Minutes of Papakura Local Board Workshop

Papakura Local Board Workshop

05 March 2025

1 Ngā Tamōtanga | Apologies

That the Papakura Local Board Workshop:

a) whakaae / accept the apology from Chair Brent Catchpole for non attendance.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member Hieatt declared conflict of interest on the topic of Te Koiwi Pond and Bruce Pulman Park Reserve Pond Enhancement in direction setting.

3	Local Board Workshop

Item 1 – 12:30-1:15pm

Private Plan Change 108 Crestview Rise

Presenter/s: Christopher Turbott
(Senior Policy Planner, Planning - Central/South)

Governance role: Local initiative / preparing for specific decisions

Proposed Outcome/s: To discuss Private Plan Change 108 Crestview Rise (PPC108) with local board, prior to a report coming to the Papakura Local Board business meeting on 26 March 2025.

Attachment/s: Attachment A – Private Plan Change 108 Crestview Rise presentation

Summary of discussions

Staff provided an overview of the Private Plan Change 108 Crestview Rise (PPC108) with local board, prior to a report coming to the Papakura Local Board business meeting on 26 March 2025.

The board provided the following feedback:

· Express concern about land stability if proposing to build on steep land.

· Request traffic management options be developed for the intersection of Crestview Rise and Settlement Road.

Crestview Rise is a narrow road with many curves and corners with many vehicles parked on the street. This is a problem in the making. Road widths need to be wide enough to allow service and emergency vehicles access.

Item 2 – 1:15-2:15pm

Local board budget update and cost pressures

Presenter/s: Faithe Smith

(Local board financial advisor, Local Board Financial Advisory)

Anna Jackson
(Integration Specialist, Advisory)
(Via Microsoft Teams)

Shyrel Burt
(Principal Integration Specialist, Advisory)
(Via Microsoft Teams)

Governance role: Input to regional decision-making

Proposed Outcome/s: To present local boards with their 2025/2026 budget position and information on the cost pressures post the budget refresh exercise.

A March business meeting report will follow the workshop seeking feedback on certain aspects of local board cost pressures.

Attachment/s: Attachment B – Local board budget update for cost pressures presentation

Summary of discussions

Staff provided an overview of the local board 2025/2026 budget position and information on the cost pressures post the budget refresh exercise. A report will come to the March 2025 business meeting to seek local board feedback for the Joint Governance Working Party on options to manage local board cost pressures.

Budgets have already had an inflation adjustment. Inflation is not the cost pressure that local board has to accommodate.

Cost pressures are unavoidable cost increases, such as:

· Utility costs

· Libraries

· Full facility contracts

· Security

Board members were provided with three options for consideration and to provide feedback on at the 26 March business meeting, being:

· Option 1 – Manage within existing local board funding envelopes with support from staff

· Option 2 – Recalibration of the allocation of the $35 million operating funding increase of local boards

· Option 3 – Provide additional funding for local services to accommodate cost pressures

The board’s preference was option 3.

The board provided the following feedback that if major cuts are made, the community may not come back from there.

Faith Smith advised members that Papakura has been servicing their residents to a higher level than other local board areas.

Break (2.15pm – 2:25pm)

Item 3 –2:25-3:25pm

Direction Setting

Presenter/s: Victoria Hutt

(Papakura Local Board Senior Advisor, Governance & Engagement)

Lee Manaia

(Papakura Local Board Advisor)

Governance role: Setting direction / priorities / budget

Proposed Outcome/s: To inform the board on upcoming events/meetings and seek board’s feedback.

For members to provide strategic updates related to meetings/ briefings they have attended, highlighting opportunities for board decision making or advocacy.

Attachment/s: Material unavailable at the time of agenda build.

Summary of discussions

· Te Koiwi Pond and Bruce Pulman Park Reserve Pond Enhancement. Staff seeking direction.

o Members gave direction that they were happy with a 20/80 split in relation to the additional $10,000 for the below work programme numbers, ie:

o 20% - (ID614) Te Koiwi pond enhancements

o 80% - (ID4408) Pulman Park pond enhancements

· McLennan Park plaques and signage, staff seeking direction to proceed.

o Members gave direction that they’re happy for the staff to proceed.

· Walters Road, Papakura – Pedestrian Improvements.

o Believe the pedestrian refuges are located in the wrong position as they will create problems for turning traffic into Pulman Park entrance A.

o From 8-9am and 2-3pm Walters Road is extremely congested at school pick up and drop off.

o The island proposed for the western entrance of (gate A) should be moved further west by about 100-200 metres.

o The local board advisor to work with member Kelvin Hieatt to formulate the local board’s feedback.

· Papakura/Franklin Citizenship Ceremony Hawkins Theatre – 15 May 2025 -6.30pm.

o Members were happy with a Franklin Local Board member being part of the official party, noting the process is the chair hands out the certificates and the rest of members shake hands.

· Engagement

· Discussion on draft 2025/2026 Programme

· Workshops scheduled – 12 March 2025

· Reminder upcoming events

· Members Update

Attachments

a Updated - Attachment B – Local board budget update for cost pressures presentation

b Direction Setting

The workshop finished at 3.37pm

Deputy Chairperson	Jan Robinson	Acting Chair
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster