylaws (referred to as the “supporting proposals”), is provided as Attachment A of the agenda report.

7. In August and September 2024 (page 391), all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Staff considered the local board feedback in drafting the proposals which went out for public consultation.

8. Public consultation on the proposals took place from Monday 4 November to Monday 4 December 2024 (inclusive) and public hearings were held on 6 December 2024.

9. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback (included as Attachment B of the agenda report) to the proposed new bylaw and supporting proposals. This report also recommends delegating a local board member to present these views to the panel.

10. The bylaw panel deliberation is scheduled for 2 May 2025. This is where the panel will discuss and deliberate on the public feedback and local board and mana whenua views. Local boards can delegate a representative to speak at the hearings if desired.

11. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the proposals in June 2025 based on the recommendations from the bylaw panel.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) whakarite / provide views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, included as Attachment A to this report.

b) tāpae / delegate Member to represent these views to the Joint Bylaw Panel.

Horopaki

Context

Traffic bylaws

12. The use of Auckland’s road space, including beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

13. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012

Covers the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport.

b) Auckland Council Traffic Bylaw 2015

Covers traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings.

c) Auckland Council Public Safety and Nuisance Bylaw 2013

Covers use of vehicles on beaches.

14. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land, such as parks and beaches.

15. The bylaws establish a framework for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. For example, they enable the creation of bus lanes, but the specific locations are determined later through resolutions. This approach allows for flexibility to address changing location-specific needs over time.

16. Some bylaw provisions are not site-specific. These apply when Auckland Transport requires consistent rules across all locations, without the need for site-specific resolutions, for example, prohibiting abandoned vehicles on roads or in public places.

Reviewing Auckland’s traffic bylaws

17. Auckland Transport and Auckland Council are conducting a joint review of Auckland’s traffic-related bylaws to ensure they continue to meet the needs of Aucklanders. This review considered legislative and technological changes, as well as expert feedback on ways to improve bylaw effectiveness.

18. The Regulatory and Community Safety Committee on 2 July 2024 endorsed the findings report and requested an options report and proposal (resolution number RCSC/2024/48).

19. In August and September 2024, all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Some feedback focused on operational, public consultation or non-bylaw related matters and were referred to the relevant teams where appropriate.

20. Following this, a draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, was developed for public consultation.

21. The Regulatory and Community Safety Committee and the AT Design and Delivery Committee endorsed the draft proposals and public consultation on 8 October 2024.

22. The Auckland Council Governing Body and the Auckland Transport Board adopted the statement of proposal and approved the conduct of public consultation on 24 October 2024 and 29 October 2024, respectively.

23. Public consultation took place from Monday 4 November to Monday 4 December 2024 (inclusive). Public hearings were held on 6 December 2024 at 20 Viaduct Harbour Avenue, Auckland. A total of 196 submissions were received: 181 through the online survey, 13 via mail and email and two verbal submissions. Public feedback is included in this report as Attachment B of the agenda report.

24. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals (refer to Attachment A of the agenda report).

25. The final views from local boards will guide the bylaw panel during the deliberations on 2 May 2025. Local boards also have the option of sending a representative to share their views in person.

26. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the bylaw proposals in June 2025 based on the recommendations from the bylaw panel.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Waitematā Local Board at a workshop on 6 August 2024.

28. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

29. The Auckland Transport Board and Auckland Council Governing Body adopted the Statement of Proposal and approved the material for public consultation. The finalised proposals included:

a) creating a new joint AT and AC Te Ture ā-Rohe mō te Whakamahinga me te Whakatūnga Waka 2025 | Vehicle Use and Parking Bylaw to combine the Auckland Transport Traffic Bylaw 2012, Auckland Council Traffic Bylaw 2015 and clause 16 of the Auckland Council Public Safety and Nuisance Bylaw 2013 (main proposal).

b) making supporting changes (supporting proposals) by clarifying and improving the following six topics in the proposed new joint bylaw

· launching of boats on beaches and obtaining beach driving permits

· regulations for heavy vehicles

· parking vehicles off a roadway

· busways, busway stations, and park & rides

· resident parking

· temporary traffic and parking rules for special events.

c) moving (or removing) the following seven rules from the current bylaws:

· establishing shared zones, parking zones, parking places, and transport stations

· setting new speed limits on council-controlled land

· parking for display or sale

· broken down vehicles on a road or public place

· leaving machinery or goods on a road or public place

· repairing or modifying vehicles on a road in in a public place

· priority on cycle paths or shared paths.

d) clarifying and improving other rules in the AC and AT Signs Bylaw 2022, AT Activities in the Road Corridor Bylaw 2022, and AC Public Safety and Nuisance Bylaw 2013 that relate to certain activities involving vehicles.

30. The key insights from public consultation are as follows:

a) The proposals were well received by the public. The main proposal was largely supported, with 83 per cent of respondents expressing no concerns. Most respondents had no comments or concerns about the supporting proposals.

b) Parking vehicles off the roadway received the most attention, with 35 per cent of respondents overall commenting on the topic. Most people who provided comments (88 per cent) expressed support for changes to reduce parking on berms. Those who raised concerns with the topic (10 per cent) frequently mentioned the need for berm parking, especially where limited on-street parking is available.

c) New heavy traffic parking regulations were also largely supported by submitters (79 per cent of those who commented on the topic). There were some concerns from the industry perspective, specifically about rest breaks or overnight spaces for drivers to sleep, particularly for out-of-town companies.

d) The only topic that was not supported was the proposal to remove user priority on cycle paths and shared paths. Respondents requested that it remains in Auckland’s traffic bylaws as it aims to protect vulnerable road users, particularly people travelling on foot and bicycle.

e) Community concerns about the topic of repairing or modifying vehicles in public spaces are centred around its enforcement – respondents wanted assurance that people experiencing an emergency would not be fined.

31. The draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, will be reviewed and deliberated by the Joint Bylaw Panel in May 2025.

32. Local boards are encouraged to speak in front of the panel. Local boards can delegate a representative to speak at the hearings through this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

34. During the development of the bylaws, climate impacts were considered because effective bylaws are tools that help give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

35. The bylaws are an enabler for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. This review was conducted jointly by Auckland Transport and Auckland Council.

37. Relevant staff from several council operational units impacted have also participated in the review findings and improvements addressed in the options report and proposal. These staff are aware of the impacts of the proposal and their implementation role. This includes Regional Parks, Parks and Community Facilities, Compliance Response and Investigations, Waste Solutions, Event Facilitation, Regional Operations, Active Communities, Connected Communities, and Growth, Transport and Infrastructure Strategy units.

38. All units were in favour of combining the traffic-related bylaws into a new joint bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The local board was briefed on the review on 30 January 2025 providing an opportunity to receive quality advice about the review and its finding. The response from both elected members and staff supporting local boards was positive about the review.

40. Local boards generally supported the recommended options and provided feedback on topics like berm and beach parking. Operational, consultation, or non-bylaw matters were referred to relevant teams as needed.

41. AT and AC staff considered the local board feedback in drafting the proposals which went out for public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

42. AT and AC are committed to meeting the responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

43. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

44. Using this framework for discussion, AT informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

45. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

46. This decision has no financial implications for the local board as Auckland Transport funds all its projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

48. The Joint Bylaw Panel will review and deliberate all submissions about the draft proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, in May 2025. Prior to the deliberations, local boards are encouraged to speak to the panel.

49. The Auckland Transport Board and Auckland Council Governing Body will deliberate on the Vehicle Use and Parking Bylaw 2025, including supporting proposals. If adopted, it will come into effect in July 2025. The AT Board will adopt provisions for the transport system, while the AC Governing Body will adopt those for council-controlled land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Vehicle Use and Parking Bylaw 2025 and the supporting proposals
b ⇨	Local board summary of public feedback

Ngā kaihaina

Signatories

Authors

Joemier Pontawe – Principal Policy Advisor, Auckland Transport

Authorisers

Ben Stallworthy – Principal Advisor Strategic Relations, Auckland Transport

Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Local board views on proposed plan change 106 for filming on Sites and Places of Significance to Mana Whenua

File No.: CP2025/00464

Te take mō te pūrongo

Purpose of the report

1. To seek the views of the Waitematā Local Board (the local board) views on proposed plan change 106 (PC 106) which identifies temporary filming activities on Sites and Places of Significance to Mana Whenua (SPSMW) on public places as a permitted activity.

Whakarāpopototanga matua

Executive summary

2. Decision-makers (independent commissioners) on a plan change to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change, if the local boards choose to provide their views.

3. The purpose of PC 106 is to identify temporary filming activities on SPSMW in council-controlled public places as a permitted activity (i.e. no resource consent required). A film permit will still be required under the Te Ture ā-Rohe Tauhokohoko Whakahaerenga me te Tango Kiriata Tūmatanui 2022 Public Trading, Events and Filming Bylaw 2022 (the Bylaw).

4. A local board can present local views when expressed by the whole local board. This report provides the mechanism for the local board to resolve and provide its views on PC 106. Staff do not recommend what view the local board should convey.

5. Local boards received a memorandum on the draft plan change before it was finalised and notified for submissions. The submission and further submissions periods have closed. A total of 10 submissions were received, and no further submissions were received. The key themes of the submissions are support from screen industry, opposition to PC 106 unless amendments are made, and the application of PC 106 to Tūpuna Maunga Authority administered land.

6. This report seeks the views of the local board on proposed plan change 106. Next steps involve incorporating local board resolutions on proposed plan change 106 into the section 42A hearing report. Appointed local board members will be notified and invited to present their views at the hearing.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide its views on proposed plan change 106;

b) appoint a local board member to speak to the local board views at a hearing on proposed plan change 106;

c) delegate authority to the chairperson of Waitematā Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

7. Local boards are responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

8. A plan change will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes.

9. If the local board chooses to provide its views, the reporting planner will include those views verbatim, and address them, along with issues raised by submitters, in the subsequent hearing report prepared under section 42A of the Resource Management Act 1991 (RMA).

10. A local board member, appointed by resolution, may present the local board’s views at the hearing of submissions by commissioners, who then make decisions on the proposed plan change.

11. This report provides an overview of PC 106, and a summary of the key themes from submissions. The report author cannot advise the local board on what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The purpose of PC 106 is to remove the requirement for a resource consent by identifying temporary filming activities as a permitted activity in the AUP. Filming activities will still require a Film Permit from Screen Auckland (the regional film office for Auckland, based within Tātaki Auckland Unlimited) in accordance with the Bylaw. Currently, there is duplication of process for filming, as it requires both a resource consent to comply with the AUP and a film permit to comply with the Bylaw.

13. Amendments to AUP Chapter D21 Sites and Places of Significance to Mana Whenua are proposed to identify temporary filming activities (up to 30 days) as a permitted activity on SPSMW that are also public places. This status is subject to a standard that requires no land disturbance, that filming is undertaken in accordance with a site plan, and that it complies with any special conditions approved under the Auckland Council Film Permit. No changes are proposed to Schedule 12 of the AUP, which lists the SPSMW.

14. The film permit process ensures that filming activities respect the cultural values of the SPSMW and follow appropriate tikanga, while enabling people and communities to provide for their social, economic, and cultural well-being to achieve sustainable management.

15. Cultural values and mana whenua associations with SPSMW are protected and enhanced through the film permit process by requiring direct engagement with mana whenua and their participation in decision-making. This ensures that appropriate tikanga is considered, site plans and/or special conditions are applied where necessary, access for customary activities (i.e. mahinga kai) can be identified, and restricted areas, where toilets or food preparation must be avoided, are implemented to protect wāhi tapu and any tangible and/or intangible values of sites and places.

16. Supporting documentation is available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=272.

17. Council’s reporting planner will prepare a section 42A report for PC 106 for consideration by the independent hearings commissioners that evaluates and reports on:

· the contents of PC 106

· submissions (noting that no further submissions were received)

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Submissions were made by 10 people. Nine submissions were supportive, one was in opposition, and no submissions were neutral. Key submission themes are listed below.

· Support from the screen industry

· Oppose the plan change unless amendments are made

· Application of PC 106 to Tūpuna Maunga administered land.

Support from the screen industry

19. Several submissions supporting PC 106 are from members of the screen industry, seeking that it be approved without any amendments. Some clarification is also sought regarding what qualifies as “disturbance”, as AUP Standard D21.6.4(1)(b) provides for filming activities as a permitted activity as long as it does not involve “land disturbance”.

Oppose subject to amendments

20. One submitter (Ngāti Whātua Ōrākei) opposes PC 106 unless amendments are made to recognise the hapū or iwi with the strongest relationship to the filming location. Specific provisions are sought to be retained or removed to better reflect local hapū and iwi acknowledgement.

Application of PC 106 to Tūpuna Maunga Authority administered land

21. PC 106 currently excludes land administered by Tūpuna Maunga Authority. The Tūpuna Maunga Authority seeks amendments to PC 106 to enable temporary filming as a permitted activity on land it administers.

22. Information on individual submissions and the summary of all decisions requested by submitters is available from council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-106-sdr-and-subs.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. Both of council’s climate goals (climate adaptation and climate mitigation) are relevant and align with the requirementfor RMA decision-makers to:

· have particular regard to the effects of climate change (section 7(i) RMA), and

· have regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

25. Consequently, any local board views on climate adaptation and/or climate mitigation will be considered by the independent hearing commissioners when hearing submissions on PC 106.

Local board views - climate

26. The following prompts are included to assist the local board in forming any view (should it wish to do so) regarding climate mitigation and/or adaptation:

· How will PC 106 affect greenhouse gas emissions, if at all?

· How will PC 106 affect private motor vehicle trips, connections to and availability of public transport, walking and cycling infrastructure, if at all?

· Will climate risks, such as flooding, increased heat, coastal erosion, or extreme weather events be neutral, alleviated or elevated by PC 106?

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. No council groups have submitted on PC 106. The following council groups were consulted and provided an opportunity to provide feedback on the draft plan change:

a) Māori Heritage Team

b) Resource Consents

c) Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The purpose of PC 106 is to enable temporary filming activities on SPSMW in public places without the need for a resource consent.

29. A total of 18 out of the 21 local boards currently have SPSMW in public places that would be covered by PC 106 (noting that additional sites will be added over time). In terms of film permit applications, local boards are responsible for landowner approval for local parks and are notified of any film permit applications. This will not change.

30. Local boards have been kept informed of PC 106 as it has developed with memorandums in November 2022 and September 2024.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

32. The decision-maker will consider local board views, if provided, when deciding on PC 106.

Tauākī whakaaweawe Māori

Māori impact statement

33. Council is required to consult with iwi authorities when preparing a plan change. The plan change has been developed in consultation with the 19 iwi authorities (mana whenua) through a series of engagements since December 2022. This engagement has occurred through pānui updates, engagement summary reports, kānohi ki te kānohi hui, collaborative working group hui, emails and telephone calls.

34. Prior to notifying PC 106 the following positions of mana whenua were understood:

· 11 support in principle a plan change

· 1 generally supports PC 106 subject to amendments; otherwise, opposes

· 3 have not provided formal feedback, but comments made by them have been considered

· 2 do not oppose PC 106

· 1 defers to others

· 1 prefers kaupapa to go through the Mana Whenua Forum.

35. Feedback from mana whenua on PC 106 supports an approach that provides for filming in public places as a permitted activity with permitted standards, and for mana whenua to have an increased role in decision-making for activities occurring on SPSMW. The importance of not undermining the SPSMW in AUP Schedule 12 and the provisions in AUP Chapter D21 was also emphasised as protection of the values of sites and places. All sites have their own pūrākau (stories), and iwi/hapū have individual tikanga for these sites.

36. Feedback from mana whenua directly informed the wording of PC 106. The only feedback not incorporated into PC 106 relates to amendments sought to recognise the ‘local’ or ‘appropriate’ iwi.

37. Ngāti Whātua Ōrākei is the only iwi that submitted on PC 106. Their submission seeks that Ngāti Whātua Ōrākei’s ahi kā and mana whenua status within the ‘heartland’ of their rohe is recognised and provided for in the relevant amendments that are proposed to AUP Chapter D21 through PC 106. They also seek that their reo and identity is seen, heard and provided for in any filming on sites and places of significance that Ngāti Whātua Ōrākei are the tangata whenua. Ngāti Whātua Ōrākei are generally supportive of PC 106, but oppose it unless the amendments sought are incorporated to ensure the tangata whenua of the place where filming activities will take place on SPSMW are appropriately engaged with and involved in the decision-making.

38. Tātaki Auckland Unlimited – Screen Auckland have developed a draft SPSMW film permit process in collaboration with mana whenua. The draft SPSMW film permit process has a strong focus on relationship and engagement to enable ongoing collaboration to develop and integrate mana motuhake, tikanga Māori, the pūrākau and mauri of SPSMW.

39. The key elements of the draft SPSMW film permit process include:

· requirement to engage all mana whenua identified through the council’s contact tool

· applicants are encouraged to engage early to understand the implications of filming

· film facilitators inform mana whenua of all filming applications affecting SPSMW and confirm whether engagement has occurred

· timeframe to process applications is 20-25 days (compared to 3-5 for general applications)

· film facilitators confirm permit conditions with mana whenua

· where proposals are not supported by mana whenua, applicants will be directed to alternative sites.

40. Information requirements for film permit applications on SPSMW will be similar to those required by Tūpuna Maunga o Tamaki Makaurau Authority for the 14 co-governed tūpuna maunga.

41. The reporting planner will include in the hearing report an analysis of Part 2 of the RMA, which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. Sites of Significance is an issue of significance identified in the Schedule of Issues of Significance (2021) and the Māori Plan 2017 (Houkura Independent Māori Statutory Board), where it states on page 23 that:

Mana Whenua are enabled to maintain and protect sites of significance to reaffirm connections to the whenua and preserve for future generations.

Ngā ritenga ā-pūtea

Financial implications

42. PC 106 does not pose any financial implications for local boards’ assets or operations.

43. Costs for the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The local board will be unable to provide its views and preferences on PC 106, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

45. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report therefore enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

47. The reporting planner will include, and report on, any resolution from any local board in the forthcoming section 42A hearing report. Local board member(s) appointed to speak to specific local board’s views will be informed of the hearing date and invited to the hearing.

48. The reporting planner will advise the local boards of the decision on PC 106 by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Eryn Shields - Team Leader - Planning

Authorisers

John Duguid - General Manager Planning and Resource Consents

Lou-Ann Ballantyne - General Manager Governance and Engagement

Tristan Coulson - Local Area Manager

Waitematā Local Board

18 February 2025

Urgent decsion noting report - Waitematā Local Board input to Auckland Council submission to the Resource Management (Consenting and Other System changes) Amendment Bill

File No.: CP2025/00403

Te take mō te pūrongo

Purpose of the report

1. To note the Waitematā Local Board’s (the local board’s) use of its urgent decision delegation and feedback provided on Auckland Council’s submission to the Resource Management (Consenting and Other System changes) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The Government has introduced the Resource Management (Consenting and Other System changes) Amendment Bill as part of its phase two resource management system reform.

3. The deadline for submissions is 10 February 2025. The Bill is expected to be passed into law by mid-2025.

4. Local board feedback was due on 3 February 2025 to be incorporated into the Council submission, and 7 February 2025 to be appended to the Council submission.

5. The objective of the Bill is to amend the RMA to progress the Government’s priorities relating to:

· making it easier to consent new infrastructure, including for renewable energy, building houses, and enhancing the primary sector;

· cutting red tape to unleash the investment in renewable energy for New Zealand to meet its;

· emissions reduction targets;

· making the medium density residential standards (the MDRS) optional for councils, with the need for councils to ratify any use of the MDRS, including in existing zones;

· implementing the Going for Housing Growth policy to unlock land for housing, build infrastructure, and allow communities to share the benefits of growth;

· facilitating the development and efficiency of ports, and strengthening international supply networks;

· simplifying the planning system.

6. The Bill amends a range of existing RMA provisions across five themes:

· infrastructure and energy;

· housing;

· farming and the primary sector;

· natural hazards and emergency response;

· system improvements.

7. The deadline for submissions is 10 February 2025. Local board feedback is due on 3February 2025 to be incorporated into the council’s submission; to be appended to the council’s submission, local board feedback is due on 7 February 2025.

8. An urgent decision was required as the final deadline for feedback input for inclusion in the council’s submission was 7 February 2025, and the Waitematā Local Board’s next scheduled business meeting was on 18 February 2025. The Board provided its feedback (Attachment A) through the urgent decision process on 7 February 2025 (Attachment B).

9. The local board members were provided with a briefing on 28 January 2025. The local board members were also provided with a memo (Attachment C), a document on the process of removing heritage protection (Attachment D) and the Resource Management (Consenting and Other System changes) Amendment Bill (Attachment E).

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) note the Waitematā Local Board provided input to Auckland Council submission to the Resource Management (Consenting and Other System changes) Amendment Bill (Attachment A) through the urgent decision process (Attachment B) on 7 February 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Local Board feedback on the Resource Management (Consenting and Other System Changes) Amendment Bill
b ⇨	Urgent Decision of the Waitematā Local Board
c ⇨	Resource Management (Consenting and Other System changes) Amendment Bill Memorandum
d ⇨	Process of removing heritage protection
e ⇨	Resource Management (Consenting and Other System changes) Amendment Bill

Ngā kaihaina

Signatories

Authors	Katherine Kang - Democracy Advisor
Authorisers	Tristan Coulson - Local Area Manager

Chairperson	Genevieve Sage
Deputy Chairperson	Greg Moyle, (JP, ED)
Members	Alexandra Bonham
	Allan Matson
	Richard Northey, (ONZM)
	Sarah Trotman, (ONZM)
	Anahera Rawiri