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Aotea / Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Aotea /
Great Barrier Local Board held in the Claris Conference Centre, 19
Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 25
February 2025 at 1.00pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Izzy Fordham
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Deputy
Chairperson
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Chris Ollivier
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Members
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Laura Caine
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Patrick O'Shea
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Neil Sanderson
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Jacqui Fyers
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Local Board
Senior Advisor
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Anna Davis
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PA / Office
Manager & Engagement Advisor
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Annabelle
White
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Specialist
Local Communication
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via electronic
link
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Kathy Cumming
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Aotea Advocate
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Aotea / Great Barrier Local Board
25 February 2025
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1 Nau mai | Welcome
Chairperson I
Fordham opened the meeting and welcomed everyone in attendance. Member P
O’Shea led the karakia timatanga.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Deputy
Chairperson C Ollivier declared an interest in respect to the local grant
application of Windy Hill - Rosalie Bay Catchment Trust
at item 12 - Aotea / Great Barrier Capital Grant
LG2504-1EA02 2024/2025 grant allocation.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation
- Ted Scott: Short Stay Mooring Rentals Article Aotea Advocate: Issue 15: 19
December 2024
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Ted Scott
tabled a document at the business meeting. A copy of
the document has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution
number GBI/2025/5
MOVED by
Chairperson I Fordham, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a) whakamihi
/ thank Ted Scott for his attendance and presentation on the proposed short
stay mooring rentals project.
CARRIED
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Attachments
a 25 February 2025, Aotea / Great Barrier Local
Board: item 8.1 - Deputation - Ted Scott: Short Stay Mooring Rentals Article
Aotea Advocate: Issue 15: 19 December 2024, tabled document from Ted Scott
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9 Te Matapaki Tūmatanui | Public Forum
10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
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11
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Aotea
/ Great Barrier Island International Dark Sky Sanctuary 2024 Annual Report
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Deborah
Kilgallon, Dark Sky coordinator was in attendance to speak to this report
item.
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Note: changes
to the original recommendation with inclusion of new clause b) and clause c)
were made with the agreement of the meeting.
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Resolution
number GBI/2025/7
MOVED by
Chairperson I Fordham, seconded by Member N Sanderson:
That the Aotea / Great Barrier Local Board:
a)
tuhi
ā-taipitopito / note the Aotea / Great Barrier Island International Dark Sky
Sanctuary 2024 annual report referred as Attachment A to the agenda report.
b)
tono / request
planning staff to send a copy of the Aotea Dark Sky sanctuary lighting
preferences to all new builds and renovations applications.
c)
whakamihi / thank
Deborah Kilgallon, Dark Sky coordinator for her attendance and her mahi in
organising and submitting the Aotea
/ Great Barrier Island International Dark Sky Sanctuary 2024 annual report.
CARRIED
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12
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Aotea
/ Great Barrier Capital Grant LG2504-1EA02 2024/2025 grant allocation
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Deputy
Chairperson C Ollivier declared an interest in this
item and took no part in the discussion or voting on the local grant application Windy Hill -
Rosalie Bay Catchment Trust.
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Judy Gilbert
of Windy Hill – Rosalie Bay Catchment Trust was in attendance via
Microsoft Teams to speak to the grant application.
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Resolution
number GBI/2025/8
MOVED by
Chairperson I Fordham, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a) fund the
early application received for Aotea / Great Barrier Capital Grant Round two
2024/2025, listed in Table One.
Table One: application information:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Local Board decision
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LG2504-1EA02
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Windy Hill - Rosalie Bay Catchment Trust Account
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Towards contractor costs for business plan and budget
creation
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$5,000.00
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$5,000.00
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CARRIED
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13
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Auckland
Council’s Quarterly Performance Report: Aotea / Great Barrier Local
Board for quarter two 2024/2025
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Note: changes
to the original recommendation with inclusion of new clause c), clause d),
clause e) and clause f) were made with the agreement of the meeting.
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Resolution
number GBI/2025/9
MOVED by
Chairperson I Fordham, seconded by Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a) whiwhi
/ receive the performance report for quarter two ending 31 December 2024.
b) tuhi
tīpoka / note the financial performance report in Attachment B of the
agenda report will remain confidential until after the Auckland Council Group
half-year results for 2024/2025 are released to the New Zealand Exchange
(NZX), which are expected to be made public on or about 28 February 2025.
c) cancel
the work programme item #132 AoteaOra Community Trust administration support
due to lack of resource and capacity to deliver this financial year.
d) whakaae
/ approve reallocation of $10,200 from the #132 Aotea Ora Community Trust
administration support work programme budget line to the #134 community
grants Aotea / Great Barrier Local Board budget line.
e) whakamihi
/ thank Lenka Wright for her wonderful work in the library and wish her all
the very best for the future.
f) whakamihi
/ thank Jacqui Fyers – senior local board advisor and Nan Hu
–senior finance & performance advisor for their mahi in producing
this report.
CARRIED
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14
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Local
Board Transport Capital Fund Projects 2025-2026
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Beth
Houlbrooke - Elected Member Relationship Partner (North) and Raman Singh -
Senior Transportation Engineer of Auckland Transport were in attendance via
Microsoft teams in respect to this item.
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Note: changes
to the original recommendation with inclusion of new clause b) were made with
the agreement of the meeting.
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Resolution
number GBI/2025/10
MOVED by
Member P O'Shea, seconded by Deputy Chairperson C Ollivier:
That the Aotea / Great Barrier Local Board:
a)
toha / allocate the
full $140,179 towards completing the Hector Sanderson Road, Claris Walkway
project.
b)
whakamihi / thank Beth Houlbrooke - Elected Member Relationship Partner (North) and the Auckland
Transport team for their work and promptly progressing this programme.
CARRIED
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15
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Local
Board feedback on Fix and Finish fund
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Resolution
number GBI/2025/11
MOVED by
Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:
That the Aotea / Great Barrier Local Board:
a)
whakarite /
provide the following feedback on the criteria for eligible projects for the
Fix and Finish fund:
i)
tono / request that
only a simple business case is required for projects less than $1m in value.
b) whakarite / provide the following
feedback on preferred funding allocation model for the Fix and Finish fund.
i)
tūtohu /
recommend using the equitable distribution model.
ii)
tono / request the
equitable distribution model take into account being across 13 boards rather
than the full 21 boards and double the percentage for the two island boards
to be 2% and 4%.
c) tono / request that the resolutions
are shared with Waiheke Local Board and Waitematā and Gulf ward
councillor.
CARRIED
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16
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Local
board views on proposed plan change 106 for filming on Sites and Places of
Significance to Mana Whenua
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Resolution
number GBI/2025/12
MOVED by
Deputy Chairperson C Ollivier, seconded by Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a) whiwhi
/ receive the Local board views on proposed plan change 106 for filming on Sites and Places of
Significance to Mana Whenua report.
b) will
not kopou / appoint a local board member to speak to the local board views at
a hearing on proposed plan change 106.
CARRIED
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17
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Public
feedback report on the traffic bylaw review
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Resolution
number GBI/2025/13
MOVED by
Member P O'Shea, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a) whakarite
/ provide the following views on the proposed Vehicle Use and Parking Bylaw
2025:
i) support replacing the current
bylaws with a joint Auckland Transport and Auckland Council Traffic Bylaw,
and adopt the required changes to provide for better efficiencies.
ii) tuhi ā-taipitopito / note that Aotea / Great Barrier has a lack of
on-island compliance enforcement and request consideration of resource to
support any enforcement of the bylaws.
b) tuhi ā-taipitopito / note the local board
will not represent these
views to the Joint Bylaw Panel.
CARRIED
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18
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Local
board input into Auckland Council's submission on the Local Government (Water
Services) Bill
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The local
board provided its feedback to Auckland
Council’s submission on the Local Government (Water Services) Bill
through the urgent decision process on Friday 21 February 2025. A copy of the
document has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution
number GBI/2025/14
MOVED by
Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:
That the Aotea / Great Barrier Local Board:
a) ratify
the tabled feedback to Auckland Council’s submission on the Local
Government (Water Services) Bill.
CARRIED
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Attachments
a 25 February 2025, Aotea / Great Barrier Local
Board: item 18 Local board input into Auckland Council's submission on the
Local Government (Water Services) Bill report, Aotea / Great Barrier Local
Board feedback Local Government (Water Services) Bill
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19
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Aotea
/ Great Barrier Local Board urgent decision on Resource Management
(Consenting and Other System Changes) Amendment Bill submission
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Resolution
number GBI/2025/15
MOVED by
Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:
That the Aotea / Great Barrier Local Board:
a) ratify
the decision made under urgent decision to provide feedback into Auckland Council’s submission on the Resource Management (Consenting and
Other System Changes) Amendment Bill, referred as Attachment A to the agenda report.
CARRIED
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22
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Local
Board Correspondence
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Resolution
number GBI/2025/18
MOVED by
Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:
That the Aotea / Great Barrier Local Board:
a) tuhi ā-taipitopito /
note the following:
i) letter of support
for Ngāti Rehua Ngātiwai ki Aotea Trust’s Kohunga Tipu
Taketake project dated 10 February 2025 referred as Attachment A to the
agenda report.
ii) letter to Mr Ted Scott
dated 28 January 2025 regarding the Short Stay Mooring Rentals project
referred as Attachment B to the agenda report.
iii) letter of support for Aotea
Education Trust’s bid for bridge funding for the Aotea Learning Hub
dated 16 December 2024 referred as Attachment C to the agenda report.
iv) email received on 13 December
2024 from Hilde Hoven on behalf of the Great Barrier Island Community Health
Trust referred as Attachment D to the agenda report.
CARRIED
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24
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Aotea
/ Great Barrier Local Board Workshop Record of Proceedings
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Resolution
number GBI/2025/20
MOVED by
Chairperson I Fordham, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a) tuhi ā-taipitopito / note the record of
proceedings for the following local board workshops held on:
i) Tuesday 3 December 2024 as Attachment A to the
agenda report
ii) Tuesday 4 February 2025 as Attachment B to the agenda
report and
iii) Tuesday 11 February 2025 as Attachment C to the agenda
report.
CARRIED
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25 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
Member P O’Shea closed the hui with a
karakia whakamutunga.
2.24pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Aotea / Great Barrier Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................