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Customer
and Community Services – Parks and Community Facilities
• Birkenhead
Gateway Signage Project
• Beach
Haven Coastal Connections – Stage 3
• Parks
and Community Facilities Performance
• Te
Ara Hura 2027 Parks and Community Facilities maintenance contracts
optimisation programme
Presenters: Neil Atkinson
Programme Manager, Parks and Community
Facilities
Leigh
Radovan
Senior Project Manager, Parks and Community
Facilities
Andrew
Mackenzie
Senior Structural Engineer, reNature
Jennifer
Rose
Head of Asset and Business Performance, Parks
and Community Facilities
Julie
Pickering
Head of Area Operations, Parks
and Community Facilities
Shane
McInnes
Operations Contract Manager, Ventia
Matthew
Scott
Project Director, Ventia
Judy Waugh
Work Programme Lead, Parks and Community
Facilities
Sarah Jones
Manager Area Operations, Parks and Community
Facilities
Eloi Fonseca
Manager Planning and Reporting, Parks
and Community Facilities
Governance role: Setting
direction.
Summary of Discussions:
The local board was provided with
an update on the Birkenhead Gateway Signage Project, Beach Haven Coastal
Connections – Stage 3, Parks and Community Facilities Performance, and
Te Ara Hura 2027 Parks and Community Facilities maintenance contracts
optimisation programme.
Birkenhead Gateway Signage
Project
The local board raised the
following points and questions in response to the presentation:
·
Advocated for signage at Birkenhead Wharf, near ferry dock, due
to high tourist foot traffic.
·
Requested brochure holders as part of signage to provide
alternative access to map information.
·
Advocated for including QR codes on all signs, linking to a
reliable website.
·
Emphasised the need for further stakeholder negotiations
regarding sign placement and structural considerations.
Next Steps:
·
Staff to provide follow up to feedback and questions raised.
Beach Haven Coastal Connections
– Stage 3
The local board raised the
following points and questions in response to the presentation:
·
Concerns raised over project budget and scope, with discussion
on ensuring both options remain on the table.
·
Advocated to ensure the project integrates well with existing
networks, such as Tui Park and Shepherds Park.
·
Requested for a cost-effective approach, leveraging existing
infrastructure.
·
Concerns raised over environmental impact, particularly near
cliffs and mangroves, with a focus on minimising ecological disturbance.
·
Advocated for proceeding with consultation for both options,
while clarifying budget limitations and realistic project scope.
Next Steps:
·
Public consultation to follow and staff to provide follow up to
questions raised.
·
Report to come to a business meeting (estimated for before the
2025 elections).
Parks and Community Facilities
Performance
The local board raised the
following points and questions in response to the presentation:
·
Advocated for increased access to sports fields, ensuring
efficient code changeovers, timely restoration, and improved irrigation
systems.
·
Requested for detailed reporting on sprinkler system blockages
and field maintenance issues impacting community use.
·
Emphasised the importance of local employment in service
contracts.
·
Raised concerns about budget overruns and requested greater
financial oversight at the local board level.
·
Concerns raised over analysis on the effectiveness of
Ventia’s maintenance services, including proactive upkeep and
compliance with service agreements.
·
Discussed potential use of drones for maintenance inspections
to enhance efficiency and prevent structural issues.
Next Steps:
·
Staff to provide follow up to feedback and questions raised.
Te Ara Hura 2027 Parks and
Community Facilities maintenance contracts optimisation programme
·
Requested clarification on whether each local board would have
visibility over contracts with Ventia and sought involvement in setting local
priorities.
·
Requested flexibility in maintenance contracts, allowing local
boards to opt in and out of certain service provisions.
·
Sought clarity on the coordination of overlapping
responsibilities between Ventia and local board stakeholders to avoid
duplication or gaps in service.
·
Advocated for contracts that prioritise New Zealand-based
suppliers to support local economic development.
·
Questioned the financial implications of choosing chemical-free
maintenance and its impact on long-term budgets.
·
Sought clarification on the allocation of consequential
operational expenditure (Opex) for new community assets.
Next Steps:
·
Staff to consider questions raised.
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