Kaipātiki Local Board Workshop

 

OPEN NOTES

 

 

 

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 26 March 2025 at 10.04am.

 

Te Hunga kua Tae mai | present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Raymond Tan

 

 

Dr Janet Tupou

Via electronic attendance

 

Kaipātiki Local Board Workshop

26 March 2025

 

 

 

3

Kaipātiki Local Board workshop

 

 

 

 

Session 1 – 10.00am – 10.15am

Context and Budget

Presenters:                   Paul Edwards
Senior Local Board Advisor, Governance and Engagement

Sugenthy Thomson
Lead Financial Advisor, Financial Advisory

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the context for the full-day workshop session.

Session 2 – 10.15am – 11.00am

CAPEX Work Programme

Presenters:                   Judy Waugh
Work Programme Lead, Parks and Community Facilities

Eloi Fonseca
Manager Area Operations, Parks and Community Facilities

 

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the CAPEX Work Programme.

The local board raised the following points and questions in response to the presentation:

·    Sought clarification on the reallocation of funds for the Island Bay stairs.

·    Raised concerns over security issues at the Island Bay toilet facilities.

·    Requested prioritisation of the Onepoto ponds renewal and further details on maintenance and long-term viability.

·    Highlighted the need for a strategic approach to balancing investments in sports fields, playgrounds, and other community assets.

·    Requested a comprehensive list of agreed-upon projects to ensure transparency in decision-making and resource allocation.

 

Next steps:

·    Staff to action feedback received.

 

Session 3 – 11.00am – 12.40pm

OPEX

•      Local Board Outcomes: Places and Spaces

•      Staff advice on options

•      Priorities for additional funds

Presenters:                   Eloi Fonseca
Manager Area Operations, Parks and Community Facilities

Adrian Wilson
Manager Compliance, Licensing and Compliance

Amber Deng
Grants Advisor, Grants & Incentives - Group Treasurer

John McKellar
Parks and Places Specialist, Parks and Community Facilities

Rebecca McKeown
Head of Programmes, Performance and Transformation, Pools and Leisure

Mike Thompson
Sport and Recreation Lead, Community Wellbeing

 

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Local Board Outcomes: Places and Spaces.

 The local board raised the following points and questions in response to the presentation:

·     Sought details on potential funding for maintenance of Oruamo Reserve.

·     Highlighted the need for more detailed funding breakdowns.

·     Advocated for improved track maintenance contracts and cost-efficient solutions.

·     Expressed concern over the high cost of pine tree removal, while supporting removal in high-risk areas.

·     Proposed using drone technology for gutter cleaning to help support Ventia's service efficiency.

·     Supported receiving advice and costings to reinstate some rubbish bins and use of non-chemical weed control methods.

·     Highlighted a need for compliance wardens in Glenfield and Birkenhead and explored options for collaboration with other local boards.

·     Requested details on dog control enforcement funding and potential collaboration with other local boards.

·     Advocated for volunteer-based dog ranger training as a cost-effective community safety measure.

·     Sought clarity on the regional distribution of fee reductions and free swimming initiatives.

·     Supported additional information on a trial for period for subsidised senior swim time.

·     Highlighted the need to ensure funding aligns with actual demand in local communities.

 

Next steps:

·    Staff to action feedback received.

 

Session 4 – 12.40pm – 12.45pm

OPEX

•      Local Board Outcomes: Transport and Connections

•      Local Board Outcomes: Opportunity and Prosperity

 

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with a brief update on the Local Board Outcomes: Transport and Connections and Local Board Outcomes: Opportunity and Prosperity, and provided staff with overall direction.

 

Lunch Break
12.45pm – 1.30pm

Session 5 – 1.30pm – 2.45pm

OPEX

•      Local Board Outcomes: Environment

•      Staff advice on options

•      Priorities for additional funds

Presenters:                   Trish Kirkland-Smith
Volunteering and Programmes Team Manager, Parks and Community Facilities

Ross Martin
Sustainable Schools Advisor, Environmental Services

Theo Jaycox
Community Park Ranger, Parks and Community Facilities

Greer Rasmussen
Low Carbon Specialist, Environmental Services

Yasmin Hall
Relationship Advisor, Executive Office Resilience and Infrastructure

 

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Local Board Outcomes: Environment.

The local board raised the following points and questions in response to the presentation:

·     Highlighted the need to ensure funding allocation avoids duplication across multiple environmental groups.

·     Requested information on minimum viable funding levels for proposed projects.

·     Highlighted the need to ensure school engagement strategies account for capacity constraints at schools.

·     Requested considering phased project implementation to accommodate budget constraints.

·     Highlighted the need to examine options for stream restoration beyond monitoring activities.

 

Next steps:

·     Staff to action feedback received.

 

Break
2.45pm – 2.55pm

Session 6 – 2.55pm – 4.55pm

OPEX

•      Local Board Outcomes: Belonging and Wellbeing

•      Staff advice on options

•      Priorities for additional funds

Presenters:                   Naomi Thomas
Manager Community Programme Delivery, Community Wellbeing

Margo Athy
Connected Communities Lead and Coach, Community Wellbeing

Ben Scott
Principal Integration Specialist, Executive Office Community

Gemma Kaldesic
Capability and Performance Advisor, Executive Office Community

Carl Ewen
Manager Event Facilitation, Community Wellbeing

Amber Deng
Grants Advisor, Grants & Incentives - Group Treasurer

Jess Donaldson
Senior Community Planning and Readiness Advisor, Auckland Emergency Management

Jacquelyn Collins
Play Portfolio Lead, Community Wellbeing

Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Jo Cocker
Specialist Advisor, Community Wellbeing

 

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Local Board Outcomes: Belonging and Wellbeing.

The local board raised the following points and questions in response to the presentation:

·     Emphasised the need to identify whether proposed initiatives are essential and identify any gaps.

·     Sought clarity on the implementation framework for the Emergency Readiness Response Plan.

·     Sought clarity on cost structures for operating community hubs and the feasibility of a full-time broker.

·     Requested advice on expanding library services, including third-party programme delivery.

·     Emphasised ensuring local board funding complements rather than duplicates central government funding for social initiatives.

 

Next steps:

·     Staff to action feedback received.

 

 

 

 

The workshop finished at 5.10pm.