Minutes of Extraordinary Meeting of the Puketāpapa Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

5 Te Mihi | Acknowledgements

There were no acknowledgements.

6 Ngā Petihana | Petitions

There were no petitions.

7 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

8 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

9 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Local board feedback on response to draft storm affected land use policy

Resolution number PKTPP/2025/19

MOVED by Chairperson E Kumar, seconded by Member B Shen:

That the Puketāpapa Local Board:

a) tautoko / support in principle the Draft Storm-Affected Land Use Policy, with the following feedback, exceptions and requests to be provided to the Governing Body for consideration by the Policy and Planning Committee:

i) General Matters Relating to the Policy

A) tono / request that the definition of Category (b) explicitly reference Local Board Plans so that both essential service needs and discretionary local priorities may be considered.

B) tono / request consideration to local board specific strategic documents in particular the Puketāpapa Local Board Sport and Active Recreation Facilities’ Plan and area plans.

C) tono / request that local boards be enabled to acquire Category (a) properties for local activities or community priorities provided a viable funding plan (e.g. a service optimisation business case or local rates proposal) is in place.

ii) Policy Principles

A) tono / request Strengthen Principle 2 (“Make best use of storm-affected land”) by amending it to include explicit reference to Local Board Plans and broader community priorities, thereby maximising the potential community value derived from the programme.

iii) Decision-Making Roles and Responsibilities

A) tuhi tīpoka / note that while final decision-making authority on land use rests with the Governing Body, local board consultation is essential for parcels that directly impact community interests.

B) tono / request the establishment of a clear escalation process whereby, if local board proposals (supported by viable funding plans) differ from staff recommendations, the matter is escalated to the Governing Body for a political decision or alternatively, the local board may present its case to the Storm Recovery Political Advisory Group for further review prior to escalation.

C) whakahei / welcome further discussion on the management of residual land and land retained for hazard management, recognising that all Council land in local board areas forms a vital component of local open space networks and ecological corridors.

iv) Local Board Funding Requirements

A) akiaki / urge the revocation of the requirement for local boards to commit operational funding (opex) as a precondition for the internal transfer of properties already assessed as meeting a service need by the Auckland Council Group, in order to avoid unnecessary barriers to addressing service gaps.

B) tono / request that where a property meets an identified service need and local boards support its retention or repurposing, necessary maintenance costs be incorporated into the local board’s existing maintenance contracts—with any required budget top-ups addressed through the local board’s work programme.

C) tono / request that if land retained to meet a service need requires remediation, the Governing Body (which holds statutory responsibility for the network of facilities and service capacity) fund or contribute to these costs, rather than placing the burden solely on local boards.

D) āhukahuka / acknowledge that when local boards wish to retain land for community outcomes extending beyond core service needs, it is important to provide upfront assurance of funding availability.

v) Implementation Approach: Service Needs Assessment

A) tono / request that service needs assessments consider not only Local Board Plans but also any other relevant local board service needs assessments.

vi) Future Policy Development and Statutory Compliance

A) tuhi tipoka / note serious concern that local board input was only sought as final comments rather than being integrated from the outset of the policy development process. This process falls short of the statutory requirements set out in Section 48(J) of the Local Government Act 2002 and Section 15 of the Local Government (Auckland Council) Act 2009, which mandate meaningful local board involvement.

B) strongly request that future policy development processes adhere to a more inclusive consultation approach, engaging local boards from the beginning and providing a clear timeline and framework for meaningful participation, in compliance with legislative obligations.

b) tono / request that these resolutions be circulated to all local boards and to the Governing Body for their information.

CARRIED

11 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.20am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner