Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

25 March 2025

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance.

Chairperson A Poppelbaum led the karakia timatanga.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HB/2025/17

MOVED by Member S Mills, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 25 February 2025, including the confidential section, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

Elected members of the Hibiscus and Bays Local Board wish to acknowledge and thank our Democracy Advisor Louise Healy for her fantastic support for us over the years, and wish her all the best for her move over to the Rodney Local Board.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Bays Youth Voice

Resolution number HB/2025/18

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Deb Humphries, Rachel Gu, Joshua Wang and Rui-Han Ong for their presentation and attendance at the meeting.

CARRIED

8.2

Deputation - Mairangi Arts Centre

Resolution number HB/2025/19

MOVED by Member J Parfitt, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Clint Taniguchi and Chris Cooper for their presentation and attendance at the meeting.

CARRIED

8.3

Deputation - Whangaparāoa Hub Community Trust

Resolution number HB/2025/20

MOVED by Member S Mills, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank John Davies and Wayne Tancred for their presentation and attendance at the meeting.

CARRIED

8.4	Deputation - Ōrewa Reserve Community Association (ORCA)
	Additional information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	A petition was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2025/21 MOVED by Member S Mills, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) whakamihi / thank Chris Carter, Stephen Havill and the Ōrewa Reserve Community Association (ORCA) members for their presentation and attendance at the meeting. CARRIED
	Attachments a 25 March 2025 - Hibiscus and Bays Local Board, Item 8.4 - Deputation - Ōrewa Reserve Community Association (ORCA), additional information. b 25 March 2025 - Hibiscus and Bays Local Board, Item 8.4 - Deputation - Ōrewa Reserve Community Association (ORCA), petition.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Mairangi Bay Reserves Management Plan review - notification of draft plan material for public feedback
	Tommo Cooper-Cuthbert – Service and Asset Planner, Matthew McNeil – Senior Coastal Specialist and Matt Woodside – Parks and Places Specialist and were in attendance for this item.
	Note: Attachment D to the agenda report was updated prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2025/22 MOVED by Member J Parfitt, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whakaae / approve public notification of the proposed amendments to the 2015 Mairangi Bay Reserves Management Plan (included as Attachments C and D to the agenda report). b) tāpae / delegate to the local board chairperson and deputy chairperson approval of any minor edits to the proposed plan amendments (as outlined in Attachments C and D of the agenda report), prior to public notification. c) whakaae / agree to circulate any minor edits to all Hibiscus and Bays Local Board members prior to consultation. d) whakatū / establish a hearing panel, consisting of an independent commissioner and Hibiscus and Bays Local Board members to: i) hear objections and comments from submitters ii) make any changes to the proposed amendments to the 2015 Mairangi Bay Reserves Management Plan, following the hearing process and consideration of submissions iii) make recommendations to the local board about amendments to the 2015 Mairangi Bay Reserves Management Plan following the hearing process. e) kopou / appoint to the hearing panel: i) an independent commissioner ii) the chairperson and deputy chairperson of the Hibiscus and Bays Local Board. f) tāpae / delegate to the local board chairperson and deputy chairperson the power to select an independent hearing commissioner as chairperson of the hearing panel. g) tuhi tīpoka / note the decision to approve final amendments to the 2015 Mairangi Bay Reserves Management Plan will remain with the local board. CARRIED
	Attachments a 25 March 2025 - Hibiscus and Bays Local Board, Item 11 - Mairangi Bay Reserves Management Plan review - notification of draft plan material for public feedback - updated Attachment D to the agenda report.

Note: The chairperson thanked all staff involved for their hard work and dedication throughout this process.

The meeting adjourned at 11.32 am and reconvened at 11.37 am.

Landowner approval for temporary storage at Sidmouth Street Reserve, and Montrose Terrace, Mairangi Bay

Glenn Riddell – Senior Land Use Advisor was in attendance for this item.

Resolution number HB/2025/23

MOVED by Member J Parfitt, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whakaae / approve the landowner approval application from Mairangi Bay Surf Life Saving Club Incorporated for the temporary occupation of six shipping containers at Sidmouth Street Reserve, 10 Sidmouth Street and temporary occupation of two shipping containers at Montrose Terrace Reserve, 15 Montrose Terrace Mairangi Bay.

b) whakaae / approve council entering into an agreement for temporary occupation with Mairangi Bay Surf Life Saving Club Incorporated at Sidmouth Street Reserve, 10 Sidmouth Street, Mairangi Bay and Montrose Terrace under s 53(1)(f) of the Reserves Act 1977 on the following terms:


Licence area:	356 m² at Sidmouth Street Reserve and 36 m² at Montrose Terrace
Term:	334 Days (11 months)
Licence commencement date:	On the day the containers are relocated to Sidmouth Street Reserve
Licence fee:	$1.00 plus GST per annum
Maintenance obligations:	Mairangi Bay Surf Life Saving Club Incorporated will be responsible at its cost for the maintenance of the licence area

CARRIED

Proposed new community lease to Weiti Boating Club Incorporated at Wade River Road Reserve, 1 Fairhaven Walk, Arkles Bay, Whangaparāoa

Angela Zafar – Community Lease Specialist was in attendance for this item.

Resolution number HB/2025/24

MOVED by Chairperson A Poppelbaum, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whakaae / approve under Section 61b(2A) (a) a new community lease to Weiti Boating Club Incorporated for an area comprising approximately 6,747m² located at 1 Fairhaven Walk, Arkles Bay, Whangaparāoa on the land legally described as Allot 667 PSH OF Waiwera under the Local Government Act 2002 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions:

i) term – 10 years, commencing 1 April 2025, with one 10-year right of renewal

ii) rent – $1300.00 plus GST per annum

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to Weiti Boating Club Incorporated for an area comprising approximately 6,747m² located at 1 Fairhaven Walk, Arkles Bay, Whangaparāoa.

CARRIED

Auckland Transport Kōkiri / Local Board Transport Agreement - Quarterly update March 2025

Beth Houlbrooke – Elected Member Relationship Partner was in attendance for this item.

Resolution number HB/2025/25

MOVED by Member G Walden, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the March 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2024-2025.

b) ohia / endorse the Browns Bay Town Centre Safety Improvement project for public engagement.

CARRIED

Kōkiri - Setting priorities for Auckland Transport project and programme engagement 2025/2026

Beth Houlbrooke – Elected Member Relationship Partner was in attendance for this item.

Resolution number HB/2025/26

MOVED by Member J Parfitt, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the forward works programme brief, considered the information provided and local board requests Auckland Transport to apply the following levels of engagement to these projects:

i) collaborate about the following programmes:

A) all Local Board Transport Capital Fund projects

ii) consult about the following projects or programmes:

A) Browns Bay Town Centre improvements project

B) Silverdale Town Centre improvements project

C) Glen Road, Browns Bay new footpath project

D) Vaughans Road safety improvements project

E) any projects generated from the Ōrewa Town Centre parking review.

iii) inform the local board about these projects or programmes:

A) 228-258 Hibiscus Coast Highway, Ōrewa footpath upgrade project

B) Poplar Lane bus stop - 353 Whangaparāoa Road, Stanmore Bay footpath upgrade project

C) 3-75 Vipond Road, Stanmore Bay footpath upgrade project

D) 8 Gulf Harbour Drive to Astrolabe Place new footpath project

E) 323 Gulf Harbour Drive zebra crossing project

F) 416 Whangaparāoa Road pedestrian crossing project

G) 94 Glencoe Road, Browns Bay pedestrian refuge project

H) 91 Vipond Road, Stanmore Bay pedestrian crossing project

I) 94 Brightside Road, Stanmore Bay flush zebra crossing project

J) 6 Sunrise Avenue, Mairangi Bay pedestrian crossing improvements project

K) Glenvar Road / East Coast Road intersection and corridor improvements

L) installation or relocation of bus stops, shelters and upgrades to existing infrastructure in the Public Transport Minor Projects programme

M) East Coast Road / Wilks Road right turning bay project

N) changes to bus routes in the Public Transport Services programme

O) new transport infrastructure projects in the Milldale development.

b) tuku / provide the following projects or programmes for Auckland Transport to consider for inclusion in future work programmes:

i) The Esplanade, Campbells Bay footpath project.

CARRIED

Note: Item 16 - Hibiscus and Bays Local Board views on the draft Contributions Policy 2025 was considered later in the agenda with the agreement of the meeting.

Local board views on draft plan change to add trees and groups of trees to the Auckland Unitary Plan Operative in Part and to the Notable Trees overlay

Resolution number HB/2025/27

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) tuku / provide the following local board views on draft plan change to add approximately 169 trees and 27 groups of trees across the region to Auckland Unitary Plan Schedule of Notable Trees (Schedule 10), and to the Notable Trees Overlay in the Auckland Unitary Plan maps:

i) note the draft plan change and the locations of eleven trees in the local board area that are proposed to be added to Schedule 10 of the Auckland Unitary Plan and the Notable Trees overlay

ii) support this draft plan change to be notified for public submissions

iii) request that targeted engagement take place to ensure property owners and neighbouring properties are aware of the submission period

iv) reserve the right to provide feedback when the public submission process is complete.

CARRIED

Chairperson's report

Resolution number HB/2025/28

MOVED by Chairperson A Poppelbaum, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

CARRIED

Hōtaka Kaupapa - Policy Schedule for March 2025

Resolution number HB/2025/29

MOVED by Member V Short, seconded by Deputy Chairperson G Brown:

That the Hibiscus and Bays Local Board:

whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for March 2025.

CARRIED

Note: Item 16 - Hibiscus and Bays Local Board views on the draft Contributions Policy 2025 was considered at this point.

Hibiscus and Bays Local Board views on the draft Contributions Policy 2025

Resolution number HB/2025/30

MOVED by Member J Parfitt, seconded by Deputy Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) tuku / provide the following views on the draft Contributions Policy 2025 for inclusion in the Governing Body decision report on 1 May 2025:

i) ohia / endorse the proposed draft Contributions Policy 2025 for inclusion in the Governing Body decision report 1 May 2025

ii) tautoko / support the inclusion of investments over a longer time horizon for the Inner Northwest, and Auckland Housing Programme and to update the investments to be made in Drury beyond 2031

iii) tono / request that Auckland Council investigate a longer term investment planning for Albany and Rodney ward areas ahead of the next Long-term Plan process.

CARRIED

20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.11 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown (via electronic link and entered the meeting at 10.10 am)
Members	Jake Law
	Sam Mills, JP
	Julia Parfitt, JP
	Victoria Short
	Gregg Walden
	Leanne Willis