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Aotea / Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Aotea /
Great Barrier Local Board held in the Claris Conference Centre, 19
Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 25 March
2025 at 1.00pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Izzy Fordham
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Deputy
Chairperson
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Chris Ollivier
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Members
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Laura Caine
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Patrick O'Shea
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Neil Sanderson
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Tristan
Coulson
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Local Area
Manager
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Jacqui Fyers
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Local Board
Senior Advisor
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Anna Davis
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PA / Office
Manager & Engagement Advisor
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Nan Hu
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Senior Finance
& Performance Advisor
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via electronic
link
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Annabelle
White
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Specialist
Local Communication
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via electronic
link
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Kathy Cumming
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Aotea Advocate
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Aotea / Great Barrier Local Board
25 March 2025
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1 Nau mai | Welcome
Chairperson I
Fordham opened the meeting and welcomed everyone in attendance. Member N
Sanderson led the karakia timatanga.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
There were no
deputations.
9 Te Matapaki Tūmatanui | Public Forum
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9.1
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Public
Forum - Christina Spence, private cemetery
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Resolution
number GBI/2025/22
MOVED by
Chairperson I Fordham, seconded by Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a) whakamihi / thank Christina Spence and whanau
for their attendance and public forum presentation on a private cemetery on
Blackwell land.
b) whakaae / agree to provide a letter of support for their
application.
CARRIED
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9.2
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Public Forum – Jason Gunn –
Whangaparapara Rd
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Jason Gunn
tabled a proposal to improve Whangaparapara Road. A
copy of the document has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution number GBI/2025/23
MOVED by Chairperson I Fordham, seconded by
Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a) whakamihi / thank Jason Gunn for his
attendance and public forum presentation on a proposal to improve
Whangaparapara Road.
b) tono / request Auckland Transport staff to
consider the proposal presented and respond to Jason Gunn and the local
board.
CARRIED
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Attachments
a 25 March 2025, Aotea / Great Barrier Local
Board: item 9.2Public Forum – Jason Gunn – Whangaparapara Rd,
tabled document from Jason Gunn - proposal to improve Whangaparapara Road
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9.3
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Public Forum – Geff Hills –
public cemetery, open local board workshop, Ombudsman report
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Resolution number GBI/2025/24
MOVED by Chairperson I Fordham, seconded by
Member L Caine:
That the Aotea / Great Barrier Local Board:
a) whakamihi / thank Geff Hills for his
attendance and public forum presentation as follow:
i)
What is the current
situation with the new public cemetery. How many graves site available at
Gooby Flat.
ii)
When was the last
time that a workshop was open to the public during this boards current office
and
iii)
What changes are to
be made as a result of the Ombudsman’s 57 page report and what will
affect boards normal procedure.
CARRIED
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no extraordinary
business.
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11
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Environmental
agency and community group reports
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Jennifer
Neads and Hannah Smith were in attendance to speak to the Aotea Great Barrier Environmental Trust report.
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Resolution
number GBI/2025/25
MOVED by
Chairperson I Fordham, seconded by Deputy Chairperson C Ollivier:
That
the Aotea / Great Barrier Local Board:
a) tuhi tīpoka / note the Aotea Great Barrier Environmental Trust first
quarterly local board report – March 2025 as Attachment A to the agenda
report.
b) whakamihi / thank Jennifer Neads and Hannah Smith for
their attendance and update on the Trust projects.
CARRIED
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13
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New
proposed project - 52719 Aotea Great Barrier short stay moorings
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Shane Hogg -
Manager Area Operations (Aotea/Great Barrier Isl, Waiheke & Whau),
Jénean de Bruin - Programme Manager (Aotea/Great Barrier Island,
Waiheke & Whau) and Elvira Kolmychenko - Work Programme Lead (Aotea/Great
Barrier Isl, Waiheke & Whau) were in attendance via Microsoft Teams in
respect of this report.
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Note: the
following was moved as a replacement motion to the original recommendation.
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Resolution
number GBI/2025/27
MOVED by
Chairperson I Fordham, seconded by Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a)
Will not progress
with the short-stay moorings project due to:
i)
the resource
consent being linked to the Controlled Area Notice (CAN) and the possibility
of moorings early removal in the near future
ii)
budgetary
implications along with uncertainty
on the long-term maintenance costs
b)
whakaae / agree to commit funding to pay for any
works to date on the investigation of the short-stay moorings project
c)
whakamihi / thank
staff for their cross-council department support and hard mahi on this
short-stay moorings project.
CARRIED
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A division was called for, voting on which was as
follows:
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For
Member L Caine
Chairperson I Fordham
Deputy Chairperson C Ollivier
Member P O'Shea
Member N Sanderson
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Against
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Abstained
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The motion was declared carried unanimously.
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14
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Local
board input into Auckland Council’s submission on the Term of
Parliament (Enabling 4-year Term) Legislation Amendment Bill
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Resolution
number GBI/2025/28
MOVED by
Chairperson I Fordham, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a)
tuku / provide
feedback to Auckland Council’s submission on the Term of Parliament
(Enabling 4-year Term) Legislation Amendment Bill, as below:
i)
support the
extension of the Parliamentary term to four years and note:
A) this would allow time for more active
governance in between initial bedding-in and election cycles.
B) this would save expense related to elections
and provide a better planning and certainty context for constituents and
business.
ii)
tūtohu / recommend keeping separate election cycles
for local and central government being on the alternate two years.
CARRIED
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Note: Under Aotea / Great Barrier Local Board revised
Standing Order 1.9.7 (12 May 2020, Resolution number GBI/2020/21), Deputy
Chairperson C Ollivier requested that his dissenting vote on parts a) ii) be
noted and only voted on parts a) i) be recorded.
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15
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Auckland
Transport Kōkiri / Local Board Transport Agreement Quarterly Update -
March 2025
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Beth
Houlbrooke - Elected Member Relationship Partner (North) was in attendance
via Microsoft Teams in respect to this report.
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Resolution
number GBI/2025/29
MOVED by
Member P O'Shea, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a)
whiwhi / receive
the March 2025 quarterly update on the Kōkiri / Local Board Transport Agreement
2024-2025.
b)
whakamihi / thank Beth Houlbrooke for her mahi and support to the local board.
CARRIED
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16
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Kōkiri
- Setting priorities for Auckland Transport project and programme engagement
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Beth
Houlbrooke - Elected Member Relationship Partner (North) was in attendance
via Microsoft Teams in respect to this report.
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Resolution
number GBI/2025/30
MOVED by
Member P O'Shea, seconded by Member N Sanderson:
That the Aotea / Great Barrier Local Board:
a) whiwhi
/ receive the Forward Works Programme brief, consider the information
provided and board requests Auckland Transport to apply the following levels
of engagement to these projects:
i) collaborate
on Local Board Transport Capital Fund projects:
A) Hector
Sanderson Road, Claris walkway project (sections GB4 and GB5).
ii) consult
on the following projects or programmes:
A) Tryphena
Wharf renewal project
B) Okupu
Wharf fender pile replacements project
C) Whangaparapara
Wharf bollard strengthening project
D) Minor
Safety Improvement projects
E) Changes
to moorings
F) Speed
limit reviews
G) Claris
Airport parking improvements.
iii) inform
about the following projects or programmes:
A) Airfield
activities at Claris and Okiwi
B) Slip/culvert/bridge
repairs
C) Road
maintenance
D) Harbourmaster
activities.
b)
whakamihi / thank Beth Houlbrooke for her mahi on the Forward Works Programme.
CARRIED
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19
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Board
Members' Report
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Member L
Caine tabled her report. A copy of the document has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number GBI/2025/33
MOVED by
Chairperson I Fordham, seconded by Member L Caine:
That the Aotea / Great Barrier Local Board:
a) whiwhi
/ receive the board members verbal and written reports.
CARRIED
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Attachments
a 25 March 2025, Aotea / Great Barrier Local
Board: item 19 Board Members’ Report, tabled report from Member L Caine
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23
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Aotea
/ Great Barrier Local Board Workshop Record of Proceedings
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Resolution
number GBI/2025/37
MOVED by
Chairperson I Fordham, seconded by Member N Sanderson:
That the Aotea / Great Barrier Local Board:
a) tuhi tīpoka / note the record of proceedings
for the following local board workshops held on:
i) Tuesday 18 February 2025 as Attachment A to the agenda
report
ii) Tuesday 4 March 2025 as Attachment B to the agenda report
and
iii) Tuesday 11 March 2025 as Attachment C to the agenda
report.
CARRIED
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24 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
Member N Sanderson closed the hui with a
karakia whakamutunga.
2.34 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Aotea / Great Barrier Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................