Agenda of Franklin Local Board - Tuesday, 25 February 2025

1 Nau mai | Welcome

The meeting will open with karakia and the Chair will welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Franklin Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 10 December 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Neighbourhood Support New Zealand update

Te take mō te pūrongo

Purpose of the report

1. Kahlia McDougall, Tāmaki Makaurau Community Advisor for Neighbourhood Support New Zealand, will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Neighbourhood Support New Zealand will share activities in Auckland over the past year, what has been happening in Franklin in regard to Neighbourhood Support, and what they would like to see in the future.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Kahlia McDougall, Tāmaki Makaurau Community Advisor with Neighbourhood Support New Zealand, for her attendance and update on the work of Neighbourhood Support in Auckland.

8.2 Deputation: Drowning Prevention Auckland

Te take mō te pūrongo

Purpose of the report

1. Drowning Prevention Auckland will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Mick Kearney, inland Safety and Engagement Manager for Drowning Prevention Auckland, will speak to the board to share an overview of how Drowning Prevention Auckland can collaborate with the Franklin community, highlighting the services we offer. A key focus would be on building community resilience to prevent drowning and water-related injuries.

3. Drowning Prevention Auckland, although a regional provider, work directly with local communities on responses to drowning events, implementation of safety equipment and signage.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Mick Kearney, Inland Safety and Engagement Manager for Drowning Prevention Auckland for his attendance and presentation on services offered.

8.3 Deputation: Counties Manukau Sport and Franklin Active Trails - Bike Bus pilot programme

Te take mō te pūrongo

Purpose of the report

1. Justine Maddern from Counties Manukau Sport and Andrew Sinclair from Franklin Active Trails will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Late in 2024 Counties Manukau Sport partnered with Franklin Active Trails to deliver a "Bike Bus" pilot programme to Tamaoho School.

3. The Bike Bus gathers young people at a collection point before school starts, offers them an opportunity to either jump on a CMS bike or bring their own and ride safely to school via a pre-planned route (and where possible make use of the Active Trails network)

4. The pilot was very successful, and we are looking to expand the project across a number of schools across Franklin.

5. This project is a community partnership with Franklin Active Trails.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Justine Maddern from Counties Manukau Sport and Andrew Sinclair from Franklin Active Trails for their attendance and presentation on the ‘Bike Bus’ pilot programme to Tamaoho School.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

25 February 2025

Auckland Council's Quarterly Performance Report: Franklin Local Board for Quarter Two 2024/2025

File No.: CP2025/00208

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with an integrated quarterly performance report for Quarter Two, 1 October – 31 December 2024.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with Franklin Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Pukekohe War Memorial Town Hall renewal - seismic strengthening and asbestos removal (ID 20637) – is now underway. Exterior and interior scaffolding have been installed, with upcoming phases including the relocation of the heritage monument, asbestos removal from the main hall ceiling, and continued construction.

· Fred Graham Public Artwork - facilitate the installation of a (gifted) public artwork in Waiuku (ID 42556) This project was completed in October with a blessing supported by mana whenua.

· Franklin Paths Programme Delivery (ID 4464) – The Programme Manager was recruited and officially commenced their role in Q2. In December, a Community Champions event was held, bringing together Auckland Transport, Auckland Council, the local board, and selected community representatives to enhance community involvement in programme delivery and fundraising efforts. Additionally, a partnership agreement celebration event took place to formally acknowledge the previously signed agreement between the local board, Auckland Council, and Auckland Transport. Significant engagement was conducted with Auckland Council central finance and Auckland Transport finance teams to establish the process for releasing targeted rate funding to Auckland Transport and Auckland Council Parks and Community Facilities (PCF).

· Franklin Hub services (ID 3935) – The combined visitor count for Pukekohe Library and Franklin Arts reached 45,497, reflecting a 3.5% increase compared to the same quarter last year. Waiuku Library also recorded a 3.5% increase, with a total of 15,469 visitors. Customer satisfaction remains high, with library services achieving a 91% satisfaction rate and gallery exhibitions receiving 97.8% positive feedback. Additionally, 248 new library memberships were issued, and 522 council service interactions were recorded.

5. Operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Plans and Places (ID1287) Wider southern local settlements scoping study: This project has been placed on hold-pending the outcomes of PC78 and the refreshed FDS.

6. The financial performance report for the quarter in Attachment B is excluded from the public. This is due to restrictions on half-year annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for Quarter Two ending 31 December 2024

b) note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2024/2025 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2025

Horopaki

Context

7. The Franklin Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services

· Local Environmental

· Plans and Places

· Auckland Emergency Management

· Local Governance.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

10. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from Quarter Two

11. Key activity updates for Quarter Two include:

· Franklin Ecological Volunteering Programme (Local Parks) (ID 528) 872 volunteer hours were recorded during this quarter. CB Civil volunteered their time and undertook a cleanup across three reserves in Pukekohe - Cape Hill Reserve, Isabella Drive Recreational Reserve and Growers Stadium. Volunteer support for pest plant control, pest animal control and litter collection is ongoing across many local parks. Planning for the winter 2025 planting season is well underway, with initial site selection completed and planting plans submitted for review by internal teams to identify any issues with chosen sites.

· Umupuia Reserve –demolition of play equipment and landscaping of playground (ID 48470): This project was completed in this November 2024.

· Waiti Bay - refurbish amenity block (ID 30454) this project was completed in November 2024.

· Clevedon Scenic Reserve - install connecting path to north road walkway (ID 46226) Scoping and investigation underway on options to connect new stream walkway to Te Nikau Pā tracks. Report received from Council's internal planner on unitary plan requirements for area with next steps to engage both an ecologist and engineer to review impact on natural environment and design work. Engage with iwi and report to local board on options.

· Franklin Māori Partnership Programme (ID4445) - A hui was held at Taahuna Paa in December 2025 with representatives from the Franklin Local Board and Ngaati Te Ata. The chair of the local board also met with the General Manager from Ngāti Tamaterā on 16th December 2025.

· Franklin Urban Ngahere (ID 4470) - Workshop with local board completed in November with next steps will involve staff work to prepare a more detailed overview of the tree canopy cover across the local board area with the data the council has available. A workshop is planned for the beginning of Q4 to review staff findings and work with local board to prepare broad details of a Ngahere Action Plan.

Activities with significant issues

12. The following work programme activities have been identified by operating departments as Red status:

· Plans and Places (ID1287) Wider southern local settlements scoping study: This project has been placed on hold-pending the outcomes of PC78 and the refreshed FDS.

Activities on hold

13. The following work programme activities have been identified by operating departments as on hold:

· Colin Lawrie Reserve - renew playground (ID 28595) Project on hold, the local board has requested for further strategic assessment to be done for the site to understand the future service needs for the community

· Orere Point - stormwater upgrade & slip prevention (ID27990) Project on hold March 2024. The project is deferred to financial year 2026/2027 or when funding is available.

· Hamilton Estate Recreation Reserve - Marama Hou Ministries Charitable Trust licence (ID 3717) Some containers have been removed; however, one container continues to encroach on the neighbouring property. Additionally, the concrete plinth remains in place and has yet to be removed.

Changes to the local board work programme

Cancelled activities

14. These activities are cancelled:

· Maraetai Beach - remediate storm damage, replace sandbags (ID 45855) Project cancelled in December 2024.

Activities merged with other activities for delivery

15. These activities have been merged with other activities for efficient delivery:

· Pukekohe War Memorial Town Hall - refurbish interior (ID30785) Project merged with project ID 20637. Scope to be completed under Project ID 20637, Pukekohe War Memorial Town Hall - renew heritage assets.

· Bombay Hall: Bombay Rugby Football Club Incorporated lease (ID4562) Duplication of line 440

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

17. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

18. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Predator Free Franklin Te Ara Hikoi: Te Ara Hīkoi presented to the Franklin Local Board on 12 November 2024, reviewing recent activities. The pest control program is expanding, with increased numbers across Franklin. They are exploring ways to boost activity among current participants, including proactive contact and offering site visits, piloted in selected areas due to resource constraints. The pest plant programme has budget constraints that limit opportunities for expansion, with some funds redirected to support community efforts to eradicate crack willow from the Wairoa River. The Franklin Local Board contribution will fund herbicide and application equipment. Te Ara Hīkoi co-organised a Biodiversity Without Borders event in Pukekohe with Auckland Council and Waikato Regional Council for mid-November and is planning a Pestival event in early Quarter Four.

· C.R.E.S.T Programme: CREST continues its work on trapping and wading bird monitoring. The nesting period has begun, making nest protection a high priority. There has been an exciting possible sighting of a bat in the Clarks Beach golf club area. Residents have reported loud screeching at night, suggesting that nesting herons may be harassed by possums. CREST team members attended the Biodiversity Without Borders event in Pukekohe in mid-November, a collaboration between Northern Waikato and Southern Auckland Councils to foster growth and cooperation. Over 80 coordinators and passionate individuals gathered to listen to talks, network, and participate in field visits to bat roosts and a significant local ecological park.

· Finding Franklin Bats: In October 2024, we conducted four two-day workshops to train Auckland Council and community members, as well as some climate action rangatahi, to track bats using radio telemetry. The workshops were based at EcoQuest, where the participants learned the concepts and ethics of radio tracking and practiced the method. We also conducted four bat walks for community members to learn more about pekapeka. The first catch week was undertaken from the 16 November to 23 November, where long-tailed bats were trapped and tracked until the transmitters fall off.

· Franklin Mangrove Removal Programme (Waiuku Estuary) (ID 533) A total of 847 volunteer hours were recorded this quarter, with 760 hours spent on mangrove clearance, 38 hours spent on pest animal control and 49 hours spent on planting site maintenance. Mangrove clearance carries on in Stage 3A, with an estimated 50% now cleared. The new restoration area along View Road has been cleared of pest plants by Aarons Contracting. The site will now be left bare for a period to manage the weed seedbank before being planted

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report informs the Franklin Local Board of the performance for Quarter Two ending 31 December 2024

Tauākī whakaaweawe Māori

Māori impact statement

21. This report includes activities that have a direct impact on Māori outcomes with Mana Whenua or Mataawaka:

· Local Māori responsiveness: The EOI process for the review of the Franklin Māori Responsiveness Action Plan was completed in early December. The successful organisation was notified late December and will commence delivery in January 2024.

· Wai-O-Manu: A refreshed draft Co-management agreement is underway; mana whenua and local board members are being engaged during the reset process to input to the refreshed agreement. Further engagement with mana whenua and local board will commence in Q3 2024.

· Franklin Local Board - Workshop complete and site list finalised. Research requested on specific sites for tranche three is underway. Report to finalise sites for names is planned to be submitted in Q4. Local board suggested a date in March for the whakarewatanga and this is being discussed with iwi and the council events team.

· Te Korowai o Papatuuaanuku: West Coast Bush Services completed plant maintenance at four sites: Waipipi, Rangiriri, Rereteewhioi, and Tāhuna Pā. Work at Waipipi is finished for the year, with the next round of control work at the remaining sites scheduled for February 2025. In October 2024, the Te Rōpū hui was held at Āwhitu Landcare and online to discuss the progress of the Te Korowai o Papatūānuku project. Discussions are underway with landowners on the southern side of Lake Whatihua regarding fencing and planting plans to further exclude stock and improve water quality.

· Achieving Māori Outcomes Franklin: Ara Kōtui (ID 3552) At the October hui, there was further discussion regarding upcoming local government elections, an update on the new Māori Outcomes performance measure for local boards, and an introduction to Annual Budget 25/26. The November hui was cancelled. At the December hui local board chairs shared the local priorities for 25/26 which will be consulted on as through the Annual Budget process in early 2025. There was also a discussion where iwi representatives shared some suggestions regarding elected member induction (post local government election 2025). Mana whenua iwi attendance was as follows: October - Ngāti Tamaterā, Ngaati Whanaunga, Ngaati Te Ata, Ngāti Maru, Ngāti Paoa December - Ngāti Tamaterā, Ngāti Maru

· Wai-o-Manu Reserve development (ID 1016) Meeting with Ngai Tai and members of Franklin local board scheduled in the New Year. Draft management plan is near complete and will require sign off by the co-management committee.

· Pukekohe Cemetery unmarked graves redress: At its business meeting on 28th November 2023, the board resolved to formally establish the Pukekohe Cemetery Committee (a sub-committee of the Franklin Local Board, and who will govern the project) and adopted the Terms of Reference. Representatives from Nga Hau e Wha Marae led a karakia at the Pukekohe Cemetery on 1st December, which was attended by Alan Cole on behalf of the local board. This was followed by an informal hui of the sub-committee on 1st December where it was agreed to defer all matters to a future date. A sub-committee workshop is scheduled for February 2024.

Ngā ritenga ā-pūtea

Financial implications

22. This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

23. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2025. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

25. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

26. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

No.	Title	Page
a ⇨	Q2 Work programme (Under Separate Cover)
b ⇩	Franklin Local Board Financial report ending December 2024 - Confidential

Ngā kaihaina

Signatories

Author

Orrin Kapua - Local Board Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

25 February 2025

Implementation of the Franklin Sport and Active Recreation Facilities Plan 2024/2025

File No.: CP2025/00502

Te take mō te pūrongo

Purpose of the report

1. To:

a) Adopt an updated 2024/2025 priority projects list.

b) Allocate grant funding towards priority projects identified within the Franklin Sport and Active Recreation Facilities Plan.

c) Change the recipient of the 23 May 2023 grant from Karaka Sports Park Trust to Karaka Sports Ground Society Incorporated.

Whakarāpopototanga matua

Executive summary

2. On 23 August 2022 the Franklin Local Board adopted an updated Franklin Sport and Active Recreation Facilities Plan (resolution number: FR/2022/117).

3. The updated plan provides strategic guidance on the provision of the local sporting facilities network and includes a priority projects list.

4. There are four known projects to be considered for inclusion in the updated 2024/2025 priority projects list provided as Attachment B.

· Waiuku Tennis Club – floodlight upgrades and hard court resurfacing

· Franklin Basketball Association – development of a ‘home of basketball’

· Counties Manukau Hockey – changing rooms renewal

· Counties Manukau Hockey – development of additional toilets and/or changing rooms.

5. Franklin Local Board has allocated $150,000 Locally Driven Initiatives (LDI) operational budget for the implementation of the plan in the 2024/2025 financial year.

6. The recommendation is to support four priority projects as summarised below.

Table 1: Summary of grant recommendations for financial year 2024/2025

Lead	Project	Recommendation
Franklin Gymsports	Progress planning of a gymsports facility development	· $25,000
Maraetai Bowling Club	Renewal of an artificial bowling green	· $25,000
Maraetai Tennis Club	Resurfacing of four artificial tennis courts	· $70,000
Waiuku Tennis Club	Resurfacing of two hard courts for multisport use, or Upgrade of floodlighting to LED	· $30,000

7. In addition to facility grant allocations, there is a recommendation to amend a previous grant to align with legal requirements in accordance with a recently approved Agreement to Lease.

8. On 23 May 2023, Franklin Local Board approved the allocation of $150,000 to the Karaka Sports Park Trust, to support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka (resolution number: FR/2023/67).

9. Subsequently, on 26 November 2024, Franklin Local Board granted the Karaka Sports Ground Society Incorporated an Agreement to Lease for additional premises, including the tennis/netball courts (resolution number: FR/2024/191).

10. To align with the legal requirements relating to the Agreement to Lease, and the ownership of assets within the leased area, it is recommended that the local board approve the change of recipient for the 23 May 2023 grant of $150,000 from Karaka Sports Park Trust to Karaka Sports Ground Society Incorporated.

11. All aspects of the court development project will remain unchanged other than the ownership of the asset residing with Karaka Sports Ground Society Incorporated as the lease holder.

12. Following the formal allocation of funding, staff will work alongside the recipients to prepare funding agreements and project plans to achieve the desired outcomes.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whai / adopt the updated 2024/2025 priority projects list as per Attachment B of the agenda report

b) whakaae / approve funding from the Locally Driven Initiatives (LDI) operational budget of up to $25,000 to Franklin Gymsports Incorporated to progress planning of a facility development

c) whakaae / approve Locally Driven Initiatives (LDI) operational budget funding of up to $25,000 to Maraetai Bowling Club Incorporated to renew the artificial bowling green

d) whakaae / approve Locally Driven Initiatives (LDI) operational budget funding of up to $70,000 to Maraetai Tennis Club Incorporated to resurface four tennis courts

e) whakaae / approve Locally Driven Initiatives (LDI) operational budget funding of up to $30,000 to Waiuku Tennis Club Incorporated to upgrade floodlights to LEDs, or resurface two hard courts for multisport use

f) whakaae / approve the change of recipient for the 23 May 2023 grant of $150,000 to support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka, resolution FR/2023/67, from Karaka Sports Park Trust to Karaka Sports Ground Society Incorporated.

Horopaki

Context

Franklin Sport and Active Recreation Facilities Plan

13. The original Franklin Sport and Active Recreation Facilities Plan was adopted in August 2016 (resolution number: FR/2016/153).

14. Implementation of the 2016 plan (between 2016 and 2022) realised a local board investment of more than $800,000 into the community sport facilities network.

15. On 23 August 2022, the Franklin Local Board adopted an updated Franklin Sport and Active Recreation Facilities Plan (resolution number: FR/2022/117).

16. The updated plan provides strategic guidance on the provision of the local sporting facilities network and includes a priority projects list.

17. The plan outlines the current network of sport and active recreation facilities across Franklin, irrespective of ownership. It also identifies existing and future provision challenges and needs.

18. As part of the 2023/2024 implementation of the plan, the local board adopted an updated priority projects list. The list included new projects from Maraetai Bowling Club, Maraetai Tennis Club and Counties Manukau Rugby Football Union (resolution number: FR/2024/10).

Franklin Local Board - Customer and Community Services Work Programme 2024/2025

19. On 25 June 2024, Franklin Local Board approved the Customer and Community Services Work Programme 2024/2025.

20. The work programme included item 2; Franklin Sport and Active Recreation Facilities Plan implementation (resolution number: FR/2024/68).

21. The approved activity description is:

‘Support priority projects identified within the Franklin Sport and Active Recreation Facilities Plan and assess implementation options for funding based on criteria in the plan.’

22. Franklin Local Board has allocated $150,000 Locally Driven Initiatives (LDI) operational budget for the implementation of the plan in the 2024/2025 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

New projects for inclusion in the Franklin Sport and Active Recreation Facilities Plan

23. The priority projects list offers an evaluation of prioritised local need at a single moment in time.

24. New projects can be considered for inclusion in the Franklin Sport and Active Recreation Facilities Plan on an annual basis.

25. The inclusion of new projects is done following an evaluation of project merits against the assessment criteria found in Attachment A, Appendix B.

26. There are four known projects to be considered for inclusion in the updated 2024/2025 priority projects list found as Attachment B.

· Waiuku Tennis Club – floodlight upgrades and hard court resurfacing

· Franklin Basketball Association – development of a ‘home of basketball’

· Counties Manukau Hockey – changing rooms renewal

· Counties Manukau Hockey – development of additional toilets and/or changing rooms.

27. The tables below illustrate the proposed wording to be used in the updated priority projects list.

Waiuku Tennis Club Incorporated

Table 2: Proposed priority project - Waiuku Tennis Club

Reference	#60 Waiuku Tennis Club
Project	Lighting upgrade and resurfacing of two concrete courts for multisport use
Priority	Medium
Rationale	• Aging and failing floodlight provision is directly impacting levels of facility use and subsequently participation • Strong growth in pickleball regionally, with local uptake high since the club promoted the newly established Waiuku Pickleball Club based at Waiuku College • Introduction of pickleball would enable club to fulfil aspiration of becoming a “racquets club”
Actions	• Continue internal fundraising and develop funding plan for contestable grant applications
Cost	Lighting - $70,000 Courts - $35,000
Lead	Waiuku Tennis Club

28. The Waiuku Tennis Club occupy club-owned land in a central location less than one kilometre from Waiuku town centre.

29. The existing site encompasses four artificial turf tennis courts with floodlights.

30. A further two concrete courts are accompanied by a clubroom facility and a grassed area.

31. In 2022, the club renewed the four artificial turf courts following a strong fundraising campaign. The club raised funds internally and via contestable grants.

32. The club have strong local support. This was evident during the court renewal project, where volunteers carried out elements of the work, saving the club around $15,000.

33. The club serves a large geographic catchment, isolated from other main centres.

34. Tennis membership has been trending up over the past five years, with the club providing offerings including:

· twilight tennis

· family open days

· junior programmes

· Ladies’ days

· charity breakfasts.

Franklin Basketball Association

Table 3: Proposed priority project – Franklin Basketball Association

Reference	#61 Franklin Basketball Association
Project	Development of a ‘home of basketball’ facility
Priority	High
Rationale	• Existing network is at capacity, with main venue and overflow sites fully utilised. Demand is pushing competition play past 10pm on weekdays • Full player pathway offering through interrelationship with Franklin Bulls and schools programme • Established need from multiple indoor court codes including, netball, pickleball and badminton
Actions	• Establish project team, source funding for initial planning stages • Identify partners and determine scope of facility development
Cost	$8 million+
Lead	Franklin Basketball Association

35. Franklin Basketball recently celebrated 15 years of service acting as the sub-regional sporting organisation.

36. The entity supports 10 local clubs administering basketball across south Auckland and north Waikato.

37. Franklin Basketball links with the National Basketball League franchise team, the Franklin Bulls, to complete a player pathway from pre-schoolers through to high performance seniors.

38. The entity manages club-based leagues, oversees representative level teams and has a strong school delivery programme.

39. The school programme is delivered to every primary school in the Franklin area over an 18-month period.

40. There has been growing demand for basketball nationally, and this is evident in the Franklin area with all existing courts at capacity.

41. Based at the Franklin Pool and Leisure Centre, Franklin Basketball has contributed to several facility improvements during their tenure at the facility.

42. Courts at the Franklin Pool and Leisure Centre are utilised every weekday from 4pm up to as late as midnight, with back-to-back scheduling of training sessions and competition play.

43. For larger events the entity has had to split facility hosting between several venues, including Pukekohe High School and Pukekohe Hill School.

44. The Franklin Sport and Active Recreation Facilities Plan identifies the desire for a ‘home of basketball’ facility in the area.

45. Franklin Basketball has now reached a tipping point where there is a need to plan for current and future growth. This will include both basketball and the broader indoor court sporting sector.

46. The entity is open to creative network solutions that may see different codes switching facilities to better meet their own unique needs.

Counties Manukau Hockey Association

Table 4: Proposed priority project – Counties Manukau Hockey Association

Reference	#62 Counties Manukau Hockey Association
Project	Changing rooms renewal
Priority	Medium
Rationale	• Existing changing rooms layout and design outdated for modern standards • Renewal of the existing facility is identified in the Auckland Regional Hockey Facility Plan 2014 as future priority
Actions	• Establish scope, itemise and prioritise works required • Develop funding plan and stage delivery if required
Cost	$250,000
Lead	Counties Manukau Hockey Association

Table 5: Proposed priority project – Counties Manukau Hockey Association

Reference	#63 Counties Manukau Hockey Association
Project	Development of additional changing rooms and/or toilets
Priority	Low
Rationale	• Existing provision limitations create scheduling difficulties • Development of an additional facility to accompany turf 2 is identified in the Auckland Regional Hockey Facility Plan 2014 as a future priority
Actions	• Establish feasibility scope and determine cost of investigation work • Determine need and financial viability relative to options investigated • Develop funding plan and seeking design, consent and construction funding
Cost	TBD
Lead	Counties Manukau Hockey Association

47. Based at Rosa Birch Park, Pukekohe, Counties Manukau Hockey Association (CMHA) is the kaitiaki for the game in southern Auckland.

48. The Rosa Birch Park facility is the home venue for six clubs and a number of schools, altogether facilitating more than 1500 players annually.

49. As the sub-regional entity for hockey, CMHA facilitates training and competition play for juniors through to senior men’s and women’s teams. This also includes mixed gender and shorter format offerings.

50. Counties Manukau Hockey Association services a large membership and the site plays a critical role in the regional hockey network.

51. Counties Manukau Hockey Association has successfully undertaken the renewal of floodlighting, resurfacing of turf two and the development of a practise turf strip. This investment totals more than $750,000, all in the past three years.

52. Utilisation of the facility is around 40 to 50 hours per week during winter, and 16 to 20 hours per week during the summer.

53. Initial scoping work would be required to better understand the details of renewals work and/or the feasibility of future development of changing rooms to support turf two.

Implementation of the plan

54. The plan identifies a full range of capital developments, repairs and maintenance, and spatial/master planning projects.

55. In total, 63 projects of varying size, scale, ownership and operational models, have been assessed and categorised by priority.

56. Across the 63 projects there is a spread of asset ownership or project leads. These are categorised below:

· two school-based projects, Bombay Primary pool, and Pukekohe High floodlights

· forty-two community projects, typically clubs or trusts

· five mixed in nature, whereby council or the community group could lead and/or own assets

· fourteen council projects ranging from planning to construction to the value of
$3 million+.

57. For council led projects, implementation of the plan is carried out through the local board work programme.

58. For community led projects there can be a range of funders, including Auckland Council.

59. Council funding can be accessed through regional and local board grants, as part of this local board work programme item.

60. Implementation of the plan, through this work programme line, is done by way of grants to school or community led projects.

Community grant recommendations

61. As part of the development of the plan, priority projects were assessed using the following four guiding principles:

· equity

· outcome focused

· achievability

· sustainability.

62. These principles were derived from the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039.

63. The eligibility of organisations and the achievability of projects are reassessed on an annual basis.

64. Given the intended annual allocation of grant funding, recommendations are provided with a view to supporting organisations that could feasibly utilise funding over the next 12 to 18 months.

65. An analysis of grant options and the level of recommended support can be found in the table below.

Table 6: Assessment and recommended funding for short-listed community led priority projects

Project	Analysis	Recommendation
Franklin Gymsports #5 Development of fit-for-purpose facility	In 2021, Franklin Gymsports commissioned the development of a feasibility study, which was co-funded by the club and the local board. The feasibility study concluded that the current facility (located at the Pukekohe Showgrounds) is not conducive to gymnastics activity, with the following issues cited: · major weathertightness issues · poor configuration · site is prone to flooding · capacity constraints · variable temperature regulation · ongoing costly maintenance and repair issues The condition of the building is commensurate with its age (dating back to the 1920’s). In addition to the still relevant issues highlighted in the feasibility study, the club has incurred significant facility related costs over the years. Costs include building insurance on-charged, electricity of circa $15,000 per annum and rates and rent totalling more than $15,000 per annum. Additionally. water bills totalling circa $10,000 per annum equating to 75% of the parks water bill. The feasibility study funded in 2021 investigated several potential site locations for the facility, before concluding that Papahua/Belmont Park was most suitable. The local board are currently partway through the development of the Papahua master plan. Franklin Gymsports made a submission as part of the public consultation process, which closed in December 2024. Further planning work will not commence until the Papahua master plan is formally adopted by the local board. The club have held discussions with cheerleading, tai chi, and dance clubs as potential facility users. There has also been some initial investigation into the Gymnastics Waitara (New Plymouth) facility built in 2017 to gain ideas. There is a well-defined need for a fit-for-purpose facility which would serve a large, predominantly female participant base. Community Leisure Management (CLM) Community Sport and Aktive are supportive of this grant recommendation. Private land owned by Franklin Agriculture and Pastoral Society, zoned Special Purpose. Final expiry May 2028.	$25,000 To progress planning of a gymsports facility development
High
Total project cost: Variable Savings/club contribution: Sufficient club funds if grant applications are unsuccessful.
Maraetai Bowling Club #57 Renewal of artificial green	Located on the corner of Te Pene Road and Maraetai Drive, Maraetai Bowling Club owns a clubroom facility, as well as a single artificial green. With revitalised leadership in recent years, the club has increased its membership to more than 100 bowlers. The club is the largest single-green club in Tāmaki Makaurau, boasting a 35% membership increase in the last 12 months alone. In 2023, the club committee undertook a strategic review and developed an action plan with the intention of connecting with the wider community more than they had done so historically. Since then, the club have secured new sponsorship deals and delivered strong financial outcomes. The club have delivered several social events which all incorporate a bowling element. These include school Christmas parties, crime patrol meetings, birthday parties, and a book launch. The club have also strengthened the relationship with the adjacent Maraetai Beach School, hosting 60 year six students for a shortened form of bowls. Following the recent success of new initiatives, the club is looking at introducing a fourth playing day. This will further increase utilisation of their artificial green. The club have successfully secured $103,000 of the $200,000 total project cost to renew the green. Additionally, the club has put aside funds raised internally which may be used if required. If funds can be raised for the turf renewal, the club savings will be utilised to renew floodlights at a cost of $30,000, and/or undertake around $30,000 of clubroom upgrades, due to 14 years of deferred maintenance. Community Leisure Management Community Sport are supportive of this grant recommendation. Auckland Council community ground lease renewal date 1 July 2031, final expiry date 30 June 2041.	$25,000 To support the renewal of the artificial green surface
Medium
Total project cost: $200,000 Savings/club contribution: Sufficient funds if grant applications are unsuccessful. $103,000 secured via grants to date.
Maraetai Tennis Club #58 Renewal of four courts	Maraetai Tennis Club have been based at Te Puru Park since 1986, after outgrowing their initial site shared with Maraetai Bowling Club on Te Pene Road. There are four floodlit artificial turf courts, accompanied by a small clubhouse with a viewing deck. The club is promoting pickleball as an alternate way to get active. Pickleball utilises the two adjacent hard courts under council ownership. The club has seen a surge in membership over recent seasons. Increasing from 91 members in 2019/2020 season up to more than 300 for the 2023/2024 summer season. For the current 2024/2025 season, the club has more than 130 registered coaches. The Auckland Region Tennis Facility Strategy provides benchmarking ratios and states: · when membership is between 45 and 85, proactive management and programming is required to maximise the use of courts · when members per court increases to over 65, future planning is required to secure access to courts to meet future growth. The club have capped registrations due to facility limitations and are struggling with scheduling given the high utilisation. The club are currently utilising courts in Whitford as an overflow site. Despite carefully managing scheduling to accommodate as many members as possible, the courts have endured intensive use over the past few years. The club commissioned a condition report which found that: · some areas of the courts need repairs or replacement for the safety of players · base lines are splitting or have come apart · patch work carried out by the club has caused differing levels of playing surface · seam lines are exposed and will separate over time Two options were considered to remedy the court issues: a) repairs – timely and costly option with no guarantees on lifespan due to exposing the integrity of the courts b) replacement – full court resurfacing would provide confidence that courts would be safe for play, and come with a warranty from any provider Community Leisure Management Community Sport are supportive of this grant recommendation. Auckland Council community ground lease expired 30 June 2024. An application for a new lease has been submitted.	$70,000 To support the resurfacing of four tennis courts *(conditional of club securing tenure)*
Medium
Total project cost: $121,250 + $20,500 if club do not do uplift and disposal Savings/club contribution: This grant would be seed funding. The club would need to seek further grant funding. The club have a $22,000 term deposit which could support the project.
Waiuku Tennis Club #59 Lighting upgrade and resurfacing concrete courts for multisport use	Waiuku Tennis Club have been proudly based at their Racecourse Road site for more than 102 years. The facility also provides for Kohekohe junior hockey practice, and Waiuku football for team training sessions when fields are too wet. In 2022, the club raised $117,000 to complete their four-court resurfacing project. Fundraising included grants from The Lion Foundation, Rotary and the New Zealand Community Trust, as well as internal contributions from events, initiatives and longer-term savings. Both elements of this project would see improvements to core infrastructure, enabling the club to facilitate greater participation in tennis and pickleball. The existing halogen lights are circa 25 years old, and the club is frequently having to replace the lamps or fittings, which are now becoming harder to source. An upgrade to LED lighting would reduce power consumption, as well as maintenance costs. LED lights are more reliable as they do not rely on high loads and temperatures for creating the required light. Although the club have sourced one quote, they are discussing options with other tennis clubs to find a cheaper supplier. The current quoted price is $70,000 excluding GST. The concrete courts are estimated to be around 40 to 50 years old. The redesign and renewal of the facility would enable the use of two tennis courts and six pickleball courts. It is anticipated that the introduction of pickleball courts would be warmly welcomed, given the rising popularity of the code. The club has a current quote for $33,000 excluding GST. The club would be willing to utilise their savings of $14,000, as well as making grant applications to other funders. Community Leisure Management Community Sport are supportive of this grant recommendation. Private, club owned land, zoned Open Space – Sport and Active Recreation	$30,000 To support lighting upgrades or To support the resurfacing of two hard courts to become multipurpose tennis and pickleball courts
Medium
pending direction from the local board to include project within updated list Total project cost:* Lights: $70,000 Courts: $33,000 Savings/club contribution: The club has $14,000 in savings which would be used towards the balance of either item if grant applications were unsuccessful.

Project

Analysis

Recommendation

Franklin Gymsports

Development of fit-for-purpose facility

In 2021, Franklin Gymsports commissioned the development of a feasibility study, which was co-funded by the club and the local board.

The feasibility study concluded that the current facility (located at the Pukekohe Showgrounds) is not conducive to gymnastics activity, with the following issues cited:

· major weathertightness issues

· poor configuration

· site is prone to flooding

· capacity constraints

· variable temperature regulation

· ongoing costly maintenance and repair issues

The condition of the building is commensurate with its age (dating back to the 1920’s).

In addition to the still relevant issues highlighted in the feasibility study, the club has incurred significant facility related costs over the years. Costs include building insurance on-charged, electricity of circa $15,000 per annum and rates and rent totalling more than $15,000 per annum. Additionally. water bills totalling circa $10,000 per annum equating to 75% of the parks water bill.

The feasibility study funded in 2021 investigated several potential site locations for the facility, before concluding that Papahua/Belmont Park was most suitable. The local board are currently partway through the development of the Papahua master plan. Franklin Gymsports made a submission as part of the public consultation process, which closed in December 2024. Further planning work will not commence until the Papahua master plan is formally adopted by the local board.

The club have held discussions with cheerleading, tai chi, and dance clubs as potential facility users. There has also been some initial investigation into the Gymnastics Waitara (New Plymouth) facility built in 2017 to gain ideas.

There is a well-defined need for a fit-for-purpose facility which would serve a large, predominantly female participant base.

Community Leisure Management (CLM) Community Sport and Aktive are supportive of this grant recommendation.

Private land owned by Franklin Agriculture and Pastoral Society, zoned Special Purpose. Final expiry May 2028.

$25,000

To progress planning of a gymsports facility development

High

Total project cost:

Variable

Savings/club contribution:

Sufficient club funds if grant applications are unsuccessful.

Maraetai Bowling Club

#57

Renewal of artificial green

Located on the corner of Te Pene Road and Maraetai Drive, Maraetai Bowling Club owns a clubroom facility, as well as a single artificial green.

With revitalised leadership in recent years, the club has increased its membership to more than 100 bowlers. The club is the largest single-green club in Tāmaki Makaurau, boasting a 35% membership increase in the last 12 months alone.

In 2023, the club committee undertook a strategic review and developed an action plan with the intention of connecting with the wider community more than they had done so historically. Since then, the club have secured new sponsorship deals and delivered strong financial outcomes.

The club have delivered several social events which all incorporate a bowling element. These include school Christmas parties, crime patrol meetings, birthday parties, and a book launch. The club have also strengthened the relationship with the adjacent Maraetai Beach School, hosting 60 year six students for a shortened form of bowls.

Following the recent success of new initiatives, the club is looking at introducing a fourth playing day. This will further increase utilisation of their artificial green.

The club have successfully secured $103,000 of the $200,000 total project cost to renew the green. Additionally, the club has put aside funds raised internally which may be used if required. If funds can be raised for the turf renewal, the club savings will be utilised to renew floodlights at a cost of $30,000, and/or undertake around $30,000 of clubroom upgrades, due to 14 years of deferred maintenance.

Community Leisure Management Community Sport are supportive of this grant recommendation.

Auckland Council community ground lease renewal date
1 July 2031, final expiry date 30 June 2041.

$25,000

To support the renewal of the artificial green surface

Medium

Total project cost:

$200,000

Savings/club contribution:

Sufficient funds if grant applications are unsuccessful. $103,000 secured via grants to date.

Maraetai Tennis Club

#58

Renewal of four courts

Maraetai Tennis Club have been based at Te Puru Park since 1986, after outgrowing their initial site shared with Maraetai Bowling Club on Te Pene Road.

There are four floodlit artificial turf courts, accompanied by a small clubhouse with a viewing deck. The club is promoting pickleball as an alternate way to get active. Pickleball utilises the two adjacent hard courts under council ownership.

The club has seen a surge in membership over recent seasons. Increasing from 91 members in 2019/2020 season up to more than 300 for the 2023/2024 summer season. For the current 2024/2025 season, the club has more than 130 registered coaches.

The Auckland Region Tennis Facility Strategy provides benchmarking ratios and states:

· when membership is between 45 and 85, proactive management and programming is required to maximise the use of courts

· when members per court increases to over 65, future planning is required to secure access to courts to meet future growth.

The club have capped registrations due to facility limitations and are struggling with scheduling given the high utilisation. The club are currently utilising courts in Whitford as an overflow site.

Despite carefully managing scheduling to accommodate as many members as possible, the courts have endured intensive use over the past few years. The club commissioned a condition report which found that:

· some areas of the courts need repairs or replacement for the safety of players

· base lines are splitting or have come apart

· patch work carried out by the club has caused differing levels of playing surface

· seam lines are exposed and will separate over time

Two options were considered to remedy the court issues:

a) repairs – timely and costly option with no guarantees on lifespan due to exposing the integrity of the courts

b) replacement – full court resurfacing would provide confidence that courts would be safe for play, and come with a warranty from any provider

Community Leisure Management Community Sport are supportive of this grant recommendation.

Auckland Council community ground lease expired 30 June 2024. An application for a new lease has been submitted.

$70,000

To support the resurfacing of four tennis courts

(conditional of club securing tenure)

Medium

Total project cost:

$121,250

+ $20,500 if club do not do uplift and disposal

Savings/club contribution:

This grant would be seed funding. The club would need to seek further grant funding. The club have a $22,000 term deposit which could support the project.

Waiuku Tennis Club

#59

Lighting upgrade and resurfacing concrete courts for multisport use

Waiuku Tennis Club have been proudly based at their Racecourse Road site for more than 102 years. The facility also provides for Kohekohe junior hockey practice, and Waiuku football for team training sessions when fields are too wet.

In 2022, the club raised $117,000 to complete their four-court resurfacing project. Fundraising included grants from The Lion Foundation, Rotary and the New Zealand Community Trust, as well as internal contributions from events, initiatives and longer-term savings.

Both elements of this project would see improvements to core infrastructure, enabling the club to facilitate greater participation in tennis and pickleball.

The existing halogen lights are circa 25 years old, and the club is frequently having to replace the lamps or fittings, which are now becoming harder to source. An upgrade to LED lighting would reduce power consumption, as well as maintenance costs. LED lights are more reliable as they do not rely on high loads and temperatures for creating the required light.

Although the club have sourced one quote, they are discussing options with other tennis clubs to find a cheaper supplier. The current quoted price is $70,000 excluding GST.

The concrete courts are estimated to be around 40 to 50 years old. The redesign and renewal of the facility would enable the use of two tennis courts and six pickleball courts. It is anticipated that the introduction of pickleball courts would be warmly welcomed, given the rising popularity of the code. The club has a current quote for $33,000 excluding GST.

The club would be willing to utilise their savings of $14,000, as well as making grant applications to other funders.

Community Leisure Management Community Sport are supportive of this grant recommendation.

Private, club owned land, zoned Open Space – Sport and Active Recreation

$30,000

To support lighting upgrades

To support the resurfacing of two hard courts to become multipurpose tennis and pickleball courts

Medium

*pending direction from the local board to include project within updated list

Total project cost:

Lights: $70,000

Courts: $33,000

Savings/club contribution:

The club has $14,000 in savings which would be used towards the balance of either item if grant applications were unsuccessful.

66. The recommendation is to support four priority projects as summarised below.

Table 7: Summary of grant recommendations for financial year 2024/2025

Lead	Project	Recommendation
Franklin Gymsports	Progress planning of a gymsports facility development	· $25,000
Maraetai Bowling Club	Renewal of an artificial bowling green	· $25,000
Maraetai Tennis Club	Resurfacing of four artificial tennis courts	· $70,000
Waiuku Tennis Club	Resurfacing of two hard courts for multisport use, or Upgrade of floodlighting to LED	· $30,000

67. The level of funding recommended for each group is based on a number of factors including the financial viability of the project.

68. Considering the level of local board investment proposed, the recommended projects are anticipated to commence within the next 12 months.

Amendment to previous resolution

69. In addition to facility grant allocations, there is a recommendation to amend a previous grant to align with the legal requirements of a recently approved Agreement to Lease.

70. On 23 May 2023, Franklin Local Board resolved to grant the Karaka Sports Park Trust $150,000 to support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka (resolution number: FR/2023/67).

71. 321 Linwood Road, Karaka is contiguous to Blackbridge Road, commonly referred to as the Karaka Sports Park or the Karaka Sports Complex.

72. The Karaka Sports Park Trust is one of several legal entities operating out of the Karaka Sports Park.

73. The two entities which are intended to assist the development of the park facilities are:

a) Karaka Sports Park Trust (Incorporated on 18 May 2010, #2493613). The purpose of the Trust is: “to raise funds for the development, maintenance, management and operation of the Karaka Sports Complex.” (abridged).

b) Karaka Sports Ground Society Incorporated (Incorporated on 11 September 1985, #279214). The objects of the Society is: “To obtain, acquire or otherwise make available sportsgrounds, pavilions, halls, sporting and community facilities in the Society’s area. To take on lease or otherwise obtain rights and privileges in respect of the Auckland Council sports grounds at Karaka Sports Park and to develop the same.” (abridged).

74. The Karaka Sports Ground Society Incorporated is the Auckland Council community ground lease holder for existing community owned assets on the Karaka Sports Park.

75. On 26 November 2024, Franklin Local Board granted the Karaka Sports Ground Society Incorporated an Agreement to Lease for additional premises, including the tennis/netball courts (resolution number: FR/2024/191).

76. To align with the legal requirements relating to the Agreement to Lease, and the ownership of assets within the leased area, it is recommended that Franklin Local Board:

whakaae / approve the change of recipient for the 23 May 2023 grant of $150,000 to support the development of three netball courts/four tennis courts with dual markings at 321 Linwood Road, Karaka, resolution FR/2023/67, from Karaka Sports Park Trust to Karaka Sports Ground Society Incorporated.

77. The development of the new courts remains aligned to the 2022 Karaka Sports Park master plan and subsequently approved resource consent.

78. All aspects of the court development project will remain unchanged, other than the ownership of the asset residing with the Karaka Sports Ground Society Incorporated as the lease holder.

Tauākī whakaaweawe āhuarangi

Climate impact statement

79. Maraetai Bowling Club and Maraetai Tennis Club projects are like-for-like renewals supporting the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan vision for a circular economy.

80. Both facilities serve a growing and geographically isolated local population, supporting reduced travel times and subsequent carbon emissions.

81. Funding granted to Waiuku Tennis Club will support one of two priorities identified by the club.

82. Resurfacing of the hard courts can be categorised as a like-for-like renewal, with the added benefit of increased utilisation due to the increased functionality with multisport markings.

83. The upgrade of floodlights from dated halogen lamps to LED luminaires would provide energy efficiencies.

84. The upgrade to LED lighting would allow for the equivalent lighting using less power and providing controlled lighting also delivering an energy saving i.e. one court at a time rather than all four courts.

85. The Franklin Gymsports project is at the beginning stages of investigation and planning for a new facility.

86. The environmental impact will be considered at each stage of the project. This will include site selection, design, material selection, waste reduction and management, landscaping and facility maintenance and operations.

87. For all projects recommended for funding, traveling to and from sites will generate carbon emissions. This will be primarily from the transportation used by participants, suppliers and contractors.

88. Three of the four groups serve a local participant catchment at sites which are easily accessible within their respective communities.

89. The close proximity of participants to the facilities reduces transport times and distances, and subsequent carbon emissions.

90. Franklin Gymsports caters to a sub-regional catchment and therefore site selection is important to allow for accessibility to eco-friendly transport modes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

91. Maraetai Tennis Club is currently operating on a month-to-month rollover lease with Auckland Council.

92. The club has submitted a community ground lease application. The Community Lease Specialist plans to present the new lease to the local board in 2025.

93. Grant funding will be conditional of the club securing tenure for, at minimum, five years in order for the community to receive the full benefits of the investment.

94. Franklin Gymsports have identified Papahua/Belmont Park as their priority site for development.

95. Papahua/Belmont Park is currently partway through the master planning process.

96. The Project Manager will continue to progress the master plan. The merits of a gymsports facility will be considered alongside other public feedback, before the master plan is presented to the local board for direction.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

97. On 10 December 2025, staff workshopped recommendations with the local board, who gave in principle support to the recommendations as shown in this report.

98. Elected members highlighted a timing issue for the Franklin Gymsports recommendation, given the overlap with the current master planning work for Papahua/Belmont Park.

99. This issue is detailed further in Table 8: Risks and mitigations.

100. There was support for the Waiuku Tennis Club grant to go towards either element of their proposed project.

101. A request was made to divide the Counties Manukau Hockey priorities into two clear projects, as illustrated in Table 4 and Table 5 above.

102. Implementation of the plan will deliver on the Franklin Local Board Plan 2023 initiative to ‘continue to invest in third-party owned facility development’.

Tauākī whakaaweawe Māori

Māori impact statement

103. Kia Ora Tāmaki Makaurau recognises sport as an important tool for promoting Māori wellbeing, improving health outcomes, and fostering cultural identity.

104. According to the 2023 census, the Māori population in the Franklin Local Board rohe was 14,019 people, or 16.6% of the total population.

105. There is no known cultural significance of the sites where Waiuku Tennis Club and Maraetai Bowling Club are based.

106. Franklin Gymsports is yet confirm a site location. Staff have however worked alongside mana whenua to develop the vision and principles for the Papahua/Belmont Park master plan.

107. As the project progresses, there will be a need for Franklin Gymsports to make direct contact with mana whenua and invite input into the project, where relevant.

108. Maraetai Tennis Club is based at Te Puru Park, a site which holds cultural significance for Māori, particularly Ngāi Tai ki Tāmaki, as part of the wider ancestral landscape.

109. Leasing staff will engage with mana whenua regarding the new lease for Maraetai Tennis Club. Feedback will be presented to the local board before making leasing decisions.

Ngā ritenga ā-pūtea

Financial implications

110. This work programme line item has $150,000 Locally Driven Initiatives operational budget allocated for the 2024/2025 financial year.

111. The grant recommendations total $150,000 utilising the full budget available, and as such, there are no adverse financial implications on the local board budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

112. The non-contestable nature of the funding, coupled with the level of funding recommended, provide risks as outlined in Table 8 below.

Table 8: Risks and mitigations

Risks	Mitigations
Community groups who do not receive funding may feel aggrieved	Community consultation was undertaken to develop the plan. There is a transparent process to have projects included in the prioritised list which was assessed in alignment with council’s investment priorities for community sport. Given the annual nature of the budget, groups have the opportunity to strengthen their case for investment each financial year. Staff are available to provide groups with advice regarding facility projects.
Fundraising and cost escalation	Staff will work alongside recipients who will have a shortfall to develop a robust and realistic fundraising plan to identify potential partner funders. Staff will help recipients connect with regional or national code organisations and Community Leisure Management Community Sport for further support if required.
Gymsports – public consultation on the Papahua master plan opposes the development of a gymsports facility	Franklin Gymsports are aware of the need to gain local board support for any proposed facility on council land. There is considerable planning and design work required that is not site-specific. The group will not commit finances to any site-specific work until site approval is granted. A landowner approval application will be required to gain formal site approval, however in principle local board support may be gained through the adoption of a master plan, illustrating a gymsports facility. The local board have previously supported Franklin Gymsports with a grant to conduct a feasibility study, which concluded that Papahua was the preferred location. The document used for public consultation between 18 November – 16 December 2024, included a specific space earmarked for gymsports. The public consultation document has been developed following feedback from multiple council departments who supported the inclusion of space for gymsports.
Gymsports – joint facility in partnership with other codes	Given the nature of gymsports, with the use of large, heavy equipment, it is not logical to dismantle and rebuild equipment to allow for temporary use from other codes. The 2021 feasibility study outlines potential shared use options and partners, which could be achieved through strategic design. Gymsports are open to sharing spaces where there is a logical opportunity, and have commenced conversations with cheerleading, tai chi, and dance clubs. Cross-code community sport partnerships are complex and can take several years to formalise. Given the anticipated capital costs the development of a new facility is a number of years away from completion. It is recommended that as facility planning progresses, partnership talks become more detailed and more formalised. A partnership agreement may be reached with indoor sports codes relating to the integrated approach to facility development. Staff advice from the outset to either party would be that infrastructure must be symbiotic in nature, and wherever possible, achieve shared spaces where there is joint interest. Due to the scale of capital fundraising required to develop a gymsports facility, or an indoor courts facility, there is a need for a dedicated community group to lead either component.

Ngā koringa ā-muri

Next steps

113. Following the formal allocation of funding, staff will work alongside the recipients to prepare funding agreements and project plans to achieve the desired outcomes.

114. Outcomes of the projects supported will be reported back to the local board as part of the implementation line in financial year 2025/2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Sport and Active Recreation Facilities Plan (Under Separate Cover)
b ⇨	Updated 2024/2025 Priority Projects List (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kieran Nevey - Sport & Recreation Lead

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Auckland Transport bi-monthly report to the Franklin Local Board	33

No.	Title	Page
a ⇩	Auckland Transport Local Board Transport Capital Fund report	41
b ⇩	Local Board Transport Capital Fund 10 December 2024	45

Franklin Local Board

25 February 2025

Local board views on proposed Plan Change 106 for filming on Sites and Places of Significance to Mana Whenua

File No.: CP2025/00459

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on proposed Plan Change 106 (PC 106) which identifies temporary filming activities on Sites and Places of Significance to Mana Whenua (SPSMW) on public places as a permitted activity.

Whakarāpopototanga matua

Executive summary

2. Decision-makers (independent commissioners) on a plan change to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change, if the local boards choose to provide their views.

3. The purpose of PC 106 is to identify temporary filming activities on SPSMW in council-controlled public places as a permitted activity (i.e. no resource consent required). A film permit will still be required under the Te Ture ā-Rohe Tauhokohoko Whakahaerenga me te Tango Kiriata Tūmatanui 2022 Public Trading, Events and Filming Bylaw 2022 (the Bylaw).

4. A local board can present local views when expressed by the whole local board. This report provides the mechanism for the local board to resolve and provide its views on PC 106. Staff do not recommend what view the local board should convey.

5. Local boards received a memorandum on the draft plan change before it was finalised and notified for submissions. The submission and further submissions periods have closed. A total of 10 submissions were received, and no further submissions were received. The key themes of the submissions are support from screen industry, opposition to PC 106 unless amendments are made, and the application of PC 106 to Tūpuna Maunga Authority administered land.

6. This report seeks the views of the local board on proposed Plan Change 106. Next steps involve incorporating local board resolutions on proposed Plan Change 106 into the section 42A hearing report. Appointed local board members will be notified and invited to present their views at the hearing.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide its views on proposed Plan Change 106

b) appoint a local board member to speak to the local board views at a hearing on proposed Plan Change 106

c) delegate authority to the chairperson of the Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

7. Local boards are responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

8. A plan change will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes.

9. If the local board chooses to provide its views, the reporting planner will include those views verbatim, and address them, along with issues raised by submitters, in the subsequent hearing report prepared under section 42A of the Resource Management Act 1991 (RMA).

10. A local board member, appointed by resolution, may present the local board’s views at the hearing of submissions by commissioners, who then make decisions on the proposed plan change.

11. This report provides an overview of PC 106, and a summary of the key themes from submissions. The report author cannot advise the local board on what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The purpose of PC 106 is to remove the requirement for a resource consent by identifying temporary filming activities as a permitted activity in the AUP. Filming activities will still require a Film Permit from Screen Auckland (the regional film office for Auckland, based within Tātaki Auckland Unlimited) in accordance with the Bylaw. Currently, there is duplication of process for filming, as it requires both a resource consent to comply with the AUP and a film permit to comply with the Bylaw.

13. Amendments to AUP Chapter D21 Sites and Places of Significance to Mana Whenua are proposed to identify temporary filming activities (up to 30 days) as a permitted activity on SPSMW that are also public places. This status is subject to a standard that requires no land disturbance, that filming is undertaken in accordance with a site plan, and that it complies with any special conditions approved under the Auckland Council Film Permit. No changes are proposed to Schedule 12 of the AUP, which lists the SPSMW.

14. The film permit process ensures that filming activities respect the cultural values of the SPSMW and follow appropriate tikanga, while enabling people and communities to provide for their social, economic, and cultural well-being to achieve sustainable management.

15. Cultural values and mana whenua associations with SPSMW are protected and enhanced through the film permit process by requiring direct engagement with mana whenua and their participation in decision-making. This ensures that appropriate tikanga is considered, site plans and/or special conditions are applied where necessary, access for customary activities (i.e. mahinga kai) can be identified, and restricted areas, where toilets or food preparation must be avoided, are implemented to protect wāhi tapu and any tangible and/or intangible values of sites and places.

16. Supporting documentation is available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=272.

17. Council’s reporting planner will prepare a section 42A report for PC 106 for consideration by the independent hearings commissioners that evaluates and reports on:

· the contents of PC 106

· submissions (noting that no further submissions were received)

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Submissions were made by 10 people. Nine submissions were supportive, one was in opposition, and no submissions were neutral. Key submission themes are listed below.

· Support from the screen industry

· Oppose the plan change unless amendments are made

· Application of PC 106 to Tūpuna Maunga administered land.

Support from the screen industry

19. Several submissions supporting PC 106 are from members of the screen industry, seeking that it be approved without any amendments. Some clarification is also sought regarding what qualifies as “disturbance”, as AUP Standard D21.6.4(1)(b) provides for filming activities as a permitted activity as long as it does not involve “land disturbance”.

Oppose subject to amendments

20. One submitter (Ngāti Whātua Ōrākei) opposes PC 106 unless amendments are made to recognise the hapū or iwi with the strongest relationship to the filming location. Specific provisions are sought to be retained or removed to better reflect local hapū and iwi acknowledgement.

Application of PC 106 to Tūpuna Maunga Authority administered land

21. PC 106 currently excludes land administered by Tūpuna Maunga Authority. The Tūpuna Maunga Authority seeks amendments to PC 106 to enable temporary filming as a permitted activity on land it administers.

22. Information on individual submissions and the summary of all decisions requested by submitters is available from council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-106-sdr-and-subs.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. Both of council’s climate goals (climate adaptation and climate mitigation) are relevant and align with the requirementfor RMA decision-makers to:

· have particular regard to the effects of climate change (section 7(i) RMA), and

· have regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

25. Consequently, any local board views on climate adaptation and/or climate mitigation will be considered by the independent hearing commissioners when hearing submissions on PC 106.

Local board views - climate

26. The following prompts are included to assist the local board in forming any view (should it wish to do so) regarding climate mitigation and/or adaptation:

· How will PC 106 affect greenhouse gas emissions, if at all?

· How will PC 106 affect private motor vehicle trips, connections to and availability of public transport, walking and cycling infrastructure, if at all?

· Will climate risks, such as flooding, increased heat, coastal erosion, or extreme weather events be neutral, alleviated or elevated by PC 106?

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. No council groups have submitted on PC 106. The following council groups were consulted and provided an opportunity to provide feedback on the draft plan change:

a) Māori Heritage Team

b) Resource Consents

c) Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The purpose of PC 106 is to enable temporary filming activities on SPSMW in public places without the need for a resource consent.

29. A total of 18 out of the 21 local boards currently have SPSMW in public places that would be covered by PC 106 (noting that additional sites will be added over time). In terms of film permit applications, local boards are responsible for landowner approval for local parks and are notified of any film permit applications. This will not change.

30. Local boards have been kept informed of PC 106 as it has developed with memorandums in November 2022 and September 2024.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

32. The decision-maker will consider local board views, if provided, when deciding on PC 106.

Tauākī whakaaweawe Māori

Māori impact statement

33. Council is required to consult with iwi authorities when preparing a plan change. The plan change has been developed in consultation with the 19 iwi authorities (mana whenua) through a series of engagements since December 2022. This engagement has occurred through pānui updates, engagement summary reports, kānohi ki te kānohi hui, collaborative working group hui, emails and telephone calls.

34. Prior to notifying PC 106 the following positions of mana whenua were understood:

· 11 support in principle a plan change

· 1 generally supports PC 106 subject to amendments; otherwise, opposes

· 3 have not provided formal feedback, but comments made by them have been considered

· 2 do not oppose PC 106

· 1 defers to others

· 1 prefers kaupapa to go through the Mana Whenua Forum.

35. Feedback from mana whenua on PC 106 supports an approach that provides for filming in public places as a permitted activity with permitted standards, and for mana whenua to have an increased role in decision-making for activities occurring on SPSMW. The importance of not undermining the SPSMW in AUP Schedule 12 and the provisions in AUP Chapter D21 was also emphasised as protection of the values of sites and places. All sites have their own pūrākau (stories), and iwi/hapū have individual tikanga for these sites.

36. Feedback from mana whenua directly informed the wording of PC 106. The only feedback not incorporated into PC 106 relates to amendments sought to recognise the ‘local’ or ‘appropriate’ iwi.

37. Ngāti Whātua Ōrākei is the only iwi that submitted on PC 106. Their submission seeks that Ngāti Whātua Ōrākei’s ahi kā and mana whenua status within the ‘heartland’ of their rohe is recognised and provided for in the relevant amendments that are proposed to AUP Chapter D21 through PC 106. They also seek that their reo and identity is seen, heard and provided for in any filming on sites and places of significance that Ngāti Whātua Ōrākei are the tangata whenua. Ngāti Whātua Ōrākei are generally supportive of PC 106, but oppose it unless the amendments sought are incorporated to ensure the tangata whenua of the place where filming activities will take place on SPSMW are appropriately engaged with and involved in the decision-making.

38. Tātaki Auckland Unlimited – Screen Auckland have developed a draft SPSMW film permit process in collaboration with mana whenua. The draft SPSMW film permit process has a strong focus on relationship and engagement to enable ongoing collaboration to develop and integrate mana motuhake, tikanga Māori, the pūrākau and mauri of SPSMW.

39. The key elements of the draft SPSMW film permit process include:

· requirement to engage all mana whenua identified through the council’s contact tool

· applicants are encouraged to engage early to understand the implications of filming

· film facilitators inform mana whenua of all filming applications affecting SPSMW and confirm whether engagement has occurred

· timeframe to process applications is 20-25 days (compared to 3-5 for general applications)

· film facilitators confirm permit conditions with mana whenua

· where proposals are not supported by mana whenua, applicants will be directed to alternative sites.

40. Information requirements for film permit applications on SPSMW will be similar to those required by Tūpuna Maunga o Tamaki Makaurau Authority for the 14 co-governed tūpuna maunga.

41. The reporting planner will include in the hearing report an analysis of Part 2 of the RMA, which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. Sites of Significance is an issue of significance identified in the Schedule of Issues of Significance (2021) and the Māori Plan 2017 (Houkura Independent Māori Statutory Board), where it states on page 23 that:

Mana Whenua are enabled to maintain and protect sites of significance to reaffirm connections to the whenua and preserve for future generations.

Ngā ritenga ā-pūtea

Financial implications

42. PC 106 does not pose any financial implications for local boards’ assets or operations.

43. Costs for the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The local board will be unable to provide its views and preferences on PC 106, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

45. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report therefore enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

47. The reporting planner will include, and report on, any resolution from any local board in the forthcoming section 42A hearing report. Local board member(s) appointed to speak to specific local board’s views will be informed of the hearing date and invited to the hearing.

48. The reporting planner will advise the local boards of the decision on PC 106 by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader - Planning

Authorisers

John Duguid - General Manager Planning and Resource Consents

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Franklin Local Board

25 February 2025

Local Board feedback on Fix and Finish fund

File No.: CP2025/00888

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the implementation of the $20 million Fix and Finish fund, to input into Governing Body decision making.

Whakarāpopototanga matua

Executive summary

2. The Governing Body adopted the Long-term Plan 2024-2034 which includes a proposal of a $20 million reserve fund, the “Fix and Finish” fund, to complete community projects.

3. This fund was subject to the creation of the Auckland Future Fund and achieving enhanced returns for the 2024/2025 financial year.

4. In October 2024, a memo was distributed to elected members with initial staff advice and input from the Mayoral Office on how the Fix and Finish fund could work, including draft processes, criteria and options for funding distributions.

5. This report seeks local board feedback on aspects relating to the fund’s implementation.

6. A report will be presented to the Governing Body in March 2025 to seek final decisions including the methodology for distributing the Fix and Finish fund to local boards.

7. Local board feedback will be collated and included as an attachment to the report to the Governing Body in March 2025.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakarite/provide feedback on the criteria for eligible projects for the Fix and Finish fund

b) whakarite/provide feedback on preferred funding allocation model for the Fix and Finish fund

c) whakarite/provide feedback on any other matters relating to the Fix and Finish fund.

Horopaki

Context

8. In the final Mayoral Proposal for the Long-term Plan 2024-2034 (LTP), the mayor proposed a $20 million reserve fund to “fix and finish” community projects in certain legacy areas.

9. The Governing Body’s resolution (GB/2024/45) for the adoption of the LTP included a clause for $20 million of enhanced returns relating to the Auckland Future Fund to be set aside in a reserve fund to fix and finish community projects in the legacy Manukau City and Auckland City areas.

10. On 24 October 2024, an update memo from finance staff (Attachment A) was distributed to the Governing Body and all elected members on a draft process and criteria, ahead of further engagement with affected local board chairs and ward councillors.

11. This memo confirmed the purpose of the Fix and Finish fund as set out by the Mayor’s Office:

“to provide capex funding to priority projects within the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents. Funding must go towards projects that are already in the pipeline and may not have full funding.”

12. There are 13 local boards partially or wholly in the legacy Auckland City and Manukau City Council boundaries. These are: Waitematā, Ōrākei, Albert-Eden, Puketāpapa, Whau, Waiheke, Aotea/Great Barrier, Maungakiekie-Tāmaki, Howick, Ōtara-Papatoetoe, Māngere-Ōtāhuhu, Manurewa and Franklin.

13. The next steps in Attachment A identified seeking informal local board feedback through the local board chairs, however subsequently staff considered a formal resolution to be more appropriate for this matter.

14. Staff provided a briefing for local board members, local board chairs and ward councillors for the 13 local board areas in December 2024.

15. This report seeks formal local board feedback on matters relating to the Fix and Finish fund, which will be collated and attached to the report for the Governing Body in March 2025.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Staff referred to the original intent outlined in the Mayor's Proposal and final budget proposal and Governing Body resolution, and input from the Mayor’s Office, in developing the project eligibility criteria for the Fix and Finish fund. Key principles included finishing community projects, focusing on larger priority projects, taking a regional approach, value for ratepayers and simplicity.

Project eligibility criteria

17. The eligibility criteria are as follows:

· project is within legacy Auckland City or Manukau City boundaries

· must be a local board project

· community project (limited to community services activity)

· renewals (fix), or projects which have undergone planning and are ready to deliver with funding (finish)

· identified as a priority in the Local Board Plan 2023

· greater than $1 million in value, and with an appropriate level of business case assessment

· local board can fully fund the project including ongoing operational costs

· is not fully funded in the latest work programme due to funding constraints, or is funded in future years of the work programme and can be brought forward

· could include unfunded standalone stages of a multi-stage project.

18. Staff also recommend that to ensure effective use of the reserve funding, further considerations would include:

· ensuring the project can commence physical delivery within the next three years, and

· noting that local boards can jointly fund a project, agreeing to share any consequential operational costs, for wider community benefit

· alignment with council’s strategic direction for investment.

19. An exception may be required for the greater than $1 million in value criteria, should a local board be allocated funding at a level significantly below the $1 million threshold.

Funding allocation methodologies

20. Three funding allocation methodologies have been developed and modelled for the distribution of the Fix and Finish fund to local boards (refer to attachment B):

· equitable distribution (based on the local board equitable funding formula)

· straight split distribution (where all local boards get the same amount)

· contestable fund (where funding is allocated to prioritised projects rather than to local boards).

Straight split

21. The straight split distribution model is a simple calculation which allocates each local board an equal share of the $20 million.

22. However, this method is inequitable and does not provide an advantage to achieving the intended purpose or outcome of the fund over other methodologies, therefore staff do not recommend the use of this funding allocation method.

Equitable

23. The equitable distribution model uses a weighting of 80% population, 15% deprivation and 5% land area, with the exception of Aotea/Great Barrier and Waiheke local boards allocated at 1% and 2% of the total fund. This is consistent with the recently adopted Fairer Funding model for local boards, and the Local Board Funding Policy 2025, although only for 13 local boards.

24. With this model each local board is allocated a share of the $20 million, and the local board will decide on the projects and amounts to allocate through adopting their capital work programmes. Projects funded must still meet the eligibility criteria for the Fix and Finish fund.

25. This model supports empowered local board decision making and is consistent with an equitable funding approach for local boards.

26. There is a risk of funding being unallocated to projects should there be no eligible projects within a local board area, and delays may result in a reduction in purchasing power.

27. The underlying statistics used for the equitable distribution is consistent with those used for Fairer Funding at the time of preparing the LTP 2024-2034.

28. For Franklin and Whau local boards, only the areas within the boundaries of legacy Auckland City and Manukau City were included for the purposes of the equitable calculation.

Contestable

29. A contestable distribution method can also be used which would result in local board projects being submitted and funding prioritised to projects with the highest assessed benefits.

30. With this model, local boards would apply by submitting their eligible projects to the reserve fund decision maker by a set date. Projects would be assessed against pre-determined prioritisation criteria that would deliver the highest benefits. The decision maker would then resolve on the funding allocation to the individual projects.

31. The benefit of this model is that a much larger funding amount can be allocated to a single project, allowing the completion of a much larger community project.

32. Further work would need to be done to develop prioritisation assessment criteria that competing local board projects could be assessed against to support decision making.

33. Final project allocation decisions could be made by the Governing Body or delegated to a committee comprised of relevant ward councillors and/or local board chairs.

34. There is a risk should the $20 million fund be oversubscribed, a prioritisation exercise and decision process may result in a longer timeframe to allocate funding to projects.

Ongoing monitoring and reporting

35. Progress of these projects will be reported through ongoing quarterly monitoring at the local board level via the local board work programme.

36. Six monthly monitoring and reporting of the overall fund and the allocation of funding to local boards will be provided to the Governing Body.

37. The fund will be planned and reported as a reserve on the council’s balance sheet, and included in the council’s Annual Plan/Long-term Plan/Annual Report.

Other matters

38. As this funding relates to only 13 local boards and was approved by the Governing Body through Long-term Plan decisions, staff recommend this funding be treated as discrete funding to specific local boards, regardless of the funding allocation model decided by the Governing Body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The recommendations in this report have no particular impacts on climate.

40. The projects to be completed using the Fix and Finish fund may have project-specific climate impacts. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. The recommendations in this report do not impact the council group as the fund is restricted to community projects linked to the community services activity.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The purpose of the Fix and Finish fund is to provide capital funding which will enable local boards to fix and finish community projects in the legacy Auckland City and Manukau City Council areas that provide a direct benefit to local communities and residents.

43. It is expected all eligible projects that use this funding will directly benefit local communities and residents.

44. Up to 13 local boards may be eligible for funding from the Fix and Finish fund, and would receive an additional capital funding allocation over and above their existing levels in the Long-term Plan.

45. Staff engaged with local boards in December 2024 through an online briefing. Local boards have been supportive of the existence of this fund and progressing the allocation of the fund.

46. This report is an opportunity for local boards to formally provide their views on implementation of the fund, which will be included with the report for the Governing Body decision on the fund.

Tauākī whakaaweawe Māori

Māori impact statement

47. The recommendations in this report have no particular impacts on Māori.

48. The projects to be completed using the Fix and Finish Fund may have project-specific impacts for Māori. If a contestable approach were taken then this could be included in the prioritisation assessment criteria.

Ngā ritenga ā-pūtea

Financial implications

49. There are no financial implications relating to the recommendations in this report.

50. The establishment of a Fix and Finish fund remains on track following the sale of council’s remaining AIAL shares at a price higher than budgeted. This confirms $20 million funding can be made available for local board capital expenditure within the Annual Budget 2025/2026 pending Governing Body decision making.

51. The allocation of this funding to local boards will be the decision of the Governing Body.

52. The funding will be ringfenced in a reserve as it is the result of a specific Governing Body decision and released as expenditure on eligible projects are incurred.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There are no risks with the recommendations in this report.

54. There are risks to the timing of advice and decision making between each funding allocation method identified in the analysis and advice section above, which may have some impact to the final cost and timing of project delivery.

Ngā koringa ā-muri

Next steps

55. Staff will collate all local board feedback and submit as an attachment to a report to the Governing Body in March 2025 for a decision to confirm the eligibility criteria and funding allocation method.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Update on the process for Fix and Finish Fund memo - 24 October 2024	75
b ⇩	Distribution of funding to local boards (15 January 2025)	79

Ngā kaihaina

Signatories

Author

Hao Chen – Manager Local Board Financial Advisory

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan – General Manager Financial Advisory

Manoj Ragupathy - Local Area Manager

Franklin Local Board

25 February 2025

Public feedback report on the traffic bylaw review

File No.: CP2025/01351

Te take mō te pūrongo

Purpose of the report

1. To receive local board views on how the Joint Bylaw Panel should address public feedback on the proposed Vehicle Use and Parking Bylaw 2025 and its supporting proposals.

2. To recommend delegating a member to represent these views to the Joint Bylaw Panel.

Whakarāpopototanga matua

Executive summary

3. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

4. The current rules are set out in several documents:

· Auckland Transport Traffic Bylaw 2012

· Auckland Council’s Traffic Bylaw 2015

· Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

5. Auckland Transport and Auckland Council are conducting a review of these bylaws to identify efficiencies and possible improvements.

6. The proposed new Vehicle Use and Parking Bylaw 2025, including changes to some topics in the proposed new bylaw and changes to rules in other bylaws (referred to as the “supporting proposals”), is provided as Attachment A of the agenda report.

7. In August and September 2024 (page 391), all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Staff considered the local board feedback in drafting the proposals which went out for public consultation.

8. Public consultation on the proposals took place from Monday 4 November to Monday 4 December 2024 (inclusive) and public hearings were held on 6 December 2024.

9. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback (included as Attachment B of the agenda report) to the proposed new bylaw and supporting proposals. This report also recommends delegating a local board member to present these views to the panel.

10. The bylaw panel deliberation is scheduled for 2 May 2025. This is where the panel will discuss and deliberate on the public feedback and local board and mana whenua views. Local boards can delegate a representative to speak at the hearings if desired.

11. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the proposals in June 2025 based on the recommendations from the bylaw panel.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) whakarite / provide views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, included as Attachment B to this report

b) tāpae / delegate a member or members to represent the views of the local board to the Joint Bylaw Panel.

Horopaki

Context

Traffic bylaws

12. The use of Auckland’s road space, including beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

13. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012

Covers the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport.

b) Auckland Council Traffic Bylaw 2015

Covers traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings.

c) Auckland Council Public Safety and Nuisance Bylaw 2013

Covers use of vehicles on beaches.

14. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land, such as parks and beaches.

15. The bylaws establish a framework for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. For example, they enable the creation of bus lanes, but the specific locations are determined later through resolutions. This approach allows for flexibility to address changing location-specific needs over time.

16. Some bylaw provisions are not site-specific. These apply when Auckland Transport requires consistent rules across all locations, without the need for site-specific resolutions, for example, prohibiting abandoned vehicles on roads or in public places.

Reviewing Auckland’s traffic bylaws

17. Auckland Transport and Auckland Council are conducting a joint review of Auckland’s traffic-related bylaws to ensure they continue to meet the needs of Aucklanders. This review considered legislative and technological changes, as well as expert feedback on ways to improve bylaw effectiveness.

18. The Regulatory and Community Safety Committee on 2 July 2024 endorsed the findings report and requested an options report and proposal (resolution number RCSC/2024/48).

19. In August and September 2024, all local boards provided feedback on the draft options and draft recommendations. Local boards generally supported the recommended option for each topic and provided feedback on some topics such as berm parking and parking on beaches. Some feedback focused on operational, public consultation or non-bylaw related matters and were referred to the relevant teams where appropriate.

20. Following this, a draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, was developed for public consultation.

21. The Regulatory and Community Safety Committee and the AT Design and Delivery Committee endorsed the draft proposals and public consultation on 8 October 2024.

22. The Auckland Council Governing Body and the Auckland Transport Board adopted the statement of proposal and approved the conduct of public consultation on 24 October 2024 and 29 October 2024, respectively.

23. Public consultation took place from Monday 4 November to Monday 4 December 2024 (inclusive). Public hearings were held on 6 December 2024 at 20 Viaduct Harbour Avenue, Auckland. A total of 196 submissions were received: 181 through the online survey, 13 via mail and email and two verbal submissions. Public feedback is included in this report as Attachment B of the agenda report.

24. This report seeks the local board views on how the Joint Bylaw Panel should address matters raised in public feedback on the proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals (refer to Attachment A of the agenda report).

25. The final views from local boards will guide the bylaw panel during the deliberations on 2 May 2025. Local boards also have the option of sending a representative to share their views in person.

26. The Auckland Transport Board and the Auckland Council Governing Body will make a final decision on the bylaw proposals in June 2025 based on the recommendations from the bylaw panel.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Franklin Local Board at a workshop on Tuesday 13 August 2024.

28. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

29. The Auckland Transport Board and Auckland Council Governing Body adopted the Statement of Proposal and approved the material for public consultation. The finalised proposals included:

a) creating a new joint AT and AC Te Ture ā-Rohe mō te Whakamahinga me te Whakatūnga Waka 2025 | Vehicle Use and Parking Bylaw to combine the Auckland Transport Traffic Bylaw 2012, Auckland Council Traffic Bylaw 2015 and clause 16 of the Auckland Council Public Safety and Nuisance Bylaw 2013 (main proposal).

b) making supporting changes (supporting proposals) by clarifying and improving the following six topics in the proposed new joint bylaw

· launching of boats on beaches and obtaining beach driving permits

· regulations for heavy vehicles

· parking vehicles off a roadway

· busways, busway stations, and park & rides

· resident parking

· temporary traffic and parking rules for special events.

c) moving (or removing) the following seven rules from the current bylaws:

· establishing shared zones, parking zones, parking places, and transport stations

· setting new speed limits on council-controlled land

· parking for display or sale

· broken down vehicles on a road or public place

· leaving machinery or goods on a road or public place

· repairing or modifying vehicles on a road in in a public place

· priority on cycle paths or shared paths.

d) clarifying and improving other rules in the AC and AT Signs Bylaw 2022, AT Activities in the Road Corridor Bylaw 2022, and AC Public Safety and Nuisance Bylaw 2013 that relate to certain activities involving vehicles.

30. The key insights from public consultation are as follows:

a) The proposals were well received by the public. The main proposal was largely supported, with 83 per cent of respondents expressing no concerns. Most respondents had no comments or concerns about the supporting proposals.

b) Parking vehicles off the roadway received the most attention, with 35 per cent of respondents overall commenting on the topic. Most people who provided comments (88 per cent) expressed support for changes to reduce parking on berms. Those who raised concerns with the topic (10 per cent) frequently mentioned the need for berm parking, especially where limited on-street parking is available.

c) New heavy traffic parking regulations were also largely supported by submitters (79 per cent of those who commented on the topic). There were some concerns from the industry perspective, specifically about rest breaks or overnight spaces for drivers to sleep, particularly for out-of-town companies.

d) The only topic that was not supported was the proposal to remove user priority on cycle paths and shared paths. Respondents requested that it remains in Auckland’s traffic bylaws as it aims to protect vulnerable road users, particularly people travelling on foot and bicycle.

e) Community concerns about the topic of repairing or modifying vehicles in public spaces are centred around its enforcement – respondents wanted assurance that people experiencing an emergency would not be fined.

31. The draft Vehicle Use and Parking Bylaw 2025, including the supporting proposals, will be reviewed and deliberated by the Joint Bylaw Panel in May 2025.

32. Local boards are encouraged to speak in front of the panel. Local boards can delegate a representative to speak at the hearings through this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

34. During the development of the bylaws, climate impacts were considered because effective bylaws are tools that help give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

35. The bylaws are an enabler for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. This review was conducted jointly by Auckland Transport and Auckland Council.

37. Relevant staff from several council operational units impacted have also participated in the review findings and improvements addressed in the options report and proposal. These staff are aware of the impacts of the proposal and their implementation role. This includes Regional Parks, Parks and Community Facilities, Compliance Response and Investigations, Waste Solutions, Event Facilitation, Regional Operations, Active Communities, Connected Communities, and Growth, Transport and Infrastructure Strategy units.

38. All units were in favour of combining the traffic-related bylaws into a new joint bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The local board was briefed on the review on Tuesday 13 August 2024 providing an opportunity to receive quality advice about the review and its finding. The response from both elected members and staff supporting local boards was positive about the review.

40. Local boards generally supported the recommended options and provided feedback on topics like berm and beach parking. Operational, consultation, or non-bylaw matters were referred to relevant teams as needed.

41. AT and AC staff considered the local board feedback in drafting the proposals which went out for public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

42. AT and AC are committed to meeting the responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

43. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

44. Using this framework for discussion, AT informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

45. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

46. This decision has no financial implications for the local board as Auckland Transport funds all its projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

48. The Joint Bylaw Panel will review and deliberate all submissions about the draft proposed Vehicle Use and Parking Bylaw 2025, including the supporting proposals, in May 2025. Prior to the deliberations, local boards are encouraged to speak to the panel.

49. The Auckland Transport Board and Auckland Council Governing Body will deliberate on the Vehicle Use and Parking Bylaw 2025, including supporting proposals. If adopted, it will come into effect in July 2025. The AT Board will adopt provisions for the transport system, while the AC Governing Body will adopt those for council-controlled land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Vehicle Use and Parking Bylaw 2025 and the supporting proposals (Under Separate Cover)
b ⇩	Franklin Local Board summary of public feedback	87

Ngā kaihaina

Signatories

Authors

Joemier Pontawe – Principal Policy Advisor, Auckland Transport

Ben Stallworthy – Principal Advisor Strategic Relations, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	List of public sites for election signs	95
b ⇩	Election sign site criteria	101

No.	Title	Page
a ⇩	Report Attachment A - Location Map	109
b ⇩	Report Attachment B - Site Plan Original Approval	111
c ⇩	Report Attachment C - Site Plan To Be Approved	113

Franklin Local Board

25 February 2025

Approval for a new road name at 50-80 Kitchener Road Pukekohe

File No.: CP2025/00182

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name a private road, being a commonly owned access lot created by a subdivision development at 50-80 Kitchener Road Pukekohe.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Remack Developments Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been generally met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Auckland Council Road Naming Guidelines.

5. The proposed names for the new road at 50-80 Kitchener Road Pukekohe are:

· Singh Lane (applicant’s preference)

· Sarge Singh Lane (alternative)

· Prem Singh Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the name Singh Lane for a new private road created by way of subdivision undertaken by Remack Developments Limited at 50-80 Kitchener Road, Pukekohe by section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90118713, resource consent references BUN60409649 and SUB60409660).

Horopaki

Context

6. Resource consent reference BUN60409649 (subdivision consent reference SUB60409660) was approved for a subdivision to create 37 residential allotments and a commonly owned access lot on 16 May 2024.

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards), any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. In this development, the COAL needs to be named because the COAL would be serving more than five allotments. This can be seen in Attachment B, where the road that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The proposed road names commemorate people who used to live in the area.

Proposed name

Meaning (as described by applicant)

Singh Lane

(applicant’s preference)

From the 1950s, Sarge and Prem Singh and their family have been market gardening land around Pukekohe Hill to Tuakau and the surrounding area. They have been involved in the Pukekohe community participating in and supporting sports clubs.

Sarge Singh passed away on 17 June 2011 and Prem Singh passed away on 8 November 2016.

Sarge Singh Lane

(alternative)

Prem Singh Lane

(alternative)

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. ‘Lane’ is an acceptable road type for the new road, suiting the form and layout of the road.

16. The Singh family provided their consent for the proposed names and expressed their gratitude to the developer for offering to name a road in recognition of their parents. Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The report seeks the decision of the local board, and the decision is unlikely to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. The applicant consulted with Ngāti Te Ata Waiohua prior to lodging the road naming application and Ngāti Te Ata Waiohua has put forward the name ‘Te One-Hira’ meaning “the great abundant and prosperous soils”.

22. On 7 November 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Waikato-Tainui

23. By the close of the consultation period (10 working days), feedback was received from Ngāti Te Ata Waiohua opposing the names proposed. Ngāti Te Ata Waiohua has indicated their preference for names that are culturally significant to Pukekohe and believe that the name that they have put forward reflects the cultural landscape and values of Pukekohe.

24. The applicant has advised that one of the reasons they did not propose the name Ngāti Te Ata Waiohua recommended is because the name is hyphenated which would not be in accordance with the Guidelines and Standards. The other reason is that the applicant has obtained approval for the Singh family and believes the proposed names fit the land’s growing background.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	119
b ⇩	Report Attachment B Location Map	121

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Franklin Local Board

25 February 2025

Approval for three new private road names at 3 and 17 Clevedon-Kawakawa Road, Clevedon

File No.: CP2025/00906

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name three new private roads created by development at 3 and 17 Clevedon-Kawakawa Road, Clevedon.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Metlifecare Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private roads at 3 and 17 Clevedon-Kawakawa Road are:

	Applicant’s Preference	Alternative	Alternative
Road 1	Navigation Drive	Bridlevale Drive	Mane Lane
Road 5	Brian Cunningham Way	Milky Way	Nightsky Place
Road 6	Steamship Hirere Lane	Bridlevale Green	Provincia Green

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following names for the three new private roads created by a development undertaken by Metlifecare Limited at 3 and 17 Clevedon-Kawakawa Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90116608, resource consent references BUN60404209 and LUC60404270).

i) Navigation Drive (Road 1)

ii) Brian Cunningham Way (Road 5)

iii) Steamship Hirere Lane (Road 6).

Horopaki

Context

6. Resource consent reference BUN60404209 (LUC60404270) was approved on 25 August 2022 for an integrated residential development of up to 210 residential units. Site and location plans of the development can be found in Attachments A and B. There have been two previous road naming applications approved for a number of private roads within the development. This application is for the naming of Roads 1, 5, and 6 (private accessways).

7. This road naming was presented to the local board in August 2024, where the local board has required the applicant make further efforts to engage with iwi with interests in the Clevedon area and the Clevedon community representatives to propose naming options that better reflect local history and character (resolution FR/2024/127). As a result, the applicant has further consulted with Ngāi Tai Ki Tāmaki and the Clevedon and Districts Historical Society and is re-submitting the names for the local board’s consideration.

8. In accordance with the standards, any road including private ways, COALs, and rights of way that serve more than five lots generally requires a new road name in order to ensure safe, logical, and efficient street numbering.

9. In this development, although there will be no new allotments, the development does consist of more than five units. To ensure safe, logical, and efficient street numbering, the applicant would like to name private roads. This can be seen in Attachment A, where the roads that require a name are highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The names generally have a rural and /or an equestrian theme. Some of the names are commemorating the previous owners of the land and reflect the history of the area.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Navigation Drive (applicant’s preference)	This name reflects Clevedon’s early European settlement period when access and delivery of goods were primarily via the Wairoa River by steamers and other small vessels. The Clevedon Steam Navigation Company operated steam passenger ferries from Auckland City to Clevedon.
	Bridlevale Drive (alternative)	Bridlevale is a combination of bridle (horse headgear) and vale (valley).
	Mane Lane (alternative)	The name is proposed to reflect the equestrian and rural themes and it relates to a horse’s mane.
Road 5	Brian Cunningham Way (applicant’s preference)	This name is suggested by the Clevedon and Districts Historical Society. The Historical Society feels it is important that the names of the previous farming owners since 1854 be retained to preserve that part of its history. The Cunningham family has been the owner from 1938- 2015.
	Milky Way (alternative)	This name reflects the dark-sky area above Clevedon, making it suitable for stargazing.
	Nightsky Place (alternative)	This name refers to the dark-sky area above Clevedon, making it suitable for stargazing.
Road 6	Steamship Hirere Lane (applicant’s preference)	This name is suggested by the Clevedon and Districts Historical Society. This name translates as “to gush forth, rush or waterfall”. This name refers to the SS Hirere and the Hunua and Lily Falls located further up the river and an early tourist attraction. The SS Hirere was owned and operated by the Clevedon Steam Navigation Company, formed by locals in 1896 (J S Wilson was a founding Board member) and ran a successful goods and people service to Auckland until 1927.
	Bridlevale Green (alternative)	Bridlevale is a combination of bridle (horse headgear) and vale (valley).
	Provincia Green (alternative)	Provincia is Latin for province, a rural reference.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. ‘Drive’, ‘Lane’, ‘Place’, ‘Green’, and ‘Way’ are acceptable road types for the new roads, suiting the form and layout of the roads.

16. The applicant has consulted with the Clevedon and Districts Historical Society and have obtained the consent from the Cunningham family for the name Brian Cunningham Way. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report seeks the decision of the local board, and the decision is unlikely to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. Following receipt of the August 2024 resolution FR/2024/127 requiring further consultative steps, the applicant has consulted directly with a representative of Ngāi Tai Ki Tāmaki and the name ‘Te Ara Wai Tukutuku’ was proposed. However, this name has already been approved under a previous application for another road within this development (see Attachment A). The applicant subsequently sought comments from that representative on the alternate road name ‘Steamship Hirere Lane’ and no written response or objection was received regarding that name.

22. For completeness, on 19 December 2024, all relevant mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Trust Board

· Ngāti Paoa Iwi Trust

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

23. By the close of the consultation period, a response was received from another representative of Ngāi Tai Ki Tāmaki querying the reason why there are no Māori names proposed. The applicant provided a summary of the previous kōrero and no further comments were received from this representative.

24. Whilst there are no Māori names proposed for roads in question, the applicant believes that the names proposed do reflect the local history. Consultation with mana whenua has been undertaken. While this application does not contain any Māori names, the overall development does include Māori names including the name ‘Te Ara Wai Tukutuku’, being a name received from Ngāi Tai Ki Tāmaki. The developer has now indicated that they have a deadline in March 2025 to obtain the street addresses so that the development can be serviced and as they cannot afford any further delay, they wish to place the matter before the local board for a decision.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	129
b ⇩	Report Attachment B Location Map	131

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

Author	Denise Gunn - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Author	Maclean Grindell - Senior Advisor Operations and Policy
Authoriser	Manoj Ragupathy - Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987