1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need
to be vigilant to stand aside from decision making when a conflict arises
between their role as a member and any private or other external interest they
might have.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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That the
Ngāti Whātua Ōrākei Reserves Board:
a)
whakaū / confirm the ordinary minutes of its meeting, held on
Monday, 11 November 2024 as a true and correct record.
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4 Ngā Pakihi Autaia | Extraordinary Business
Section 46A(7) of the Local
Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the
agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local
Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on
the agenda for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Ngāti Whātua Ōrākei Reserves Board
03 March 2025
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Operations
Report
File No.: CP2025/02762
Te take mō te pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried out on the whenua by Ngāti
Whātua Ōrākei Whai Māia.
Whakarāpopototanga matua
Executive summary
2. Over
the period from November 2024 to January 2025, the operations teams focused on
key maintenance, environmental initiatives, and community engagement across
multiple projects.The key achievements are set out in Attachment A.
3. Significant
efforts were made in landscape management, horticultural improvements, and
waste minimisation.
4. Notable
highlights include preparing public spaces for major events such as Sail GP,
successful harvesting of produce from the Mara Kai, and advancements in native
plant propagation at the nursery.
5. Challenges
included increased pest management needs, waste accumulation in public areas,
and resource limitations for composing and irrigation.
Ngā tūtohunga
Recommendations
That the Ngāti
Whātua Ōrākei Reserves Board:
a) tuhi
tīpoka / note the operational updates as detailed in this report;
b) ohia / endorse the proposal to relocate the
two pedestrian walkways connecting Takaparawhau to Rukutai Street and Aotea
Street.
c) tuhi tīpoka / note the proposal
to relocate the two pedestrian walkways connecting Takaparawhau to Rukutai
Street and Aotea Street is contingent upon the decision of the Minister of
Conservation and involve public consultation.
Operational Update
Financial Implications
6. Operational
Costs: Routine maintenance of public and other spaces, including mowing,
plant care, and irrigation, continued as per cycles. The integration of new
machinery and maintenance schedules was a key cost area.
7. Event
Preparation: Additional resources were allocated to ensure areas were ready
for high-profile events, requiring extra labour and materials.
8. Waste
Management: Increased public waste, particularly in recreational areas, has
led to additional cleanup efforts, which may require additional budget
allocation for waste collection services.
9. Nursery
and Horticulture: Up-potting activities, seed collection, and pest control
measures required ongoing funding. The nursery is also managing six large plant
orders.
10. Sustainability
Projects: Composting, waste minimisation, and recycling initiatives have
continue with low financial burden due to effective use of local resources such
as food waste and manure.
Risk and Mitigation
11. Public
Waste Accumulation: The increasing waste issue in key public areas, such as
Ōkahu Bay and Michael Joseph Savage, poses environmental and aesthetic
concerns. The team has flagged the need for additional resources or
partnerships to manage this challenge.
12. Drought
and Irrigation Needs: The dry summer months have heightened the risk
of plant stress and reduced crop yields. The team is addressing this by
implementing improved watering techniques and mulching strategies.
13. Pest
Control: A rise in aphids, whiteflies, and mealybugs required additional
monitoring and natural pesticide applications. The nursery team is employing
neem oil treatments and increasing manual pest removal efforts.
14. Equipment
and Machinery Maintenance: With high operation use, regular servicing of
machinery such as tractors and mowers is crucial to prevent breakdowns. A
stocktake of the marae contract machinery is underway to streamline servicing
schedules.
Health
and Safety
15. There
is nothing to report for January 2025.
Kaitiaki Services
16. The
good efforts of Kaitiaki Services continue as previously reported, playing a
vital role in maintaining public safety and the harmonious use of public spaces
with the Papakainga and wider community.
17. The
Kaitiaki Hub is scheduled for replacement.
Relocation
of Walkway Connections between Takaparawhau and Rukutai Street and Aotea Street
18. On
11 November 2024, the Board discussed a proposal to relocate walkway
connections between Takaparawhau and Rukutai Street and Aotea Street and
requested additional information to facilitate a comprehensive assessment. Whai
Rawa Ltd, who are seeking the relocation of the walkways, promptly provided the
necessary details.
19. The
initiative is driven by the need to enhance the usability, design, and safety
of pedestrian walkways while maintaining public accessibility and ensuring a
cohesive land development strategy.
20. Whai
Rawa Ltd is working through a process with Auckland Council (who holds the
title to the two walkway land parcels) under the Reserves Act 1977 to provide
for the initiative, and ensuring community access is maintained. The
process will likely involve written support from Ngāti Whātua
Ōrākei Trust, consultation with the local board and the Ngāti
Whātua Ōrākei Reserves Board, and with the wider public –
the outcome of which will need to be provided with a report to the Department
of Conservation. The ultimate decision on the matter is made by the
Minister of Conservation. Accordingly, to progress this initiative, it is
recommended that the Board formally endorse the proposal to relocate the two
walkways, but note that the proposal is contingent upon the decision of the
Minister of Conservation.
Next Steps
21. Landscape
and Public Space Management: Address the growing waste accumulation issue
through collaboration with council and additional resource for waste
collection.
22. Sustainability
and Composting Expansion: Increase education and participation in waste
reduction and composting initiatives within community spaces.
23. Irrigation
and Plant Health: Continue improving water retention strategies, invest in
sustainable irrigation systems, and prepare for winter cycles.
24. Nursery
Orders and Plant Health: Manage existing plant orders efficiently while
expanding propagations techniques to meet demand.
25. Community
and Volunteer Engagement: Strengthen partnerships with schools,
organisations, and volunteers to support sustainability and horticultural
projects.
26. Event
Readiness and Maintenance Events: Continue refining maintenance schedules
to accommodation upcoming high-traffice periods and ensure readiness for future
community events.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a
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Operations Report November 2024
– January 2025
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Ngā kaihaina
Signatories
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Author
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Jamie Cook - Toi Taiao General
Manager, Ngāti Whātua Ōrākei Whai Maia
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Authorisers
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Lisa Davis -
Chief Executive, Ngāti Whātua Ōrākei Trust
Dominic Wilson - Head of
Co-governance
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Ngāti Whātua Ōrākei Reserves Board
03 March 2025
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Projects
Report
File No.: CP2025/02768
Te take mō te pūrongo
Purpose of the report
1. To update the Ngāti
Whātua Ōrākei Reserves Board on key projects managed by the
Ngāti Whātua Ōrākei Reserves Board. Each project
demonstrates the Board’s dedication to enhancing the natural and cultural
landscapes, while maintaining community engagement and upholding cultural
values.
Whakarāpopototanga matua
Executive summary
2. This report provides an
overview of key projects undertaken by the Ngāti Whātua Orākei
Reserves Board, including Pathways & Signage, Takaparawhau Events &
Playground, Pourewa Access & Security, Cliff Stabilisation, Ko Te
Pūkaki 2040, Pourewa Phase 4 Access, Mahi Toi Projects, and the Nursery
Expansion.
3. Each project has progressed
at varying stages, with several nearing completion while others remain in the
planning and implementation phase.
4. The projects align with the
strategic goals of enhancing access, cultural representation, ecological
sustainability, and community engagement.
5. Key achievements across
projects include:
· Completion of major pathway, signage, and security installations.
· Advancements in the Takaparawhau Playground and Events Area,
ensuring it serves both cultural and public purposes.
· Launch of the Ko Te Pūkākī 2040 initiative, a
long-term regeneration project aimed at ecological restoration.
· Significant work on nursery expansion, despite budget overruns.
6. Challenges
include financial constraints, the need for increased community engagement, and
managing complex environmental and construction risks.
7. Management
requests approval of the Pourewa Phase 4 Access Pathways & Signage project
plan and budget of $350,000.
8. Ko
Te Pūkākī 2040 seeks to establish a structured and measurable
process for management to carry out the work more effectively, with a long-term
plan. For FY25, the fiscal year will span four months (March–June) and
will focus on team recruitment, equipment purchase, establishment, training,
preparation, and some planting in June. Staffing costs will cover salaries for
one full-time Team Leader and four full-time Kaitiaki Whenua, along with
specialist contract resources such as arborists, training expenses, and a
budget allocation for annual salary increases of 5%. Tools, equipment, and
consumables will include access vehicles, tools, and personal protective
equipment necessary for project implementation. Compliance and monitoring
efforts will ensure that specialist resources are in place to measure and
monitor completed work, track key performance indicators, and oversee the
delivery of project objectives. The costs for this phase are fully covered
within the currently allocated Long-Term Plan funding for the reserves, with no
additional funds required. Management requests approval for the reallocation of
funds for the first 5-year cycle, including the initiation of a three-yearly
review cycle.
Ngā tūtohunga
Recommendations
That the Ngāti Whātua Ōrākei Reserves Board:
a) tuhi
tīpoka / note the project
update reports
· Combined Reserve
Management Plan
· Urupā
Development
· Mahi Toi Projects
· Pourewa Nursery
Expansion
· Pathways and Signage
Project
· Pourewa Buildings
Project
· Takaparawhau
Playground and Events Area
b) whakaae / approve the Pourewa Phase 4 Access
Pathways & Signage project plan and budget of $350,000;
c) whakaae / approve the reallocation of the LTP
funding for the Ko Te Pūkākī 2040 first 5-year cycle (note the
$2,958,016 costs over 5 years are entirely within the currently allocated LTP
funding, and no additional funds are required).
Project Update
Financial Implications
9. The
total budget across all projects exceeds several million dollars, with
individual project costs as follows:
· Pathways & Signage: Budget of
$340,000; projected cost $312,000.
· Takaparawhau Playground & Events:
Budget of $973,000; current expenditure $450,647.
· Pourewa Access & Security: Budget of
$178,000; current expenditure $156,297.
· Cliff Stabilisation: Budget of $150,000;
only $2,795 spent so far, indicating the early stages of this project.
· Ko Te Pūkaki 2040: A long-term
investment with a projected five-year budget exceeding $2.9 million.
· Pourewa Phase 4 Access: Budget of
$350,000 allocated for 2025, including pathway development and signage.
· Mahi Toi Projects: Budget of $230,000;
projected final cost $189,427.
· Nursery Expansion: Budget of $570,000;
exceeded by 12%, reaching $619,395 due to unforeseen engineering costs.
10. Budget
overruns have occurred in the nursery expansion project, while most other
projects remain within or slightly above estimated costs.
Risk and Mitigation
11. Several
risks have been identified across the projects, including:
Financial
Risks
· Cost overruns in the Nursery Expansion due to engineering
complexities.
· Potential additional funding requirements for projects such as Ko Te
Pūkaki 2040 and Takaparawhau Playground.
Mitigation: Regular financial reviews, securing additional funding, and
cost-control strategies.
Community
and Stakeholder Engagement
· Ensuring whānau are informed and engaged, particularly for
high-profile projects such as pathways, signage, and Mahi Toi installations.
Mitigation: E-pānui, letter drops, and regular hui with key
stakeholders.
Environmental
and Engineering Challenges
· Cliff stabilisation and ecological restoration require extensive
assessments and consultations.
· Construction delays due to weather and unforeseen ground conditions
at Pourewa.
Mitigation: Conducting detailed geotechnical studies and flexible
construction scheduling.
Regulatory
and Compliance Issues
· Delays in resource consent approvals for some projects, impacting
timelines.
Mitigation: Early engagement with Auckland Council and regulatory bodies
to streamline approval processes.
Next Steps
12. Each
project has clear next steps to ensure successful implementation:
· Pathways &
Signage: Finalising interpretive/narrative signage
and installation by March 2025.
· Takaparawhau
Playground & Events: Advancing playground
design and resource consent applications, alongside finalising
utilities.
· Pourewa Access
& Security: Completing landscaping work to
enhance the newly developed accessways.
· Cliff
Stabilisation: Conducting ecological and
geotechnical assessments before intervention planning.
· Ko Te Pūkaki
2040: Progressing habitat restoration and plantings,
with an aim to plant over 65,000 native trees over five years.
· Pourewa Phase 4
Access: Procurement and site preparation to begin
in mid-2025.
· Mahi Toi Projects: Completing planting at Te Ao Manatu and progressing the
Tūwatawata and Ngā Pouwhakarae design phase.
· Nursery Expansion: Finalising irrigation
and completing resource consent requirements.
13. Continued
monitoring, community engagement, and financial oversight will be critical to
the successful delivery of these projects.
Ngā
tāpirihanga
Attachments
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No.
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Title
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Page
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a
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Mahi Toi Projects
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b
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Pourewa Nursery Expansion
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c
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Pathways & Signage Projects 2024
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d
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Takaparawhau Playground and
Events Area
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e
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Pourewa Access and Security
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f
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Takaparawhau Cliff Stabilisation
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g
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Ko Te Pūkākī 2040
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h
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Pourewa Access: Pathways &
Signage Phase 4
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Ngā kaihaina
Signatories
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Author
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Jamie Cook – Toi Taiao General
Manager, Ngāti Whātua Ōrākei Whai Maia
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Authorisers
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Lisa Davis – Chief Executive
Ngāti Whātua Ōrākei Trust
Joe Hammon – Kaiwhakahaere Te
Waka Tai-Ranga-Whenua, Auckland Council
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