Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 26 February 2025 at 1:00 pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Ross Clow

 

 

Catherine Farmer

 

 

Valeria Gascoigne

 

 

Sarah Paterson-Hamlin

(online)

 

Warren Piper

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

 

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Kerrin Leoni

 

 

 

 

 

 

 

 

 

 


Whau Local Board

26 February 2025

 

 

1          Nau mai | Welcome

 

Chairperson Kay Thomas opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WH/2025/1

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)          whakaae / approve the request for electronic attendance from Member S Paterson-Hamlin to accommodate the member being at a place that makes her physical presence at the meeting impossible or impracticable.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests that they have not previously disclosed and any interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

New Lynn Citizens Advice Bureau

Volunteer

Citizens Advice Bureau
Waitākere Board

Deputy Chair

Literacy Waitākere

Board Member

West Auckland Heritage Conference

Committee Member

Whau Ethnic Collective

Patron

Whau Wildlink Network

Member

Fasitua Amosa

Equity NZ

Vice President

Massive Theatre Company

Board Member

Avondale Business Association

Family Member is Chair

Silo Theatre Trust

Board Member

Ross Clow

Portage Licensing Trust

Trustee

Te Whau Coastal Walkway Environmental Trust

Patron

Bay Olympic Sports Club

Life Member

Forest and Bird Society

Member

Waitākere Ranges Protection Society

Member

New Lynn Heritage Protection Society

Member

Trust Community foundation Limited

Trustee

Karekare Surf Lifesaving Club

Member

Libraries

Family Member is Librarian

Catherine Farmer

Avondale-Waterview Historical Society

Member

Blockhouse Bay Historical Society

Member

Blockhouse Bay Bowls

Patron

Forest and Bird organisation

Member

Grey Power

Member

Sarah Paterson-Hamlin

New Zealand Down Syndrome Association

Employee

Raukatauri Music Therapy Trust

Employee

Warren Piper

New Lynn RSA

Associate Member

New Lynn Business Association

Member

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WH/2025/2

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 4 December 2024 as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Riversdale Skatepark

 

This item was deferred until the next business meeting on Wednesday, 26 March 2025.

 

 

8.2

Deputation: Introducing Lime to Whau Local Board

 

Resolution number WH/2025/3

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:  

That the Whau Local Board:

a)      whiwhi / receive the presentation and thank Lauren Narlock and Niki Dass for their attendance.

CARRIED

 

Attachments

a     26 February 2025: Whau Item 8.2 Deputation - Introducing Lime to Whau Local Board

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

Public Forum: Concerns with the South Lynn Road raised crossing

 

Resolution number WH/2025/4

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)          whiwhi / receive the presentation from Tracey Richardson and thank her for her attendance.

CARRIED

 

 

 

 

Note:    Item 13 - South Lynn mitigation funding was considered prior to item 10 – Ngā Pakihi Autaia | Extraordinary Business.

 

 

13

South Lynn mitigation funding

 

Resolution number WH/2025/5

MOVED by Chairperson K Thomas, seconded by Member R Clow:   

That the Whau Local Board:

a)          whakaae / approve changes to the South Lynn safety improvements project to proceed with option 2 - remove the raised table, add new side islands, pram ramps and new road markings to convert the facility into a flush zebra pedestrian crossing.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

10.1

Extraordinary Business: Draft Storm Affected Land Use Policy

 

Pursuant to Standing Order 2.4.5, an item of extraordinary business was proposed for discussion during Item 25.1 of the meeting agenda.

The extraordinary business matter is in regard to the local board’s feedback on Draft Storm Affected Land Use Policy. The Governing Body, through the Policy and Planning Committee, will be considering the Draft Storm Affected Land Use Policy for adoption on 13 March 2025. The matter was considered urgent as the deadline for local board feedback is 5pm, Thursday, 27 February 2025.

 

Resolution number WH/2025/6

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)          kohuki / consider an extraordinary item regarding local board views and preferences on the proposed Draft Storm Affected Land Use Policy and implementation approach at item 25.1 of this agenda:

 

i)           the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and

 

ii)         the reason for urgency is that the deadline for local board feedback is 5pm, Thursday, 27 February 2025.

CARRIED

 

 

11

Whau Ward Councillor's update

 

Resolution number WH/2025/7

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update.

CARRIED

 

12

Olympic Park velodrome comprehensive feasibility study

 

Resolution number WH/2025/8

MOVED by Member R Clow, seconded by Member W Piper:  

That the Whau Local Board:

a)      tautoko / support, in principle, a minimal upgrade of the Olympic Park velodrome, on the basis that this will include making the velodrome safer for recreational use and provide signage.

b)      tuhi ā-taipitopito / note that staff are seeking additional engineering advice to inform the proposed work associated with the minimal upgrade option for the Olympic Park velodrome.

CARRIED

 

 

14

Local board views on proposed plan change 106 for filming on Sites and Places of Significance to Mana Whenua

 

Resolution number WH/2025/9

MOVED by Deputy Chairperson F Amosa, seconded by Member VG Gascoigne:  

That the Whau Local Board:

a)          tautoko / support the proposed plan change 106.

CARRIED

 

 

15

Local Board feedback on Fix and Finish fund

 

Resolution number WH/2025/10

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      tautoko / support the criteria for eligible projects for the Fix and Finish fund except for the criteria that the project must be identified in the local board plan, noting that local board plans were drafted under financial pressures.

b)      tautoko / support an equitable distribution of the funding allocation model for the Fix and Finish fund.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16

Public feedback report on the traffic bylaw review

 

Resolution number WH/2025/11

MOVED by Member S Paterson-Hamlin, seconded by Member R Clow:  

That the Whau Local Board:

a)          tuhi ā-taipitopito / note the Whau Local Board feedback made to the Regulatory and Safety Committee in October 2024 (resolution WH/2024/98).

b)         whiwhi / receive the public feedback on the proposed Vehicle Use and Parking Bylaw 2025, and note the Whau residents were generally positive of replacing the bylaws with a new single Auckland Transport and Auckland Council Bylaw.

c)          whakaae / agree with the public feedback themes for enforcement needed for berm parking and to retain priority on cycle/shared paths.

d)         tuhi ā-taipitopito / note that the impact of this bylaw review is lessened by limitations and gaps between local and central government relating to enforcement, such as towage fees determined by Central Government or the outcome of red light camera infringements.

e)          tāpae / delegate local board member S Paterson-Hamlin to represent these views to the Joint Bylaw Panel.

CARRIED

 

 

17

Changes to Voting Sign Locations for the 2025 Local Elections

 

Resolution number WH/2025/12

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)          tūtohu / recommend that the Auckland Transport Traffic Control Committee revoke the following voting sign locations for the 2025 local elections:

i)           W-W24A Todd Triangle Park, due to obstructed views and driver distraction on a busy road

ii)         W-W14 Rata Street (1 of 3) Road, due to being a new Pou site

iii)        W-W15A Rata Street (2 of 3) Road, due to being a new Pou site.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

Proposed policy refresh: Business Improvement District (BID) Policy (2022)

 

Resolution number WH/2025/13

MOVED by Chairperson K Thomas, seconded by Member VG Gascoigne:  

That the Whau Local Board:

a)          tūtohi / receive the report and information regarding the proposed refresh of the BID Policy (2022).

b)         tautoko / support in principle the proposed refresh but note that the policy was recently implemented in 2022 and may be onerous on BIDs to go through another round of changes so soon after the previous change.

c)          do not support the proposed change of the annual accountability reporting from March to December, due to the busy Christmas period for BIDs, and support retaining the March reporting date.

d)         tuhi ā-taipitopito / note the need for staff advice and resourcing to support local economic development, and request that the Governing Body considers implementing regional funding to support BID establishments and expansions.

 

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member W Piper abstained from voting due to a perceived conflict of interest, and asked that his abstention from voting be recorded.

 

 

19

Reporting back decisions under delegation: Auckland Council's submission to the Local Government (Water Services) Bill

 

Resolution number WH/2025/14

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      whiwhi / receive the decision made under delegation on 12 February 2025 providing feedback from the Whau Local Board, to be included in Auckland Council’s submission on the Local Government (Water Services) Bill.

CARRIED

 

 

20

Reporting back decisions under delegation: Auckland Council’s submission on the Resource Management (Consenting and Other System changes) Amendment Bill

 

Resolution number WH/2025/15

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      whiwhi / receive the decision made under delegation on 3 February 2025 providing feedback from the Whau Local Board, to be included in Auckland Council’s submission on the Resource Management (Consenting and Other System changes) Amendment Bill.

CARRIED

 

 

 

 

21

Auckland Council’s Quarterly Performance Report: Whau Local Board for quarter two 2024/2025

 

Resolution number WH/2025/16

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      whiwhi / receive the integrated performance report for quarter two ending 31 December 2024.

b)      tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2024/2025 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2025.

CARRIED

 

 

22

Chair's Report - Kay Thomas

 

Resolution number WH/2025/17

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      whiwhi / receive Chair Kay Thomas’ February 2025 report.

 

CARRIED

 

 

23

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WH/2025/18

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for February 2025.

CARRIED

 

 

24

Whau Local Board Workshop Records

 

Resolution number WH/2025/19

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)   tuhi ā-taipitopito / note the records of the workshops held on 27 November and 4 December 2024.

CARRIED

 

 

 

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 

25.1

Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items – Draft Storm Affected Land Use Policy

 

A report was tabled for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WH/2025/20

MOVED by Chairperson K Thomas, seconded by Member VG Gascoigne:  

That the Whau Local Board:

a)          provides the following requests and feedback on the Draft Storm-affected Land Use Policy to the Governing Body, for consideration by the Policy and Planning Committee at its upcoming meeting:

i)           note the draft Storm Affected Land Use Policy has not been developed as per Auckland Council’s own policy framework which gives effect to the local board’s right to provide input into the development of policies that impacts its areas, as required under the section 48(J) of the Local Government Act 2002, section 15 of the Local Government (Auckland Council) Act 2009.

ii)         note the process outlines community benefit as one of the matters to be considered however without local boards being part of the process for policy development and decisions, local views and preferences could be limited and not reflect wider community needs.

iii)        note the Transport, Resilience and Infrastructure Committee endorsed in principle (Resolution number TICCC/2025/12) the draft policy on the 13 February 2025 without giving consideration to local board views as required by legislation.

iv)        generally support the development of the policy to make sure that storm affected properties purchased by Auckland Council are managed responsibly, efficiently, and effectively.

v)         support strengthening the policy principles for the best use of storm-affected land to include explicit reference to Local Board Plans or community priorities, thereby broadening and maximising the community value derived from the programme.

vi)        support enabling local boards to acquire Category (a) properties for any local activities or community priorities provided they have a viable funding plan e.g. a service optimisation business case or local rates proposal.

vii)      support the proposed land use option for the Making Space for Water Programme to strengthen Auckland’s resilience to flooding, and increased funding to accelerate delivery of Margate Road and Dundale Avenue as known high-risk areas in the Whau local board area.

viii)     request that the land-use option definition of Category (b) extends beyond “service needs” and includes an explicit reference to Local Board Plans or community priorities so that other locally determined priorities that go beyond core service needs may be considered.

ix)        note the opportunity to maximise community value such as increasing canopy cover in urban areas or ability to increase the open space network to address increasing intensification.

x)         acknowledge that all land within local board areas are vital components of local open space networks and ecological corridors, and request further discussion on the management of residual land and land retained for hazard management purposes.

xi)        support establishing a clear escalation process when local board views on land use differ from staff recommendations.

xii)      do not support the requirement for local boards to commit operational funding (opex) as a precondition for the internal transfer of properties already assessed as meeting a service need by the Auckland Council Group.

xiii)     request that if land is retained to meet a service need and it requires remediation, that the Governing Body, which holds statutory responsibility for the network of facilities and service capacity, should fund or contribute to the remediation rather than leaving these costs to local boards.

xiv)     support ensuring that operating costs required for maintenance/consequential opex continues to be funded regionally until decisions have been made to transfer the asset to the local board portfolio.

xv)      support ensuring that service needs assessments consider not only Local Board Plans but any other relevant service needs assessments undertaken by local boards, noting that 2023 plans were developed within the context of severe financial constraints.

CARRIED

 

Attachments

a     26 February 2025, Whau Local Board Item 25.1: Consideration of Extraordinary Items –  Draft Storm Affected Land Use Policy - Report

b     26 February 2025, Whau Local Board Item 25.1: Consideration of Extraordinary Items – Attachment A - Draft Storm Affected Land Use Policy

c     26 February 2025, Whau Local Board Item 25.1: Consideration of Extraordinary Items – Attachment B - Recovery Office Briefing for local boards

 

Note: Pursuant to Standing Order 1.9.7, Member S Paterson-Hamlin abstained from voting, and asked that her abstention from voting be recorded.

 

 

1.55 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................