I hereby give notice that an ordinary
meeting of the Performance and Appointments Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 25
March 2025
10.00am
Room 1, Level
26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland
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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Daniel Newman, JP
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Deputy Chairperson
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Cr Mike Lee
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Members
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Mayor Wayne Brown
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Cr Christine Fletcher, QSO
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Cr Lotu Fuli
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Cr Richard Hills
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Cr Greg Sayers
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Cr John Watson
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Cr Maurice Williamson
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Ex-officio
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Deputy Mayor Desley Simpson, JP
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Houkura Chair David Taipari
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(Quorum 5 members)
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Duncan Glasgow
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
18 March 2025
Contact Telephone: +64 9 890 8022
Email: duncan.glasgow@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Performance and Appointments Committee
25 March 2025
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of council organisations 7
9 Summary of
Performance and Appointments Committee information memoranda, workshops and
briefings (including the Forward Work Programme) - 25 March 2025 11
10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 21
C1 CONFIDENTAL: Approval of a
short-list of candidates for Watercare Services Limited 21
C2 CONFIDENTIAL: Reappointment to
the Port of Auckland Limited board 21
C3 CONFIDENTIAL: Reappointments and
criteria for Tāmaki Redevelopment Company directors 22
C4 CONFIDENTIAL: Chief Executive
Objectives - FY25 quarter two progress report 22
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Click
the meeting date below to access the minutes.
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That the Performance and Appointments Committee:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday,
25 February 2025, including the confidential
section, as a true and correct record.
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4 Ngā Petihana | Petitions
5 Ngā Kōrero a te Marea | Public Input
6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
7 Ngā Pakihi Autaia | Extraordinary Business
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Performance and Appointments Committee
25 March 2025
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Process to
make appointments to the boards of council organisations
File No.: CP2025/01470
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about the process to make board appointments that will be
considered in the confidential part of this meeting.
Whakarāpopototanga matua
Executive summary
2. Confidential reports
on this agenda seek decisions regarding appointments to the boards of:
· Tāmaki Redevelopment Company
(TRC)
· Port of Auckland Limited (POAL)
· Watercare Services Limited (Watercare)
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding appointments to
i) Tāmaki Redevelopment Company
ii) Port of Auckland Limited
iii) Watercare
Services Limited
b) tuhi ā-taipitopito / note that these reports are confidential
due to the personal information contained regarding current board members.
Horopaki
Context
3. Council makes appointments to council
organisations in accordance with the Appointment and Remuneration Policy for
Board Members of Council Organisations (the Policy).
4. The general process for making new appointments to substantive
council-controlled organisations is described in Figure 1 below. This process
also applies to the appointment of a Council director to the TRC board and
appointments to the POAL board.
Figure 1: Appointment process
Tātaritanga me ngā
tohutohu
Analysis and advice
5. Confidential
reports on this agenda seek approval for appointment decisions as noted in
Table 1 below:
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Entity name
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Decisions
sought
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Previous
decisions relevant to this process
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Tāmaki
Redevelopment Company (TRC)
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Approval to
reappoint a board member
Approval of
criteria to appoint a new board member
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None
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Port of
Auckland Limited (POAL)
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Approval to
reappoint a board member
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None
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Watercare
Services Limited (Watercare)
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Approval of a
short-list of candidates
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Approval of
criteria to appoint a director [PACCC/2024/117]
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
6. Auckland
Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate
Plan was adopted in July 2020 and sets out the priority action areas to deliver
our goals to reduce emissions and adapt to the impacts of climate change.
7. Candidates
seeking appointment need to demonstrate a commitment to integrate the action
areas outlined in Te Tāruke-ā-Tāwhiri into the
council-controlled organisation’s activities as one of the core
competencies for director candidates.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
8. The chairs of POAL, TRC and Watercare Services
have been consulted to inform the advice contained in the confidential reports.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
9. Board appointments to the entities considered in
the confidential reports are a responsibility that sits with the Governing
Body. Local boards may participate in the nomination process for board
vacancies and criteria are circulated to local boards to allow their
participation in the nomination process.
Tauākī whakaaweawe
Māori
Māori impact statement
10. Kia ora Tāmaki Makaurau sets as a mahi
objective that: “Mana whenua and Māori are active partners and
participants at all levels of the council group’s decision making”.
This objective is considered as part of the decision making in the confidential
items on this agenda.
Ngā ritenga
ā-pūtea
Financial implications
11. There are no new financial implications arising
from the confidential reports.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. There are risks common to all board
appointments. These include:
· Reputational risk of appointing candidates without
appropriate skills or governance experience. To mitigate this potential risk, a
due diligence process is in place.
· Governance risk of creating an unbalanced board where too
many new members cause a loss of institutional knowledge which impacts
decision-making. Conversely, retaining board members for too long can mean
the board lacks innovation and fresh thinking.
Ngā koringa ā-muri
Next steps
13. Next steps are noted in the confidential agenda
reports.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager CCO/External Partnerships
team
Phil Wilson - Chief Executive
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Performance and Appointments Committee
25 March 2025
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Summary of
Performance and Appointments Committee information memoranda, workshops and
briefings (including the Forward Work Programme) - 25 March 2025
File No.: CP2025/02457
Te take mō te
pūrongo
Purpose of the report
1. To
receive a summary and provide a public record of memoranda or briefing papers
that may have been distributed to the Performance and Appointments Committee.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
and openness and transparency of information circulated to Performance and
Appointments Committee members via memoranda/briefings or other means, where no
decisions are required.
3. The
following information items were distributed:
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Date
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Subject
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20/2/2025
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Information Memorandum: Change of New Zealand Transport Agency representative
at Auckland Transport
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4. There
were no workshops or briefings held.
5. This
document can be found on the Auckland Council website,
at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at the top left of the
page, select meeting/Te hui “Performance and Appointments
Committee” from the drop-down tab and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
6. Note that, unlike an agenda report, staff
will not be present to answer questions about the items referred to in this
summary. Transport and Infrastructure Committee. members should direct any questions to the authors.
Ngā tūtohunga
Recommendation/s
That the Performance and Appointments
Committee:
a) whiwhi /
receive the Summary of Performance and Appointments Committee information
memoranda, workshops and briefings (including the Forward Work Programme)
– 25 March 2025.
b) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Forward Work Programme
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13
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b⇩
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Information Memorandum: Change of New Zealand
Transport Agency representative at Auckland Transport
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17
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Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere Matua / Senior
Governance Advisor
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Authoriser
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Phil Wilson - Chief Executive
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Performance and Appointments Committee
25 March 2025
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Performance and Appointments Committee / Komiti mō ngā
Kopounga me Te Kounga o ngā Mahi
Forward Work Programme 2025
This committee has the oversight to make appointments to
Council-Controlled Organisations (CCOs), Council Organisations (COs), Port of
Auckland Limited and exempt CCOs and COs and other entities, with the
exception of Auckland International Airport Limited (for the avoidance of doubt, the authority to make
appointments also includes the power to remove appointees).
The full terms of reference can be found
here: Auckland Council Governing Body Terms of
Reference
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Area of work and Lead Department
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Pūnga / Reason for work
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Committee role
(whakatau / decision and/or tika /
direction)
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Expected timeframes
Highlight the month(s) this is expected to come to committee
in 2025
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Jan
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Feb
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Mar
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Apr
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May
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Jun
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Jul
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Aug
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Sep
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Oct
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Nov
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Dec
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CCO and Port of Auckland Director Appointments and
Reappointments
CCO Governance and External Partnerships
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In accordance with Auckland Council’s
Appointment and Remuneration Policy for Board Members of Council
Organisations (the policy – which is a requirement as per, Section
57(1) of the Local Government Act 2002 (LGA)). The committee are to make
appointments and approve policies related to Council-Controlled
Organisations.
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To approve:
- Appointment
- Reappointment
- briefs
for vacancies
- Panel
members
- Shortlisted
candidates for interview
Progress
to date:
Review of
the Appointment and Remuneration Policy for Board Members of Council
Organisations – Feb 2025
Link to decision
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As and when required
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CCOs
Non-substantive
CCO Governance and External Partnerships
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· Te
Tuhi Contemporary Arts Foundation
· Taumata
Toi a Iwi
· Manukau
Beautification Trust
In accordance with Auckland Council’s Appointment
and Remuneration Policy for Board Members of Council Organisations (the
policy – which is a requirement as per, Section 57(1) of the Local
Government Act 2002 (LGA)). The committee are to make appointments and
approve policies related to Council-Controlled Organisations.
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To approve appointments
Progress to date:
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As and when required
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Appointments to other boards
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Appointments to:
· Auckland
War Memorial Museum
· Museum
of Transport and Technology
· Auckland
Regional Amenities Funding Board
· City
Rail Link Limited
· Tāmaki
Redevelopment Company
· Haumaru
Housing
In accordance with Auckland
Council’s Appointment and Remuneration Policy for Board Members of
Council Organisations (the policy – which is a requirement as per,
Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to
make appointments and approve policies related to Council Organisations.
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To approve:
- Appointment
- Reappointment
- briefs
for vacancies
- Panel
members
- Shortlisted
candidates for interview
Progress
to date:
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As and when required
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Chief Executive Performance Objectives
CE Office
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Chief Executive performance review process.
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Half-yearly and yearly review of
Chief Executives Performance Objectives. (April / August)
Draft and final FY25-27 objectives
with annual refresh. (April / July- completed for FY25)
Informal updates (all other months)
Progress to date:
Verbal update Feb 2025 – link to decision
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Tātaki Auckland Unlimited (TAU)
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Auckland Council appoints the board of TAU.
The appointments are to replace or renew directors
whose terms are expiring.
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Eke Panuku Development Auckland
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Auckland Council appoints the board of Eke Panuku.
The appointments are to replace or renew directors
whose terms are expiring.
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City Rail Link Limited (CRLL)
CCO Governance and External Partnerships
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Auckland Council is a joint shareholder with the Crown
and jointly appoints directors with the Crown.
The appointments are to replace or renew directors
whose terms are expiring.
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To approve appointments
Progress to date:
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Museum of Transport and Technology (MOTAT)
CCO Governance and External Partnerships
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Auckland Council makes 6 appointments to the MOTAT
Board. The appointments are to replace or renew directors whose terms
are expiring.
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To approve appointments
Progress
to date:
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Tamaki Redevelopment Company
CCO Governance and External Partnerships
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Auckland Council is a joint shareholder with the Crown.
Council has one director it is responsible for appointment, and jointly
appoints with the Crown the other directors. The appointments are to replace
or renew directors whose terms are expiring.
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To approve appointments
Progress to date:
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Auckland War Memorial Museum (AWMM)
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Auckland Council makes five appointments to the AWMM
board.
The appointments are to replace or renew directors
whose terms are expiring.
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To approve appointments
Progress
to date:
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Haumaru Housing
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Auckland Council makes two appointments to the Haumaru
Housing Board
The appointments are to replace or renew directors
whose terms are expiring.
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To approve appointments
Progress
to date:
Criteria
for making an appointment to t the board –
Feb 2025 Link to decision
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Port of Auckland Limited (POAL)
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Auckland Council appoints the Port of Auckland board.
The appointments are to replace or renew directors
whose terms are expiring.
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To approve appointments
Progress
to date:
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Performance and Appointments Committee
25 March 2025
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Performance and Appointments Committee
25 March 2025
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee:
a) whakaae / agree to exclude the public from
the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTAL:
Approval of a short-list of candidates for Watercare Services Limited
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates for
the board of Watercare Services Limited.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 CONFIDENTIAL:
Reappointment to the Port of Auckland Limited board
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board members
of Port of Auckland Limited.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL:
Reappointments and criteria for Tāmaki Redevelopment Company directors
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board members
of the Tāmaki Redevelopment Company.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C4 CONFIDENTIAL:
Chief Executive Objectives - FY25 quarter two progress report
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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