Rodney Local Board

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board office, 3 Elizabeth Street, Warkworth on Wednesday, 19 March 2025 at 10:00am.

Te Hunga kua Tae mai | present

Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart

Te Hunga Kāore i Tae Mai | ABSENT

Chairperson

Brent Bailey

Rodney Local Board 19 March 2025

1          Nau mai | Welcome

            The chairperson opened the meeting. Member M Carmichael led the karakia.

            Members C Smith and G Upson joined the meeting at 10.07am.

2          Ngā Tamōtanga | Apologies

Resolution number RD/2025/22

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:

That the Rodney Local Board:

a) whakaae / accept the apology from Chairperson B Bailey for medical leave.

CARRIED

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number RD/2025/23

MOVED by Member M Dennis, seconded by Member T Holdgate:

That the Rodney Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 19 February 2025, including the confidential section, and the extraordinary minutes of its meeting, held on Wednesday, 5 March 2025, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

Member M Carmichael acknowledged and thanked Democracy Advisor Will Wilkinson for his work supporting Rodney Local Board.

7          Ngā Petihana | Petitions

7.1	Snells Beach northern end walkway petition
	Mr Armiger presented a petition on behalf of Snells Beach residents in relation to the proposed removal of the northern end walkway.
	Petition Prayer We the undersigned are opposed to and object to the planned removal of the concrete pathway and picnic area at the northern end of Snells Beach and the relocation of it. We believe shorebirds are adapted to the present enviroment which is supported by pest and pet control and the provision of a pathway for people to use rather than foreshore roosting areas. Cost concerns: the proposal would cause unnecessary expenditure in removing such a valued well used pathway. Disruption of restful people friendly enviroment. Disruption wildlife in the area.
	A copy of the petition tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RD/2025/24 MOVED by Member G Upson, seconded by Member C Smith: That the Rodney Local Board: a) whakamihi / thank Mr Armiger for his attendance. b) whiwhi / receive the petition in relation to the relation to the proposed removal of the northern end walkway. c) tuhi tīpoka / note the petition has been received by the Environmental Services team. CARRIED
	Attachments a     19 March 2025, Rodney Local Board: Item 7.1 - Petitions: Snells Beach northern end walkway

            The meeting was adjourned at 10.20am due to disruption and reconvened at 10.21am.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Port Albert Wharf Reserve
	Melissa Wallace and Malcolm Stodard were in attendance for this item.
	Resolution number RD/2025/25 MOVED by Member C Smith, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Ms Wallace and Mr Stodard for their presentation and attendance at the meeting. CARRIED
	Note: Staff will investigate the issues and safety of the boat launching facility at Port Albert Wharf Reserve.

8.2	Deputation: Restore Rodney East
	Tim Armitage and Sarah Churchouse were in attendance for this item.
	Resolution number RD/2025/26 MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael: That the Rodney Local Board: a) whakamihi / thank Mr Armitage and Ms Churchouse for their presentation and attendance at the meeting. CARRIED

8.3	Deputation: Mahurangi Pasifika Festival
	Jono Macleod was in attendance for this item.
	Resolution number RD/2025/27 MOVED by Deputy Chairperson L Johnston, seconded by Member T Holdgate: That the Rodney Local Board: a) whakamihi / thank Mr Macleod for his presentation and attendance at the meeting. CARRIED

8.4	Deputation: Culvert on Omaha Flats Road
	Mark Postlewight and Lisa Donaldson were in attendance for this item.
	Supporting information was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	With the agreement of the meeting clause b) was added to the recommendation.
	Resolution number RD/2025/28 MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis: That the Rodney Local Board: a)      whakamihi / thank Mr Postleweight and Ms Donaldson for their presentation and attendance at the meeting. b)      tono / request a report from Auckland Transport regarding the flooding issue outside the Omaha Flats Road fire station as per tabled documents. CARRIED
	Attachments a     19 March 2025 - Rodney Local Board, Item 8.4 - Culvert on Omaha Flats Road - supporting information.

8.5	Deputation: Dairy Flat Community Hall Inc Lease renewal
	Henk Landweer was in attendance for this item.
	Supporting information was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RD/2025/29 MOVED by Deputy Chairperson L Johnston, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Mr Landweer for his presentation and attendance at the meeting. CARRIED
	Attachments a     19 March 2025 - Rodney Local Board, Item 8.5 - Dairy Flat Community Hall Inc Lease renewal - supporting information.

8.6	Deputation: Warkworth Womens Charitable Trust
	Michelle Quintal and Jackie Niccolls were in attendance for this item.
	Resolution number RD/2025/30 MOVED by Member C Smith, seconded by Member M Carmichael: That the Rodney Local Board: a) whakamihi / thank Ms Quintal and Ms Niccolls for their attendance at the meeting. CARRIED

The meeting was adjourned at 11.40am and reconvened at 11.47am.

9          Te Matapaki Tūmatanui  | Public Forum

9.1	Public Forum: Graeme Woodside
	Graeme Woodside was in attendance to discuss the removal of the Snells Beach northern end walkway.
	Resolution number RD/2025/31 MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael: That the Rodney Local Board: a) whakamihi / thank Mr Woodside for his attendance at the meeting. CARRIED

9.2	Public Forum: Hugh Briggs
	Hugh Briggs was in attendance to discuss the removal of the Snells Beach northern end walkway.
	Resolution number RD/2025/32 MOVED by Deputy Chairperson L Johnston, seconded by Member G Upson: That the Rodney Local Board: a) whakamihi / thank Mr Briggs for his attendance at the meeting. CARRIED

9.3	Public Forum: Richard Eames
	Richard Eames was in attendance to discuss to discuss the removal of the Snells Beach northern end walkway.
	Resolution number RD/2025/33 MOVED by Member C Smith, seconded by Member T Holdgate: That the Rodney Local Board: a) whakamihi / thank Mr Eames for his attendance at the meeting. CARRIED

9.4	Public Forum: Peter Sinton
	Peter Sinton was in attendance to discuss the Warkworth planning for the future.
	Resolution number RD/2025/34 MOVED by Member I Wagstaff, seconded by Member T Holdgate: That the Rodney Local Board: a) whakamihi / thank Mr Sinton for his attendance at the meeting. CARRIED

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Grant Dairy Flat Community Hall Association Incorporated a renewal of its lease for land at Dairy Flat Reserve, 6 Postman Road, Dairy Flat
	Karen Walby – Community Lease Specialist was in attendance for this item.
	Changes were made to the original recommendation clause a) ii) by way of a chairperson’s recommendation.
	Resolution number RD/2025/35 MOVED by Member I Wagstaff, seconded by Member T Holdgate: That the Rodney Local Board: a) tuku / grant Dairy Flat Community Hall Association Incorporated a renewal of its lease agreement dated 28 November 2014 for 1097 for square metres (more or less) of reserve land at Dairy Flat Reserve, 6 Postman Road, Dairy Flat, legally described as Lot 1 Deposited Plan 192798 (Attachment A to the agenda report – site plan), subject to the following terms and conditions: i) term – 10 years, commencing 1 March 2024 and expiring 28 February 2034 ii) rent - $1.00 plus GST per annum. CARRIED

12	Grant Warkworth Women's Charitable Trust a lease for land at 15 Mill Lane, Warkworth and approve the trust entering into a sublease with the Royal New Zealand Plunket Trust
	Karen Walby – Community Lease Specialist was in attendance for this item.
	Changes were made to the original recommendation clause a) ii) by way of a chairperson’s recommendation.
	Resolution number RD/2025/36 MOVED by Member I Wagstaff, seconded by Member G Wishart: That the Rodney Local Board: a) tuku / grant Warkworth Women’s Charitable Trust under the Local Government Act 2002, a lease for 71 square metres (more or less) of land at 15 Mill Lane, Warkworth, legally described as Lot 17 Deposited Plan 26422 and Lot 1 Deposited Plan 34425 (Attachment A to the agenda report – site plan), subject to the following terms and conditions: i) term – 10 years, commencing 20 February 2025, with one 10 year right of renewal ii) rent – $1.00 plus GST per annum iii) a community outcomes plan will be appended as a schedule to the lease agreement. b) whakaae / approve Warkworth Women’s Charitable Trust community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan). c) whakaae / approve Warkworth Women’s Charitable Trust entering into a sublease with the Royal New Zealand Plunket Trust for the ground floor of the Warkworth Women’s Charitable Trust building located at 15 Mill Lane Warkworth for the purposes of operating a Plunket clinic. d) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023. CARRIED

13	Milldale Development Stage 4C-1 - amendment to resolution RD/2024/168 Infrastructure Funding Agreement for seating and picnic tables
	Cas Hannink – Parks Planner was in attendance for this item.
	Resolution number RD/2025/37 MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff: That the Rodney Local Board: a) whakaae / approve the following sequence of measures for seating and picnic table proposals in the Milldale development: i) tāpae / delegate to the General Manager, Parks and Community Facilities authority to: A) consider whether local board feedback or resolution is required in any future stages prior to exercising this delegation B) negotiate an acceptable maintenance bond with the developer for seating and picnic tables within Stage 4C-1 of the development C) assess and approve engineering detail for all seating and picnic tables in future stages of the Milldale Development in line with clause d) of resolution RD/2024/168 D) negotiate an acceptable maintenance bond with the developer for seating and picnic tables in future stages of the Milldale development as part of the respective resource consent, s224(c) and/or engineering plan approval processes E) in exceptional circumstances negotiate an Infrastructure Funding Agreement on terms in alignment with Auckland Council’s Infrastructure Funding Team for seating and picnic tables where the developer does not wish to enter into a maintenance bond arrangement b) in conjunction with the above, withdraw clause b) of resolution RD/2024/168 from the 16 October 2024 business meeting minutes - Third party approval - Milldale development Stage 4C-1 Seating on Road Reserve - “tautapa / delegate to the General Manager, Parks and Community Facilities authority to negotiate the Infrastructure Funding Agreement on terms in alignment with Auckland Council Infrastructure Funding Team”. CARRIED

14	Auckland Transport update on the Rodney Local Board Transport Targeted Rate – March 2025
	Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport and Graeme Gunthorp – Programme Director, Auckland Transport were in attendance for this item.
	Changes were made to the original recommendation clause b) by way of a chairperson’s recommendation and the addition of clause c) with the agreement of the meeting.
	Resolution number RD/2025/38 MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis: That the Rodney Local Board: a) tuhi tīpoka / note the status and progress on the programme of work being delivered by Auckland Transport using the funding from the Rodney Local Board Transport Targeted Rate b) tuku / request the following prioritisation for the replacement of clay pavers in Wellsford by sections in the following order of priority unless reprioritization enables economies of scale to be achieved: i) Post Shop ii) Mobil iii) Carpark lane iv) Hospice v) SPCA (to include minor footpaths around Worker Road/State Highway 16) vi) Superette vii) Super Liquor viii) McDonalds ix) Caltex x) Drummers c) tuku / request that the salvaging of pavers to divert from landfill is considered and at minimal cost to the project. CARRIED
	Pursuant to Standing Order 1.9.7 Member G Upson requested his dissenting vote on clause c) be recorded.

15	Auckland Transport Kōkiri - Setting priorities for project and programme engagement
	Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport was in attendance for this item.
	Resolution number RD/2025/39 MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith: That the Rodney Local Board: a) tono / request Auckland Transport apply the following levels of engagement to the projects in the Forward Works Programme 2025/2026 (Attachment A to the agenda report): Collaborate (Auckland Transport and the local board are working together to deliver the project or programme): i) Local Board Transport Capital Fund projects ii) Rodney Local Board Transport Targeted Rate Funded projects. Consult (Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan):  iii) Unsealed Road Improvements Programme iv) Mahoenui Valley Road Zebra Crossing project Inform (Auckland Transport leads the project or programme informing the local board about progress): v) Glenmore Drive, Warkworth footpath project vi) Parkhurst Road, Parakai footpath project vii) Falls Road, Warkworth footpath project viii) Warkworth town centre safety improvement programme ix) Bus stop improvements x) Hill Street intersection Warkworth improvements xi) Mill Flat Road, Riverhead bridge replacement project xii) Route protection of the Warkworth future strategic transport network xiii) New transport infrastructure projects in the Milldale development. b) tono / request the following projects or programmes be considered for inclusion in Auckland Transport’s work programme in a future year:  i) Mahurangi East Road pedestrian crossing between Iris Street and Dalton Road ii) development and adoption of a Rural Roads design guide iii) increased bus services and infrastructure throughout the local board area. CARRIED

16	Auckland Transport Kōkiri / Local Board Transport Agreement quarterly update - March 2025
	Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport was in attendance for this item.
	Resolution number RD/2025/40 MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith: That the Rodney Local Board: a)      whiwhi / receive the March 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2024/2025. CARRIED

17

Feedback on options to address local board operating cost pressures for Annual Budget 2025/2026

This report has been withdrawn following confirmation from the Group Chief Financial Officer and Chief Executive Officer that the 2025/2026 financial year will be treated as a one-off transition year and cost pressures will be addressed in a way that does not involve any reduction or redistribution of the $35 million additional fairer funding top-ups for that year, or require boards to make any service level changes for the coming year. Therefore no feedback is required.

18	Local board views on draft plan change to add trees and groups of trees to the Auckland Unitary Plan Operative in Part and to the Notable Trees overlay
	Ruth Andrews – Senior Policy Planner was in attendance for this item.
	Changes were made to the original recommendation clauses a) and b) by way of a chairperson’s recommendation and the addition of clause c) with the agreement of the meeting.
	Resolution number RD/2025/41 MOVED by Member G Upson, seconded by Member M Dennis: That the Rodney Local Board: a)      support public notification on draft plan change to add approximately 169 trees and 27 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the Auckland Unitary Plan maps b)      reserve the right to provide formal views at a future business meeting once the          plan change submission period closes c)      note that the Rodney Local Board has not been provided the specific location          of the trees. CARRIED

19	Local board input into Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill
	Changes were made to the original recommendation clause a) i) by way of a chairperson’s recommendation.
	Resolution number RD/2025/42 MOVED by Member M Carmichael, seconded by Member G Upson: That the Rodney Local Board: a) tuku / provide the following feedback to Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill. i) tautoko / support the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill subject to a binding referendum as proposed. CARRIED
	Pursuant to Standing Order 1.9.7 Member C Smith requested his dissenting vote be recorded.

20

Urgent Decision: Rodney Local Board feedback into Auckland Council's submission on the Resource Management (Consenting and Other System Changes) Amendment Bill

Resolution number RD/2025/43 MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael: That the Rodney Local Board: a) whiwhi / receive the urgent decision made on 7 February 2025 as set out in Attachment A of the agenda report, providing local board feedback for inclusion in Auckland Council’s submission on the Resource Management (Consenting and Other System Changes) Amendment Bill. CARRIED

21	Rodney Ward Councillor update
	Resolution number RD/2025/44 MOVED by Deputy Chairperson L Johnston, seconded by Member T Holdgate: That the Rodney Local Board: a) whiwhi / receive Councillor Sayer’s update on activities of the Governing Body. CARRIED

22	Rodney Local Board workshop records
	Resolution number RD/2025/45 MOVED by Member M Carmichael, seconded by Member C Smith: That the Rodney Local Board: a) whiwhi / receive the workshop records for 5 and 12 March 2025. CARRIED

23	Hōtaka Kaupapa – Policy Schedule
	Resolution number RD/2025/46 MOVED by Member I Wagstaff, seconded by Member M Carmichael: That the Rodney Local Board: a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for March 2025. CARRIED

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.14 pm                                              The deputy chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

DEPUTY CHAIRPERSON:.......................................................