Aotea / Great Barrier Local Board

25 March 2025

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

9 Te Matapaki Tūmatanui | Public Forum 6

9.1 Public Forum - Christina Spence, private cemetery 6

10 Ngā Pakihi Autaia | Extraordinary Business 6

11 Environmental agency and community group reports 7

12 Aotea / Great Barrier Local Board Grants Programme 2025/2026 11

13 New proposed project - 52719 Aotea Great Barrier short stay moorings (Covering report) 23

14 Local board input into Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill 25

15 Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - March 2025 29

16 Kōkiri - Setting priorities for Auckland Transport project and programme engagement 37

17 Update on Exotic Caulerpa 97

18 Chairperson's report 113

19 Board Members' Report 133

20 Local Board Correspondence 139

21 Auckland Council and council-controlled organisations (CCOs) memo and information reports 143

22 Hōtaka Kaupapa / Governance Forward Work Programme Calendar 275

23 Aotea / Great Barrier Local Board Workshop Record of Proceedings 281

24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

1 Nau mai | Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member P O’Shea will lead the hui in a karakia timatanga.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 25 February 2025, including the confidential attachment, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum - Christina Spence, private cemetery

Te take mō te pūrongo

Purpose of the report

Christina Spence will be in attendance to speak to the Aotea / Great Barrier Local Board about private cemetery.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whakamihi / thank Christina Spence for her attendance and public forum presentation on private cemetery.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Aotea Great Barrier Environmental Trust Local Board: Update – March 2025	9

Aotea / Great Barrier Local Board

25 March 2025

Aotea / Great Barrier Local Board Grants Programme 2025/2026

File No.: CP2025/02937

Te take mō te pūrongo

Purpose of the report

1. To adopt the Aotea / Great Barrier Grants Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Aotea / Great Barrier Grants Programme 2025/2026 for adoption (as provided in Attachment A to this report).

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whai / adopt the Aotea / Great Barrier Grants Programme 2025/2026.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Aotea / Great Barrier Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, capital, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-Term Plan 2021 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea Great Barrier Grants Programme 2025/2026	15

Ngā kaihaina

Signatories

Author

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Local board input into Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill

File No.: CP2025/03900

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill proposes a mechanism for extending New Zealand’s parliamentary term from three to four years, subject to a binding referendum.

3. Rather than mandating an automatic change, this would allow Parliament to extend its term only if select committees reflect proportional representation – meaning the number of MPs from each party on committees matches their share of seats in Parliament.

4. Supporters argue a four-year term enables better policymaking and project delivery, while opponents highlight reduced electoral accountability. New Zealand’s three-year term is rare globally, and past referendums have opposed extending it, though recent reviews suggest shifting public sentiment.

5. A key consideration for Auckland Council is the potential impact on local election cycles. There could be years where local and central elections coincide, which could impact voter engagement. Fixed parliamentary terms would benefit the alignment of local election timing.

6. In December 2024, the council submitted feedback on the LGNZ Electoral Reform Working Group Issues Paper, supporting a four-year electoral cycle for local government. The submission acknowledged potential benefits of aligning local and central elections if local elections shift to booth voting but recommended keeping them two years apart otherwise. While most local boards supported a four-year term, views varied on election timing—some favoured aligning with central elections, while others preferred a two-year gap.

7. The Policy and Planning Committee will consider the council’s submission on 10 April. The submission closing date is 17 April.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuku / provide feedback to Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill.

Horopaki

Context

Overview of the Bill

8. The Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill (“the Bill”) proposes a mechanism to extend the current three-year Parliamentary term to four years, subject to a binding referendum.

9. The Bill doesn’t automatically change the term to four years. Instead, Parliament can choose to extend its term from three to four years if select committees are structured in a way that fairly reflects the makeup of Parliament. To make this happen, Parliament must pass a resolution within the first three months of a new term stating that the proportionality requirement has been met, and the Governor-General must then issue a proclamation.

Key Considerations

10. Arguments in favour of a four-year term include allowing for a more deliberate and considered legislative process, reducing the frequency of election cycles, and providing governments with a longer timeframe to implement policy.

11. Arguments against a four-year term highlight concerns around democratic accountability. A longer term would mean elected representatives face elections less frequently, shifting accountability from a three-year to a four-year cycle.

12. Additionally, New Zealand’s constitutional framework differs from jurisdictions with stronger checks and balances, such as an upper and lower house or a clearer separation of executive and legislative powers. In New Zealand, the executive is formed from the majority party in Parliament and drives the legislative agenda.

13. To address concerns around accountability, the Bill strengthens the role of select committees by requiring their composition to more accurately reflect the proportionality of Parliament.

History of New Zealand Parliamentary terms

14. New Zealand originally had a five-year parliamentary term, in line with Britain. In 1879, it was reduced to three years following the abolition of provincial governments, as there were concerns about the concentration of power at the central level. Reducing the term ensured more frequent electoral accountability.

15. Two non-binding referendums on extending the term—held in 1967 and 1990—both resulted in strong opposition. Both referendums saw large majorities opposed to extending the term to four years.

16. Recent reviews, including the 2013 Constitutional Advisory Panel and the 2023 Independent Electoral Review, suggest public opinion may be shifting towards a four-year term.

17. A key change since the last referendum was the introduction of the Mixed-Member Proportional (MMP) system in 1993, which increased proportional representation and strengthened the role of smaller parties in governance. While MMP has enhanced legislative scrutiny, concerns remain about reduced accountability if the term is extended.

18. The Constitutional Advisory Panel in 2013 found that public support for a four-year term was contingent on improved legislative scrutiny and accountability measures, such as more referenda, better human rights assessments, and the introduction of an upper house. The panel emphasised that any extension should be decided by referendum.

19. The Independent Electoral Review (IER), set up in 2022, also assessed the term length and found arguments for and against a four-year term to be finely balanced.

International context

20. New Zealand’s three-year parliamentary term is rare internationally. In 183 countries with elected lower houses or unicameral parliaments, only eight have a term of three years or less, 72 have a four-year term, 99 have a five-year term and four have a six-year term.

21. In general, parliaments (whether unicameral or bicameral) have a four-year or five-year term including both the United Kingdom (with Westminster-style of Parliament and Executive, headed by a sovereign) and Germany (with an MMP electoral system), from which New Zealand’s system is based.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The last referendum on the parliamentary term took place in 1990 in which 69 per cent of voters rejected extending the term from three to four years. It is timely to revisit the topic again with communities.

23. A key concern for local government is the uncertainty around whether Parliament will adopt a three-year or four-year term. If local government maintains its three-year term while Parliament alternates between three and four years, there is likely to be occasional overlap, where parliamentary and local elections occur in the same year. However, this would likely happen inconsistently.

24. If local elections remain the responsibility of councils (rather than the Electoral Commission), the concurrent timing of parliamentary and local elections could lead to voter confusion.

25. Auckland Council, in its submission to the Electoral Reform Working Group, acknowledged that there could be potential benefits if local elections were conducted by the Electoral Commission, using the booth voting method, alongside parliamentary elections. This could capitalise on the higher voter turnout for parliamentary elections to boost participation in local elections. However, it remains uncertain whether this will occur.

26. As a result, the council’s draft submission on the bill would consider requesting that parliamentary terms be fixed, and that the legislation governing local elections be amended to align with parliamentary terms.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The Bill does not have any direct climate impacts.

28. However, a four-year term could provide a longer, uninterrupted timeframe for planning and implementing climate-related initiatives.

29. If both local and central government terms are fixed at four years, this could lead to a reduction in postal voting for local government elections. This change may result in environmental benefits, such as reduced paper usage and a decrease in transport requirements for the delivery and collection of voting papers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The council group is not directly affected by the proposed change. However, if local and central elections were to coincide, further analysis of the potential impacts would be necessary.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. In February 2023, nine local boards provided feedback on the introduction of a four-year electoral term for local government in the draft submission of the Future for Local Government paper. Most supported a four-year term, though views on election sequencing varied. One board opposed aligning local and central elections, emphasising the importance of maintaining local focus.

32. In November 2024, local boards provided further feedback to inform the council’s submission on the LGNZ Electoral Reform Working Group Issues Paper (Issue Five), which also addressed the four-year term. While most local boards supported the shift, there were differing views on election timing—some favoured aligning local and central elections, while others preferred a two-year gap. Local board views are compiled here.

Tauākī whakaaweawe Māori

Māori impact statement

33. Māori views were not sought in the preparation of this report. A four-year term could allow more time to build relationships and ensure continuity in key initiatives, without disruptions from frequent election cycles.

Ngā ritenga ā-pūtea

Financial implications

34. The Bill does not impose any direct costs. Potential cost efficiencies could arise if central and local elections coincide.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The council's position on this matter presents minimal risk.

Ngā koringa ā-muri

Next steps

36. The Policy and Planning Committee will consider approving the council’s submission at its meeting on 10 April.

37. Submissions close on Thursday, 17 April.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Warwick McNaughton - Principal Advisor Governance

Authorisers

Oliver Roberts - Planning & Operations Manager

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - March 2025

File No.: CP2025/03962

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2024-2025 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2024-2025 is a local board’s engagement plan with Auckland Transport’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the March 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed through an annual process that includes the following steps:

Month	Description
October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	Auckland Transport responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards.

6. Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with Auckland Transport. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps Auckland Transport to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so Auckland Transport reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to Auckland Transport about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by Auckland Transport, however there is no expectation that the project must be modified based on that input.

11. Attachment A provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2024-2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how Auckland Transport will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. Auckland Transport also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

18. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCOs) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2024-2025 at their 17 July 2024 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on Auckland Transport’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report, but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, Auckland Transport will respond to any additional resolutions.

29. The next quarterly report is planned for June 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Kōkiri Agreement updates	33

Ngā kaihaina

Signatories

Author

Beth Houlbrooke – Elected Member Relationship Partner

Authorisers

John Gillespie – Head Stakeholder＆Community Engagement

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Kōkiri - Setting priorities for Auckland Transport project and programme engagement

File No.: CP2025/03965

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on Auckland Transport’s proposed work programme for 2025-2026.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport has been building a more structured and effective process for local boards to engage with and influence transport projects and programmes.

3. At this stage in the second year of Kōkiri (part of the Local Board Relationship Project), Auckland Transport is seeking formal views on the proposed work programme for 2025-2026.

4. Auckland Transport workshopped the forward works programme with the local board on 1 October 2024 and 4 March 2025 to aid developing views on priorities.

5. After the local board provides formal views, Auckland Transport will provide a response to the local board before delivering a draft local board transport agreement (Kōkiri) to June 2025 business meetings for adoption.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the Forward Works Programme brief, consider the information provided and board requests Auckland Transport to apply the following levels of engagement to these projects:

i) collaborate on Local Board Transport Capital Fund projects:

A) Hector Sanderson Road, Claris walkway project (sections GB4 and GB5).

ii) consult on the following projects or programmes:

A) Tryphena Wharf renewal project

B) Okupu Wharf fender pile replacements project

C) Whangaparapara Wharf bollard strengthening project

D) Minor Safety Improvement projects

E) Changes to moorings

F) Speed limit reviews

G) Claris Airport parking improvements.

iii) inform about the following projects or programmes:

A) Airfield activities at Claris and Okiwi

B) Slip/culvert/bridge repairs

C) Road maintenance

D) Harbourmaster activities.

Horopaki

Context

Project Kōkiri

6. In mid-2023, Kōkiri was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT).

7. The project was in part a response to the 2020 Review of Auckland Council’s Council-controlled Organisations which highlighted the need for local boards and Auckland Transport to work more meaningfully and collaboratively.

8. AT has taken steps to improve information flow and local board decision-making, including:

· instituting an annual forward works programme briefing for all local boards

· increasing the number of updates sent to local boards

· providing local board insights in all project engagement

· participating in Auckland Council’s CCO Engagement Plan reporting.

9. Auckland Transport aims to provide a better basis for communication and understanding of roles, responsibilities, limitations, and opportunities.

10. The overall purpose of this process is to identify local board interest in AT projects and programmes and to clearly express the preferred levels of local board engagement.

11. The levels of engagement are derived from the International Association for Public Participation’s (IAP2) doctrine; and are as follows:

Collaboration	AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

Tātaritanga me ngā tohutohu

Analysis and advice

12. AT first provided quality advice on the forward works programme at a workshop on 1 October 2024.

13. The local board has continued to workshop the forward works programme with their Auckland Transport Elected Member Relationship Partner on 4 March 2025.

14. This report seeks to confirm local board feedback on the proposed work programme and seek views on how the local board wants to work together with Auckland Transport.

15. Auckland Transport recommends that the local board prioritises work programme items aligned to transport goals stated in their local board plan.

16. The local board should prioritise a list of projects and programmes for each of the three levels of engagement (collaborate, consult and inform).

17. Auckland Transport resource is limited. Projects in the collaborate and consult require significant staff and elected member time such as:

· providing quality advice, including technical advice on options and their costs as well as benefit analysis. Often this advice involves written advice and the opportunity to ask experts questions at a workshop.

· considering the advice, time is required for members to process and understand the advice provided.

· making a formal decision, i.e. feedback about a project or programme requires a report to be submitted and a resolution made at a public meeting.

18. Auckland Transport recommends the local board reserves categorising projects in collaborate and consult for the projects of highest priority, such as local board transport capital fund projects.

19. Other projects and programmes that may be at the ‘collaborate’ level include any projects which the local board has delegated financial control over either by AT, council or by another government agency like New Zealand Transport Agency.

20. There may also be projects or programmes that a local board wants to deliver but is not currently identified in AT planning. Local boards may choose to advocate for these projects or programmes.

21. There may be projects or programmes that the local board considers are not supported by the community it represents. This report provides an opportunity for the local board to express its community’s concerns about proposed work. AT will consider and may decide not to proceed with these projects based on the local board’s feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

23. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. In 2022, the mayor provided Auckland Transport with a Letter of Expectation which directed AT to improve the relationship with local boards, including providing more opportunity to influence decision-making. Specifically, that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer Local Board involvement in the design and planning stage of local transport projects that affect their communities.”

25. AT’s ‘2023-26 Statement of Intent’ reflects this direction stating that:

“We (AT) will engage more meaningfully and transparently with Local Boards, recognising that they represent their communities, and that they should have greater involvement in local transport projects that affect those communities. This means a genuine partnership where we seek to understand the unique and diverse needs of each Local Board at a regional level, not just by project. We will work in partnership to integrate those needs into our planning. We will support Local Boards to communicate integrated local transport planning to their communities.”

26. Project Kōkiri provides an annual process where local boards prioritise a group of key programmes or projects, identifying them to AT, and setting engagement levels that capture the local board’s expectations. This plan forms the basis for regular reporting on key programs and projects. Project Kōkiri will be supported by regular updates to provide transparency.

27. Project Kōkiri was developed working closely with Auckland Council’s Governance Division. It has also been reported generally monthly to the Local Board Chair’s Forum and discussed with a reference group of local board chairs.

28. Further, this work relies on historical engagement with both Auckland Council and with other Council Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The local board had a forward works programme briefing on 1 October 2024 to receive quality advice on the programme. The response from both elected members and staff supporting local boards has been positive. They have been specifically supportive of the large amount and quality of information provided, the detailed discussion with subject matter experts, and attendance at workshops by AT executive leaders.

30. There was an additional workshop on 4 March 2025 with the AT Elected Member Relationship Manager to discuss the proposed programme and help support local boards to develop their views.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

32. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

33. This decision has no financial implications for Aotea / Great Barrier Local Board because Auckland Transport funds all projects and programmes.

34. Local boards do have a transport budget through the local board transport funds, and these projects are included in this report. However, their financial implications are reported separately.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The proposed decision does carry some risk. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs to AT and therefore the ratepayer.

Ngā koringa ā-muri

Next steps

36. After receiving this report, AT will review the formal feedback from all local boards.

37. AT may engage with the local board directly after receiving their formal resolutions to clarify positions or to discuss the proposed levels of engagement.

38. By mid-May 2025, AT will provide a memo outlining its response to this report. This memo will provide the basis for future engagement.

39. In June 2025, AT will draft a report with an attached annual ‘Kōkiri’ (local board transport agreement) stating how AT and the local board will engage over the next 12 months.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2025-2026 Forward Works Programme Brief	43

Ngā kaihaina

Signatories

Author

Beth Houlbrooke – Elected Member Relationship Partner

Authorisers

John Gillespie - Head Stakeholder＆Community Engagement

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Update on Exotic Caulerpa

File No.: CP2025/04121

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Aotea / Great Barrier Local Board (the local board) on the national and regional exotic Caulerpa response.

Whakarāpopototanga matua

Executive summary

2. On 11 March 2025, a memo (Attachment A) was circulated to elected members with update on recent developments on the national and regional exotic Caulerpa response.

3. The Ministry for Primary Industries (MPI) has allocated an additional $13 million in funding, with Auckland Council delivering $590,000 of work on MPI’s behalf. Auckland Council has supported the development of an indicative business case for fighting exotic Caulerpa initiated by Ngāti Pāoa and other iwi for increased investment, which is now under government consideration.

4. A new Controlled Area Notice at Onetangi Bay, Waiheke, restricts certain fishing methods but allows anchoring with precautions. Auckland Council is undertaking a range of advocacy activities, including marine biosecurity ambassadors at popular boating locations around the region during summer, supported by mana whenua on Aotea / Great Barrier and Waiheke including procuring bookable moorings at Aotea / Great Barrier to support boaties and the local economy.

5. MPI has established an Exotic Caulerpa National Advisory Group (ECNAG) which is made up of mana whenua representatives, MPI, the Department of Conservation, regional councils including Auckland Council and the recreational and commercial fishing industries.

6. The ECNAG is developing a new national long term management strategy. It will also guide the prioritisation of central government funding.

7. MPI is currently investing in several new projects to further develop and refine tools for treating Caulerpa infestation sites, particularly on a larger scale.

8. This report is to inform the local board on Caulerpa infestation developments, fighting invasive Caulerpa indicative business case, the Clean Hull plan and Auckland Council exotic Caulerpa programme. It is recommended that the attached memo (Attachment A) is received.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the Update on exotic Caulerpa response memo as Attachment A to the report agenda.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO: Update on Exotic Caulerpa	99

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Tristan Coulson - Local Area Manager

No.	Title	Page
a ⇩	20250313 Chairperson I Fordham March 2025 report	115

No.	Title	Page
a ⇩	Deputy Chairperson Chris Ollivier - March 2025 report	135

No.	Title	Page
a ⇩	20250313 Letter from AGBLB re ABC clubhouse	141

Aotea / Great Barrier Local Board

25 March 2025

Auckland Council and council-controlled organisations (CCOs) memo and information reports

File No.: CP2025/03972

Te take mō te pūrongo

Purpose of the report

1. To whiwhi / receive and provide a public record of Auckland Council departments and council-controlled organisations memoranda and information reports for circulation to the Aotea / Great Barrier Local Board.

Whakarāpopototanga matua

Executive summary

2. This is an information-only report which aims to provide greater visibility of information circulated to local board members via memoranda or report where no decisions are required.

3. All council memos and information reports are made publicly available through the regional committee agendas found at this link (agenda and minutes page). We have highlighted the below memos and info that might be of relevance or interest to the Aotea community.

4. The following local board memoranda and information reports have been received:

Date	Subject
18 February 2025	Aotea / Great Barrier Auckland Transport 2024 customer report for January 2025 (appended as Attachment A)

5. The following regional memoranda and information reports have been received:

Date	Subject
14 March 2025	MEMO: Proposed wastewater environmental performance standards (appended as Attachment B)
13 March 2025	MEMO: Outcomes of engagement activity informing draft proposals towards strengthening the Auckland Unitary Plan to increase resilience to natural hazards (appended as Attachment C)
10 March 2025	Dwellings and Households in Auckland report - Census 2023 (appended as Attachment D)
21 February 2025	Recovery Office - Elected members memo - February 2025 (appended as Attachment E)
20 February 2025	MEMO: Regional Parks Annual Report 2023-2024 (appended as Attachment F)

6. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local Board members via their support staff should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note attachments A to F of the agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea / Great Barrier Auckland Transport 2024 customer report for January 2025	145
b ⇩	MEMO: Proposed wastewater environmental performance standards	149
c ⇩	MEMO: Outcomes of engagement activity informing draft proposals towards strengthening the Auckland Unitary Plan to increase resilience to natural hazards	155
d ⇩	Dwellings and Households in Auckland report - Census 2023	159
e ⇩	Recovery Office - Elected members memo - February 2025	205
f ⇩	MEMO: Regional Parks Annual Report 2023-2024	247

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Hōtaka Kaupapa / Governance Forward Work Programme Calendar

File No.: CP2025/03970

Te take mō te pūrongo

Purpose of the report

1. To present the Aotea / Great Barrier Local Board (the local board) Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar.

Whakarāpopototanga matua

Executive summary

2. The Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar is appended to the report as Attachment A. The policy schedule is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3. The Hōtaka Kaupapa / governance forward work calendars aim to support local boards in their governance role by:

· ensuring advice on meeting agendas is driven by local board priorities

· clarifying what advice is expected and when

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note the Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar as of March 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	March 2025 Aotea / Great Barrier Local Board Hōtaka Kaupapa (Policy Schedule)	277

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

25 March 2025

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2025/03969

Te take mō te pūrongo

Purpose of the report

1. To note the records for the Aotea / Great Barrier Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2. Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3. The purpose of the local board’s workshops is for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.

4. The record of proceedings for the local board’s workshops held on Tuesday 18 February 2025, Tuesday 4 March 2025 and Tuesday 11 March 2025 are appended to the report.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note the record of proceedings for the following local board workshops held on:

i) Tuesday 18 February 2025 as Attachment A to the agenda report

ii) Tuesday 4 March 2025 as Attachment B to the agenda report and

iii) Tuesday 11 March 2025 as Attachment C to the agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20250218 Aotea / Great Barrier Local Board Workshop Record	283
b ⇩	20250304 Aotea / Great Barrier Local Board Workshop Record	319
c ⇩	20250311 Aotea / Great Barrier Local Board Workshop Record	345

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Tristan Coulson - Local Area Manager

Chairperson	Izzy Fordham
Deputy Chairperson	Chris Ollivier
Members	Laura Caine
	Patrick O'Shea
	Neil Sanderson