Minutes of Revenue, Expenditure and Value Committee

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 18 February 2025, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Options for supply, maintenance and distribution of refuse and recycling bins contracts
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Deputy Chairperson G Sayers joined the meeting at 2.04pm. Cr S Stewart joined the meeting at 2.04pm. Cr D Newman joined the meeting at 2.05pm. Cr C Darby joined the meeting at 2.06pm.
	Note: changes were made to the original recommendation, adding new clauses a), b) and c), as a Chair’s recommendation.
	Resolution number ECPCC/2025/14 MOVED by Deputy Mayor D Simpson, seconded by Deputy Chairperson G Sayers: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note that by 2026, 46 per cent of refuse bins will be over 30 years old and 6 per cent of recycling bins will be over 24 years old, well beyond the typical lifespan recommended by manufacturers b) tuhi tīpoka / note contract expiry provides an opportunity to explore better ways of delivering services consistent with section 17A of the Local Government Act 2002 c) tuhi tīpoka / note a decision on whether to move to fortnightly collections will not impact supply, maintenance and distribution options d) tuhi tīpoka / note that staff have evaluated a broad range of potential contract options and developed a shortlist which will be tested as part of the procurement approach. CARRIED
	Attachments a 18 March 2025, Revenue, Expenditure and Value Committee, Item 8: Options for supply, maintenance and distribution of refuse and recycling bins contracts - presentation

Procurement plan for supply, maintenance and distribution of refuse and recycling bins

Note: changes were made to the original recommendation, adding new clause a), and amending original clause a), as a Chair’s recommendation.

Resolution number ECPCC/2025/15

MOVED by Deputy Mayor D Simpson, seconded by Houkura Member T Kake:

That the Revenue, Expenditure and Value Committee:

a) tuhi tīpoka / note the information in this report on procurement for the supply of refuse and recycling bins services over the Auckland region is for a seven-year contract term with an estimated 1.3 million bins required (note the contract scope does not include supply of food scraps bins, which are managed under a separate contract)

b) tuhi tīpoka / note the information in this report on procurement of recall, retrofitting and distribution services for refuse, recycling and food waste bins also for a seven-year contract term

c) whakau / confirm that the confidential report and its resolutions remain confidential until reasons for confidentiality no longer exist.

CARRIED

Supplier recommendation for regional small waters and wastewater systems operations and maintenance contracts

Note: changes were made to the original recommendation, adding new clauses a) and b), as a Chair’s recommendation.

Resolution number ECPCC/2025/16

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) tuhi tīpoka / note the information contained in this report on small waters contracts are divided into north, west, central and south areas, including regional sampling and laboratory testing services

b) tuhi tīpoka / note the new contracts will improve Healthy Waters and Flood Resilience level of service, ensure legislative and regulatory compliance and mitigate risks around public health and environmental impacts

d) tuhi tīpoka / note the information contained in this report, on the small waters and wastewater systems operation and maintenance contracts, enables transparency on the topic due for discussion in the public excluded part of the meeting

e) tuhi tīpoka / note that the confidential report contains information that could prejudice the council's commercial position with suppliers and commercially confidential information for suppliers.

CARRIED

Public Excluded

Resolution number ECPCC/2025/17

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Supply, maintenance and distribution of refuse and recycling bins contracts: Further options analysis pre-procurement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Procurement plan for supply, maintenance and distribution of refuse and recycling bins

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3 CONFIDENTIAL: Supplier recommendation for regional small waters and waste water systems

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C4 CONFIDENTIAL: Insurance Renewal Update 2025-2026

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains details of the proposed insurance strategy, policies and programme for which terms and costings are being negotiated with the insurance market

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.32pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.16pm The public was re-admitted.

11	Better Value Projects update
	PowerPoint presentations were given. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Deputy Chairperson G Sayers left the meeting at 4.28pm. Deputy Chairperson G Sayers returned to the meeting at 4.54pm.
	Electronic Attendance
	Resolution number ECPCC/2025/23 MOVED by Deputy Mayor D Simpson, seconded by Cr S Stewart: That the Revenue, Expenditure and Value Committee: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: Cr K Leoni (3.3.3 a)) CARRIED
	The meeting adjourned at 5.25pm and reconvened at 5.29pm.
	Cr K Leoni left the meeting at 5.25pm. Cr K Leoni rejoined the meeting via electronic link at 5.40pm. Mayor W Brown retired from the meeting at 6.10pm.
	Note: changes were made to the original recommendation, adding new clause b), as a Chair’s recommendation.
	Resolution number ECPCC/2025/24 MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note the progress update on the Better Value Projects programme including the analysis of the following case studies which will inform the implementation of improvements as part of the programme: i) Milford Beach steps - replacement of four sets of concrete steps to access Milford Beach walkway (Attachments A-B) ii) Jubilee Bridge - replacement walking / cycling bridge on the Panmure Basin (Attachments C-D) iii) Meola Road upgrade - Point Chevalier to Westmere improvements (Auckland Transport) (Attachment E). b) thank staff for their willingness, honesty and transparency around analysing their projects against the ten principles and making changes to deliver better value for money capital projects in the future. CARRIED

Status Update on Action Decisions from Revenue, Expenditure and Value Committee – 18 February 2025

Resolution number ECPCC/2025/25

MOVED by Deputy Mayor D Simpson, seconded by Cr S Stewart:

That the Revenue, Expenditure and Value Committee:

a) tuhi tīpoka / note the status of decisions made at the 18 February 2025 meeting.

CARRIED

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 18 March 2025

Resolution number ECPCC/2025/26

MOVED by Deputy Mayor D Simpson, seconded by Deputy Chairperson G Sayers:

That the Revenue, Expenditure and Value Committee:

a) whiwhi / receive the Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 18 March 2025 report.

b) tuhi tīpkoa / note the progress on the 2025 forward work programme appended as Attachment A of the agenda report.

CARRIED

14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

15 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2025/27

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

C5 CONFIDENTIAL: Building Consents Department Service and Financial Performance review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains a presentation of the service and financial performance of the building consents department including trends, costs, opportunities and pressures and the service and performance reviews programme have been conducted in confidential to allow a free and frank discussion of the risks and opportunities in relation to that service and financial performance

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.26pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.25pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Supply, maintenance and distribution of refuse and recycling bins contracts: Further options analysis pre-procurement

Resolution number ECPCC/2025/18

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

d) whakaū / confirm that there be no restatement of the confidential report, attachments or resolutions until the reasons for confidentiality no longer exist.

CONFIDENTIAL: Procurement plan for supply, maintenance and distribution of refuse and recycling bins

Resolution number ECPCC/2025/19

MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson:

That the Revenue, Expenditure and Value Committee:

b) whakau / confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

CONFIDENTIAL: Supplier recommendation for regional small waters and waste water systems

Resolution number ECPCC/2025/20

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:

That the Revenue, Expenditure and Value Committee:

c) whakaū / confirm that there be no restatement of the confidential report, attachments or resolutions until the reasons for confidentiality no longer exist.

CONFIDENTIAL: Insurance Renewal Update 2025-2026

Resolution number ECPCC/2025/21

MOVED by Deputy Mayor D Simpson, seconded by Houkura Member T Kake:

That the Revenue, Expenditure and Value Committee:

a) tuhi ā-taipitopito / approve the proposed insurance programme for the Auckland Council Group for 2025/2026

b) taupapa / delegate final placement of the insurance policies for the year to 30 June 2025 to the Group Chief Financial Officer.

c) whakaae / agree that the decisions be transferred to the open minutes, but the report and attachments remain confidential.

C5	CONFIDENTIAL: Building Consents Department Service and Financial Performance review
	Resolution number ECPCC/2025/28 MOVED by Deputy Mayor D Simpson, seconded by Houkura Member T Kake: That the Revenue, Expenditure and Value Committee: c) whakaū / confirm that there be no restatement of the confidential report, attachments or resolutions until the reasons for confidentiality no longer exist.
	Note: Following the meeting it was agreed that majority of the PowerPoint slides presented during this item could be released. The edited PowerPoint presentation will be available as an open minutes attachment. The reasons for confidentiality remain.
	Attachments a 18 March 2025, Revenue, Expenditure and Value Committee, Item C5: CONFIDENTIAL: Building Consents Department Service and Financial Performance review - edited presentation

7.25pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Greg Sayers	From 2.02pm, Item 8
Members	Cr Chris Darby	Via electronic link from 2.05pm, Item 8
	Cr Julie Fairey	Until 7.10pm, Item C5
	Houkura Member Tony Kake, MNZM
	Cr Kerrin Leoni	Via electronic link from 5.40pm, Item 11
	Cr Daniel Newman, JP	Via electronic link from 2.05pm, Item 8
	Cr Sharon Stewart, QSM	From 2.03pm, Item 8
	Cr Ken Turner
	Cr Maurice Williamson
Ex-officio	Mayor Wayne Brown	Until 6.10pm, Item 11