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Governing Body
27 February 2025
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1 Ngā Tamōtanga
| Apologies
Cr A Filipaina joined the
meeting at 10.09am.
Cr G Sayers joined the meeting
at 10.09am.
Deputy Mayor D Simpson joined
the meeting at 10.09am.
Cr L Fuli joined the meeting
at 10.09am.
Te Mihi | Acknowledgement
The meeting
acknowledged the recent passing of:
·
Ann Hartley – former Mayor of Birkenhead
City, first Mayor of North Shore City, MP for Northcote, Deputy Speak of the
House, first councillor for the North Shore Ward of Auckland Council and all
round community advocate
·
John Duncan – former council employee
particularly in finance space
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
There were no
declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public
Input
There was no
public input.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
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5.1
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Local Board Input: Waitematā
Local Board - St James Theatre Restoration
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Allan Matson,
Member Waitematā Local Board addressed the Governing Body regarding St James
Theatre Restoration.
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Cr J Bartley entered the
meeting at 10.20am.
Cr W Walker entered the meeting at 10.21am.
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Resolution number GB/2025/4
MOVED by Cr K Leoni, seconded by Cr C
Fletcher:
That the Governing Body:
a) whiwhi
/ receive Waitematā Local Board input from member Allan Matson regarding
“St James Theatre Restoration”
and whakamihi / thank the local board for their attendance.
CARRIED
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6 Ngā Pakihi Autaia
| Extraordinary Business
There was no
extraordinary business.
Note: It
was agreed that discussion of the confidential Item C1: CONFIDENTIAL:
Auckland Council Group and Auckland Council Quarterly Performance Reports for
the quarter ended 31 December 2024, would be held in the open session of the
meeting and would be taken after Item 8 – Chief Executive and Group Chief
Financial Officer Update.
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8
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Chief
Executive and Group Chief Financial Officer Update
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The monthly dashboard had been
circulated prior to the meeting. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr L Fuli left the meeting
at 10.58am.
Cr L Fuli returned to the meeting at 11.05am.
Cr M Lee left the meeting at 11.09am.
Cr L Fuli entered the meeting in-person at 11.13am.
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Resolution
number GB/2025/6
MOVED by
Mayor W Brown, seconded by Cr C Fletcher:
That
the Governing Body:
a) whiwhi
/ receive the information provided in this report, in the monthly financial
dashboard circulated prior to the meeting and the verbal updates by the Chief
Executive and Group Chief Financial Officer.
CARRIED
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Attachments
a 27 February 2024, Governing Body: Item 8 - Chief
Executive and Group Chief Financial Officer Update - monthly dashboard
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Note: At
this point in the meeting, Item C1 - CONFIDENTIAL: Auckland Council Group
and Auckland Council Quarterly Performance Reports for the quarter ended 31
December 2024 was given precedence.
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C1
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CONFIDENTIAL: Auckland Council Group and Auckland
Council Quarterly Performance Reports for the quarter ended 31 December 2024
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Cr M Lee returned to the
meeting at 11.17am.
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Resolution
number GB/2025/7
MOVED
by Mayor W Brown, seconded by Cr C Fletcher:
That the Governing Body:
a) whiwhi / receive the Auckland Council Group and Auckland
Council quarterly performance report for quarter two of 2024/2025.
CARRIED
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9
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Auckland
Future Fund establishment update and Letter of Expectation 2025-2026 approval
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Resolution
number GB/2025/8
MOVED by
Cr C Fletcher, seconded by Mayor W Brown:
That the Governing Body:
a) tuhi-ā-taipitopito / note the progress with preparatory work to establish
the Auckland Future Fund
b) whakaae
/ approve the proposed content for inclusion in the 2025/2026 letter of
expectations to Auckland Future Fund Trustee Limited as set out in this
report and with any amendments requested by the Governing Body
c) tāpae
/ delegate authority to the Mayor and Lead Councillor to finalise and issue
the 2025/2026 letter of expectations to Auckland Future Fund Trustee Limited
d) whakaae
/ approve a one-month extension of the statutory deadline for the Auckland
Future Fund Trustee Limited statement of intent for 2025-2028, as provided
for in the Local
Government Act 2002, Schedule 8, section 4.
e) tāpae
/ delegate to the Chief Executive, Mayor and
Lead Councillor for the Auckland Future Fund to approve and speak to any
submission to the Governance and Administration Select Committee on the
Auckland Council (Auckland Future Fund) Bill, and to work with the Chair of
Auckland Future Fund Trustee Limited on a joint submission on behalf of the
Auckland Council group.
CARRIED
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Cr C Fletcher left the meeting at 12.06pm.
The meeting adjourned at 12.21pm and reconvened at 1.01pm.
Deputy Mayor Cr D Simpson, Cr J Bartley, Cr A Dalton, Cr J
Fairey, Cr K Leoni, Cr L Fuli, Cr D Newman, Cr S Stewart and Cr K Turner were
not present.
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11
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Auckland
Unitary Plan - Private Plan Change Request - Arvida Warkworth
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A PowerPoint
presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Cr W Walker returned to the
meeting at 1.00pm.
Cr J Fairey returned to the meeting at 1.00pm.
Cr A Dalton returned to the meeting at 1.00pm.
Cr L Fuli returned to the meeting at 1.00pm.
Cr S Stewart returned to the meeting at 1.00pm.
Cr K Leoni returned to the meeting at 1.00pm.
Cr S Stewart returned to the meeting at 1.00pm.
Cr C Fletcher left the meeting at 1.01pm.
Cr J Bartley returned to the meeting at 1.01pm.
Cr K Turner returned to the meeting at 1.02pm.
Cr C Fletcher returned to the meeting at 1.44pm.
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Note: the following was
moved as a replacement motion to the original recommendation.
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Resolution
number GB/2025/10
MOVED by
Mayor W Brown, seconded by Cr R Hills:
That the Governing Body:
a)
whakaae / agree to
reject Private Plan Change – Arvida Warkworth under clause 25(4) of Schedule
1 of the RMA on the basis that it is contrary to sound resource management
practice (clause 25(4)(c)) and would make that Auckland Unitary Plan
inconsistent with Part 5 of the Resource Management Act 1991 (clause
25(4)(d)), for the following reasons:
i)
it is contrary to
the indicative timings for rezoning and the provision of the supporting bulk
infrastructure in the council’s Future Development Strategy (2035+),
prepared under the National Policy Statement on Urban Development 2020
ii)
it does not give
effect to the Regional Policy Statement, for example it does not meet the
criteria in the Auckland Unitary Plan for relocation of the Rural Urban
Boundary and it is not integrated
with the provision of appropriate infrastructure
iii) it would enable urban rezoning of 29ha of
highly productive land that currently has a rural zoning, and the plan change
does not meet the three criteria in clause 3.6(1)(a)-(c) of the National
Policy Statement for Highly Productive Land 2022, and is therefore not giving
effect to the National Policy Statement for highly productive land 2022
iv) there is uncertainty of funding for the
required public infrastructure (in particular transport) required to support
development within the plan change area, and the private plan change request
includes infrastructure staging requirements that are entirely inadequate.
A
division was called for, voting on which was as follows:
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For
Cr J Bartley
Mayor W Brown
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr A Filipaina
Cr C Fletcher
Cr S Henderson
Cr R Hills
Cr M Lee
Cr K Leoni
Cr D Newman
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
Cr M Williamson
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Against
Cr A Baker
Cr L Fuli
Cr G Sayers
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Abstained
Deputy Mayor D Simpson
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The
motion was declared carried
by 17 votes to 3.
CARRIED
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Attachments
a 27 February 2025, Governing Body: Item 11 -
Auckland Unitary Plan - Private Plan Change Request - Arvida Warkworth -
presentation
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12
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Property
Buy-out Funding
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Resolution
number GB/2025/11
MOVED by
Cr W Walker, seconded by Cr J Fairey:
That the Governing Body:
a) whakaae
/ approve the total unbudgeted expenditure in the 2024/2025 year
which is expected to be $197.8 million.
b) tuhi tīpoka / note that the impact on council
borrowings in 2024/2025 is projected to be $108.4 million by 30 June 2025
after applying assumed reallocation of government funding, with this
additional debt expected to be repaid in future years through property sales.
c) tuhi tīpoka / note that the flow-on operating
requirement is expected to be covered within existing budgets in 2024/2025,
with further consideration of future years to take place during Annual Plan
2025/2026 decision-making.
CARRIED
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Note: Under Standing
Order 1.8.6, the following councillors requested that their dissenting votes
be recorded as follows:
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Mayor W Brown
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Cr K Turner
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Cr S Stewart
·
Cr M Williamson
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13
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Auckland
Council proposal to the Department of Internal Affairs on the Regional Deals Framework
2025
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The draft
proposal in response to the Regional Deals Framework had been circulated
prior to the meeting.
A Power Point
presentation was given in support of the item.
Copies have
been placed on the official minutes and are available on the Auckland Council
website as a minutes attachments.
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Cr C Fletcher left the
meeting at 3.01pm.
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Resolution
number GB/2025/12
MOVED by
Cr W Walker, seconded by Cr M Williamson:
That the Governing Body:
a) whakaae
/ approve the Auckland Deal proposal in response to the Government’s
Regional Deals Framework
b) whakamana
/ authorise the mayor and chief executive to make minor amendments to the
proposal following feedback from the Governing Body
c) tāpae
/ delegate the mayor to sign and submit the proposal on behalf of Auckland
Council.
CARRIED
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Attachments
a 27 February 2025, Governing Body: Item 13 -
Auckland Council proposal to the Department of Internal Affairs on the
Regional Deals Framework 2025, Draft Proposal
b 27 February 2025, Governing Body: Item 13 -
Auckland Council proposal to the Department of Internal Affairs on the
Regional Deals Framework 2025, Presentation
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14
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Auckland
Council's submission on the Local Government (Water Services) Bill
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Cr C Darby
left the meeting at 3.14pm.
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Resolution
number GB/2025/13
MOVED by
Cr W Walker, seconded by Cr S Henderson:
That the Governing Body:
a) whakaae
/ approve Auckland Council’s submission to the Local Government Water
Services Legislation Bill appended at Attachment A of the agenda report;
b) tautapa
/ delegate to the Mayor and Deputy Mayor the final approval of
council’s submission as a result of any feedback from the Governing
Body;
c) tautapa
/ delegate to the Mayor or his representative/s the authority to speak to the
submission on behalf of the Governing Body at the Finance and Expenditure
Select Committee.
CARRIED
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Cr C Darby returned to the meeting at 3.14pm.
The meeting adjourned at 3.15pm and reconvened at 3.35pm.
Cr M Williamson was not present.
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15
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St James
Theatre Restoration
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A document
was tabled in support of the item from the Auckland City Centre Advisory
Panel. A copy has been placed on the official minutes and are
available on the Auckland Council website as minutes attachment.
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Cr M Williamson returned to the meeting at 3.27pm.
Cr A Dalton left the meeting at 3.54pm.
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Note: changes were made
to the original recommendation, adding new clauses d) - i), as a
chairperson’s recommendation.
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MOVED by Mayor W Brown, seconded by Cr M Lee:
That the Governing
Body:
a) whakaū / confirm the existing funding of up to $15
million from the heritage budget towards
the restoration of the St James Theatre
b) whakaae /
agree that the funding arrangements, in accordance with clause a), continue
to be delegated to the Chief Executive
c) tuhi
tīpoka / note that payments towards the restoration of Saint James
Theatre will be made based on achieving agreed milestones
d)
tuku tohutohu / request
staff from across the Auckland Council Group to work constructively and
collaboratively with the developer to expedite the clean-up of the Queen
Street frontage as a priority, including:
i)
the removal of the safety
structure,
ii)
the cleaning and
restoration of the theatre façade facing Queen Street, and
iii)
any other immediate
measures to improve the visual and functional state of the site.
e)
tuhi tīpoka / note
that options for improving the Queen Street frontage include:
i)
the removal of the
heritage tower (noting this option is the preference), or
ii)
the restoration of the
heritage tower as soon as possible
and that a
common-sense approach should be taken when considering what is best for the
precinct.
f)
tuhi tīpoka / note
that the St James Theatre restoration aligns with the council’s broader
objectives for midtown revitalisation and that staff will engage the City
Centre Advisory Panel on opportunities to enhance outcomes for the area in
line with these resolutions.
g)
whakamihi / acknowledge
the advocacy of the St James working group in progressing this matter.
h)
tuhi tīpoka / note
that future reporting on the project will be provided directly to the
Governing Body and the Mayor.
i)
tuhi tīpoka / note
the council will not contribute to any requests for operational funding or
top up funding for the St James Theatre in the future.
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At 3.59pm, it was:
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Extension of Meeting
Time
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Resolution
number GB/2025/14
MOVED by Mayor W
Brown, seconded by Cr W Walker:
That
the Governing Body:
a)
whakaae / agree
under Standing Order 1.1.3 that an extension of time be granted, until the
business of the agenda is complete.
CARRIED
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Questions on the item continued.
Note: a
further change was made to the original motion, amending clause h), with the
agreement of the meeting.
Debate commenced.
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MOVED by Mayor W Brown, seconded by Cr M Lee:
That the Governing
Body:
a) whakaū / confirm the existing funding of up to $15
million from the heritage budget towards
the restoration of the St James Theatre
b) whakaae /
agree that the funding arrangements, in accordance with clause a), continue
to be delegated to the Chief Executive
c) tuhi
tīpoka / note that payments towards the restoration of Saint James
Theatre will be made based on achieving agreed milestones
d)
tuku tohutohu / request
staff from across the Auckland Council Group to work constructively and
collaboratively with the developer to expedite the clean-up of the Queen
Street frontage as a priority, including:
i)
the removal of the safety
structure,
ii)
the cleaning and
restoration of the theatre façade facing Queen Street, and
iii)
any other immediate
measures to improve the visual and functional state of the site.
e)
tuhi tīpoka / note
that options for improving the Queen Street frontage include:
i)
the removal of the
heritage tower (noting this option is the preference), or
ii)
the restoration of the
heritage tower as soon as possible
and that a
common-sense approach should be taken when considering what is best for the
precinct.
f)
tuhi tīpoka / note
that the St James Theatre restoration aligns with the council’s broader
objectives for midtown revitalisation and that staff will engage the City
Centre Advisory Panel on opportunities to enhance outcomes for the area in
line with these resolutions.
g)
whakamihi / acknowledge
the advocacy of the St James working group in progressing this matter.
h)
tuhi tīpoka / note
that future reporting on the project will be provided directly to the
Governing Body and the Mayor on a monthly basis.
i)
tuhi tīpoka / note
the council will not contribute to any requests for operational funding or
top up funding for the St James Theatre in the future.
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Electronic Attendance
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Resolution
number GB/2025/15
MOVED by
Mayor W Brown, seconded by Cr R Hills:
That the Governing Body:
a)
whakaae / approve
electronic attendance under Standing Order 3.3.3 for:
·
Cr C Fletcher (SO 3.3.3
a))
CARRIED
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Cr C Fletcher joined the meeting
at 4.16pm via electronic link.
Cr G Sayers retired from the meeting at 4.44pm.
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Debate continued.
During debate Cr Walker and Mayor
Brown showed some pictures. Copies have been attached to the official minutes
and are available on the Auckland Council website as minutes attachments.
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Resolution
number GB/2025/16
MOVED by
Mayor W Brown, seconded by Cr M Lee:
That the Governing Body:
a) whakaū / confirm the existing funding of up to $15
million from the heritage budget towards the restoration of the St James Theatre
b) whakaae /
agree that the funding arrangements, in accordance with clause a), continue
to be delegated to the Chief Executive
c) tuhi
tīpoka / note that payments towards the restoration of Saint James
Theatre will be made based on achieving agreed milestones
d)
tuku tohutohu /
request staff from across the Auckland Council Group to work constructively
and collaboratively with the developer to expedite the clean-up of the Queen
Street frontage as a priority, including:
i)
the removal of the
safety structure,
ii)
the cleaning and
restoration of the theatre façade facing Queen Street, and
iii) any other immediate measures to improve the
visual and functional state of the site.
e)
tuhi tīpoka /
note that options for improving the Queen Street frontage include:
i)
the removal of the
heritage tower (noting this option is the preference), or
ii)
the restoration of
the heritage tower as soon as possible
and that a
common-sense approach should be taken when considering what is best for the
precinct.
f)
tuhi tīpoka /
note that the St James Theatre restoration aligns with the council’s
broader objectives for midtown revitalisation and that staff will engage the
City Centre Advisory Panel on opportunities to enhance outcomes for the area
in line with these resolutions.
g)
whakamihi /
acknowledge the advocacy of the St James working group in progressing this
matter.
h)
tuhi tīpoka /
note that future reporting on the project will be provided directly to the
Governing Body and the Mayor on a monthly basis.
i)
tuhi tīpoka /
note the council will not contribute to any requests for operational funding
or top up funding for the St James Theatre in the future.
A
division was called for, voting on which was as follows:
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For
Cr A Baker
Cr J Bartley
Mayor W Brown
Cr C Darby
Cr J Fairey
Cr A Filipaina
Cr C Fletcher
Cr S Henderson
Cr R Hills
Cr M Lee
Cr K Leoni
Cr D Newman
Deputy Mayor D Simpson
Cr W Walker
Cr J Watson
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Against
Cr L Fuli
Cr S Stewart
Cr K Turner
Cr M Williamson
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Abstained
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The
motion was declared carried
by 15 votes to 4.
CARRIED
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Attachments
a 27 February 2025, Governing Body, Item 15 - St James
Theatre Restoration - tabled document Auckland City Centre Advisory Panel
b 27 February 2025, Governing Body, Item 15 - St James
Theatre Restoration - Cr Walker tabled document
c 27 February 2025, Governing Body, Item 15 - St James
Theatre Restoration - Mayor Brown tabled document
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16
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Summary of
Governing Body and Committee information memoranda and briefings (including
the Forward Work Programme) - 27 February 2025
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Resolution
number GB/2025/17
MOVED by
Cr D Newman, seconded by Cr A Baker:
That the Governing Body:
a) whiwhi
/ receive the Summary of Governing Body information memoranda and briefings
(including the Forward Work Programme) – 27 February 2025.
CARRIED
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17 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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18 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public
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Resolution
number GB/2025/18
MOVED by Mayor W Brown, seconded by Cr A Baker:
That
the Governing Body:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C2 CONFIDENTIAL:
Chief Executive Annual Review
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
Governing Body will discuss the performance and remuneration of the Chief
Executive.
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions is made available to the
public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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4.54pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.09pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL:
Auckland Council Group and Auckland Council Quarterly Performance Reports for
the quarter ended 31 December 2024
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This item was moved to the open section of the meeting and
was taken after Item 8 - Chief Executive and Group Chief Financial Officer
Update.
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C2
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CONFIDENTIAL:
Chief Executive Annual Review
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Resolution
number GB/2025/19
MOVED by Cr D
Newman, seconded by Mayor W Brown:
That the Governing Body:
a) approve
option three, a 4.7% or $28,200 salary increase effective from 6 November
2024, as part of the chief executive’s first salary review
b) note
that the current chief executive’s remuneration will be reviewed annually
(but not necessarily increased), as stated in the chief executive’s
employment contract
c) agree
that the resolutions will remain confidential until the matters contained in
the report have been agreed between the Governing Body and the chief
executive. The report and attachments will remain confidential.
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Note: following
the meeting, the outcome of the decision was released and is available
here: Information
about our staff
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5.09 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
