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Ōrākei Local Board
20 February 2025
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Auckland
Council’s Quarterly Performance Report: Ōrākei Local Board for
quarter two 2024/2025
File No.: CP2025/01847
Te take mō te
pūrongo
Purpose of the report
1. To
receive the Ōrākei Local Board’s (the local board) integrated
quarterly performance report for quarter two, 1 October to 31 December 2024.
Whakarāpopototanga matua
Executive summary
2. This
report includes financial performance, progress against work programmes, key
challenges the board should be aware of and any risks to delivery against the 2024/2025
work programme.
3. The
work programme is produced annually and aligns with Ōrākei Local
Board Plan outcomes.
4. The
key activity updates from this quarter are:
· ID
306: Placemaking: Neighbourhood development Ōrākei: Support was
provided to the Ellerslie Business Association and the Fairy Festival 2024.
Support was also given to Neighbourhood Support’s end-of-year celebration
at Tagalad Reserve, and Age Concern’s monthly Japanese programme at
Ellerslie War Memorial Hall, which will move to Leicester Hall in 2025.
· ID
309: Youth: Youth empowerment Ōrākei: Youth of Ōrākei
presented its end-of-year annual report to the local board in November 2024. A
new committee have been appointed and will start in 2025.
· ID
310: Remuera-Newmarket Community Centre: The centre hosted a talk on the
Royal Commission report into Abuse in Care. A Professor of History at Massey
University was the speaker and one of the report’s reviewers. The event
aimed to raise awareness of the issue of abuse in care. The centre installed a new
recycling bin system, including a bin for food waste. There is now a recycling
company collecting all compostable waste.
· ID
4126: St Heliers Church Community Centre: The centre organised and hosted a
Christmas Market attended by approximately 1,200 people. The centre worked with
50 stall holders, food trucks, volunteers and charities to realise the event. The
centre also ran the annual Halloween Party at the Glendowie Community Centre.
Attended by 1,500 people, the party offered free games and fancy-dress awards
alongside paid attractions.
· ID
2987: Community arts broker programme - Ōrākei: The St
Heliers-based Ōrākei Portrait Archive has expanded to a second round
of portraits due to popular demand. Shooting free group/family portraits in the
Ex-Servicemen Hall in St Heliers, photographer Victoria Birkinshaw has begun
exhibiting images as a poster in the St Heliers Library, where the archive will
eventually be held as a digital resource.
· ID
4370: Volunteer Awards- Ōrākei: The Ōrākei Local Board
Volunteer Celebration took place on 21 November 2024, with 86 attendees.
· ID
30501: Open space play space equipment - renew - 2023/2024 to 2025/2026 -
Ōrākei: Works include the renewal of the flying fox at Little
Rangitoto Reserve.
· ID
46263: Tagalad North Reserve - renew buildings: The renewal works were
completed in October 2024.
· ID
1319: Ōrākei Local Parks Management Plan: In December 2024, staff
provided the commissioner with the updated draft plan to inform the preparation
of the commissioner's report.
· ID
3972: Ōrākei Local Board, community and business emergency response
plans and resilience programme: At the 21 November 2024 business meeting,
the local board resolved to adopt their Local Board Emergency Readiness and
Response Plan.
5. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery. Activities are reported with a
status of green (on track), amber (some risk or issues, which are being
managed) or grey (cancelled, deferred or merged).
6. The
financial performance report for the quarter in Attachment B is excluded from the public. This is due to restrictions on
half-year annual financial reports and results until the Auckland Council Group
results are released to the NZX on or about 28 February 2025.
Ngā tūtohunga
Recommendation/s
That the Ōrākei Local Board:
a) receive
the integrated performance report for quarter two ending 31 December 2024.
b) note
the financial performance report in Attachment B of the agenda report will
remain confidential until after the Auckland Council Group half-year results
for 2024/2025 are released to the New Zealand Exchange (NZX), which are
expected to be made public on or about 28 February 2025.
Horopaki
Context
7. The
Ōrākei Local Board has an approved 2024/2025 work programme for the
following:
· Customer
and Community Services
· Local
Environmental
· Auckland
Emergency Management
8. The
graph below shows how the work programme activities meet Local Board Plan
outcomes. Activities that are not part of the approved work programme but
contribute towards the local board outcomes, such as advocacy by the local
board, are not captured in this graph.
Graph 1: Work
programme activities by outcome
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board Work Programme Snapshot
9. The
graph below identifies work programme activity by RAG status (red, amber, green
and grey) which measures the performance of the activity. It shows the
percentage of work programme activities that are on track (green), in progress
but with issues that are being managed (amber), activities that have
significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Work
programme performance by RAG status
10. The
graph below shows the stage of the activities in each departments’ work
programmes. The number of activity lines differ by department as approved in
the local board work programmes.
Graph 3: Work
programme performance by activity status and department
Key activity updates from quarter two
11. The key activity
updates from this quarter are:
· ID
306: Placemaking: Neighbourhood development Ōrākei: Support was
provided to the Ellerslie Business Association and the Fairy Festival 2024.
Support was also given to Neighbourhood Support’s end-of-year celebration
at Tagalad Reserve, and Age Concern’s monthly Japanese programme at
Ellerslie War Memorial Hall, which will move to Leicester Hall in 2025.
· ID
309: Youth: Youth empowerment Ōrākei: Youth of Ōrākei
presented its end-of-year annual report to the local board in November 2024. A
new committee have been appointed and will start in 2025.
· ID
310: Remuera-Newmarket Community Centre: The centre hosted a talk on the
Royal Commission report into Abuse in Care. A Professor of History at Massey
University was the speaker and one of the report’s reviewers. The event
aimed to raise awareness of the issue of abuse in care. The centre installed a
new recycling bin system, including a bin for food waste. There is now a
recycling company collecting all compostable waste.
· ID
4126: St Heliers Church Community Centre: The centre organised and hosted a
Christmas Market attended by approximately 1,200 people. The centre worked with
50 stall holders, food trucks, volunteers and charities to realise the event.
The centre also ran the annual Halloween Party at the Glendowie Community
Centre. Attended by 1,500 people, the party offered free games and fancy-dress
awards alongside paid attractions.
· ID
2987: Community arts broker programme - Ōrākei: The St
Heliers-based Ōrākei Portrait Archive has expanded to a second round
of portraits due to popular demand. Shooting free group/family portraits in the
Ex-Servicemen Hall in St Heliers, photographer Victoria Birkinshaw has begun
exhibiting images as a poster in the St Heliers Library, where the archive will
eventually be held as a digital resource.
· ID
4370: Volunteer Awards- Ōrākei: The Ōrākei Local Board
Volunteer Celebration took place on 21 November 2024, with 86 guests in
attendance.
· ID
30501: Open space play space equipment - renew - 2023/2024 to 2025/2026 -
Ōrākei: Works include the renewal of the flying fox at Little
Rangitoto Reserve.
· ID
46263: Tagalad North Reserve - renew buildings: The renewal works were
completed in October 2024.
· ID
1319: Ōrākei Local Parks Management Plan: In December 2024, staff
provided the commissioner with the updated draft plan to inform the preparation
of the commissioner's report.
· ID
3972: Ōrākei Local Board, community and business emergency response
plans and resilience programme: At the November 2024 business meeting, the local
board resolved to adopt their Local Board Emergency Readiness and Response
Plan.
Activities with an amber RAG status
12. The following work
programme activities have been identified by operating departments as having an
amber RAG status:
· ID
20606: Ōrākei Basin - automate sluice gates. Status: Amber:
Community Facilities renewed the sluice gates several years ago. Community
Facilities has now handed the gates to Healthy Waters to determine how to
manage the gates. While manual operation of the gates is working adequately,
there are challenges with automating the operation due to such variables as
weather patterns, tides and extreme events.
· ID
2774: The Landing Concept Plan (2013) refresh. Status: Amber. The refreshed
concept plan for The Landing was formally approved at the November 2024
business meeting. Part of the resolution determined that any offer of service
to run a haul out and hardstand operation on site for the 2025 season (May to
December) needs to have been presented to the board by the end of February
2025.
· ID
4508: Cliff Road, St Heliers - coastal protection. Status: Amber. During
quarter 2, the design engineer on the project presented their proposal to the
project team. Through reviewing the proposed scope of work and associated
design fees, the project team has decided to engage an alternative design engineer
to progress the project to detailed design to ensure best value outcomes for
the project.
· ID
4447: Shore Road Reserve - Remuera Parnell Sports Community Charitable Trust
lease. Status: Amber: This item is pending the outcome of a land owner
approval application.
Changes to the local board work programme
Deferred activities
13. These activities
are deferred from the current work programme into
future years:
· ID
323: Local Civic events Ōrākei - Environmental Forum. Status: Deferred
- the Environmental Forum is not scheduled for this current year.
· ID
3627: Little Rangitoto Reserve: The Scout Association of New Zealand - Saint
Aidan's Scout Group. Status: Deferred. This item was deferred to the
2025/2026 work programme due to delays by the group to submit their application
on time.
Activities with changes
14. The local board approved the following work programme activity
changes:
· 17
October 2024 (resolution number OR/2024/136): approved the allocation of an
additional $15,145 toward the 2025 Splash Landing two-day event taking place in
February 2025 at The Landing, from its deferred locally driven initiatives
operational expenditure from financial year 2023/2024, bringing the total budget
for the event to $54,445.
· 12
December 2024 (resolution number OR/2024/168): reallocated $40,000 from
Community Programme Coordinator to Placemaking line (ID 306) for placemaking
activities delivered by a community organisation at Tagalad Reserve via a
funding agreement.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
15. Receiving
performance monitoring reports will not result in any identifiable changes to
greenhouse gas emissions.
16. Work
programmes were approved in June 2024 and
delivery is already underway. Should significant changes to
any projects be required, climate impacts will be assessed as part of the
relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. When developing
the work programmes council group impacts and views are presented to the local
board.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. This
report informs the Ōrākei Local Board of the performance for quarter two
ending 31 December 2024.
Tauākī whakaaweawe
Māori
Māori impact statement
19. ID 307:
Māori Responsiveness – Ōrākei: Staff worked with
Auckland East Community Network on a hikoi and Māori programming, and with
Ngāti Whatua o Ōrākei on the Whare Waka.
20. ID 302:
Ōrākei Matariki arts and culture programme – Fund
Ngāti Whātua Ōrākei towards the delivery of toi Māori
workshops, and a community planting day during Matariki –This initiative
will be scoped in Q3 for delivery in Q4 this year.
21. ID 305:
Ōrakei local implementation of Ngā Hapori Momoho (Thriving
Communities strategic action plan) - In Q2, the Community Broker supported
the Auckland East Community Network in its second year of activities and
facilitated its monthly community meetings, hosted by Ngāti Whātua
Ōrākei Māra Kai and Akarana Yacht Club. The broker also
initiated Ōrākei Local Board relationships with Ngāi Tai ki
Tāmaki mana whenua group.
Ngā ritenga
ā-pūtea
Financial implications
22. This report is
provided to enable the Ōrākei Local Board to monitor the
organisation’s progress and performance in delivering the 2024/2025 work
programme. There are no financial implications associated with this report.
Financial Performance
23. Auckland Council (Council) currently has a number of bonds quoted on
the NZ Stock Exchange (NZX). As a result, council is subject to obligations
under the NZX Main Board and Debt Market Listing Rules and the Financial
Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the
release of half-year financial reports and results until the Auckland Council
Group results are released to the NZX on or about 28 February 2025. Due to
these obligations the financial performance attached to the quarterly report is
excluded from the public.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
24. While the risk of
non-delivery of the entire work programme is rare, the likelihood for risk
relating to individual activities does vary. Capital projects for instance, are
susceptible to more risk as on-time and on-budget delivery is dependent on
weather conditions, approvals (e.g. building consents) and is susceptible to
market conditions.
25. The approved Customer
and Community Services capex work programme include projects identified as part
of the Risk Adjusted Programme (RAP). These are projects that the
Community Facilities delivery team will progress, if possible, in advance of
the programmed delivery year. This flexibility in delivery timing will help to
achieve 100 per cent financial delivery for the financial year if projects
intended for delivery in the current financial year are delayed due to
unforeseen circumstances.
Ngā koringa ā-muri
Next steps
26. The local board
will receive the next performance update following the end of quarter three (31
March 2025).
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Ōrākei Q2 Work Programme Update
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13
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b⇩
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Ōrākei FY25 Q2 Financial Summary - Confidential
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Ngā kaihaina
Signatories
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Authors
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Justin Kary – Senior Local Board Advisor
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Authorisers
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Tristan Coulson - Local Area Manager
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