Agenda of Howick Local Board - Thursday, 20 February 2025

Howick Local Board

20 February 2025

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Deputation - Adarshpreet Bhullar and Frank Chen - Murphys Road/Redoubt Road intersection 5

8.2 Deputation - Howick Little Theatre 6

9 Te Matapaki Tūmatanui | Public Forum 6

10 Ngā Pakihi Autaia | Extraordinary Business 6

11 Governing Body Members' Update 9

12 Chairperson's Report 11

13 Local Board Transport Capital Fund Projects 13

14 Public feedback report on the traffic bylaw review 21

15 Local board views on proposed plan change 106 for filming on Sites and Places of Significance to Mana Whenua 27

16 Approval for the extension of one existing public road name at 239 Flat Bush School Road, Flat Bush 33

17 Approval for a new road name at Highbrook Business Park, East Tāmaki 37

18 Local Board feedback on Fix and Finish fund 41

19 Local board input into Auckland Council's submission on the Local Government (Water Services) Bill 47

20 Changes to voting sign locations for the 2025 local elections 49

21 Auckland Council’s Performance Report: Howick Local Board for Quarter Two 2024/2025 53

22 Urgent Decision of the Howick Local Board to Formalise Input into Auckland Council's Submission on the Resource Management (Consenting and Other System Changes) Amendment Bill 61

23 Record of Howick Local Board Workshop Notes 65

24 Hōtaka Kaupapa | Governance Forward Work Calendar 67

25 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

26 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public 71

21 Auckland Council’s Performance Report: Howick Local Board for Quarter Two 2024/2025

b. 20 February 2025, Howick Local Board - Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Two 2024/2025 - Operating Performance Financial Summary 71

1 Nau mai | Welcome

The Chair opened the meeting and welcomed everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Howick Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 12 December 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Adarshpreet Bhullar and Frank Chen - Murphys Road/Redoubt Road intersection

Te take mō te pūrongo

Purpose of the report

1. Residents of Flatbush, Adarshpreet Bhullar and Frank Chen – second year Civil Engineering students at the University of Auckland will present their views on the Redoubt Road / Murphys Road intersection that currently comes under the NZTA Mill Road project.

2. Presenting their views and advocating for the implementation of a future-proof roading solution at the Redoubt Road/Murphy’s Road Intersection. Adarshpreet and Frank ask to be liaison between a long list of different groups/stakeholders in the area, with Auckland Transport, Auckland Council and the Ministry of Transport.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Adarshpreet Bhullar and Frank Chen for their deputation and attendance.

8.2 Deputation - Howick Little Theatre

Te take mō te pūrongo

Purpose of the report

1. Laurie Mills President and Ellie Barrow Office Manager of the Howick Little Theatre will present to the Board a deputation on the recent highlights and successes of their activities and programmes.

2. The Howick Little Theatre would like to thank the Howick Local Board for its continued support.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Laurie Mills and Ellie Barrow for their deputation and attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇨	20 February 2025, Howick Local Board: Chairperson's Report - Chair Light's Written Report

Howick Local Board

20 February 2025

Local Board Transport Capital Fund Projects

File No.: CP2025/01502

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek decisions from Howick Local Board to authorise the new projects it wishes to support with its local board transport capital funding (LBTCF).

Whakarāpopototanga matua

Executive summary

2. At its workshop on 28 November 2024, AT informed the local board that it had been allocated additional funding after the finalisation of the 2024-2025 Regional Land Transport Plan. Together with savings from currently active projects ($360,000), the local board has additional funds of $1,535,523m to allocated to new projects.

3. The local board were presented with a list of candidate projects at the 28 November 2024 workshop together with the indicative costs of the projects (Attachment A). The local board subsequently allocated funding to two projects in December 2024 being Flat Bush School Road and Kerrykeel Drive.

4. Noting that $350,000 is reserved for The Parade Stage 2 project and that the December 2024 business meeting allocated a further $805,000 to Flat Bush School Road and Kerrykeel Drive projects, funds of $380,523 still need to be allocated to projects.

5. In this report, AT is recommending that the local board allocate the remaining $380,523. The November 2024 workshop established the local board’s project priorities as Flat Bush School Road, Kerrykeel Drive, Sunnyview Avenue, Stanniland Street and Tiraumea Drive.

6. The local board is invited to resolve the projects it wishes to support.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) Allocates local board transport capital fund to the following projects:

· Sunnyview Avenue Pedestrian crossing - $200,000 and

· Stanniland Street pedestrian improvements - $180,523

b) Tiraumea Drive Pedestrian Crossing - $380,523

c) the local board approves as its first priority, that any cost savings from its currently active projects and/or any new additional funding that becomes available be applied to its active local board transport projects if they require additional funding to complete within the current 3-year local board programme.

d) The local board approves as its second priority, that any further cost savings from the completion of currently active projects or any alternative funding that becomes available be applied to these projects:

· Sunnyview Avenue - $200,000

· Stanniland Street - $180,523 OR

· Tiraumea Drive - $380,523

Horopaki

Context

7. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

8. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible. The engagement level for the local board transport capital projects is Collaborate.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

9. The local board transport capital fund is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. Since 2020, when COVID 19 lockdowns impacted on Auckland Council’s revenue the LBTCF has been reduced.

10. Last year, the total budget for all local boards was reduced from the indicative budget of $45m to $29.5m for the 3-year term. After the finalisation of the 2024-2034 Regional Land Transport Plan, this budget was increased to $48.7m of which $17m is approved for the current FY2025 and $20.4m is endorsed for FY2026.

11. Therefore, the indicative budget for Howick Local Board has been increased from $3.726m to $4.902m for the 3-year term. The local board has allocated a portion of this budget to projects already and these projects are either completed, construction ready or in design.

Tātaritanga me ngā tohutohu

Analysis and advice

New LBTCF Budget

12. AT attended a workshop with the local board on 28 November 2024. At this workshop, AT confirmed that through the 2024-2034 Regional Land Transport Plan process, additional budget was now available for the board to allocate to new LBTCF projects.

13. With this new budget and savings from the current active projects, the local board now has an indicative budget of $1,535,523m.

14. At the workshop, AT presented a number of candidate projects with indicative costing for the local board to consider for funding (See Attachment A).

15. Also to note that further budget may be required for the active project “The Parade Stage 2” depending on which options the local board decides to proceed with. AT will report back to the local board on options for “The Parade Stage 2” in March 2025 once further data is collected and analysed.

16. After discussion, the local board indicated that its priorities lay with the following projects:

· Flat Bush School Road, Flat Bush – Pedestrian Crossing (Option 1 $375k)

· Kerrykeel Drive, Flat Bush - pedestrian improvements ($430k) – potentially two flush zebra crossings and a refuge island to support Ormiston Primary School and Ormiston College ($430K)

· Tiraumea Drive, Pakuranga - pedestrian improvements - (Option 1 $375k– potentially a raised crossing to support Macleans Primary School)

· Sunnyview Avenue, Shelly Park - pedestrian improvement – potentially a kea crossing or side islands to support Shelly Park Primary School ($200k) and

· Stanniland Street, Sunnyhills - Pedestrian improvement – a refuge island to support retirement village residents to access a local shopping area ($180k).

17. In December 2024, the local board resolved to fund the Flat Bush School Road and the Kerrykeel Drive projects as these projects support local schools and have already demonstrated a high level of community support. These two projects are in initial design and concepts for these projects will come to the local board for discussion in March 2025.

18. After reservation of funds for The Parade, Stage 2 ($350,000) and taking into account the funds resolved in December 2024 there is a remaining budget of $380,523 which the local board can choose to allocate.

Total Available Budget: $1,535,523

Reserve funding for The Parade Stage 2

Remaining funds:

Funds resolved in Dec 2024

Remaining Budget

$350,000

$1,185,523

$805,000

$380,523

19. The local board is now invited to decide how to allocate the remaining budget. Based on the discussions in the November 2024 workshop and the January 2025 workshop, AT recommends that the board choose between two options.

20. The local board may allocate the remaining funds to Sunnyview Avenue and Stannilands Drive projects or the Tiraumea Drive project.

21. A further consideration is for the local board to indicate a reserve project(s) if there are cost savings from currently active local board projects.

Sunnyview Avenue Pedestrian Improvement

22. AT staff provided advice to the local board about this proposal, that aims to improve safety for children and parents outside Shelly Park School.

23. The request for pedestrian improvements on Sunnyview Avenue outside Shelly Park Primary School came through from the public and is supported by the school.

24. The scope of the project is to provide pedestrian improvements at this location - potentially a kea crossing or side islands. Further investigation will help to define the appropriate level of intervention.

25. AT’s cost estimate is $200,000 for this project.

26. This project as a LBTCF project, that is at ‘Collaborate’ level of engagement, so AT would come back to the local board with a concept for discussion before moving ahead to next stages.

Figure 1 – The area proposed for improvement on Sunnyview Avenue.

A street with cars parked on it

Description automatically generated

Stannilands Street Pedestrian Improvement

27. AT staff provided advice to the local board about this proposal in November 2024, that aims to improve safety for retirement village residents.

28. This request for a crossing facility at 44 Stanniland Street came from the residents of the retirement village so that they can safely access the shops located on Whiteacres Drive.

29. The project scope for this request is likely to be a pedestrian refuge facility and AT’s cost estimate for this project is $180,000.

Figure 2 – Area around 44 Stanniland Street

A road with trees and a building

Description automatically generated

Tiraumea Street Crossing Facility

30. AT staff provided advice to the local board about this proposal in November 2024. The request for improvements came through from both the local board and the general public.

31. Two new raised pedestrian crossings were requested on Tiraumea Drive to support Anchorage Park School. One crossing near Challinor Street and one near Tiaka Place.

32. At the November 2024 workshop, AT recommended that the local board fund only one crossing on Tiraumea Street and that the location of the crossing would be informed by pedestrian surveys to confirm the most appropriate location.

33. The options were costed as Option 1: One raised zebra crossing - $375k and Option 2: Two raised zebra crossings - $620k

Figure 3 Tiraumea Drive location area

A aerial view of a city

Description automatically generated

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

35. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The local board transport capital projects noted for decision do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The local board transport capital projects were workshopped with members prior to this report being submitted. At the 28 November 2024 workshop, local board members expressed support for the proposals outlined in Attachment A.

38. Further discussion at the local board workshop on 30 January 2025 confirmed the local board’s funding priorities as set out in #16.

Tauākī whakaaweawe Māori

Māori impact statement

39. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

40. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

41. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

42. The local board transport capital project decisions in this report do have financial implications for the local board.

43. The local board can fund new projects based on the remaining funds of $380,523.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

45. The costs outlined in Attachment A are indicative costings and selected projects may cost more or less than the amount indicated. Once projects are selected, further investigation will confirm project costings.

46. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

47. The following activities or actions are planned:

a) If the Howick Local Board resolves to support new projects with its additional funds, AT will begin investigation and initial design and report back to the local board in 2025.

b) AT will also report back to the local board in the first quarter of 2025 to seek further direction on “The Parade Stage 2” project.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	LBTCF Workshop 4 dated 28 November 2024

Ngā kaihaina

Signatories

Author	Lorna Stewart, Elected Member Relationship Partner
Authoriser	John Gillespie, Head of Stakeholder and Community Engagement

Howick Local Board

20 February 2025

Public feedback report on the traffic bylaw review

File No.: CP2025/01274

Te take mō te pūrongo

Purpose of the report

1. To receive local board views on how the Joint Bylaw Panel should address public feedback on the proposed Vehicle Use and Parking Bylaw 2025 and its supporting proposals.

2. To recommend delegating a member to represent these views to the Joint Bylaw Panel.

Whakarāpopototanga matua

Executive summary

3. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

4. The current rules are set out in several documents:

· Auckland Transport Traffic Bylaw 2012

· Auckland Council’s Traffic Bylaw 2015

· Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

5. Auckland Transport and Auckland Council are conducting a review of these bylaws to identify efficiencies and possible improvements.

6. The proposed new Vehicle Use and Parking Bylaw 2025, including changes to some topics in the proposed new bylaw and changes to rules in other bylaws (referred to as the “supporting proposals”), is provided as Attachment A.

7. In August and September 2024 (page 391), all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Staff considered the local board feedback in drafting the proposals which went out for public consultation.

8. Public consultation on the proposals took place from Monday 4 November to Monday 4 December 2024 (inclusive) and public hearings were held on 6 December 2024.

9. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback (included as Attachment B) to the proposed new bylaw and supporting proposals. This report also recommends delegating a local board member to present these views to the panel.

10. The bylaw panel deliberation is scheduled for 2 May 2025. This is where the panel will discuss and deliberate on the public feedback and local board and mana whenua views. Local boards can delegate a representative to speak at the hearings if desired.

11. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the proposals in June 2025 based on the recommendations from the bylaw panel.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakarite / provide views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, included as Attachment B to this report

b) tāpae / delegate Member(s) XYZ to represent these views to the Joint Bylaw Panel.

Horopaki

Context

Traffic bylaws

12. The use of Auckland’s road space, including beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

13. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012

Covers the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport.

b) Auckland Council Traffic Bylaw 2015

Covers traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings.

c) Auckland Council Public Safety and Nuisance Bylaw 2013

Covers use of vehicles on beaches.

14. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land, such as parks and beaches.

15. The bylaws establish a framework for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. For example, they enable the creation of bus lanes, but the specific locations are determined later through resolutions. This approach allows for flexibility to address changing location-specific needs over time.

16. Some bylaw provisions are not site-specific. These apply when Auckland Transport requires consistent rules across all locations, without the need for site-specific resolutions, for example, prohibiting abandoned vehicles on roads or in public places.

Reviewing Auckland’s traffic bylaws

17. Auckland Transport and Auckland Council are conducting a joint review of Auckland’s traffic-related bylaws to ensure they continue to meet the needs of Aucklanders. This review considered legislative and technological changes, as well as expert feedback on ways to improve bylaw effectiveness.

18. The Regulatory and Community Safety Committee on 2 July 2024 endorsed the findings report and requested an options report and proposal (RCSC/2024/48).

19. In August and September 2024, all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Some feedback focused on operational, public consultation or non-bylaw related matters and were referred to the relevant teams where appropriate.

20. Following this, a draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, was developed for public consultation.

21. The Regulatory and Community Safety Committee and the AT Design and Delivery Committee endorsed the draft proposals and public consultation on 8 October 2024.

22. The Auckland Council Governing Body and the Auckland Transport Board adopted the statement of proposal and approved the conduct of public consultation on 24 October 2024 and 29 October 2024, respectively.

23. Public consultation took place from Monday 4 November to Monday 4 December 2024 (inclusive). Public hearings were held on 6 December 2024 at 20 Viaduct Harbour Avenue, Auckland. A total of 196 submissions were received: 181 through the online survey, 13 via mail and email and two verbal submissions. Public feedback is included in this report as Attachment B.

24. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals (see Attachment A).

25. The final views from local boards will guide the bylaw panel during the deliberations on 2 May 2025. Local boards also have the option of sending a representative to share their views in person.

26. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the bylaw proposals in June 2025 based on the recommendations from the bylaw panel.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Howick local board at a workshop on 22 August 2024.

28. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

29. The Auckland Transport Board and Auckland Council Governing Body adopted the Statement of Proposal and approved the material for public consultation. The finalised proposals included:

a) creating a new joint AT and AC Te Ture ā-Rohe mō te Whakamahinga me te Whakatūnga Waka 2025 | Vehicle Use and Parking Bylaw to combine the Auckland Transport Traffic Bylaw 2012, Auckland Council Traffic Bylaw 2015 and clause 16 of the Auckland Council Public Safety and Nuisance Bylaw 2013 (main proposal)

b) making supporting changes (supporting proposals) by clarifying and improving the following six topics in the proposed new joint bylaw

· launching of boats on beaches and obtaining beach driving permits

· regulations for heavy vehicles

· parking vehicles off a roadway

· busways, busway stations, and park & rides

· resident parking

· temporary traffic and parking rules for special events.

c) moving (or removing) the following seven rules from the current bylaws:

· establishing shared zones, parking zones, parking places, and transport stations

· setting new speed limits on council-controlled land

· parking for display or sale

· broken down vehicles on a road or public place

· leaving machinery or goods on a road or public place

· repairing or modifying vehicles on a road in in a public place

· priority on cycle paths or shared paths.

d) clarifying and improving other rules in the AC and AT Signs Bylaw 2022, AT Activities in the Road Corridor Bylaw 2022, and AC Public Safety and Nuisance Bylaw 2013 that relate to certain activities involving vehicles.

30. The key insights from public consultation are as follows:

a) The proposals were well received by the public. The main proposal was largely supported, with 83 per cent of respondents expressing no concerns. Most respondents had no comments or concerns about the supporting proposals.

b) Parking vehicles off the roadway received the most attention, with 35 per cent of respondents overall commenting on the topic. Most people who provided comments (88 per cent) expressed support for changes to reduce parking on berms. Those who raised concerns with the topic (10 per cent) frequently mentioned the need for berm parking, especially where limited on-street parking is available.

c) New heavy traffic parking regulations were also largely supported by submitters (79 per cent of those who commented on the topic). There were some concerns from the industry perspective, specifically about rest breaks or overnight spaces for drivers to sleep, particularly for out-of-town companies.

d) The only topic that was not supported was the proposal to remove user priority on cycle paths and shared paths. Respondents requested that it remains in Auckland’s traffic bylaws as it aims to protect vulnerable road users, particularly people travelling on foot and bicycle.

e) Community concerns about the topic of repairing or modifying vehicles in public spaces are centred around its enforcement – respondents wanted assurance that people experiencing an emergency would not be fined.

31. The draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, will be reviewed and deliberated by the Joint Bylaw Panel in May 2025.

32. Local boards are encouraged to speak in front of the panel. Local boards can delegate a representative to speak at the hearings through this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

34. During the development of the bylaws, climate impacts were considered because effective bylaws are tools that help give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

35. The bylaws are an enabler for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. This review was conducted jointly by Auckland Transport and Auckland Council.

37. Relevant staff from several council operational units impacted have also participated in the review findings and improvements addressed in the options report and proposal. These staff are aware of the impacts of the proposal and their implementation role. This includes Regional Parks, Parks and Community Facilities, Compliance Response and Investigations, Waste Solutions, Event Facilitation, Regional Operations, Active Communities, Connected Communities, and Growth, Transport and Infrastructure Strategy units.

38. All units were in favour of combining the traffic-related bylaws into a new joint bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The local board was briefed on the review on 22 August 2024 providing an opportunity to receive quality advice about the review and its finding. The response from both elected members and staff supporting local boards was positive about the review.

40. Local boards generally supported the recommended options and provided feedback on topics like berm and beach parking. Operational, consultation, or non-bylaw matters were referred to relevant teams as needed.

41. AT and AC staff considered the local board feedback in drafting the proposals which went out for public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

42. AT and AC are committed to meeting the responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

43. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

44. Using this framework for discussion, AT informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

45. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

46. This decision has no financial implications for the local board as Auckland Transport funds all its projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

48. The Joint Bylaw Panel will review and deliberate all submissions about the draft proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, in May 2025. Prior to the deliberations, local boards are encouraged to speak to the panel.

49. The Auckland Transport Board and Auckland Council Governing Body will deliberate on the Vehicle Use and Parking Bylaw 2025, including supporting proposals. If adopted, it will come into effect in July 2025. The AT Board will adopt provisions for the transport system, while the AC Governing Body will adopt those for council-controlled land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Vehicle Use and Parking Bylaw 2025 and the supporting proposals
b ⇨	Howick Local board summary of public feedback

Ngā kaihaina

Signatories

Author	Joemier Pontawe – Principal Policy Advisor, Auckland Transport
Authorisers	Ben Stallworthy – Principal Advisor Strategic Relations, Auckland Transport Daniel Poe – Acting Local Area Manager

Howick Local Board

20 February 2025

Local board views on proposed plan change 106 for filming on Sites and Places of Significance to Mana Whenua

File No.: CP2025/00873

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on proposed plan change 106 (PC 106) which identifies temporary filming activities on Sites and Places of Significance to Mana Whenua (SPSMW) on public places as a permitted activity.

Whakarāpopototanga matua

Executive summary

2. Decision-makers (independent commissioners) on a plan change to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change, if the local boards choose to provide their views.

3. The purpose of PC 106 is to identify temporary filming activities on SPSMW in council-controlled public places as a permitted activity (i.e. no resource consent required). A film permit will still be required under the Te Ture ā-Rohe Tauhokohoko Whakahaerenga me te Tango Kiriata Tūmatanui 2022 Public Trading, Events and Filming Bylaw 2022 (the Bylaw).

4. A local board can present local views when expressed by the whole local board. This report provides the mechanism for the local board to resolve and provide its views on PC 106. Staff do not recommend what view the local board should convey.

5. Local boards received a memorandum on the draft plan change before it was finalised and notified for submissions. The submission and further submissions periods have closed. A total of 10 submissions were received, and no further submissions were received. The key themes of the submissions are support from screen industry, opposition to PC 106 unless amendments are made, and the application of PC 106 to Tūpuna Maunga Authority administered land.

6. This report seeks the views of the local board on proposed plan change 106. Next steps involve incorporating local board resolutions on proposed plan change 106 into the section 42A hearing report. Appointed local board members will be notified and invited to present their views at the hearing.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide its views on proposed plan change 106

b) appoint a local board member to speak to the local board views at a hearing on proposed plan change 106

c) delegate authority to the chairperson of Howick Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

7. Local boards are responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

8. A plan change will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes.

9. If the local board chooses to provide its views, the reporting planner will include those views verbatim, and address them, along with issues raised by submitters, in the subsequent hearing report prepared under section 42A of the Resource Management Act 1991 (RMA).

10. A local board member, appointed by resolution, may present the local board’s views at the hearing of submissions by commissioners, who then make decisions on the proposed plan change.

11. This report provides an overview of PC 106, and a summary of the key themes from submissions. The report author cannot advise the local board on what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The purpose of PC 106 is to remove the requirement for a resource consent by identifying temporary filming activities as a permitted activity in the AUP. Filming activities will still require a Film Permit from Screen Auckland (the regional film office for Auckland, based within Tātaki Auckland Unlimited) in accordance with the Bylaw. Currently, there is duplication of process for filming, as it requires both a resource consent to comply with the AUP and a film permit to comply with the Bylaw.

13. Amendments to AUP Chapter D21 Sites and Places of Significance to Mana Whenua are proposed to identify temporary filming activities (up to 30 days) as a permitted activity on SPSMW that are also public places. This status is subject to a standard that requires no land disturbance, that filming is undertaken in accordance with a site plan, and that it complies with any special conditions approved under the Auckland Council Film Permit. No changes are proposed to Schedule 12 of the AUP, which lists the SPSMW.

14. The film permit process ensures that filming activities respect the cultural values of the SPSMW and follow appropriate tikanga, while enabling people and communities to provide for their social, economic, and cultural well-being to achieve sustainable management.

15. Cultural values and mana whenua associations with SPSMW are protected and enhanced through the film permit process by requiring direct engagement with mana whenua and their participation in decision-making. This ensures that appropriate tikanga is considered, site plans and/or special conditions are applied where necessary, access for customary activities (i.e. mahinga kai) can be identified, and restricted areas, where toilets or food preparation must be avoided, are implemented to protect wāhi tapu and any tangible and/or intangible values of sites and places.

16. Supporting documentation is available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=272.

17. Council’s reporting planner will prepare a section 42A report for PC 106 for consideration by the independent hearings commissioners that evaluates and reports on:

· the contents of PC 106

· submissions (noting that no further submissions were received)

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Submissions were made by 10 people. Nine submissions were supportive, one was in opposition, and no submissions were neutral. Key submission themes are listed below.

· Support from the screen industry

· Oppose the plan change unless amendments are made

· Application of PC 106 to Tūpuna Maunga administered land.

Support from the screen industry

19. Several submissions supporting PC 106 are from members of the screen industry, seeking that it be approved without any amendments. Some clarification is also sought regarding what qualifies as “disturbance”, as AUP Standard D21.6.4(1)(b) provides for filming activities as a permitted activity as long as it does not involve “land disturbance”.

Oppose subject to amendments

20. One submitter (Ngāti Whātua Ōrākei) opposes PC 106 unless amendments are made to recognise the hapū or iwi with the strongest relationship to the filming location. Specific provisions are sought to be retained or removed to better reflect local hapū and iwi acknowledgement.

Application of PC 106 to Tūpuna Maunga Authority administered land

21. PC 106 currently excludes land administered by Tūpuna Maunga Authority. The Tūpuna Maunga Authority seeks amendments to PC 106 to enable temporary filming as a permitted activity on land it administers.

22. Information on individual submissions and the summary of all decisions requested by submitters is available from council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-106-sdr-and-subs.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. Both of council’s climate goals (climate adaptation and climate mitigation) are relevant and align with the requirementfor RMA decision-makers to:

· have particular regard to the effects of climate change (section 7(i) RMA), and

· have regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

25. Consequently, any local board views on climate adaptation and/or climate mitigation will be considered by the independent hearing commissioners when hearing submissions on PC 106.

Local board views - climate

26. The following prompts are included to assist the local board in forming any view (should it wish to do so) regarding climate mitigation and/or adaptation:

· How will PC 106 affect greenhouse gas emissions, if at all?

· How will PC 106 affect private motor vehicle trips, connections to and availability of public transport, walking and cycling infrastructure, if at all?

· Will climate risks, such as flooding, increased heat, coastal erosion, or extreme weather events be neutral, alleviated or elevated by PC 106?

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. No council groups have submitted on PC 106. The following council groups were consulted and provided an opportunity to provide feedback on the draft plan change:

a) Māori Heritage Team

b) Resource Consents

c) Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The purpose of PC 106 is to enable temporary filming activities on SPSMW in public places without the need for a resource consent.

29. A total of 18 out of the 21 local boards currently have SPSMW in public places that would be covered by PC 106 (noting that additional sites will be added over time). In terms of film permit applications, local boards are responsible for landowner approval for local parks and are notified of any film permit applications. This will not change.

30. Local boards have been kept informed of PC 106 as it has developed with memorandums in November 2022 and September 2024.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

32. The decision-maker will consider local board views, if provided, when deciding on PC 106.

Tauākī whakaaweawe Māori

Māori impact statement

33. Council is required to consult with iwi authorities when preparing a plan change. The plan change has been developed in consultation with the 19 iwi authorities (mana whenua) through a series of engagements since December 2022. This engagement has occurred through pānui updates, engagement summary reports, kānohi ki te kānohi hui, collaborative working group hui, emails and telephone calls.

34. Prior to notifying PC 106 the following positions of mana whenua were understood:

· 11 support in principle a plan change

· 1 generally supports PC 106 subject to amendments; otherwise, opposes

· 3 have not provided formal feedback, but comments made by them have been considered

· 2 do not oppose PC 106

· 1 defers to others

· 1 prefers kaupapa to go through the Mana Whenua Forum.

35. Feedback from mana whenua on PC 106 supports an approach that provides for filming in public places as a permitted activity with permitted standards, and for mana whenua to have an increased role in decision-making for activities occurring on SPSMW. The importance of not undermining the SPSMW in AUP Schedule 12 and the provisions in AUP Chapter D21 was also emphasised as protection of the values of sites and places. All sites have their own pūrākau (stories), and iwi/hapū have individual tikanga for these sites.

36. Feedback from mana whenua directly informed the wording of PC 106. The only feedback not incorporated into PC 106 relates to amendments sought to recognise the ‘local’ or ‘appropriate’ iwi.

37. Ngāti Whātua Ōrākei is the only iwi that submitted on PC 106. Their submission seeks that Ngāti Whātua Ōrākei’s ahi kā and mana whenua status within the ‘heartland’ of their rohe is recognised and provided for in the relevant amendments that are proposed to AUP Chapter D21 through PC 106. They also seek that their reo and identity is seen, heard and provided for in any filming on sites and places of significance that Ngāti Whātua Ōrākei are the tangata whenua. Ngāti Whātua Ōrākei are generally supportive of PC 106, but oppose it unless the amendments sought are incorporated to ensure the tangata whenua of the place where filming activities will take place on SPSMW are appropriately engaged with and involved in the decision-making.

38. Tātaki Auckland Unlimited – Screen Auckland have developed a draft SPSMW film permit process in collaboration with mana whenua. The draft SPSMW film permit process has a strong focus on relationship and engagement to enable ongoing collaboration to develop and integrate mana motuhake, tikanga Māori, the pūrākau and mauri of SPSMW.

39. The key elements of the draft SPSMW film permit process include:

· requirement to engage all mana whenua identified through the council’s contact tool

· applicants are encouraged to engage early to understand the implications of filming

· film facilitators inform mana whenua of all filming applications affecting SPSMW and confirm whether engagement has occurred

· timeframe to process applications is 20-25 days (compared to 3-5 for general applications)

· film facilitators confirm permit conditions with mana whenua

· where proposals are not supported by mana whenua, applicants will be directed to alternative sites.

40. Information requirements for film permit applications on SPSMW will be similar to those required by Tūpuna Maunga o Tamaki Makaurau Authority for the 14 co-governed tūpuna maunga.

41. The reporting planner will include in the hearing report an analysis of Part 2 of the RMA, which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. Sites of Significance is an issue of significance identified in the Schedule of Issues of Significance (2021) and the Māori Plan 2017 (Houkura Independent Māori Statutory Board), where it states on page 23 that:

Mana Whenua are enabled to maintain and protect sites of significance to reaffirm connections to the whenua and preserve for future generations.

Ngā ritenga ā-pūtea

Financial implications

42. PC 106 does not pose any financial implications for local boards’ assets or operations.

43. Costs for the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The local board will be unable to provide its views and preferences on PC 106, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

45. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report therefore enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

47. The reporting planner will include, and report on, any resolution from any local board in the forthcoming section 42A hearing report. Local board member(s) appointed to speak to specific local board’s views will be informed of the hearing date and invited to the hearing.

48. The reporting planner will advise the local boards of the decision on PC 106 by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader - Planning

Authorisers

John Duguid - General Manager Planning and Resource Consents

Lou-Ann Ballantyne - General Manager Governance and Engagement

Howick Local Board

20 February 2025

Approval for the extension of one existing public road name at 239 Flat Bush School Road, Flat Bush

File No.: CP2025/00188

Te take mō te pūrongo

Purpose of the report

1. To seek approval to extend one existing public road name to a new road, created by way of a subdivision development at 239 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Zengs Property Investment Ltd, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed name for the new public road at 239 Flat Bush School Road, Flat Bush is:

· Whakatupu Road (extension of existing road name)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakaae / approve the extension of the existing road name ‘Whakatupu Road’ to the new public road created by way of subdivision undertaken by Zengs Property Investment Ltd at 239 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60385973, SUB60385975, road naming reference RDN90121322).

Horopaki

Context

6. Resource consent reference BUN60385973 (subdivision reference number SUB60385975) was issued in September 2022 for the construction of 39 new residential freehold units and roading.

7. The site and location plans of the development can be found in Attachment A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. In this development, the new public road therefore requires a road name. The road to be named can be seen in Attachment A, highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. A new name for the road is not required, with the extension of the existing name being the most logical in terms of addressing etc. As the name already exists within the area, it is considered acceptable.

13. Assessment: The name listed above has been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the name within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed name is acceptable for use at this location.

15. Road Type: ‘Road’ is an acceptable road type for the new public road, suiting its form and layout.

16. Consultation: Mana whenua have not been consulted given that no new names are required or proposed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision-making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications. In this instance, feedback has not been sought as the proposal is for the extension of one existing road name, and no new names are required.

21. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

22. The road naming process does not raise any financial implications for the council.

23. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

25. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Report Attachment A Site Plan
b ⇨	Report Attachment B Location Map

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Approval for a new road name at Highbrook Business Park, East Tāmaki

File No.: CP2025/00760

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a road created by development within the Highbrook Business Park.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Highbrook Development Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Auckland Council Road Naming Guidelines.

5. The proposed names for the new road at Highbrook Business Park are:

· Wakawaka Lane (applicant’s preference)

· Te Kauanga Lane (alternative)

· Crossing Lane (alternative)

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name ‘Wakawaka Lane’ for a new road created by way of development undertaken by Highbrook Development Limited at the Highbrook Business Park, East Tāmaki, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90121147, resource consent reference RC53064).

Horopaki

Context

6. Roads within the Highbrook Business Park were created by way of resource consents (including resource consent RC53064), some years ago. The roads are already constructed and have been named by the developer. The Local Board in September 2025 formally approved the names for two roads within the site. This is a second application to name another road in the same development. A separate application will be submitted for the remaining roads within the Highbrook Business Park.

7. The site and location plans of the development and existing roads can be found in Attachments A and B.

8. In accordance with Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards), any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. The road does not serve five or more lots. However, the applicant would like to name the road. This is shown in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be allowed to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The names proposed either reflect the cultural and ancestral link that Ngāi Tai Ki Tāmaki, has with the area or reflect the landmarks in the area.

Proposed name	Meaning (as described by applicant)
Wakawaka Lane (applicant’s preference)	Ngāi Tai Ki Tāmaki suggested this name. The name refers to division of a harvesting area which may be on land, river or sea
Te Kauanga Lane (alternative)	Ngāi Tai Ki Tāmaki suggested this name. The name refers to a crossing place – “Te kauanga o te awa”, a river crossing
Crossing Lane (alternative)	This name refers to this area being called/known as the “Highbrook Crossing”.

13. Assessment: All the name options have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the name within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is an acceptable road type for the new road, suiting the form and layout of the road.

16. Consultation: The applicant has obtained consent from Sir Noel Robinson. Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 18 December 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Iwi Trust

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

· Te Patukirikiri

22. By the close of the consultation period (10 working days), no responses, comments, or feedback were received. While no further feedback has been provided it is noted that the applicant consulted closely with Ngāi Tai Ki Tāmaki to source those Te Reo Māori names that have been proposed, with one of those names being preferred.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Report Attachment A - Site Plan
b ⇨	Report Attachment B - Location Map

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Local Board feedback on Fix and Finish fund

File No.: CP2025/00881

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the implementation of the $20 million Fix and Finish fund, to input into Governing Body decision making.

Whakarāpopototanga matua

Executive summary

2. The Governing Body adopted the Long-term Plan 2024-2034 which includes a proposal of a $20 million reserve fund, the “Fix and Finish” fund, to complete community projects.

3. This fund was subject to the creation of the Auckland Future Fund and achieving enhanced returns for the 2024/2025 financial year.

4. In October 2024, a memo was distributed to elected members with initial staff advice and input from the Mayoral Office on how the Fix and Finish fund could work, including draft processes, criteria and options for funding distributions.

5. This report seeks local board feedback on aspects relating to the fund’s implementation.

6. A report will be presented to the Governing Body in March 2025 to seek final decisions including the methodology for distributing the Fix and Finish fund to local boards.

7. Local board feedback will be collated and included as an attachment to the report to the Governing Body in March 2025.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakarite/provide feedback on the criteria for eligible projects for the Fix and Finish fund.

b) whakarite/provide feedback on preferred funding allocation model for the Fix and Finish fund.

c) whakarite/provide feedback on any other matters relating to the Fix and Finish fund.

Horopaki

Context

8. In the final Mayoral Proposal for the Long-term Plan 2024-2034 (LTP), the mayor proposed a $20 million reserve fund to “fix and finish” community projects in certain legacy areas.

9. The Governing Body’s resolution (GB/2024/45) for the adoption of the LTP included a clause for $20 million of enhanced returns relating to the Auckland Future Fund to be set aside in a reserve fund to fix and finish community projects in the legacy Manukau City and Auckland City areas.

10. On 24 October 2024, an update memo from finance staff (Attachment A) was distributed to the Governing Body and all elected members on a draft process and criteria, ahead of further engagement with affected local board chairs and ward councillors.

11. This memo confirmed the purpose of the Fix and Finish fund as set out by the Mayor’s Office:

“to provide capex funding to priority projects within the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents. Funding must go towards projects that are already in the pipeline and may not have full funding.”

12. There are 13 local boards partially or wholly in the legacy Auckland City and Manukau City Council boundaries. These are: Waitematā, Ōrākei, Albert-Eden, Puketāpapa, Whau, Waiheke, Aotea/Great Barrier, Maungakiekie-Tāmaki, Howick, Ōtara-Papatoetoe, Māngere-Ōtāhuhu, Manurewa and Franklin.

13. The next steps in Attachment A identified seeking informal local board feedback through the local board chairs, however subsequently staff considered a formal resolution to be more appropriate for this matter.

14. Staff provided a briefing for local board members, local board chairs and ward councillors for the 13 local board areas in December 2024.

15. This report seeks formal local board feedback on matters relating to the Fix and Finish fund, which will be collated and attached to the report for the Governing Body in March 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Staff referred to the original intent outlined in the Mayor's Proposal and final budget proposal and Governing Body resolution, and input from the Mayor’s Office, in developing the project eligibility criteria for the Fix and Finish fund. Key principles included finishing community projects, focusing on larger priority projects, taking a regional approach, value for ratepayers and simplicity.

Project eligibility criteria

17. The eligibility criteria are as follows:

· project is within legacy Auckland City or Manukau City boundaries

· must be a local board project

· community project (limited to community services activity)

· renewals (fix), or projects which have undergone planning and are ready to deliver with funding (finish)

· identified as a priority in the Local Board Plan 2023

· greater than $1 million in value, and with an appropriate level of business case assessment

· local board can fully fund the project including ongoing operational costs

· is not fully funded in the latest work programme due to funding constraints, or is funded in future years of the work programme and can be brought forward

· could include unfunded standalone stages of a multi-stage project.

18. Staff also recommend that to ensure effective use of the reserve funding, further considerations would include:

· ensuring the project can commence physical delivery within the next three years, and

· noting that local boards can jointly fund a project, agreeing to share any consequential operational costs, for wider community benefit

· alignment with council’s strategic direction for investment.

19. An exception may be required for the greater than $1 million in value criteria, should a local board be allocated funding at a level significantly below the $1 million threshold.

Funding allocation methodologies

20. Three funding allocation methodologies have been developed and modelled for the distribution of the Fix and Finish fund to local boards (refer to attachment B):

· equitable distribution (based on the local board equitable funding formula)

· straight split distribution (where all local boards get the same amount)

· contestable fund (where funding is allocated to prioritised projects rather than to local boards)

Straight split

21. The straight split distribution model is a simple calculation which allocates each local board an equal share of the $20 million.

22. However, this method is inequitable and does not provide an advantage to achieving the intended purpose or outcome of the fund over other methodologies, therefore staff do not recommend the use of this funding allocation method.

Equitable

23. The equitable distribution model uses a weighting of 80% population, 15% deprivation and 5% land area, with the exception of Aotea/Great Barrier and Waiheke local boards allocated at 1% and 2% of the total fund. This is consistent with the recently adopted Fairer Funding model for local boards, and the Local Board Funding Policy 2025, although only for 13 local boards.

24. With this model each local board is allocated a share of the $20 million, and the local board will decide on the projects and amounts to allocate through adopting their capital work programmes. Projects funded must still meet the eligibility criteria for the Fix and Finish fund.

25. This model supports empowered local board decision making and is consistent with an equitable funding approach for local boards.

26. There is a risk of funding being unallocated to projects should there be no eligible projects within a local board area, and delays may result in a reduction in purchasing power.

27. The underlying statistics used for the equitable distribution is consistent with those used for Fairer Funding at the time of preparing the LTP 2024-2034.

28. For Franklin and Whau local boards, only the areas within the boundaries of legacy Auckland City and Manukau City were included for the purposes of the equitable calculation.

Contestable

29. A contestable distribution method can also be used which would result in local board projects being submitted and funding prioritised to projects with the highest assessed benefits.

30. With this model, local boards would apply by submitting their eligible projects to the reserve fund decision maker by a set date. Projects would be assessed against pre-determined prioritisation criteria that would deliver the highest benefits. The decision maker would then resolve on the funding allocation to the individual projects.

31. The benefit of this model is that a much larger funding amount can be allocated to a single project, allowing the completion of a much larger community project.

32. Further work would need to be done to develop prioritisation assessment criteria that competing local board projects could be assessed against to support decision making.

33. Final project allocation decisions could be made by the Governing Body or delegated to a committee comprised of relevant ward councillors and/or local board chairs.

34. There is a risk should the $20 million fund be oversubscribed, a prioritisation exercise and decision process may result in a longer timeframe to allocate funding to projects.

Ongoing monitoring and reporting

35. Progress of these projects will be reported through ongoing quarterly monitoring at the local board level via the local board work programme.

36. Six monthly monitoring and reporting of the overall fund and the allocation of funding to local boards will be provided to the Governing Body.

37. The fund will be planned and reported as a reserve on the council’s balance sheet, and included in the council’s Annual Plan/Long-term Plan/Annual Report.

Other matters

38. As this funding relates to only 13 local boards and was approved by the Governing Body through Long-term Plan decisions, staff recommend this funding be treated as discrete funding to specific local boards, regardless of the funding allocation model decided by the Governing Body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The recommendations in this report have no particular impacts on climate.

40. The projects to be completed using the Fix and Finish fund may have project-specific climate impacts. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. The recommendations in this report do not impact the council group as the fund is restricted to community projects linked to the community services activity.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The purpose of the Fix and Finish fund is to provide capital funding which will enable local boards to fix and finish community projects in the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents.

43. It is expected all eligible projects that use this funding will directly benefit local communities and residents.

44. Up to 13 local boards may be eligible for funding from the Fix and Finish fund, and would receive an additional capital funding allocation over and above their existing levels in the Long-term Plan.

45. Staff engaged with local boards in December 2024 through an online briefing. Local boards have been supportive of the existence of this fund and progressing the allocation of the fund.

46. This report is an opportunity for local boards to formally provide their views on implementation of the fund, which will be included with the report for the Governing Body decision on the fund.

Tauākī whakaaweawe Māori

Māori impact statement

47. The recommendations in this report have no particular impacts on Māori.

48. The projects to be completed using the Fix and Finish Fund may have project-specific impacts for Māori. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā ritenga ā-pūtea

Financial implications

49. There are no financial implications relating to the recommendations in this report.

50. The establishment of a Fix and Finish fund remains on track following the sale of council’s remaining AIAL shares at a price higher than budgeted. This confirms $20 million funding can be made available for local board capital expenditure within the Annual Budget 2025/2026 pending Governing Body decision making.

51. The allocation of this funding to local boards will be the decision of the Governing Body.

52. The funding will be ringfenced in a reserve as it is the result of a specific Governing Body decision and released as expenditure on eligible projects are incurred.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There are no risks with the recommendations in this report.

54. There are risks to the timing of advice and decision making between each funding allocation method identified in the analysis and advice section above, which may have some impact to the final cost and timing of project delivery.

Ngā koringa ā-muri

Next steps

55. Staff will collate all local board feedback and submit as an attachment to a report to the Governing Body in March 2025 for a decision to confirm the eligibility criteria and funding allocation method.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Update on the process for Fix and Finish Fund memo - 24 October 2024
b ⇨	Distribution of fundng to lcoal boards(15 January 2025)

Ngā kaihaina

Signatories

Author

Hao Chen - Manager Local Board Financial Advisory

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan - General Manager Financial Advisory

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Local board input into Auckland Council's submission on the Local Government (Water Services) Bill

File No.: CP2025/01349

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the Local Government (Water Services) Bill.

Whakarāpopototanga matua

Executive summary

2. Last year, the first two bills dis-established the previous Government’s Three Waters reform, set up the framework for Local Water Done Well, enabled Watercare to become financially separate from Auckland Council so that they can borrow under their own name, and finalised the requirements for Watercare to be subject to interim economic regulation from 1 July 2025.

3. On 10 December 2024, the Government introduced the third and final piece of legislation, the Local Government (Water Services) Bill, to advance its Local Water Done Well policy reform.

4. The third bill introduces an economic regulation and consumer protection regime for water services, incorporating information disclosure requirements into the Commerce Act 1986.

5. This bill also reforms the water quality regulatory framework and updates parts of the Water Services Act 2021, which established the Water Services Authority - Taumata Arowai.

6. Even though Watercare and Auckland Council are far more advanced than the rest of the country, there are still some provisions in this third bill that are relevant and important, particularly in relation to how tax is treated, planning and accountability changes, and land access arrangements.

7. Staff are still working through the implications of the bill and will brief local boards on 17 February 2025.

8. The final deadline for local board feedback is 21 February 2025. These tight timeframes mean that this may not align with scheduled local board business meetings and any input from local boards may need to either be delegated or utilise the urgent decision process. Staff have been working to manage this process given firm deadlines as the submission timeframe included the Christmas/January period.

9. A report will be taken to the 27 February 2025 Governing Body meeting setting out the proposed key elements of the submission and seeking approval of the council’s submission. The deadline for submissions to the select committee is 02 March 2025.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) tuku / provide feedback to Auckland Council’s submission on the Local Government (Water Services) Bill.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Rose Ernst – Investment Area Lead

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Megan Tyler - Director Policy, Planning and Governance

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Changes to voting sign locations for the 2025 local elections

File No.: CP2025/01421

Te take mō te pūrongo

Purpose of the report

1. To provide the local board with an assessment, to be tabled at the meeting, of their proposed changes to voting sign locations for the 2025 local election.

2. To enable the local board to make formal recommendations for any changes to voting sign locations to the Auckland Transport Traffic Control Committee.

Whakarāpopototanga matua

Executive summary

3. This report provides the local board with an assessment, to be tabled, of their proposed changes to voting sign locations for the 2025 local elections.

4. The current election sign locations, last updated in 2022, are listed in Attachment A. Local boards submitted informal proposals for changes in December 2024.

5. Auckland Transport has assessed these proposals, and the findings will be tabled at the local board business meeting.

6. This report seeks formal recommendations from the local board on voting sign location changes. These will be submitted to the Auckland Transport Traffic Control Committee for consideration at their March 2025 meeting.

7. Final changes will be confirmed in March 2025 and the 2025 Candidate Handbook will be updated accordingly.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide its views to Auckland Transport Traffic Control Committee on voting sign locations for the 2025 local elections.

Horopaki

Context

Regulatory framework

8. The Auckland Council and Auckland Transport Te Ture ā-Rohe mo nga Tohu Signs Bylaw 2022 sets regulations for election signs.

9. The bylaw permits election signs on both private property and council-controlled public spaces.

Roles and responsibilities

10. Auckland Council and Auckland Transport share responsibility for designating suitable locations and establishing usage conditions for election signs in council-controlled public areas.

11. Auckland Transport controls signs that are on or visible from the Auckland transport system. Auckland Council controls signs in every other case.

12. The Auckland Council Regulatory Committee and Auckland Transport Traffic Control Committee hold delegated authority to implement these regulations by resolution.

13. Since all election signs must face roadways, Auckland Transport has delegated authority to set regulations for election signs via the Traffic Control Committee.

Current election sign locations

14. Appendix B of the Auckland Council and Auckland Transport Signs Bylaw Control 2022 lists currently approved election sign locations and any site-specific conditions.

15. The current election sign locations for this local board are provided in Attachment A. These were last updated during the 2022 local elections.

Process for changing election sign locations

16. Staff did not propose any changes to the voting sign locations for the 2025 local elections. Local boards provided informal proposals for changes to the election sign locations in December 2024.

17. The 2025 Auckland Council Candidate Handbook must include sites for election signs. Staff need to update the list of election sites by 1 April 2025 to meet the publishing deadline.

18. Many current election sign sites are on local parks. The Traffic Control Committee requires input from the local board as the landowner before making any modifications to the current list of designated election sign locations.

19. Any recommend changes to voting sign locations will be sent to Traffic Control Committee for consideration at their March 2025 meeting.

20. Local boards will be informed of the final changes via memo in late March 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Auckland Transport have assessed the December 2024 proposed changes from the local board. The assessment will be tabled at the business meeting.

22. Attachment B provides guidance on suitable election sign site criteria for local boards to consider when suggesting changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The assessment, which will be tabled at the meeting, includes consideration of climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The assessment, which will be tabled at the meeting, includes consideration of council impacts.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The assessment, which will be tabled at the meeting, includes consideration of local impacts.

Tauākī whakaaweawe Māori

Māori impact statement

26. The assessment, which will be tabled at the meeting, includes consideration of Māori impacts.

Ngā ritenga ā-pūtea

Financial implications

27. The assessment, which will be tabled at the meeting, includes consideration of financial impacts.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The assessment, which will be tabled at the meeting, includes consideration of risks.

Ngā koringa ā-muri

Next steps

29. The Traffic Control Committee will consider any formal local board recommendations for changes to election sign locations at its March 2025 meeting.

30. The updated election sign sites will be included in the 2025 Candidate Handbook.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	List of public sites for election signs
b ⇨	Election sign site criteria

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Megan Tyler - Director Policy, Planning and Governance

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Auckland Council’s Performance Report: Howick Local Board for Quarter Two 2024/2025

File No.: CP2025/00632

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with an integrated performance report for quarter two, 1 October – 31 December 2024.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with Howick Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· #187 – Operational grant to Howick Historical Village - The HHV delivered 53 programmes with a total of 8697 participants and attendees.

· #198 - Howick Youth: Facility and Programmes - the Youth Space in Botany Town Centre has seen continued success throughout Q2 2024/25.

· #1132 – Library Services – Howick – Botany, Howick and Pakuranga Libraries all held successful Diwali celebrations in October and November, and several libraries hosted local authors to read their own books to library-goers.

· #3825 - Howick - Play Advocacy – the draft play plan was circulated to local board and workshopped in November 2024. Programme delivery will commence in Q3 2024/25.

· #33275 - Howick - install drinking fountains – all drinking fountains were installed by 28 November 2024.

5. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), red (behind delivery, significant risk) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter. The following activities are reported with a status of grey (deferred or cancelled):

· #212 - Stockade Hill and Mainstreet Lights - the 2024 Stockade Hill and Mainstreet Lights Christmas festival was cancelled due to poor weather. An alternative ‘Lights On’ activation was held on Sunday 1 December.

· #2873 - Legacy Rates Grants – Howick – this fund has been discontinued.

· #4220 - Nixon Park - Howick Bowling Club Inc. lease - this lease has been deferred.

· #4224 - Hawthornden Reserve - Howick Art Group Inc. lease – this lease has been deferred.

· #4227 - Tiraumea Reserve- Pakuranga Outrigger Canoe Club and or Portage Crossing Canoe (waka ama Club) potential Licence to Occupy - this lease has been deferred.

· #10946 - (OLI) Flat Bush - develop library and multi-use community centre - this project has been deferred.

· #16213 – Flat Bush - develop walkway and cycleway paths – this project has been deferred.

· #16641 - Ostrich Farm - sand slits, drainage and irrigation works – this project has been deferred.

6. The financial performance report for the quarter in Attachment B is excluded from the public. This is due to restrictions on half-year annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the performance report for quarter one ending 31 December 2024.

b) note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2024/2025 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2025.

Horopaki

Context

7. The Howick Local Board has an approved 2024/2025 work programme for the following operating departments:

· Customer and Community Services

· Local Environmental

· External Partnerships

· Plans and Places

· Auckland Emergency Management

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

10. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

11. The following work programme lines had significant developments in Q2 2024/25:

· #187 – Operational grant to Howick Historical Village - The HHV delivered 53 programmes with a total of 8697 participants and attendees. Highlights include an unprecedented turnout at the Christmas Twilight evening, the first New Zealand Sign Language-inclusive Christmas Carol singalongs, a school visit from Cockle Bay School, the heritage gardener continuing to develop the nature/ecology trail, multiple Halloween events in collaboration with MOTAT, Auckland Zoo, Spookers, as well as various Christmas events. Visiting scholar Isabelle Carter interviewed Māori weavers and academics, culminating in a well-attended public lecture on the (un)parallel lives of harakeke, wharariki, and European flax.

· #198 - Howick Youth: Facility and Programmes - the Youth Space has had over 15,000 visitors since it opened its doors in April 2024, with an average of 72 young people per session. 50% of the participants are from junior colleges.

· #199 - Howick - Māori Engagement: Improving responsiveness to local Māori - in Q2 2024/25, staff worked with Te Tahawai Marae and Te Whare o Matariki to support their education programme and engagement with wider communities. Staff are consulting with the Māori Outcomes team and Area Operations to effectively engage with Ngāi Tai Ki Tāmaki.

· #1132 – Library Services – Howick – Botany, Howick and Pakuranga Libraries held successful Diwali celebrations featured a sought-after Paint and Pour night and craft and cooking workshops. At Highland Park Library, a local author recounted his immigration experience from his book “Behind you, Dad” with avid listeners. At Howick Library, a local author read her children’s book “Beau and the Stone Giant”. A bilingual story time, hosted by the author, featured her picture book “What’s in a name? he aha tō te ingoa”. Meanwhile, Pakuranga Library delivered a pre-Christmas market on 2 November, with members of the community showcasing a variety of craft items for sale.

· #3825 - Howick - Play Advocacy – the draft play plan was circulated to local board and workshopped in November 2024. Feedback was positive, so final version of play plan will be brought to the March 2025 business meeting for adoption. FY25 work programme delivery will commence in Q3 2024/25.

· #33275 - Howick - install drinking fountains – all drinking fountains were installed by 28 November 2024.

Changes to the local board work programme

Deferred activities

12. These activities are deferred from the current work programme into future years:

· #4220 - Nixon Park - Howick Bowling Club Inc. lease - this lease has been deferred to undertake local board priority – namely the landowner approval application with lease of additional premises to Howick Sailing Club.

· #4224 - Hawthornden Reserve - Howick Art Group Inc. lease – this lease has been deferred to FY25/26 (commencing 1 July 2025) as the Area Operations team are undertaking renewal works in August 2025.

· #4227 - Tiraumea Reserve- Pakuranga Outrigger Canoe Club and or Portage Crossing Canoe (waka ama Club) potential Licence to Occupy - this lease has been deferred to undertake local board priority – namely the landowner approval application with lease of additional premises for Fencibles United and Bucklands Beach Football Club.

· #10946 - (OLI) Flat Bush - develop library and multi-use community centre - this project has been deferred until funding is available in future years. The Governing Body approved budget allocation, with $300,000 being allocated for FY26. The project's funding source now indicates it is a discreet project, rather than an OLI. The project is forecasted to be delivered from FY26 to FY34.

· #16213 – Flat Bush - develop walkway and cycleway paths – this project has been deferred until funding is available in future years.

· #16641 - Ostrich Farm - sand slits, drainage and irrigation works – this project has been deferred until funding is available in future years

Cancelled activities

13. These activities were cancelled:

· #212 - Stockade Hill and Mainstreet Lights - The 2024 Stockade Hill and Mainstreet Lights Christmas festival was cancelled due to poor weather. An alternative ‘Lights On’ activation was held on Sunday 1 December.

· #2873 - Legacy Rates Grants – Howick – this fund has been discontinued.

Activities with changes

14. The following work programmes activities have changes which have been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

#3860

BIDs Work Programme

Howick Village BID – implement

broadening the Howick BID boundary

At its 12 December 2024 Business Meeting, the Howick Local Board approved the allocation of $16,000 towards this work programme line, for a total of $21,000.

This came from an allocation of $8,574 of film revenue, and a reallocation of $7,426 from work programme line

Community Grants Howick (ID 216)

HW/2024/227

#216

Customer and Community Services Work Programme

Community Grants Howick

At its 12 December 2024 Business Meeting, the Howick Local Board reallocated $7,426 from this work programme line to work programme line

Howick Village BID – implement

broadening the Howick BID boundary (ID 3860)

HW/2024/227

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

16. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

17. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· #574 – Pest Free Howick Ward – This project aims to inspire, educate, and practically support school, community and iwi led conservation activities within the Howick area. In Q2 2024/25, Pest Free Howick hosted trap handout events at Barry Curtis Park and Bucklands Beach, as well as the Pestival at Howick Primary. They also held the largest cadetship to date - involving approximately 160 year five and six students from Shelly Beach School.

· #575 - Howick Schools Sustainable Communities Project – A Carbon Calculator works to support new and already engaged schools and early childhood centres to take new actions to help build sustainable communities. In Q2 2024/25, one school installed drain litter traps, while three early childhood centres received Wai Care kits for ongoing stream testing. Students shared their learnings and actions during celebration events with invited whānau and local board members.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report informs the Howick Local Board of the performance for quarter two ending 31 December 2024.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board has a number of work programme lines with a direct Māori outcome focus. These include:

· #199 - Howick – Māori Engagement: Improving responsiveness to local Māori – this line involves working with Mana whenua and Matawaaka to identify aspirations and priorities for local Māori and opportunities to run events and programmes. In Q2 2024/25, staff worked with Te Tahawai Marae and Te Whare o Matariki to support their education programme and engagement with wider communities. Staff are consulting with the Māori Outcomes team and Area Operations to effectively engage with Ngāi Tai ki Tāmaki.

· #4153 - Howick: Te Kete Rukuruku (Māori naming of parks and Places) Tranche One. They plan to resolve shared interests by Q4 2024/25.

Ngā ritenga ā-pūtea

Financial implications

21. This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

22. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

24. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

25. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

26. The local board will receive the next performance update following the end of quarter three (31 March 2025).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	15 August 2024, Howick Local Board - Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Two 2024/2025 - 1 October to 31 December 2024 Work Programme Update
b ⇩	20 February 2025, Howick Local Board - Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Two 2024/2025 - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author

Matt Fletcher - Local Board Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Daniel Poe - Acting Local Area Manager

Howick Local Board

20 February 2025

Urgent Decision of the Howick Local Board to Formalise Input into Auckland Council's Submission on the Resource Management (Consenting and Other System Changes) Amendment Bill

File No.: CP2025/00103

Te take mō te pūrongo

Purpose of the report

1. To note that an urgent decision was made to formalise the Howick Local Board’s input into Auckland Council's submission on the Resource Management (Consenting and Other System Changes) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a) delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Local boards had the opportunity to provide input into Auckland Council's submission on the Resource Management (Consenting and Other System Changes) Amendment Bill.

4. An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 3 February 2025, and the deadline for feedback to be appended to the submission was 10 February 2025. The Howick Local Board’s next scheduled business meeting was on 20 February 2025.

5. The urgent decision memo is included in this agenda report as Attachment A. This includes the original Council memo on the Resource Management (Consenting and Other System Changes) Amendment Bill, and the urgent decision itself.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) note the urgent decision made on 3 February 2025 to formalise the Howick Local Board’s input into Auckland Council's submission on the Resource Management (Consenting and Other System Changes) Amendment Bill, as follows:

i) the Board note that, due to the tight parliamentary timeframes, this feedback is being provided via Urgent Decision making, which is not an ideal way of forming input with no discussion, debate, or voting.

ii) the Board acknowledge the need for more housing to address the challenges of housing affordability and population growth, but that this should be delivered in a deliberate manner using appropriate planning and zoning mechanisms.

A) note the Howick Local Board’s ongoing advocacy to ensure adequate infrastructure is in place before approving housing intensification.

B) continue to support high quality intensification around rapid transport routes and highly accessible town centres where suitable infrastructure exists as enabled by the Auckland Unitary Plan and NPS-UD, rather than MDRS.

iii) in regard to the proposed system changes, the Board:

A) support ability for councils to return applications where response for further information has not been provided, although question the additional 3-months.

B) oppose the amendment to council’s obligation to hold a hearing, noting the concerns around natural justice.

C) support ability to consider consent holders compliance history.

D) support ability for Environment Court to revoke or suspend a resource consent due to non-compliance.

E) support requirement to pre-circulate draft conditions, noting this is already best practice.

F) support increase in maximum fines to incentivise compliance.

G) support prevention of insurance for sites and activities where there are fines and infringements outstanding.

iv) in regard to infrastructure and energy, the Board:

A) support “long-lived infrastructure’ consents, amended to fully capture Auckland’s transport and water infrastructure and allow shorter durations as appropriate.

B) support extension of port permits, with amendments to allow review of the area to align with utilised area.

v) in regard to farming and primary industry, the Board:

A) oppose the Fisheries Act interface that would require MPI to agree to fishing controls as this is unnecessary.

B) support changes to aquaculture and farm planning.

vi) in regard to natural hazards and emergency response, the Board:

A) support requirement to consider implication of natural hazard risk during land use consents, subject to further guidance for assessing risks.

B) support immediate legal effect of natural hazard rules but note that Auckland cannot utilise this until Plan Change 78 is completed.

vii) in regard to housing growth, the Board:

A) support councils having ability to retain, alter, or remove MDRS, but note that (as drafted) the timing will not apply until after Plan Change 78 is made operative.

B) support councils who have not yet implemented MDRS having ability to proceed or partially withdraw their planning instrument but note that the timing must be changed to allow this to work for Auckland. Suggest that central government works with Auckland Council to ensure the legislation achieves what is intended in a reasonable timeframe.

C) support councils having option to use Streamlined Planning Process to remove buildings or structures from heritage schedule.

D) oppose Ministerial control over Streamlined Planning Process panel appointment on the basis that local government should retain this responsibility.

E) oppose requirement to use Streamlined Planning Process if Intensification Planning Instrument is withdrawn – councils should retain the ability to use whichever approach they deem most appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	20 February 2025, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Input into Auckland Council's Submission on the Resource Management (Consenting and Other System Changes) Amendment Bill - Copy of the Urgent Decision Memo

Ngā kaihaina

Signatories

Author	Matt Fletcher - Local Board Advisor
Authoriser	Daniel Poe - Acting Local Area Manager

Chairperson	Damian Light
Deputy Chairperson	Bo Burns
Members	Katrina Bungard
	David Collings
	Bruce Kendall
	John Spiller
	Mike Turinsky
	Adele White, JP
	Peter Young, JP

Author	Claire Bews - Democracy Advisor
Authoriser	Daniel Poe – Acting Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987