Agenda of Kaipātiki Local Board - Wednesday, 19 February 2025

1 Nau mai | Welcome

The meeting will be opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Kaipātiki Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 4 December 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Ann Hartley QSO

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Ann Hartley, a prominent member of the Kaipātiki community and send its sincere condolences to the Hartley family and friends.

Whakarāpopototanga matua

Executive summary

2. Ann Hartley, QSO, was a Kaipātiki Local Board member for three terms, and the Kaipātiki Local Board Deputy Chairperson between 2013 – 2016.

3. In 2022, Ann was awarded a Companion of the Queen’s Service Order in the New Year Honours List 2022 for her services to local government and the community.

4. Ann was involved with the Birkdale, Birkenhead and North Shore communities for more than 50 years.

5. Ann was coordinator of the Birkdale community house in the 1970s and played a significant role in the establishment of the creche at St Philip’s Church in Birkdale. She was first elected to Birkenhead City Council in 1980, becoming Mayor in 1986 and was elected Mayor of North Shore City upon its inception in 1989. As Mayor, she worked with other councils to secure funding for the establishment of the only Marae in the North Shore area at the time, Awataha Marae.

6. Ann was elected to Parliament for the Northcote electorate in 1999, was Deputy Speaker of the House from 2002 to 2005, and a list member and an Assistant Speaker from 2005 until her retirement from Parliament in 2008. From 2008 to 2012, Ann was a Trustee of the ASB Community Trust and served as Chairperson. She was Councillor for the North Shore Ward from 2010 to 2013 and also served as chairperson of council’s Regional Development and Operations Committee during this time.

7. Ann was influential in establishing and maintaining the North Shore’s rich array of parks and facilities including North Shore Events Centre, Kauri Point Centennial Park and the Bruce Mason Centre, and improved public beach access at Takapuna. During her long service to North Shore communities, Ann had a tremendous impact on the lives of many across Auckland.

8. The Kaipātiki Local Board is deeply saddened by Ann Hartley’s passing and extends its condolences to her family and friends.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) āhukahuka / acknowledge the passing of Ann Hartley and express its sincere condolences to the Hartley family and friends.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Kaipātiki Community Facilities Trust (KCFT) Quarter 2 Report

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to present the Kaipātiki Community Facilities Trust (KCFT’s) quarter two update.

Whakarāpopototanga matua

Executive summary

2. Jill Nerheny, Team Lead Community Development, on behalf of KCFT, will be in attendance to address the local board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the deputation from KCFT and thank Jill Nerheny for her attendance and presentation.

Attachments

a 19 February 2025 - Kaipātiki Local Board business meeting - KCFT Work Schedule Y25 Q2............................... 307

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Kaipātiki Local Board

19 February 2025

Kaipātiki Local Board Member Vacancy

File No.: CP2024/20769

Te take mō te pūrongo

Purpose of the report

1. For the Kaipātiki Local Board to respond to the vacancy of a local board member.

Whakarāpopototanga matua

Executive summary

2. Member Adrian Tyler has resigned from the Kaipātiki Local Board effective 5 February 2025. As a result, a vacancy on the Kaipātiki Local Board now exists. This report outlines information regarding the options for filling the vacancy on the Kaipātiki Local Board.

3. As the vacancy occurs within 12 months of the next election, subsections 117 (2) and (3) of the Local Electoral Act 2001 apply, which provide for the board to decide to appoint to the vacancy or leave it vacant.

4. According to Section 117(3) of the Local Electoral Act 2001, on receiving notice under subsection (2) the local board must, at this meeting, determine by resolution that either (a) the vacancy will be filled by the appointment by the local board of a person named in the resolution who is qualified to be elected as a member; or (b) that the vacancy is not to be filled.

5. The Kaipātiki Local Board must therefore decide at this business meeting, unless it is not practicable, to resolve to appoint a named person to the position or determine to leave the position vacant.

6. A person is eligible to be nominated if they are over 18 years of age, a New Zealand citizen, and on the electoral roll. The board may take other criteria into consideration as well, as long as the legislative criteria are met.

7. If, under section 117 (3) (b) the board resolves at this business meeting not to fill the vacancy, it must immediately give public notice of its decision.

8. If under section 117(3) the board resolves to appoint to the vacancy it must immediately give public notice of its decision and its selection process. The board will then confirm the appointment at its next subsequent business meeting on 19 March 2025 and the appointed member will make their statutory declaration.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / resolve to not fill the vacancy created on the Kaipātiki Local Board by Member Adrian Tyler’s resignation from the board effective on 5 February 2025, pursuant to section 117 (3) of the Local Electoral Act

b) immediately give public notice of the decision to leave the vacancy unfilled in accordance with section 119 of the Local electoral Act 2001.

a) whakaae / resolve to appoint <<person nominated>> to fill the vacancy created on the Kaipātiki Local Board by Member Adrian Tyler’s resignation from the board effective 5 February 2025, until the next triennial election, which takes place on 11 October 2025, pursuant to section 117 (3) of the Local Electoral Act, and that <<person nominated>> be sworn in as a Member at the local board’s business meeting on 19 March 2025.

b) tuhi tīpoka / note that the board has selected <<person appointed>> because of <<criteria met>>.

c) whakaae / resolve that the outcome of the appointment be immediately publicly notified as required by Section 118(1) of the Local Electoral Act 2001.

Horopaki

Context

9. Member Adrian Tyler resigned from his position as a member of the Kaipātiki Local Board effective February 5, 2025.

10. As this vacancy occurs within 12 months or less before the next triennial election, the Kaipātiki Local Board must make a decision:

(a) that the vacancy is filled by an appointment by the local board of a person named in the resolution who is qualified to be elected, or

(b) that the vacancy is not to be filled.

11. As per section 117 of the Local Electoral Act, the decision on how to proceed with the vacancy is to be determined at the next subsequent meeting (other than an extraordinary meeting) by resolution of the local board.

9. The criteria for eligibility for serving as an elected representative on a local board are provided in legislation and are that applicants must be:

a. Over eighteen years of age.

b. A New Zealand citizen.

c. On the electoral roll.

10. Additionally, no member of the Governing Body may also be a member of a local board. If a person is an un-discharged bankrupt, they must disclose this fact to the Chief Executive (Auckland Council’s Code of Conduct).

Tātaritanga me ngā tohutohu

Analysis and advice

11. The board is able to take any relevant considerations into account in:

i) deciding whether to appoint a new member or to leave the vacancy unfilled; and

ii) if it chooses to appoint, the criteria to use (in addition to the statutory criteria outlined above).

12. Key considerations in choosing whether to appoint or leave the position vacant could include:

· whether the community is adequately represented with either a vacancy or a full contingent of board members

· whether the remaining members adequately represent the part of the community or communities represented by the resigning member

· whether a new member has enough time to come up to speed with the council and the local board’s work this term to meaningfully contribute to discussions and decisions

· whether the board is likely to struggle to form a quorum for the remainder of the term while carrying a vacancy (the quorum is half of the members of the local board including the vacancy).

13. Key considerations in the candidate to be appointed (if the board chooses to appoint a person) could include:

· the highest polling unsuccessful candidate at the last election

· whether the appointee has been subject to public scrutiny through participating in an election process previously

· experience of community leadership within the Kaipātiki local board area

· an understanding of the area including the impact of Auckland Council’s services in the community

· experience in governance

· experience or knowledge of local government

· whether they are an excellent communicator

· whether they have an ability to evaluate and interpret complex information.

13. If the Board decides to appoint to the vacant position, this appointment will be confirmed at the next scheduled business meeting on 19 March 2025.

14. The new local board member will be taken through an induction programme, the level and detail of which will be dependent on the appointed member’s knowledge and experience in local government and of local boards. The programme will be delivered by the Governance and Engagement team to provide the member with the capability and understanding to undertake the role.

15. It is also noted that nominations will open on the 4 July 2025 for the 11 October 2025 triennium elections.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. There are no significant impacts on the council group on whether the board chooses to leave the vacancy unfilled.

18. A new member will need to be sufficiently inducted into their role within a short period of time by board members and staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The recommendations contained within this report fall within the local board’s legislative responsibilities to respond to an elected member vacancy on the local board.

Tauākī whakaaweawe Māori

Māori impact statement

20. The Kaipātiki Local Board has the highest number of residents who identify as Māori in North Auckland, and the board is committed to achieving better outcomes for Māori.

21. The provision to fill the vacancy by appointment provides the board with an opportunity to increase Māori representation on the board.

Ngā ritenga ā-pūtea

Financial implications

22. If the board chooses to fill the vacancy by appointment, costs of induction and the member’s honorarium can be met from existing resources.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The local board would be at risk of not meeting its legislative obligations if it fails to make a decision on this matter.

Ngā koringa ā-muri

Next steps

24. Proposed timeline:

19 February 2025 Board meets at scheduled ordinary meeting to make a decision. Resolution made to appoint or leave vacant, under section 117(3) of Local Electoral Act.

19 February 2025 If an appointment is made, the candidate is informed of the board’s decision.

20 - 27 Feb. 2025 If appointment is made, a public notice will be provided via the Auckland Council website, the next available publication of local newspapers and minutes, providing the resolution and the process and/or criteria by which the person named in the resolution was selected for appointment.

If no appointment is made, the resolution will be also publicly notified.

19 March 2025 If an appointment is made it will be confirmed at the next scheduled business meeting on 19 March 2025 and the new member will make their Statutory Declaration. Section 118 (2) of the Local Electoral Act provides that the person appointed is for all purposes to be treated as having been elected to fill the vacancy on the date at which the appointment is confirmed. Term of office does not start until there has been a resolution confirming the appointment.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Veshanka Chetty - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Shepherds Park, Beach Haven playground renewal - approval of concept design and additional funding.

File No.: CP2025/00415

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the concept design for the playground and nature play at Shepherds Park, Beach Haven, approve additional funding and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. The renewal of the Shepherds Park playground was identified as part of the Kaipātiki Play Provision and SunSmart Study.

3. The local board has allocated $410,000 LDI capex funding towards the renewal of the existing playground and installation of a nature play area. This project was approved by the local board as part of the 2024/2025 Customer and Community Services Work Programme (resolution number KT/2024/141).

4. The project will deliver on the Kaipātiki Local Board Plan 2023 objectives and key initiatives:

· Our parks, playgrounds, and public spaces are fit for-service, accessible to all, SunSmart, well maintained, clean and tidy, and cost-effective.

· Invest in nature-based solutions that improve our parks and public spaces, including planting specimen trees for shade, reduced mowing for increased biodiversity and natural play items such as māra hūpara.

5. Two concept designs were developed for the replacement of the outdated playground equipment at Shepherds Park. The design for the nature play area was developed in conjunction with the Friends of Shepherds Park group and the local primary school.

6. Concept option one (presented at a workshop on 31 July 2024) was preferred by the Kaipātiki Local Board. This revised option was provided to the community for feedback as part of the AK Have Your Say engagement process and drop-in consultation session at Shepherds Park held on 14 September 2024.

7. Feedback from the community was presented to the local board at a workshop held on 13 November 2024 and will inform the detailed design. The local board supported the playground design and large nature play design in principle but accepted the removal of the small nature play component proposed under the existing gum trees. This was advised by Auckland Council arborists due to health and safety concerns.

8. Staff now seek approval for the final revised concept design and the re-allocation of $86,000 additional budget before progressing the project to detailed design, consent and construction.

9. Following the approval of the proposed concept design, the resource consent process for work near existing trees will begin in parallel with the development of the detailed design. Physical works to undertake construction are expected to commence in early September 2025.

10. Progress updates on the project will be provided to the local board as part of the Customer and Community Services quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve the revised concept design for the playground and nature play at Shepherds Park located at 31 – 35 Cresta Avenue, Beach Haven, as per attachment A of the agenda report with the following changes:

i. remove the small nature play area proposed within the concept design from under the existing gum trees, adjacent to the existing playground.

ii. include the Rhombus twister in the senior play space as the preferred play option.

iii. include one basket swing, one toddler swing and one belt swing within the playground.

iv. remove the meadow planting from the concept design and replace with low native planting.

b) whakaee / approve an additional $86,000 ABS Renewals Capex budget to be reallocated to the Shepherds Park playground and nature play project in the Kaipātiki Customer and Community Services Capex Work Programme 2025/2026.

Horopaki

Context

11. The Kaipātiki Local Board approved the 2024/2025 Kaipātiki Local Board Customer and Community Services work programme in June 2024 (resolution number KT/2024/141) which includes the upgrade of the playground and nature play at Shepherds Park. The project funding is $410,000 ABS: Capex – Local Renewals and LDI – Capex.

12. Shepherds Park is located at 31–35 Cresta Avenue, Beach Haven, with playground access from 130 Beach Haven Road. The park is a large open space which is home to several sports clubs and community facilities such as Birkenhead United Football and Beach Haven Bowling club. The park features areas of regenerating native bush with extensive coastal pathways with vistas over Oruamo/Hellyers Creek.

13. The operational maintenance playground inspection report indicates that the playground at Shepherds Park is in ‘poor condition, condition rating 4 for the timber module’.

A swing set in a park

Description automatically generated

Figure 1 - 4: Shepherds Park playground, winter (left) and summer views (right) with shade sails in place.

14. The Kaipātiki Play and Sunsmart provision report recommends improvements with addition of play elements such as a basket swing, swing seats for junior aged children, a collaborative spinning or rocking element, sand play, themed / role play elements etc.

15. The Kaipātiki nature spaces and trails report recommends Shepherds Park as a priority site for a future nature play park alongside Spinella Reserve, Monarch Park, and Lauderdale Reserve.

16. There are several existing natural play elements scattered throughout the regenerating native forest at Shepherds Park. These elements, likely created by residents exploring the natural environment, provide opportunities for unstructured and imaginative play.

17. The council recognises the value of these play experiences and encourages their continued use. However, it is important to balance this with the protection of the native flora and fauna.

18. Creating a more formalized nature play zone with huts, stepping logs, balance beams and insect houses can help draw the community towards the forest to experience nature, without needing to damage thriving environments.

19. Two playground concept design options were presented to the Kaipātiki Local Board on 31 July 2024 at a workshop. The overall design intent for the playground is to improve and enhance the play provision within the local area targeting 0 - 12 years.

20. Both concepts were proposed within the existing playground footprint edged by circular concrete paths. All existing shade sails will be retained. The placement of shade sail posts restricts the variety of play equipment that the design can accommodate within the designated fall zones, resulting in a reduced selection of play items available.

Aerial view of a park

Description automatically generated

Figure 5: Existing playground footprint with shade sail poles.

21. The concept designs were presented alongside a design for a nature play area located in the vicinity of the existing fale (shelter) surrounded by native bush to the north of the park. (refer to Attachment B of the agenda report).

A map of a body of water

Description automatically generated

Figure 6: Shepherds Park layout plan, playground located to the south of the site and nature play area proposed for the north of the park.

Concept design

Option one

22. Concept option one included a multi-functional timber module including double slides, a tube slide, wobble bridge and climbing nets alongside an inclusive carousel, sound play equipment, springer, a balance trail and new swings. Wet pour safety surface links areas with the existing footpaths, other play areas include cushion fall safety surface. The playground design was estimated to cost $138,640.

A close-up of a map

Description automatically generated Figure 7: Option 1 concept design showing existing footprint.

Option two

23. Concept option two included a medium sized play module including double slides, accessible inground trampolines, spinning bucket, climbing net, springer and balance trail. The design included accessible and inclusive features. The playground design was estimated to cost $129,800.

A close-up of a playground

Description automatically generated

Figure 8: Option 2 concept design showing existing footprint.

Nature play

24. The nature play area provides imaginative play through access to a basic teepee structure, in which other natural items can be added, developing the play experience, surrounded by native planting and rocks.

25. A balance agility trail including timber logs and steppers will be carefully installed connecting the nature play zone through to the existing fale. A gravel path connects the nature zone to an existing walkway network.

A diagram of a park

Description automatically generated

Figure 9: Large nature play area near fale.

26. The Kaipātiki Local Board requested staff to make changes to concept option one as the preferred playground design (refer to Attachment B of the agenda report). An additional small nature play area was requested near the playground and additional play area was included for 8 – 12-year-olds.

27. Three potential play options were selected for tamariki 8-12 years, these included a Rhombus twister, We hopper and Sky carousel. These options were included in the community consultation package to understand what was preferred.

28. The updated concept plan shown was presented to the Kaipātiki Local Board in August 2024 and presented to the community via the AK Have Your Say website and drop-in session. (refer to Attachment A of the agenda report).

Tātaritanga me ngā tohutohu

Analysis and advice

Concept design

29. The selection of play equipment proposed for the updated concept design provides the following experiences: sliding, balance, swinging, bouncing, creative/roleplay, climbing, spinning, rocking and learn to ride provision.

A map of a park

Description automatically generated Figure 10: Playground concept design, including play equipment, swings and learn to ride provision.

Play structure and equipment

30. The primary play structure (Platinum play module) is a multi-functional timber module designed for a broad age range (3+). It caters to younger children with low-level play elements, while offering progressively more challenging features like a double slide, tube slide, climbing nets, wobble bridges and monkey bars. This fosters inclusive play and caters to the developmental needs of both toddlers, primary and intermediate age children.

A close-up of a playground

Description automatically generated Figure 11: Platinum play module amended to include monkey bars.

31. An inclusive carousel has been selected to provide a spinning experience, wet pour safety surface links this area with the accessible inground trampoline and the existing footpaths.

32. A forest bug themed log rocker has been selected for a rocking experience.

33. Timber stepping logs have been designed to provide balance activities and to connect to the existing footpath.

34. Talking tubes have been included for sound play within the seating areas to create an additional accessible play opportunity.

Inclusive carousel		Forest bug springer		Timber stepping
Inground trampoline		Flower head talking tubes

Figure 12: Play equipment.

35. The following three spinning based play options were selected for community feedback within the proposed 8–12-year-old play area. Further analysis including cost of this equipment is provided below.

8–12-year-old spinner options, cost and analysis
1.We hopper	2. Sky Carousel	3. Rhombus twister
Supply and install cost (excluding GST)
$21,790.00	$16,484.00	$53,481.00
Capacity and Benefits
- Manufacturers suggested capacity - 2 users - Age 6+ - Physical: Pushing or pulling it into motion, children use their muscle strength and strengthen their cardio. - The rotation develops the sense of balance and space. - Social-motional: listening and negotiating how slow or fast to go, children develop empathy and cooperation skills. Cognitive understanding of cause and effect.	- Manufacturers suggested capacity - 6 users - Age 6+ - Physical: pushing or pulling into motion, children use their muscle strength and strengthen their cardio. - Rotation develops coordination as well as strength. - Social-Emotional: turn-taking, cooperation and empathy when children are spinning together.	- Manufacturers suggested capacity – 10 users - Age 5+ - Physical: Climbing and crawling, supporting proprioception, cross coordination and special awareness. - Rotation develops the sense of balance and space, encouraging strength - Social-Emotional: Allows more children being seated together, sharing, listening and negotiating how slow or fast to go, children develop empathy and cooperation skills.

Figure 13: 8–12-year-old spinner options.

36. The proposed swing zone has the capacity to include 3 – 4 swings depending on the type selected. Four different swings were proposed within the concept, these included a basket swing, belt swing, toddler swing and a you & me swing.

37. The communities swing preference was as follows:

Basket

Toddler

Belt

You & Me

Other

A collage of different swings

Description automatically generated
Figure 14: Swing options provided in concept, basket toddler, belt, you & me swing.

38. No other swing options were proposed by the community as an alternative to those proposed.

Nature play

39.

A map of a park

Description automatically generated

The small nature play area proposed adjacent to the main play area under existing gum trees includes balance beams and stepping logs like the experience proposed in the play space and large nature play area. Low native plant species and rocks are proposed to be planting throughout this area.

Figure 15: Small nature area adjacent to playground.

40. Council arborists advised against placing play elements under existing gum trees. This recommendation was supported by negative feedback from the community regarding potential safety hazards.

41. It is deemed unsafe to encourage play beneath gum trees due to the risk of falling branches. Without ongoing, rigorous inspections and maintenance, this risk cannot be adequately mitigated.

42. Furthermore, it has been recommended not to proceed with the design of the small nature play area beneath the existing gum trees due to the high cost of regular inspections. Implementing a mandatory inspection schedule, such as the one currently in place for the new nature play area in Hayman Park (inspections every three months), would be prohibitively expensive.

43. While park trees are typically scheduled for pruning every eight years (as is the case in Shepherds Park), this frequency is insufficient to guarantee the safety of play areas located beneath them.

44. There are no other established park trees suitable for nature play within the vicinity on the playground.

45. The small nature play area was supported by 78 per cent survey respondents whereas the large nature play, located to the north of the park near the fale, was supported by 85 per cent of survey respondents.

46. The proposed large nature play area encourages imaginative play by providing a basic teepee structure, in which other natural items like branches can be added, developing the play experience.

47. An area within the large open space, adjacent to the nature play zone can be used to collect and store broken branches for play resources.

48. Insect houses have been proposed to provide educational opportunities through this area.

49. A balance agility trail including timber logs, coconut walk, and steppers will be carefully installed through existing vegetation, connecting the nature play zone through to the existing fale. A gravel path will be created to connect the nature zone to an existing walkway network. A tree resource consent will be prepared to facilitate best practice installing this equipment between existing tree roots.

50. A native planting mix and wildflower meadow area have been proposed to soften the edges of the nature play zone seamlessly blending the nature play into the surrounding landscape. These areas are indicated in green and orange below in Figure 16.

51. Community feedback determined potential environmental weed species on the proposed meadow flower planting list, it was suggested the planting of non-native species in Shepherds Park was not appropriate. The potential spread of these species and cost of future maintenance near a significant ecological area suggests this element should be removed from the concept and replaced with a low native plant mix.

Figure 16: Large nature play concept design and cross sections.

52. Plant identification plaques have been proposed for a planted area near the fale. The area proposed by the Friends of Shepherds Park group is suitable to encourage people to walk amongst established native trees. The tree identification area would be an educational asset for the community. Each identification plaque, with timber stake ready for installation, is estimated to cost $32.00 +GST. 10 – 15 signs would be required to complete the tree identification trail. An example of a tree identification plaque is shown below.

Aerial view of a forest

Description automatically generated A sign in the grass

Description automatically generated

Figure 17 & 18: Proposed tree identification area and tree identification signpost.

Consultation

53. A meeting was held on site with members of the ‘Friends of Shepherds Park’ to discuss opportunities for nature play within the park, extending on elements of free play that already exist with the regenerating ngahere. The community group also shared their ambitions for the wider park and children’s playground and showcased areas of regenerative native planting they have undertaken over many years. Playground design aspirations were also requested from staff members of Kauri Kids, Beach Haven.

54. In March 2024, Harbour Sport undertook consultation with 15 students from Beach Haven Primary School to assist Auckland Council with this project. This consultation was initiated to see how the students currently use the park and what they would like to see incorporated into the nature play zone designed for the park as part of this project. Their ideas included the following:

Stepping logs	Veggie garden	Fairy houses	Sandpits
Stepping stones	Wooden huts	Planks	A fishpond
Climbing structures (giant fallen tree logs, wooden ladders, large living trees)	Tree log balancing obstacle (walking from log to log)	Hollow tree you could walk through	Natural parkour objects
A hidden stream	Underground tunnels	Zip lines	Insect houses

Figure 19: School consultation nature play ideas.

A drawing of trees and a fence

Description automatically generated A drawing of a building

Description automatically generated Figure 20: Beach Haven Primary School consultation output.

55. Following local board feedback and support of a revised concept one design (refer to Attachment A of the agenda report) – August 2024, staff were requested to seek community feedback. 500 flyers were delivered within the local community to advertise an AK Have Your Say questionnaire and drop-in session at Shepherds Park on 14 September 2024.

56. The AK Have Your Say questionnaire was open for feedback from 13 September to 4 October and received 64 responses and drop-in session facilitated positive discussion with community members about the concept design.

57. The following results were collated from the online community feedback survey.

Support of all or most of the concept design	86%
Support all or most of the equipment selected.	94%
Inclusion of play equipment for 8-12 years.	81%
Preferred piece of equipment Other options provided: We hopper - 16% Sky Carousel - 13%	Rhombus Twister – 57%
Support of enhancement of learn to ride provision.	91%
Swing types preferred	Basket Swing Toddler Belt
Support of larger nature play area by the fale.	85%
Support of smaller nature play area close to playground.	78%
General comments: · Stop wasting money. · The playground is diverse and looks engaging to a range of ages. · More swings. · Not enough accessible play equipment. · Planting should not include non-natives and weed species. · Don’t encourage play under gum trees.	· Fence playground to exclude dogs. · More seating for adults. · Don’t encourage play under gum trees. · Very enthusiastic about the nature play area near the fale. · Improve drainage. · Public toilet closer to playground. · Very enthusiastic about the nature play area near the fale.

Figure 21: Community feedback results.

58. General feedback from the community was positive and supportive of the proposed Shepherds Park concept design, large nature play area near the fale, enhanced learn to ride provision and inclusion of equipment for 8–12-year-olds. There was general support for the smaller nature play area, however concerns were raised by the community regarding potential health and safety issues encouraging play beneath existing gum trees which may drop branches.

59. The Kaipātiki Local Board was provided feedback on the concept design community consultation at a workshop held on 13 November 2024.

Accessibility

60. The Auckland Council - Auckland Design Manual recommends ensuring every play space has at least one component which can be accessed by those with disabilities and to choose surfaces that encourage universal access.

61. Within the proposed concept accessible surfaces have been included to allow wheelchair and pram access to the inclusive carousel, inground trampoline and to a ‘talking flower’ which encourages sound play.

62. Wet pour safety surfacing will allow for wheelchair and pram access to the basket swing if this is confirmed as part of the concept design.

63. As an option, for further accessibility wet pour can be incorporated to all swings for an additional $6,000. This is included in the cost estimate below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

64. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

65. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as much as possible when delivering the project. This can be achieved through a well-managed construction schedule to ensure minimal repetition of work or transportation as well as reusing the existing cushion fall on site for tree mulch.

66. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally where available) and the use of products with environmental declarations for embodied carbon reductions.

67. Waste and carbon reporting is now mandatory for all projects over the value of $300,000, for this project the following will be required:

a) Selection of a competent contractor who has completed the required environmental site management course prescribed by Auckland Council. This prerequisite is required by the person who oversees waste sorting and auditing on site.

b) Preparation of a site-specific waste and carbon management plan (SSWCMP) for Auckland Council approval.

c) Waste and carbon data report submitted to Auckland Council at the end of the contract.

68. The proposed Shepherds Park concept design incorporates the planting of two new trees which will provide some shade provision for the seating area and new low native planting is proposed to the north of the site.

69. Impacts from flooding and storms are unlikely to impact Shepherds Park as the playground is on the highest part of the sloped site and is not located within a flood-sensitive or coastal inundation zone. Additional subsoil drainage will be included in the design to disperse existing water pooling issues within the place space.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

70. Auckland Council staff from the Customer and Community Services directorate have been consulted and are supportive of the playground as it will improve the service provision of the park.

71. Auckland Council arborists do not support the inclusion of nature play under existing gum trees. This type of tree is known to be more prone to dropping branches than some other tree species.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

72. The project will deliver to the community by providing an improved and enhanced play provision within the local area, targeting 0–12-year-olds as required by the Kaipātiki Play and SunSmart provision report. The design provides a safe playground under existing shade provision.

73. The inclusion of a nature play area at Shepherds Park has incorporated research undertaken in 2018 which identified Shepherds Park as a priority site for a future nature play alongside Spinella Reserve, Monarch Park, and Lauderdale Reserve.

74. The Kaipātiki nature spaces and trails report recommended a potential loose play zone, locations of den building zones and trails for potential balance trails linking nature play spaces. The proposed concept design includes interventions that support the three main nature play typologies, these include movement play, education play and unstructured play. (Refer to Kaipātiki Nature Spaces and Trails Feasibility Assessment.)

75. At a workshop held on 31 July 2024, the Kaipātiki Local Board provided feedback on the two proposed concept design options for Shepherds Park playground. Based on this feedback, design revisions were made, and the local board was updated on these changes in August 2024.

76. Following this, the preferred concept design was made available for public consultation. Upon completion of the consultation period, staff presented the results to the local board at a subsequent November 2024 workshop.

77. The project aligns with the Kaipātiki Local Board Plan 2023 outcomes and objectives: Ngā wāhi me ngā takiwā | Places and spaces.

Objectives and key initiatives

Measure of success

Our parks, playgrounds, and public spaces are fit for-service, accessible to all, SunSmart, well maintained, clean and tidy, and cost-effective.

Key initiatives:
Invest in nature-based solutions that improve our parks and public spaces, including planting specimen trees for shade, reduced mowing for increased biodiversity and natural play items such as māra hūpara.

Increased proportion of nature-based solutions used in our projects.

Our aquatic, recreational, art and community facilities are fit-for service, accessible to all, and meet the needs of our growing and changing population
Key initiatives:
Ensure our playing surfaces, sports fields, aquatic, and recreational facilities meet the increasing recreational needs, are accessible to all, well maintained, available to the public, and fit for purpose.

Facilities we invest into are well utilised and users are satisfied.

Tauākī whakaaweawe Māori

Māori impact statement

78. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework.

79. Parks and reserves are taonga (treasure; anything highly prized) and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision and reflection of their presence and stories.

80. The Shepherds Park concept design has been provided to mana whenua at several stages throughout the design phase with no request for amendments.

Ngā ritenga ā-pūtea

Financial implications

81. The total budget of $410,000 has been approved by the local board for this project.

Budget source	FY23/24	FY24/25	FY25/26	Total ($)
Renewals	25,694.22	14,305.78	370,000	410,000
Total allocated budget				$410,000
Budget required	25,694.22	14,305.78	456,000	$496,000
Deficit				-$86,000

Figure 22: Budget and deficit.

82. The estimated cost to deliver the playground renewal and large nature play area is $496,000 including professional serves and contingency. This estimate includes the recommended play items in this report, including the Rhombus twister and large nature play area.

83. Further funding of $86,000 to be allocated from ABS Renewals Capex is requested to meet the budget required to deliver the playground and nature play at Shepherds Park, Beach Haven.

84. It is proposed that once approved, the increased funds will be prioritised in the Kaipātiki Customer and Community Services Capex Work Programme 2025/2026. The Kaipātiki Work Programme Lead has been notified of this requirement and it has been included in the draft work programme.

85. A reduction in scope of play equipment could reduce these budget constraints, the inclusion of the Sky carousel rather than the Rhombus twister could reduce the deficit by $37,000 however the Rhombus twister provides more play value and allows for more users at one time.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

86. The following risks and mitigations have been considered:

Risks identified	Mitigation
Health & Safety
Public are exposed to unsafe conditions during construction phase	Individual sites will be fully fenced off from the public with signage alerting the people of work taking place, however vehicle movement may be required between individual worksites which will need to be managed well.
Stakeholders
Expectation of stakeholders, community groups or others leasing areas of the park.	Engagement with external stakeholders, iwi and community groups through the detail design phase and when preparing to close the playground.
Budget
Budget is not adequate	The local board is requested to approve further funding allocation of $86,000 from the ABS Capex Renewals budget in financial year 2025/2026.
Construction
Poor weather during construction may delay delivery	The construction programme is schedule for summer when ground conditions and the weather is suitable for installation.

Ngā koringa ā-muri

Next steps

87. The table below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and / or build partner have the potential to delay completion of the project beyond the identified timeframe.

Project phase	Planned completion timeframe
Detailed design Once the concept design option is approved by the local board, the development of the detailed design can be progressed. Resource consenting will be included within this phase	February - May 2025
Procure physical works contractor/build partner The tender will be submitted to a suitable contractor as per the procurement guidelines.	June 2025
Physical works Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	September – December 2025

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Shepherds Park Concept design Final	31
b ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Shepherds Park Schematic Concept 1 & 2	41

Ngā kaihaina

Signatories

Author

Keren Alleyne - Senior Project Manager, Parks and Community Facilities

Authorisers

Julie Pickering - Head of Area Operations, Parks and Community Facilities

Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Leiden Reserve, Totara Vale - approval of the concept design for the playground renewal

File No.: CP2025/00418

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Kaipātiki Local Board of the concept design for the playground renewal at Leiden Reserve, located at R13 Leiden Place Totara Vale.

Whakarāpopototanga matua

Executive summary

2. The renewal of the Leiden Reserve playground was identified as part of the Kaipātiki Play provision and SunSmart Study.

3. The local board has allocated $225,000 ABS Renewals funding toward the renewal of the existing playground and was approved by the local board as part of the 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130).

4. The project will deliver on Kaipātiki Local Board Plan 2023 outcome and key objective:

· Ngā wāhi me ngā takiwā | Places and spaces.

5. Two concept designs were developed to replace the outdated playground equipment at Leiden Reserve, these designs incorporated feedback received in February 2024 during community consultation at the inception of the project.

6. Further feedback was sought from residents on the two-concept designs, there was a preference for design option two which incorporates a 6-metre-high net structure with bridge and slide. The play equipment focuses on a variety of play experiences including swinging, spinning, rocking, climbing nature play and imaginative play.

7. Feedback from the community consultation was presented at a Kaipātiki Local Board workshop 31 July 2024. The local board supported the playground design preferred by the community and requested for this concept to be developed further.

8. Local board members requested that the design incorporate some shade provision, given the site’s exposed nature and lack of mature trees.

9. Community feedback has been included in this report as an update and the feedback received will help to further refine the detailed design.

10. Staff now seek approval for the final concept design and the allocation of $23,000 of additional ABS Capex – Local Renewals budget before progressing the project to detailed design and construction.

11. Progress updates on the project will be provided to the local board as park of the Customer and Community Services quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve the revised concept design option 2 for the playground at Leiden Reserve located at R13 Leiden Place, Totara Vale as per attachment A of the agenda report.

b) whakaee / approve an additional $23,000 ABS Capex – Local Renewals budget to be allocated to the Leiden Reserve playground project in the Kaipātiki Customer and Community Services Capex Work Programme 2025/2026.

Horopaki

Context

12. The Kaipātiki Local Board approved the 2024/2025 Kaipātiki Local Board Customer and Community Services work programme in June 2024 (resolution number KT/2024/141) which included the upgrade of the playground at Leiden Reserve. The project funding is $225,000 ABS Capex – Local Renewal.

13. Leiden Reserve is located at R13 Leiden Place, Totara Vale. It is characterised by a sloping grass area, with a bisecting footpath connecting Lambrown Drive to Leiden Place. It is situated amongst residential properties, on the edge of Ellice Road’s light industrial business area.

14. Several juvenile fruit trees are planted adjacent to the playground. There are views across the adjacent light industrial zone and residential areas. The playground is in the center of the reserve on a reasonably level platform created for accessibility.

Figure 1: Aerial map showing the location of the existing playground at Leiden Reserve.

15. From the operational maintenance playground inspection report, the playground at Leiden Reserve is noted to be in ‘poor condition’, condition rating 4 for both the swing and module.

16. The Kaipātiki Local Board Play and SunSmart Provision report recommends incorporating challenging and collaborative play for childhood to junior age groups (5-12 years), implementing inclusive, multiple use and connected play elements. These have been incorporated into the concept design options.

17. Due to the sloped site topography water currently ponds on the existing pathway against the raised timber playground edging.

Figure 2 and 3: Leiden Reserve playground with views southeast over the adjacent light industrial business area.

18. Consultation with the local community took place in November 2023 through the Auckland Council AK Have your Say web page, the local board Facebook page and a letter drop to 250 residents.

19. The consultation was also discussed with a local primary school with notifications put into their newsletter and flyers left in the administration centre.

20. Two playground concept designs were presented to the Kaipātiki Local Board on 1 May 2024 at a workshop based on community feedback (refer to Attachment B of the agenda report).

Option 1

21. The play space designed for option 1 sits in a similar location to the existing play space but looked to expand the range of activities available.

22. A metal two-bay swing with all-abilities basket swing, toddler and single belt swing were included with carousel and wooden springers (1).

23. The main timber module selected was targeted towards a younger age range, with small custom modifications made, which include hanging rings and climbing logs to increase the usability for older primary school aged children. The module also included a slide, wobbly bridge, tunnel and climbing activities and two shaded towers (2).

24. Two timber springers were selected for a rocking experience (3).

25. Timber balance beams and stepping logs (6) were designed to connect play areas together and provide a natural playground edging.

26. A colourful rubber surfaced loop path (8) created easy access for the carousel (7), small whare (4) music piece (5) and led into the rest of the play space.

27. Planted edges were designed to create nature play opportunities, soften the playscape while providing addition natural drainage for current ponding issues.

28. Three trees were proposed to bring shade and colour into the play space, all existing trees have been retained, this includes several small fruiting trees.

29. An initial cost estimate for the play equipment, supply and installation of concept option 1 was $179,000. This estimate does not include professional services as detailed below.

A map of a park

Description automatically generated

Figure 4: Option 1 concept design showing new footprint and incorporation of trees.

A collage of different types of playground equipment

Description automatically generated

Figure 5: Option 1 proposed play equipment and precedent images.

Accessibility

30. Within concept 1, a small accessible pathway was included to allow wheelchair and pram access to play equipment and to experience new zones within the play space.

31. Wet pour access was provided to the basket swing. This connects with the main concrete path leading from Leiden Place to Lambrown Drive.

32. The design included accessible access to an inclusive timber carousel.

33. Arm rests are included on all seats to assist the elderly and those with injuries to be able to access comfortable resting places within the reserve.

34. The play activities in Figure 6 represent activities selected in concept option 1:

Play item	Supply, installation, and freight	Play attribute	Safe use of equipment	Image
Swings, including basket swing	$11,397	Swinging.	Inclusive, sitting, standing.
Timber rocker x2	$6,276	Rocking.	Sitting.
Timber play module	$52,515	Climbing, sliding, balance.	Standing.
Timber Whare	$1,300	Imaginative play.	Sitting, standing, inclusive.
Stepping logs and balance beams	$8,490	Balance.	Standing, inclusive.
Roundabout/ Spinner	$4,900	Spinning.	Sitting, standing, inclusive.
Speaking tubes	$2,000	Sound play.	Standing, wheelchair accessible /sitting, inclusive.
Harmony Bells	$4,500	Sound play.	Standing, inclusive, wheelchair accessible / sitting.

Figure 6: Concept option 1 play equipment.

Option 2

35. Option 2 moved the swings to the opposite side of the reserve to take advantage of views to the east (1). It included a metal two-bay swing with all-abilities basket swing, toddler swing and single belt swing.

36. The main climbing piece is a 6-metre-high net structure with a bridge and slide which creates more challenge and excitement for older primary school children (2).

37. Two timber springers were included for a rocking experience (3).

38. For younger children an additional area was created to the north with lower nature trail and talking tubes (5), small timber whare (4) and accessible music play (7).

39. The planted edges developed an inviting border to the play space while providing additional natural drainage for current ponding issues (12).

40. Three trees were proposed to bring shade and colour to the play space. No existing trees are planned to be removed (13).

A map of a park

Description automatically generated

Figure 7: Option 2 concept proposed footprint.

Figure 8: Option 2 concept proposed play equipment and precedent images.

Accessibility

41. Wet pour access was provided to the basket swing. This connects from a passive seating area.

42. Poured rubber surface allowed the music piece to be accessible from the main footpath.

43. Arm rests were included on all seating to help the elderly and those with injuries access comfortable resting places within the reserve.

Play activities

44. The play items in Figure 9 represent options included within concept 2:

Play item	Play attribute	Safe use of equipment	Image
Swings, including basket swing	Swinging.	Inclusive, sitting, standing.
6 Meter nest with bridge	Climbing sliding, balancing.	Walking, standing.
Rocker x2	Rocking.	Sitting.
Timber Whare	Imaginative play.	Standing, sitting, inclusive.
Stepping logs, balance beams and junior balancing tail	Balance.	Standing, Inclusive.
Roundabout/ spinner	Spinning.	Sitting, standing, inclusive.
Accessible music piece	Music play.	Inclusive, wheelchair accessible / sitting, standing.
Talk Tubes	Standing, Sitting, accessible.	Standing, inclusive, wheelchair accessible / sitting.

Figure 9: Concept option 2 play equipment.

Cost estimate

45. The existing project budget is $225,000. The estimated cost to deliver option 1 was $230,000 and option 2 estimated at $233,000. For design options refer to Attachment B of the agenda report.

46. The initial concept designs had a budget shortfall of between $5,000 and $8,000, further estimates have been developed as the project has progressed as indicated below.

47. The local board requested staff to seek community feedback on the two playground concepts (refer to Attachment B of the agenda report).

Tātaritanga me ngā tohutohu

Analysis and advice

Consultation

48. An AK Have your say questionnaire was live from 18 June – 8 July 2024. Staff received 167 visitors to the site and 25 survey responses.

49. The following results were collated from the online community feedback questionnaire:

Survey question

Analysis

Preferred concept design.

Concept option 2 – 56%

Design option 1 – 36%
I don’t know - 8%.

The current playground design options include a slide that may not be suitable for toddlers. To include a toddler slide in the budget, we would need to remove other equipment. Would you prefer a timber springer and talking tubes or a toddler slide.

Yes, replace the timber springer and talking tubes with a toddler slide – 56%.

Currently, there is budget for one shade

sail over the swings. Would you like to see
more shade sails installed over the

playground?

Yes - 58%
No preference - 25%

No – 17 %.

General comments:

· The playground should cater to a diverse range of ages.

· Both designs are great but prefer the natural look of option 1.

· Option 1 – more accessible for smaller children.

· Option 2 appeals to a wider age group allowing more children to enjoy the space.

· Option 2 - Better use of space.

Consider:

· Seating for adults

· Fencing

· Using locally constructed timber

· A wheel play path around the playground

· More sings

· Planting and improved drainage

· Public toilet

· Basketball court

· Hamster wheel

· Seesaw

· Adults work out equipment.

50. General feedback from the community was positive and there was more support for design concept 2.

51. The Kaipātiki Local Board were provided feedback on the concept design community engagement at a workshop held on 31 July 2024. The local board supported design concept option 2 and asked for revisions reflecting the feedback to be made before approval. The updated design was presented to the local board at a workshop in November 2024.

Proposed concept option 2

52. Concept option 2 has been revised to reflect recent feedback from the community and the local board (refer to Attachment A of the agenda report). A 3m toddler tube slide has been included on the exiting grass knoll with steps providing access. The revised slide design is an additional $5,000 compared to a standard toddler slide. It is noted that that exit lip of the slide may remain hot during warm weather, but a tube slide generally remains at a cooler temperature than an open slide.

53. The other play equipment originally proposed in the design has remained, except for one springer/rocker. Initially two were proposed however due to budget constraints this was replaced by the toddler slide as per the direction of the local board and community. The main feature in the playground is the large 6-metre-high net structure with bridge and slide, which creates more challenge and excitement for older children.

54. For younger children the balance trail with low balance beams, mosaic bird pavers, talk tubes and small play whare has been arranged throughout low level planting creating a discovery zone away from the main play space.

55. A picnic table has been provided within the play space and will be combined with a shade structure providing respite from the summer sun. A further shade structure has been proposed for the swing zone.

Figure 10: Revised playground concept option 2 - general arrangement.

56. Five new trees have been proposed to provide shelter, shade, biodiversity and amenity value, an option would be to incorporate citrus trees within the junior play space, while the existing tees on site will remain to further establish.

A collage of different playground equipment

Description automatically generated

Figure 11: Revised concept option 2 precedent images.

Play analysis

57. The play items in figure 12 represent options included within the revised concept 2 design:

Play item	Play attribute	Safe use of equipment	Image
Timber two bay swing set - includes basket swing, toddler swing and single belt swing	Swinging.	Inclusive, sitting, standing.
6 Meter nest with bridge	Climbing sliding, balancing.	Walking, standing.
Rocker	Rocking.	Sitting.
Timber whare	Imaginative play.	Standing, sitting, inclusive.
Stepping logs, balance beams and junior balancing tail	Balance.	Standing, inclusive.
Roundabout/spinner	Spinning.	Sitting, standing, inclusive.
Toddler tube slide	Slide.	Sitting.
Talk Tubes	Standing, Sitting, accessible.	Standing, inclusive, wheelchair accessible / sitting.

Figure 12: Concept option 2 revised play equipment.

Cost

58. The estimated cost of the revised concept is $237,000.00, with design and professional services, the total estimate for this project is $283,000. The requested shade provision is estimated at $35,000 which will be funded through an alternative budget, Kaipātiki - SunSmart priorities for play spaces but included in this total.

Accessibility

59. The Auckland Council Auckland Design Manual recommends ensuring every play space has at least one component which can be accessed by those with disabilities and to choose surfaces that encourage universal access.

60. Wet pour safety surface provides an accessible route to the basket swing. This connects from a passive seating area.

61. Talking tubes provide an accessible play opportunity for wheelchair users.

62. Arm rests will be included on all seating to help the elderly and those with injuries access comfortable resting places within Leiden Reserve.

Tauākī whakaaweawe āhuarangi

Climate impact statement

63. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

64. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as much as possible when delivering the project. This can be achieved through a well-managed construction schedule to ensure minimal repetition of work or transportation as well as reusing the existing cushion fall on site for tree mulch.

65. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally where available) and the use of products with environmental declarations for embodied carbon reductions.

66. Waste and carbon reporting is mandatory for all projects over the value of $300,000, for this project, waste and site auditing is not required however a contractor will be selected that has undertaken Auckland Council’s prescribed environmental site management course.

67. The proposed park concept design incorporates the planting of five new trees which will facilitate in providing shade provision to the play space.

68. The playground is not located within a flood-sensitive or coastal inundation zone.

69. Additional subsoil drainage will be included in the design to disperse water pooling issues within the place space.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

70. Auckland Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the playground as it will improve the service provision of the park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

71. The project will deliver to the community by providing an improved and enhanced play provision within the local area, targeting 0–12-year-olds as required by the Kaipātiki Play and SunSmart provision report.

72. Shade provision has been requested for the site by the Kaipātiki Local Board. Shade structures will be funded from the Kaipātiki SunSmart priorities for play spaces budget and estimated at $35,000 for two structures shading the swings and picnic table.

73. The project aligns with the Kaipātiki Local Board Plan 2023 outcomes and objectives: Ngā wāhi me ngā takiwā | Places and spaces.

Objectives and key initiatives

Measure of success

Our parks, playgrounds, and public spaces are fit for-service, accessible to all, SunSmart, well maintained, clean and tidy, and cost-effective.

Increased proportion of nature-based solutions used in our projects.

Our aquatic, recreational, art and community facilities are fit-for service, accessible to all, and meet the needs of our growing and changing population.
Key initiatives:
Ensure our playing surfaces, sports fields, aquatic, and recreational facilities meet the increasing recreational needs, are accessible to all, well maintained, available to the public, and fit for purpose.

Facilities we invest into are well utilised and users are satisfied.

Figure 13: Kaipātiki Local Board outcomes.

74. The Kaipātiki Local Board have been updated at two workshops on the progress of this concept design, they have supported the development of the revised concept design option following community consultation.

Tauākī whakaaweawe Māori

Māori impact statement

75. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework.

76. Parks and reserves are taonga (treasure; anything highly prized) and hold significant importance to mana whenua. Developing a network of neighbourhood parks that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision and reflection of their presence and stories.

Ngā ritenga ā-pūtea

Financial implications

77. The total budget of $225,000 has been approved by the local board for this project.

Budget source	FY23/24	FY24/25	FY25/26	Total ($)
ABS Renewals capex	$18,706.46	$16,293.54	$190,000	$225,000
Kaipātiki - SunSmart priorities for play spaces			$35,000	$35,000
Total allocated budget	$18,706.46	$16,293.54	$225,000	$260,000
Budget required	$18,706.46	$16,293.54	$243,000	$283,000
Deficit				-$23,000

Figure 14: Budget and deficit.

78. The estimated cost to deliver the playground renewal project is $283,000 including professional serves and contingency. This estimate includes the recommended play items in this report and shade provision. Shade provision is estimated at $35,000 for two structures shading the swings and picnic table, this will be funded through the Kaipātiki - SunSmart priorities for play spaces budget.

79. Further funding of $23,000 from ABS Renewals Capex is requested to meet the budget required to deliver the playground at Leiden Reserve. This additional funding allows for adequate contingency within the project build budget.

80. It is proposed that once approved, the increased funds will be prioritised in the Kaipātiki Customer and Community Services Capex Work Programme 2025/2026. The Kaipātiki Work Programme Lead has been notified of this requirement and it has been included in the draft work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

81. The following risks and mitigations have been considered:

Risks identified	Mitigation
Health & Safety
Public are exposed to unsafe conditions during construction phase.	Individual sites will be fully fenced off from the public with signage alerting the people of work taking place.
Stakeholders
Expectation of stakeholders.	Engagement with external stakeholders, iwi and community groups through the detail design phase and when preparing to close the playground.
Budget
Budget is not adequate.	The local board is requested to approve further funding allocation of $20,000 from the ABS Capex Renewals budget in financial year 2025/2026.
Construction
Poor weather during construction may delay delivery.	The construction programme is schedule for summer when ground conditions and the weather is suitable for installation.

Figure 15: Risks and mitigations.

Ngā koringa ā-muri

Next steps

82. The table below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and / or build partner have the potential to delay completion of the project beyond the identified timeframe.

Project phase	Planned completion timeframe
Detailed design Once the concept design option is approved by the local board, the development of the detailed design can be progressed. Resource consenting will be included within this phase.	February - May 2025
Procure physical works contractor/build partner. The tender will be submitted to a suitable contractor as per the procurement guidelines.	June 2025
Physical works Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	September – December 2025

Figure 16: Project next steps.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Leiden Reserve Concept Final	85
b ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Leiden Reserve - Concept design options 1 & 2	91

Ngā kaihaina

Signatories

Author

Keren Alleyne - Senior Project Manager, Parks and Community Facilities

Authorisers

Julie Pickering - Head of Area Operations, Parks and Community Facilities

Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Kōkiri Report: Kaipātiki Local Board Transport Capital Fund Project Allocation

File No.: CP2025/00919

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to formalise the Kaipātiki Local Board allocations and indications of projects to fund following the workshop held in December 2024.

Whakarāpopototanga matua

Executive summary

2. A workshop was held with the Kaipātiki Local Board in December 2024 to provide an update on the budget that was confirmed in November 2024 and to recommend projects to prioritise for the remaining 17 months of the 3-year Local Board Transport Capital Fund (LBTCF) programme term.

3. At the workshop members discussed the allocation of their new approved LBTCF amount of $734,314 towards projects to be delivered by Auckland Transport (AT).

4. Members indicated their preference to fund the following projects:

a) additional funds towards Pupuke Road/Ocean View Road Intersection Upgrade as project is already agreed to - $200,000.

b) Birkenhead pavers upgrade - $370,000.

c) Kaipātiki bus stop - $60,000.

d) Wayfinding signage - $20,000.

e) Hinemoa Street safety improvements - $80,000.

5. LBTCF projects have a “collaborative” level of engagement, so Local Board feedback is sought by resolution.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tono / request Auckland Transport to complete the following project that is in the current programme with additional required funding:

i) Pupuke Road/Ocean View Road Intersection Upgrade Project - $200,000.

b) whakaae / allocate the remaining LBTCF of $534,314 to the following projects:

ii) Birkenhead pavers upgrade - $370,000.

iii) Kaipātiki bus stop - $ 60,000.

iv) Wayfinding signage - $ 20,000.

v) Hinemoa Street safety improvements - $ 84,314.

c) whakaae / agree that any cost savings from its currently active projects and/or any new additional funding that becomes available be applied to its active projects if they require additional funding to complete within the current 3-year local board programme.

Horopaki

Context

6. A workshop was held with the local board in December 2024 to provide an update on the budget that was confirmed in November 2024.

7. The approved overall budget was increased across the region to $48.7m of which $17m is approved for the FY25 and $20.4 endorsed for FY26. This means that an indicative budget for the Kaipātiki Local Board has been increased from $1.722m to $2.456m for the 3-year electoral term.

8. Therefore, an indicative additional budget of $734,314 is available to the Kaipātiki Local Board to allocate to projects for the remainder of the 3-year electoral term.

9. Projects presented for consideration at the December 2024 workshop listed in chart below:

10. Unfortunately, the cost savings of $50,000 indicated at the workshop for Beach Haven pedestrian crossing are no longer available. However, with the projects indicated by the local board at the workshop there was an amount of unallocated budget so this change will not impact on the resolving of the projects listed in this report.

Tātaritanga me ngā tohutohu

Analysis and advice

11. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

12. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

13. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide the decisions relating to the delivery of the local board transport capital projects.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

15. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The local board transport capital fund projects delivered by AT are initiated by the Kaipātiki Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The local board transport capital projects were initiated by Kaipātiki Local Board and were workshopped with elected members prior to this report being submitted. At that workshop, local board members expressed their support for the proposed projects outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

19. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

20. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

21. The approved overall budget was increased across the region to $48.7m of which $17m is approved for the FY25 and $20.4m endorsed for FY26. This means that an indicative budget for the Kaipātiki Local Board has increased from $1.722m to $2.456m for the 3-year electoral term.

22. Therefore, an indicative additional budget of $734,314 is available to the Kaipātiki Local Board to allocate to projects for the remainder of the 3-year electoral term.

23. The Kaipātiki Local Board have workshopped a list of projects to fund from the Local Board Transport Capital Fund for delivery by AT.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The proposed decisions do have some risk. Any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

25. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

26. With support from the Local Board, the projects will progress to final detailed design and implementation anticipated in FY 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	19 February 2025 - Kaipātiki Local Board business meeting - LBTCF Presentation from 11 December 2024 Workshop	103

Ngā kaihaina

Signatories

Author

Marilyn Nicholls, Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement, Auckland Transport

Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Local board views on proposed plan change 106 for filming on Sites and Places of Significance to Mana Whenua

File No.: CP2025/00463

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on the proposed plan change 106 (PC 106) which aims to enable temporary filming activities as a permitted activity (it is currently a restricted discretionary activity requiring a resource consent) on Sites and Places of Significance to Mana Whenua that are on council-controlled public places, subject to compliance with standards to protect and enhance the cultural values of these sites.

Whakarāpopototanga matua

Executive summary

2. Decision-makers (independent commissioners) on a plan change to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change, if the local boards choose to provide their views.

3. The purpose of PC 106 is to identify temporary filming activities on Sites and Places of Significance to Mana Whenua (SPSMW) in council-controlled public places as a permitted activity (i.e. no resource consent required). A film permit will still be required under the Te Ture ā-Rohe Tauhokohoko Whakahaerenga me te Tango Kiriata Tūmatanui 2022 Public Trading, Events and Filming Bylaw 2022 (the Bylaw).

4. A local board can present local views when expressed by the whole local board. This report provides the mechanism for the local board to resolve and provide its views on PC 106. Staff do not recommend what view the local board should convey.

5. Local boards received a memorandum on the draft plan change before it was finalised and notified for submissions. The submission and further submissions periods have closed. A total of ten submissions were received, and no further submissions were received. The key themes of the submissions are support from screen industry, opposition to PC 106 unless amendments are made, and the application of PC 106 to Tūpuna Maunga Authority administered land.

6. This report seeks the views of the local board on proposed plan change 106. Next steps involve incorporating local board resolutions on proposed plan change 106 into the section 42A hearing report. Appointed local board members will be notified and invited to present their views at the hearing.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / provide its views on proposed plan change 106.

b) kopou / appoint a local board member to speak to the local board views at a hearing on proposed plan change 106.

c) tāpae / delegate authority to the chairperson of Kaipātiki Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

7. Local boards are responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

8. A plan change will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes.

9. If the local board chooses to provide its views, the reporting planner will include those views verbatim, and address them, along with issues raised by submitters, in the subsequent hearing report prepared under section 42A of the Resource Management Act 1991 (RMA).

10. A local board member, appointed by resolution, may present the local board’s views at the hearing of submissions by commissioners, who then make decisions on the proposed plan change.

11. This report provides an overview of PC 106, and a summary of the key themes from submissions. The report author cannot advise the local board on what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The purpose of PC 106 is to remove the requirement for a resource consent by identifying temporary filming activities as a permitted activity in the AUP. Filming activities will still require a Film Permit from Screen Auckland (the regional film office for Auckland, based within Tātaki Auckland Unlimited) in accordance with the Bylaw. Currently, there is duplication of process for filming, as it requires both a resource consent to comply with the AUP and a film permit to comply with the Bylaw.

13. Amendments to AUP Chapter D21 Sites and Places of Significance to Mana Whenua are proposed to identify temporary filming activities (up to 30 days) as a permitted activity on SPSMW that are also public places. This status is subject to a standard that requires no land disturbance, that filming is undertaken in accordance with a site plan, and that it complies with any special conditions approved under the Auckland Council Film Permit. No changes are proposed to Schedule 12 of the AUP, which lists the SPSMW.

14. The film permit process ensures that filming activities respect the cultural values of the SPSMW and follow appropriate tikanga, while enabling people and communities to provide for their social, economic, and cultural well-being to achieve sustainable management.

15. Cultural values and mana whenua associations with SPSMW are protected and enhanced through the film permit process by requiring direct engagement with mana whenua and their participation in decision-making. This ensures that appropriate tikanga is considered, site plans and/or special conditions are applied where necessary, access for customary activities (i.e. mahinga kai) can be identified, and restricted areas, where toilets or food preparation must be avoided, are implemented to protect wāhi tapu and any tangible and/or intangible values of sites and places.

16. Supporting documentation is available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=272.

17. Council’s reporting planner will prepare a section 42A report for PC 106 for consideration by the independent hearings commissioners that evaluates and reports on:

· the contents of PC 106

· submissions (noting that no further submissions were received)

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Submissions were made by 10 people. Nine submissions were supportive, one was in opposition, and no submissions were neutral. Key submission themes are listed below.

· Support from the screen industry

· Oppose the plan change unless amendments are made

· Application of PC 106 to Tūpuna Maunga administered land.

Support from the screen industry

19. Several submissions supporting PC 106 are from members of the screen industry, seeking that it be approved without any amendments. Some clarification is also sought regarding what qualifies as “disturbance”, as AUP Standard D21.6.4(1)(b) provides for filming activities as a permitted activity as long as it does not involve “land disturbance”.

Oppose subject to amendments

20. One submitter (Ngāti Whātua Ōrākei) opposes PC 106 unless amendments are made to recognise the hapū or iwi with the strongest relationship to the filming location. Specific provisions are sought to be retained or removed to better reflect local hapū and iwi acknowledgement.

Application of PC 106 to Tūpuna Maunga Authority administered land

21. PC 106 currently excludes land administered by Tūpuna Maunga Authority. The Tūpuna Maunga Authority seeks amendments to PC 106 to enable temporary filming as a permitted activity on land it administers.

22. Information on individual submissions and the summary of all decisions requested by submitters is available from council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-106-sdr-and-subs.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation).

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. Both of council’s climate goals (climate adaptation and climate mitigation) are relevant and align with the requirementfor RMA decision-makers to:

· have particular regard to the effects of climate change (section 7(i) RMA), and

· have regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

25. Consequently, any local board views on climate adaptation and/or climate mitigation will be considered by the independent hearing commissioners when hearing submissions on PC 106.

Local board views - climate

26. The following prompts are included to assist the local board in forming any view (should it wish to do so) regarding climate mitigation and/or adaptation:

· How will PC 106 affect greenhouse gas emissions, if at all?

· How will PC 106 affect private motor vehicle trips, connections to and availability of public transport, walking and cycling infrastructure, if at all?

· Will climate risks, such as flooding, increased heat, coastal erosion, or extreme weather events be neutral, alleviated or elevated by PC 106?

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. No council groups have submitted on PC 106. The following council groups were consulted and provided an opportunity to provide feedback on the draft plan change:

a) Māori Heritage Team

b) Resource Consents

c) Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The purpose of PC 106 is to enable temporary filming activities on SPSMW in public places without the need for a resource consent.

29. A total of 18 out of the 21 local boards currently have SPSMW in public places that would be covered by PC 106 (noting that additional sites will be added over time). In terms of film permit applications, local boards are responsible for landowner approval for local parks and are notified of any film permit applications. This will not change.

30. Local boards have been kept informed of PC 106 as it has developed with memorandums in November 2022 and September 2024.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

32. The decision-maker will consider local board views, if provided, when deciding on PC 106.

Tauākī whakaaweawe Māori

Māori impact statement

33. Council is required to consult with iwi authorities when preparing a plan change. The plan change has been developed in consultation with the 19 iwi authorities (mana whenua) through a series of engagements since December 2022. This engagement has occurred through pānui updates, engagement summary reports, kānohi ki te kānohi hui, collaborative working group hui, emails and telephone calls.

34. Prior to notifying PC 106 the following positions of mana whenua were understood:

· 11 support in principle a plan change

· 1 generally supports PC 106 subject to amendments; otherwise, opposes

· 3 have not provided formal feedback, but comments made by them have been considered

· 2 do not oppose PC 106

· 1 defers to others

· 1 prefers kaupapa to go through the Mana Whenua Forum.

35. Feedback from mana whenua on PC 106 supports an approach that provides for filming in public places as a permitted activity with permitted standards, and for mana whenua to have an increased role in decision-making for activities occurring on SPSMW. The importance of not undermining the SPSMW in AUP Schedule 12 and the provisions in AUP Chapter D21 was also emphasised as protection of the values of sites and places. All sites have their own pūrākau (stories), and iwi/hapū have individual tikanga for these sites.

36. Feedback from mana whenua directly informed the wording of PC 106. The only feedback not incorporated into PC 106 relates to amendments sought to recognise the ‘local’ or ‘appropriate’ iwi.

37. Ngāti Whātua Ōrākei is the only iwi that submitted on PC 106. Their submission seeks that Ngāti Whātua Ōrākei’s ahi kā and mana whenua status within the ‘heartland’ of their rohe is recognised and provided for in the relevant amendments that are proposed to AUP Chapter D21 through PC 106. They also seek that their reo and identity is seen, heard and provided for in any filming on sites and places of significance that Ngāti Whātua Ōrākei are the tangata whenua. Ngāti Whātua Ōrākei are generally supportive of PC 106, but oppose it unless the amendments sought are incorporated to ensure the tangata whenua of the place where filming activities will take place on SPSMW are appropriately engaged with and involved in the decision-making.

38. Tātaki Auckland Unlimited – Screen Auckland have developed a draft SPSMW film permit process in collaboration with mana whenua. The draft SPSMW film permit process has a strong focus on relationship and engagement to enable ongoing collaboration to develop and integrate mana motuhake, tikanga Māori, the pūrākau and mauri of SPSMW.

39. The key elements of the draft SPSMW film permit process include:

· requirement to engage all mana whenua identified through the council’s contact tool

· applicants are encouraged to engage early to understand the implications of filming

· film facilitators inform mana whenua of all filming applications affecting SPSMW and confirm whether engagement has occurred

· timeframe to process applications is 20-25 days (compared to 3-5 for general applications)

· film facilitators confirm permit conditions with mana whenua

· where proposals are not supported by mana whenua, applicants will be directed to alternative sites.

40. Information requirements for film permit applications on SPSMW will be similar to those required by Tūpuna Maunga o Tamaki Makaurau Authority for the 14 co-governed tūpuna maunga.

41. The reporting planner will include in the hearing report an analysis of Part 2 of the RMA, which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. Sites of Significance is an issue of significance identified in the Schedule of Issues of Significance (2021) and the Māori Plan 2017 (Houkura Independent Māori Statutory Board), where it states on page 23 that:

Mana Whenua are enabled to maintain and protect sites of significance to reaffirm connections to the whenua and preserve for future generations.

Ngā ritenga ā-pūtea

Financial implications

42. PC 106 does not pose any financial implications for local boards’ assets or operations.

43. Costs for the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The local board will be unable to provide its views and preferences on PC 106, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

45. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report therefore enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

47. The reporting planner will include, and report on, any resolution from any local board in the forthcoming section 42A hearing report. Local board member(s) appointed to speak to specific local board’s views will be informed of the hearing date and invited to the hearing.

48. The reporting planner will advise the local boards of the decision on PC 106 by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader - Planning, Planning and Resource Consents

Authorisers

John Duguid - General Manager, Planning and Resource Consents

Lou-Ann Ballantyne - General Manager, Governance and Engagement

Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter two 2024/2025

File No.: CP2025/00164

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2024.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with the Kaipātiki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Adopted the Kaipātiki Local Board Emergency Readiness and Response Plan

· Adopted Kaipātiki Welcoming Communities Plan

· Completed rubbish bin renewal with the installation of 9 large capacity bins (240 litres)

· Completed renewal of the area under Le Roys Bush lookout, to ensure lookout is maintained and safe for use

· Allocated round one of Kaipātiki community grants for 2024/2025

· Progressed Kaipātiki renew furniture and fixtures 2023-2028 with stage one and two and three completed.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

6. The financial performance report for the quarter in Attachment B is excluded from the public. This is due to restrictions on half-year annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the performance report for quarter two ending 31 December 2024.

b) whakaae / approve $50,126 to be reallocated from ID 236 Community Grants Kaipātiki, and provided to Northart to deliver on their transition proposal outlined in Attachment C in this report, for delivery between 26 January 2025 - 30 June 2025.

c) tuhi tīpoka / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2024/2025 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2025.

Horopaki

Context

7. The Kaipātiki Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services

· Local Environmental

· Plans and Places;

· Auckland Emergency Management; and

· Local Governance.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A graph with blue bars

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

A green circle with a yellow triangle and gray triangle

Description automatically generated

10. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A graph of work by activity staff

Description automatically generated with medium confidence

Key activity updates from quarter two

Table 1: The key activity updates from quarter two 2024/2025

Activity name	RAG status	Activity status	Quarter 2 update
Kaipātiki Local Board, community and business emergency response plans and resilience programme	Green	In progress	In the 20 November 2025 Kaipātiki Local Board Business Meeting, the Kaipātiki Local Board resolved to adopt their Local Board Emergency Readiness and Response Plan. This is an important milestone in supporting the Kaipātiki community in emergency preparedness. The adopted Local Board Emergency Readiness and Response Plan was made available on the local board website post-adoption, noting the public launch of the plan (and associated activities) will be held over February and March 2025.
Kaipātiki Welcoming Communities	Green	In progress	The local board adopted the Welcoming Kaipātiki plan at their December meeting. Staff are planning the implementation of activities, including community orientation and Te Tiriti o Waitangi education activities by the end of 2024/2025. The coordinator published the quarterly newsletter in December updating community stakeholders with information and events of interest to new residents and their communities. Staff developed connections with the Harbour Sport Activ'Asian programme, Drowning Prevention Auckland/Surf Life Saving NZ water safety programme and Northcote BID's to help increase engagement with local community stakeholders and new residents. The local board decided to seek accreditation as a Welcoming Community and staff will progress the application on behalf of the local board for the next round organised by MBIE in May 2025.
Kaipātiki – rubbish bin renewal *Renew rubbish bins with the installation of 5 large capacity bins (240 litres) financial year 2024, and 4 large capacity bins (240 litres) financial year 2025.*	Green	Completed	Project completed November 2024.
Le Roys Bush – enclosure of lookout *Renew the area under the Le Roys Bush lookout to ensure lookout is maintained and safe for use.*	Green	Completed	Project completed December 2024
Community grants Kaipātiki	Green	In progress	Note: a total of $50,126 is recommended to be reallocated to Northart to support their transition proposal as outlined in this report. 20 November 2024 - a total of $34,735 was reallocated - KT/2024/243. This was made up of: · $22,235 was reallocated from ID 236 Community Grants Kaipātiki and provided to Hearts and Minds Incorporated Society · $12,500 was reallocated from ID 236 Community Grants Kaipātiki to Kaipātiki Youth Development Trust 20 November 2024 - $2,500 allocated - KT/2024/243 · $2,500 was reallocated from film revenue to ID 236 Community Grants Kaipātiki. 20 November 2024 -$43,330 spent - KT/2024/244, KT/2024/245, KT/2024/246, KT/2024/247, KT/2024/248 - Allocated to 2024/2025 Kaipātiki Local Grant Round One This will leave a total of $34,602 (not including the $50,126) remaining for one further Local Grant Round for 2024/2025.
Kaipātiki – renew furniture and fixtures 2023 - 2028	Green	In progress	Current status: Physical works for stage 1 and 2 have been completed. Stage 3 works to be completed in October. Next steps: schedule stage 4 physical works.

11. At the 19 June 2024 Kaipātiki Local Board business meeting, the board resolved for staff to work with Northart, Hearts and Minds and Kaipātiki Youth Development Trust, who are set to lose funding due to a loss of premises during the 2024/2025 financial year, to develop funding proposals in-line with the details in the resolution below, noting these proposals will be brought back to the local board for a decision in quarter one (refer to resolution below).

Resolution number KT/2024/141

MOVED by Chairperson J Gillon, seconded by Member P Gillon:

That the Kaipātiki Local Board:

…

d) tono / request that staff work with the following community organisations that are set to lose funding due to a loss of premises the 2024/2025 financial year, to develop funding proposals in-line with the details in the table below, noting these proposals will be brought back to the local board for a decision in quarter one:

Community Organisation	Maximum Budget	For the Period	Purpose
Northart	$50,126	26 January 2025 - 30 June 2025	Accommodation transition costs, and/or provision of community art opportunities.
Hearts and Minds	$22,235	26 January 2025 - 30 June 2025	Accommodation transition costs, and/or provision of community development services.
Kaipātiki Youth Development Trust	$12,500	1 January 2025 - 30 June 2025	Accommodation transition costs, and/or provision of youth development services.

…

CARRIED

12. At the 20 November 2024 Kaipātiki Local Board business meeting, Hearts and Minds and Kaipātiki Youth Development Trust provided their proposals for the transition period of January to June 2025. However, the 20 November 2024 report mentioned that the proposal from Northart will be presented to the local board in Q2 (resolution number KT/2024/243).

13. David Perano, Chairperson of Northart, has now provided a proposal on behalf of Northart for the transition period from January to June 2025 (refer to Attachment C of the agenda report). The details of the final programme will be worked out internally.

14. Staff have provided the following comments on the proposal submitted by Northart.

“The proposed Northart programme is similar in content style to Northart exhibition programmes we are familiar with. The move to another space has been a challenge for the organisation. It is hoped that the smaller space will offer rewards of a more intimate arts experience, and that more audience is reached, due to the proximity of other groups.

Northart are still working on some of the accounting presentations, but in terms of costs, would not be seeking additional funds directly from the local board (or council), to deliver the attached proposal, outside of the current funding level, pro rata, similar to previous years’ funding through the Asset Based Services model. The Artists are to cover costs of production and additional costs around hanging etc.

Northart are still to lock down some of the specifics around using space additional to the current HUB space but will be seeking alternative funding to support this if needed. Staff have been assured that permissions are in progress with partners named in the tabled proposal.

The education role is being funded by the Birkenhead Licensing Trust.

A full report against the July 2024- January 2025 funding agreement will be required before further funding can be administered. Payments would be made in two instalments, which allows time for future timely updates.”

15. Staff recommend that $50,126 be reallocated from ID 236 Community Grants Kaipātiki and provided to Northart to support their transition proposal, as outlined in Attachment C of this report, for delivery between 26 January 2025 – 30 June 2025. As mentioned above, no additional funds beyond the $50,126 is being sought from the local board.

Activities on hold

16. The following work programme activities have been identified by operating departments as on hold:

Table 2: The activities on hold from quarter two 2024/2025

Activity name	RAG status	Activity status	Quarter 2 update
Kaipātiki – Te Kete Rukuruku – Māori naming of parks and places	Amber	On Hold	Project on Hold, awaiting a Māori name for Shepherds Park. Current status: Awaiting a Māori name for Shepherds Park. Progress on the new interpretive signage’s design is ongoing, with a preliminary version already circulated among stakeholders for their input. Next steps: Maintain engagement with both stakeholders and Mana Whenua. The completion of the signage designs will proceed once the Māori name is officially confirmed by Mana Whenua.
(OLI) Birkenhead War Memorial Park - deliver master plan One Local Initiative	Amber	On Hold	Project on hold - Future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated. Temporary toilets and changing room facilities workshopped with the local board and report being delivered to local board.
Birkdale Kauri Kids - renew community facility	Amber	On Hold	Project to remain on hold until local board prioritisation can be undertaken and there is a better understanding of future budget allocation. A decision of Early Childhood Education services has been made but now awaiting implementation.

Changes to the local board work programme

Deferred activities

17. These activities are deferred from the current work programme into future years:

Table 3: The activities deferred from quarter two 2024/2025

Activity name	RAG status	Activity status	Quarter 2 update
Kaipātiki Secondary Schools Scholarships	Grey	Deferred	The programme is paused for one year. No budget allocated to this line in FY25.
Birkenhead Library: Citizens Advice Bureau – Birkenhead	Grey	Deferred	Due to the Citizens Advice Bureau's new funding module, staff will progress this item after the group's regional office has embedded their new funding programme and evaluates their need for lease space across the Auckland region.
90 Bentley Avenue – Citizens Advice Bureau Glenfield Lease	Grey	Deferred	Due to the Citizens Advice Bureau's new funding module, staff will progress this item after the group's regional office has embedded their new funding programme and evaluates their need for lease space across the Auckland region.
A F Thomas Park: North Shore Takapuna Golf Limited	Grey	Deferred	The park forms part of the Wairau Catchment which has been identified for the blue-green network. The network is exploring options for storm and flood mitigation. Consequently, staff have had initial conversations with the golf club and the potential impact of the blue-green project. The lease will be deferred for 24 months pending the refinement of the project scope and parks strategic assessment.
Heath Reserve – upgrade playground and park amenities	Grey	Deferred	Current status: The project does not have budget in this financial year so it is on-hold. Next steps: Progress the project when budget is available.
Park Reserve – renew playground	Grey	Deferred	Project on Hold, no budget in FY25 but will recommence in FY26.
Northcote War Memorial Hall: ground lease, Northcote Point	Grey	Deferred	Staff currently waiting for the building consent to be approved before physical works can start.

Cancelled activities

18. There were no cancelled activities this quarter.

Activities merged with other activities for delivery

19. There were no activities that have been merged with other activities for efficient delivery during this quarter.

Activities with changes

20. There were no activities that have changes which have been formally approved by the board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

22. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

23. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

Table 4: Activities with a direct impact on climate in quarter two 2024/2025

Activity name	RAG status	Activity status	Quarter 2 update
Climate Action Activation Programme – Kaipātiki	Green	In progress	Community houses have finalised their climate action plans. They are now creating and signing funding agreements. In October, Highbury Community House hosted a speaker from Seniors for Climate Action at a seniors’ lunch. They incorporated climate action ideas into their communications and distributed shower timers. On 24 November, Birkdale Beach Haven Community Houses held a climate action stall at their Repair Cafē and also distributed shower timers. Further activations will occur in quarters three and four. The Travel Lightly Project held two bike repair events in October and November, involving 25 volunteers, including students from Westlake Boys High School. They are developing a Travel Lightly toolbox, which will soon be introduced to schools. They are also building connections to sports clubs and preparing travel lightly to sport activations for quarters three and four.
Pest Free Kaipātiki strategy implementation	Green	In progress	Pest Free Kaipātiki launched a new training program to support core-reserve volunteers and street-champions, resulting in two new restoration groups: Aeroview-Stream-Team and Linley. Corporate and church youth groups joined in weeding bees on parkland. Chewcard findings highlight the positive impact of volunteers, with seven new reserve trap initiatives adopted by volunteers. In 2025, they aim to scale up predator control efforts and improve Trap.nz reporting. Currently, only 876 device visits and 72 volunteer hours are logged, underestimating the work being done. The Winter-Preparedness program provided many learnings, and practical school sessions expanded, recording 815 student volunteer work hours. Social media reach rose by 73 per cent, driven by biodiversity inspiration, citizen science, and training content. The Maire Tawake fungicide project is progressing. This quarter, they recorded 804 volunteer hours across 71 events, not including several core network groups and much of the pest plant activity.
Kaipātiki Project	Green	In progress	Kaipātiki Project facilitated 18 community group volunteer sessions in the Eskdale and Witheford Reserve network, totaling 536 volunteer hours, and eight corporate events, totaling 483 volunteer hours. Volunteers removed 1380 kilograms of weeds. Pest trapping was conducted for the August and September pulse. EcoFest will be held from 22 March to 22 April 2025, with event registrations open and targeted promotion underway. Garden and nursery volunteering, held twice per week, has accumulated 2890 volunteer hours year to date and inducted 48 new volunteers. Eleven sustainability workshops were held at the EcoHub with 156 participants. A highlight was the filming at the EcoHub, nursery, and Eskdale Reserve for the ‘Heal the Hauraki’ documentary series, which is currently in post-production. They farewelled their old Chief Executive, the new Chief Executive will start early January.
Kaipātiki – Auckland Urban Forest (Ngahere) Strategy – Planting Plan	Green	In progress	Current status: Tree stock already sourced The area urban forest specialist is working on species selection and planting sites scoping Next steps: Progress the contracts for tree supply and physical planting services. Consult the draft planting sites with inter and external stakeholders.
Para Kore Zero Waste Northcote	Green	In progress	The Zero Waste Activator is leading ongoing workshops to improve recycling habits in response to a request from Kāinga Ora residents. This initiative followed her attendance at a Cultural Day at the Greenslade community room this quarter. Practical sessions on food waste with residents will be run in the New Year. Four Love Food Hate Waste workshops over four weeks were delivered at the Northcote Library with positive feedback from participants. There are opportunities to run more of these throughout Northcote next year. Twelve plus residents, keen to improve the greenway, took part in a litter clean-up at The Make Your Mark Te Ara Awataha event in November. Feedback indicated this was the most popular part of the event. An independent evaluation of the Para Kore Zero Waste Northcote programme 2019-2024 was carried out. This report was circulated in December.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes, council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Kaipātiki Local Board of the performance for quarter two ending 31 December 2024.

Tauākī whakaaweawe Māori

Māori impact statement

26. As outlined in the Kaipātiki Local Board Plan, the Kaipātiki Local Board has supported, and continues to support projects to further the visibility of Māori identity in the area. This includes being achieved through the following activities which have a direct Māori outcome focus:

Table 5: Update of activities with a direct impact on Māori in quarter two 2024/2025

Activity name	RAG status	Activity status	Quarter 2 update
Manaakitanga Kaipātiki	Green	In progress	All funding agreements have been completed and payment processed. Community partners are on track to deliver the work programme initiatives. Kōrero Māori Mai sessions are underway at Beach Haven and Birkdale Community houses, running a weekly 2 hour session with a regular group of 22 people. Kaipātiki Project Pā Harakeke Community Planting Day is booked in for 28 June at Eskdale Reserve. Waitangi Day Summer Vibes Festival is on track to be delivered on the 6 February with a whanau-focused day of activities such as a SingNation competition Te Tiriti workshops and a mums and bubs area.
Matariki Activations – Kaipātiki	Green	In progress	This quarter Te Waka Kerewai focussed on building connections with the two Marae in Kaipātiki (Te Kamaka and Awataha). The purpose of this was to understand their legacy/history in delivering for Matariki and what their aspirations are for Matariki and connecting as a hāpori moving forward. Discussions were also held with Birkdale Beach Haven Community Project, Kaipātiki Community Facilities Trust and Pest Free Kaipātiki about delivery/coordination of Matariki 2025 and what that could look like. The local board indicated in a Q2 workshop that the activations should be educational, include story-telling and be a community celebration with potentially a larger signature event along with smaller activations. This will be factored into a follow-up community hui (now planned for early Q3) where Te Waka Kerewai will feedback to partners and plan the events in more detail.
Library services – Kaipātiki	Green	In progress	Kaipātiki Libraries have seen increased visitor numbers this year compared to last year (Birkenhead: 7%, Northcote: 17%, Glenfield: 14%). The September school holiday theme, ‘Time Warp’, featured activities such as Origami Fortune Tellers, Picasso self-portraits, an extinct birds talk, and crafts involving Papatuanuku and Ranginui, clay fossils, and ancient paper making. During the summer school holidays, Kaipātiki Libraries will be running Raumati Reads, encouraging tamariki to read books and improve their literacy. Kaipātiki Libraries delivered successful events aimed to promote community connection and engagement. Glenfield Library celebrated United Nations Arabic Language Day alongside 70 attendees, offering storytelling, puppetry, and crafts. Northcote Library hosted the local business owners for a Northcote Business Association staff dinner. Birkenhead Library ran Green Clinics, partnering with local organisations to promote sustainability education, and organised a Community Picnic with games, story times, and a BBQ sponsored by local businesses. In addition to regular library offerings, such as Rhymetime and Wriggle and Rhyme, Book a Librarian, Tea and Topics, Skinny Jump sign-ups, and NZSL meet-ups, Kaipātiki Libraries also partnered with the community to deliver workshops in watercolour painting, financial mentoring, bokashi bucket composting, English conversations, Tai Chi, a sensory programme for disabled students, and falls prevention classes.
Kaipātiki – Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two	Green	In progress	Excellent progress has been made in Q2 towards the naming of Eskdale and Kaipātiki Reserves. Workshop scheduled for Q3 with the local board for a full update and discussion of tranche two sites.

Ngā ritenga ā-pūtea

Financial implications

27. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

28. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

30. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

31. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

32. The local board will receive the next performance update following the end of quarter three (31 March 2025).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Work Programme 2024/2025 Q2 Report - 1 October - 31 December 2024	147
b ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Confidential Operating Performance Kaipātiki Local Board FY25 Q2 Financial Summary - Confidential
c ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Northart proposal programme delivery February - 30 June 2025	179

Ngā kaihaina

Signatories

Author	Jacinda Gweshe - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Kaipātiki Local Board

19 February 2025

Public feedback report on the traffic bylaw review

File No.: CP2025/01221

Te take mō te pūrongo

Purpose of the report

1. To receive local board views on how the Joint Bylaw Panel should address public feedback on the proposed Vehicle Use and Parking Bylaw 2025 and its supporting proposals.

2. To recommend delegating a member to represent these views to the Joint Bylaw Panel.

Whakarāpopototanga matua

Executive summary

3. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

4. The current rules are set out in several documents:

· Auckland Transport Traffic Bylaw 2012

· Auckland Council’s Traffic Bylaw 2015

· Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

5. Auckland Transport and Auckland Council are conducting a review of these bylaws to identify efficiencies and possible improvements.

6. The proposed new Vehicle Use and Parking Bylaw 2025, including changes to some topics in the proposed new bylaw and changes to rules in other bylaws (referred to as the “supporting proposals”), is provided as Attachment A of the agenda report.

7. In August and September 2024 (page 391), all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Staff considered the local board feedback in drafting the proposals which went out for public consultation.

8. Public consultation on the proposals took place from Monday 4 November to Monday 4 December 2024 (inclusive) and public hearings were held on 6 December 2024.

9. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback (included as Attachment B of the agenda report) to the proposed new bylaw and supporting proposals. This report also recommends delegating a local board member to present these views to the panel.

10. The bylaw panel deliberation is scheduled for 2 May 2025. This is where the panel will discuss and deliberate on the public feedback and local board and mana whenua views. Local boards can delegate a representative to speak at the hearings if desired.

11. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the proposals in June 2025 based on the recommendations from the bylaw panel.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / provide views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, included as Attachment B to this report.

b) tāpae / delegate local board member(s) to represent these views to the Joint Bylaw Panel.

Horopaki

Context

Traffic bylaws

12. The use of Auckland’s road space, including beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

13. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012

Covers the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport.

b) Auckland Council Traffic Bylaw 2015

Covers traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings.

c) Auckland Council Public Safety and Nuisance Bylaw 2013

Covers use of vehicles on beaches.

14. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land, such as parks and beaches.

15. The bylaws establish a framework for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. For example, they enable the creation of bus lanes, but the specific locations are determined later through resolutions. This approach allows for flexibility to address changing location-specific needs over time.

16. Some bylaw provisions are not site-specific. These apply when Auckland Transport requires consistent rules across all locations, without the need for site-specific resolutions, for example, prohibiting abandoned vehicles on roads or in public places.

Reviewing Auckland’s traffic bylaws

17. Auckland Transport and Auckland Council are conducting a joint review of Auckland’s traffic-related bylaws to ensure they continue to meet the needs of Aucklanders. This review considered legislative and technological changes, as well as expert feedback on ways to improve bylaw effectiveness.

18. The Regulatory and Community Safety Committee on 2 July 2024 endorsed the findings report and requested an options report and proposal (resolution number RCSC/2024/48).

19. In August and September 2024, all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Some feedback focused on operational, public consultation or non-bylaw related matters and were referred to the relevant teams where appropriate.

20. Following this, a draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, was developed for public consultation.

21. The Regulatory and Community Safety Committee and the AT Design and Delivery Committee endorsed the draft proposals and public consultation on 8 October 2024.

22. The Auckland Council Governing Body and the Auckland Transport Board adopted the statement of proposal and approved the conduct of public consultation on 24 October 2024 and 29 October 2024, respectively.

23. Public consultation took place from Monday 4 November to Monday 4 December 2024 (inclusive). Public hearings were held on 6 December 2024 at 20 Viaduct Harbour Avenue, Auckland. A total of 196 submissions were received: 181 through the online survey, 13 via mail and email and two verbal submissions. Public feedback is included in this report as Attachment B of the agenda report.

24. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals (refer to Attachment A of the agenda report).

25. The final views from local boards will guide the bylaw panel during the deliberations on 2 May 2025. Local boards also have the option of sending a representative to share their views in person.

26. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the bylaw proposals in June 2025 based on the recommendations from the bylaw panel.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Kaipātiki Local Board at a workshop on 14 August 2024.

28. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

29. The Auckland Transport Board and Auckland Council Governing Body adopted the Statement of Proposal and approved the material for public consultation. The finalised proposals included:

a) creating a new joint AT and AC Te Ture ā-Rohe mō te Whakamahinga me te Whakatūnga Waka 2025 | Vehicle Use and Parking Bylaw to combine the Auckland Transport Traffic Bylaw 2012, Auckland Council Traffic Bylaw 2015 and clause 16 of the Auckland Council Public Safety and Nuisance Bylaw 2013 (main proposal).

b) making supporting changes (supporting proposals) by clarifying and improving the following six topics in the proposed new joint bylaw

· launching of boats on beaches and obtaining beach driving permits

· regulations for heavy vehicles

· parking vehicles off a roadway

· busways, busway stations, and park & rides

· resident parking

· temporary traffic and parking rules for special events.

c) moving (or removing) the following seven rules from the current bylaws:

· establishing shared zones, parking zones, parking places, and transport stations

· setting new speed limits on council-controlled land

· parking for display or sale

· broken down vehicles on a road or public place

· leaving machinery or goods on a road or public place

· repairing or modifying vehicles on a road in in a public place

· priority on cycle paths or shared paths.

d) clarifying and improving other rules in the AC and AT Signs Bylaw 2022, AT Activities in the Road Corridor Bylaw 2022, and AC Public Safety and Nuisance Bylaw 2013 that relate to certain activities involving vehicles.

30. The key insights from public consultation are as follows:

a) The proposals were well received by the public. The main proposal was largely supported, with 83 per cent of respondents expressing no concerns. Most respondents had no comments or concerns about the supporting proposals.

b) Parking vehicles off the roadway received the most attention, with 35 per cent of respondents overall commenting on the topic. Most people who provided comments (88 per cent) expressed support for changes to reduce parking on berms. Those who raised concerns with the topic (10 per cent) frequently mentioned the need for berm parking, especially where limited on-street parking is available.

c) New heavy traffic parking regulations were also largely supported by submitters (79 per cent of those who commented on the topic). There were some concerns from the industry perspective, specifically about rest breaks or overnight spaces for drivers to sleep, particularly for out-of-town companies.

d) The only topic that was not supported was the proposal to remove user priority on cycle paths and shared paths. Respondents requested that it remains in Auckland’s traffic bylaws as it aims to protect vulnerable road users, particularly people travelling on foot and bicycle.

e) Community concerns about the topic of repairing or modifying vehicles in public spaces are centred around its enforcement – respondents wanted assurance that people experiencing an emergency would not be fined.

31. The draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, will be reviewed and deliberated by the Joint Bylaw Panel in May 2025.

32. Local boards are encouraged to speak in front of the panel. Local boards can delegate a representative to speak at the hearings through this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

34. During the development of the bylaws, climate impacts were considered because effective bylaws are tools that help give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

35. The bylaws are an enabler for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. This review was conducted jointly by Auckland Transport and Auckland Council.

37. Relevant staff from several council operational units impacted have also participated in the review findings and improvements addressed in the options report and proposal. These staff are aware of the impacts of the proposal and their implementation role. This includes Regional Parks, Parks and Community Facilities, Compliance Response and Investigations, Waste Solutions, Event Facilitation, Regional Operations, Active Communities, Connected Communities, and Growth, Transport and Infrastructure Strategy units.

38. All units were in favour of combining the traffic-related bylaws into a new joint bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The local board was briefed on the review on 14 August 2024 providing an opportunity to receive quality advice about the review and its finding. The response from both elected members and staff supporting local boards was positive about the review.

40. Local boards generally supported the recommended options and provided feedback on topics like berm and beach parking. Operational, consultation, or non-bylaw matters were referred to relevant teams as needed.

41. AT and AC staff considered the local board feedback in drafting the proposals which went out for public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

42. AT and AC are committed to meeting the responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

43. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

44. Using this framework for discussion, AT informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

45. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

46. This decision has no financial implications for the local board as Auckland Transport funds all its projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

48. The Joint Bylaw Panel will review and deliberate all submissions about the draft proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, in May 2025. Prior to the deliberations, local boards are encouraged to speak to the panel.

49. The Auckland Transport Board and Auckland Council Governing Body will deliberate on the Vehicle Use and Parking Bylaw 2025, including supporting proposals. If adopted, it will come into effect in July 2025. The AT Board will adopt provisions for the transport system, while the AC Governing Body will adopt those for council-controlled land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Draft Vehicle Use and Parking Bylaw 2025 and the supporting proposals	191
b ⇩	19 February 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Summary of public feedback	217

Ngā kaihaina

Signatories

Author

Joemier Pontawe - Principal Policy Advisor, Auckland Transport

Authorisers

Ben Stallworthy - Principal Advisor Strategic Relations, Auckland Transport

Trina Thompson - Local Area Manager

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Janet Tupou

Date of Decision	Subject
23 October 2024	Kaipātiki Local Board Additional Business Meeting, 23 October 2024 – Confidential Minutes (Expression of Interest outcome for community management of Marlborough Park Youth Hall).
6 November 2024	Kaipātiki Local Board Extraordinary Business Meeting, 6 November 2024 – Confidential Minutes (Expression of Interest outcome update for community management of Marlborough Park Youth Hall).

Exclusion of the Public: Local Government Official Information and Meetings Act 1987