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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Daniel
Newman, JP
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Deputy
Chairperson
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Cr Mike Lee
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Members
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Mayor Wayne
Brown
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Cr Christine
Fletcher, QSO
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Via electronic
link
From 10.10am, Item C2
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Cr Lotu Fuli
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Via electronic
link
From 10.05,
Item 8
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Cr Richard
Hills
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Cr Greg Sayers
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Via electronic
link
From 10.06am, Item 11
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Cr John Watson
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Via electronic
link
From 10.22am,
Item C2
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Ex-officio
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Houkura Chair
David Taipari
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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Cr Maurice
Williamson
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Performance and Appointments Committee
25 March 2025
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local
board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Process
to make appointments to the boards of council organisations
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Cr L Fuli
joined the meeting at 10.05am.
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Resolution
number PACCC/2025/13
MOVED by Chairperson
D Newman, seconded by Deputy Chairperson M Lee:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding appointments to
i) Tāmaki Redevelopment Company
ii) Port of Auckland Limited
iii) Watercare
Services Limited
b) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information contained regarding
current board members.
CARRIED
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9
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Summary
of Performance and Appointments Committee information memoranda, workshops
and briefings (including the Forward Work Programme) - 25 March 2025
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Resolution
number PACCC/2025/14
MOVED by Chairperson
D Newman, seconded by Mayor W Brown:
That
the Performance and Appointments
Committee:
a) whiwhi
/ receive the Summary of Performance and Appointments Committee information
memoranda, workshops and briefings (including the Forward Work Programme)
– 25 March 2025.
b) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report.
CARRIED
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10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Cr G Sayers
joined the meeting at 10.06am.
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Resolution
number PACCC/2025/15
MOVED by Chairperson D Newman, seconded by
Deputy Chairperson M Lee:
That the Performance and Appointments Committee:
a) whakaae / agree to exclude the public
from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
follows.
This resolution is made in reliance on section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
C1 CONFIDENTAL:
Approval of a short-list of candidates for Watercare Services Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for the board of Watercare Services Limited.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Reappointment to the Port of Auckland Limited board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members of Port of Auckland Limited.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Reappointments and criteria for Tāmaki Redevelopment Company directors
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members of the Tāmaki Redevelopment Company.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Chief Executive Objectives - FY25 quarter two progress report
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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10.06am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.50am The
public was re-admitted.
restatementS
It was resolved while the public was
excluded:
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C1
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CONFIDENTAL:
Approval of a short-list of candidates for Watercare Services Limited
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Resolution
number PACCC/2025/16
MOVED by Cr R Hills,
seconded by Chairperson D Newman:
b) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL:
Reappointment to the Port of Auckland Limited board
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Resolution
number PACCC/2025/17
MOVED by Chairperson
D Newman, seconded by Deputy Chairperson M Lee:
b) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the appointment decision will be made publicly available.
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C3
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CONFIDENTIAL:
Reappointments and criteria for Tāmaki Redevelopment Company directors
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Resolution
number PACCC/2025/18
MOVED by Chairperson
D Newman, seconded by Cr L Fuli:
f) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
g) tuhi ā-taipitopito
/ note that at the conclusion of the appointment process, the appointment
decision will be made publicly available.
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C4
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CONFIDENTIAL:
Chief Executive Objectives - FY25 quarter two progress report
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This item was
deferred to a future meeting due to the Chief Executive’s absence.
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10.50am The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................