Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 6-8 Munroe Lane, Albany, Auckland 0632 and Via Microsoft Teams on Thursday, 27 March 2025 at 9.30am.

Te Hunga kua Tae mai | present

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP (from 9.34am)
Members	Callum Blair
	John Mclean (from 10.37am, Via Microsoft Teams)
	Kyle Parker
	Sylvia Yang

Upper Harbour Local Board 27 March 2025

1          Nau mai | Welcome

The Chairperson A Atkinson opened the meeting with a Karakia.

2          Ngā Tamōtanga | Apologies

Resolution number UH/2025/17

MOVED by Member C Blair, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whakaae / accept the apologies from Member J Mclean and Deputy Chairperson U Casuri Balouch for lateness.

CARRIED

Note: Deputy Chairperson U Casuri Balouch joined the meeting at 9.34am.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number UH/2025/18

MOVED by Member C Blair, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 27 February 2025, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1

Monica Sharma - Service to local government

Resolution number UH/2025/19 MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a) āhukahuka / acknowledge and thank Monica Sharma, Upper Harbour Community Broker for her 30 years of dedicated service to local government and the communities of Upper Harbour, providing strategic leadership, strengthening connections between council, community and elected members and driving positive outcomes for all. CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Upper Waitematā Ecology Network - 2024 in review.
	Resolution number UH/2025/20 MOVED by Member K Parker, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Rachael Pates, Network Manager, and Louis Foot, Pest Coordinator, Upper Waitematā Ecology Network, representing Upper Waitematā Ecology Network and thank them for their attendance and presentation. CARRIED

8.2	Community feedback and youth facilities in Hobsonville Point.
	Resolution number UH/2025/21 MOVED by Member S Yang, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Renata Wiles, Hobsonville Point resident and Gavin Gunston, Chief Executive Officer (CEO), Connected Neighbourhoods Trust and thank them for their attendance and presentation. CARRIED

9          Te Matapaki Tūmatanui  | Public Forum

9.1	Terry Randell - Plan change to amend Historic Heritage schedule
	A written speech, map and a report on the Tauhinu Historical Reserve were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as minute attachments.
	Resolution number UH/2025/22 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member C Blair: That the Upper Harbour Local Board: a) whakamihi / thank Terry Randell for his attendance and presentation. CARRIED
	Attachments a     27 March 2025, Upper Harbour Local Board: Item 9.1 Public Forum - Terry Randell - Plan change to amend Historical Heritage Schedule - Written speech. b     27 March 2025, Upper Harbour Local Board: Item 9.1 - Public Forum - Terry Randell - Plan change to amend Historical Heritage Schedule - Tauhinu Historical Reserve report. c    27 March 2025, Upper Harbour Local Board: Item 9.1 - Public Forum - Terry Randell - Plan change to amend Historical Heritage Schedule - Map.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Note: Member J Mclean joined the meeting at 10.37am (Via Microsoft Teams).

The meeting was adjourned at 10.39 am, to workshop the draft Contributions Policy 2025.

The meeting was reconvened at 11.47am.

11	Upper Harbour Local Board views on the draft Contributions Policy 2025
	The Manager Financial Policy, Andrew Duncan, Senior Programme Manager, Holly Berry, Programme Change Lead Policy, Tim Wake (Via Microsoft Teams) and Principal Planner (Auckland Transport), Nadine Perera, were in attendance to support the item.
	Resolution number UH/2025/23 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) tuku / provide views on the draft Contributions Policy 2025 for inclusion in the Governing Body decision report on 1 May 2025 as follows: i) support the draft Contributions Policy 2025 as it allows an equitable and proportionate share of the total cost of growth-related capital expenditure to be recovered from the development community ii) support capital expenditure planned over a longer horizon (30 years) as otherwise the cost of developing necessary infrastructure falls on existing ratepayers iii) support the draft Contributions Policy 2025 as it supports the adopted Future Development Strategy highlighting the key locations to focus our limited resources iv) request the following changes are made to Schedule 8 as soon as practical: A) Te Kori Scott Point Stage 2 and 3 needs to be included, currently only stage 1B is included in Schedule 8.  The entire park (Te Kori Scott Point, formally Scott Point Sustainable Sports Park) was master planned, consulted on and adopted.  Stage 2 and stage 3 include vital community amenities such as hard courts, a playground and a nature area.  These are essential for a fast growing and densely developed community and, there is a community expectation of delivery of stage 2 and 3 B) the Library and Community Centre (Whenuapai) project is expected to start after 30 June 2034.  Given the fast growth in Whenuapai we request that this project is brought forward into the current decade.  The area is rapidly developing and there is no community centre C) the aquatic and recreation centre (Northwest) project is expected to start after 30 June 2034.  Given the fast growth in Whenuapai we request that this project is brought forward into the current decade b) restate the following resolutions from the February 2023 business meeting in relation to the draft Contributions Policy 2022 Variation A, resolution number UH/2023/14 clause d) and e): d)  request that consideration be given to reviewing the DC policy to areas outside the Investment Priority Areas e)  note large-scale development is happening all around our city and there is a need that the development contributions received cover all associated growth-related capital expenditure.  Many of these new developments are very intensified so residents both need and expect access to well developed parks and open spaces, roading, active transport modes and stormwater. CARRIED

The meeting was adjourned at 11.58am.

The meeting was reconvened at 12.09pm

12

Proposed agreement to lease and ground lease to North West Toy Library Incorporated at Picasso Reserve, 31A Picasso Reserve, West Harbour

The Community Lease Specialist, Angela Zafar, was in attendance to support the item.

A letter in support of the North West Toy Library was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number UH/2025/24

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whakaae / grant, under Reserves Act 1977 an agreement to lease to the North West Toy Library Incorporated for an area comprising approximately 150m2 located at Picasso Reserve, 31A Picasso Drive, West Harbour, on the land legally described as Lot 301 DP 128372 and is classified as a recreation reserve (as per Attachment A to the agenda report), on the following terms:

Permitted Use	North West Toy Library development
Location	Picasso Reserve, 31A Picasso Drive, West Harbour.
Prior to commencement of any works	The North West Toy Library to secure full funding to complete installation of a small house at Picasso Reserve.

b) whakaae / grant  subject to fulfilment of all conditions of the agreement to lease, a community ground lease to the North West Toy Library Incorporated for an area comprising approximately 150m2 located at Picasso Reserve, 31A Picasso Drive, West Harbour, on the land legally described as Lot 301 DP 128372 and is classified as a recreation reserve under Reserves Act 1977 (as per Attachment A to the agenda report), subject to the following terms and conditions:

Permitted use	To provide local parents affordable access to toys and play-based activities
Term	Initial term of ten (10) years with one five-year right of renewal
Rent	Rent $1 plus GST per annum
Agreed Community Outcomes Plan to be appended to the lease.

c) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) and the Auckland Council standard form community lease agreement 

d) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community ground lease to the North West Toy Library Incorporated located at Picasso Reserve, 31A Picasso Drive, West Harbour have been undertaken in November 2024 and February 2025 respectively 

e) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community ground lease to the North West Toy Library Incorporated located at Picasso Reserve, 31A Picasso Drive, West Harbour were received

f) whiwhi / receive the letter of support from West Harbour Tennis Club dated 1 March 2024 supporting the Northwest Toy Library proposal at Picasso Reserve.

CARRIED

Attachments

a     27 March 2025, Upper Harbour Local Board: Item 12 - Proposed agreement to lease and ground lease to North West Toy Library Incorporated at Picasso Reserve, 31 Picasso Reserve, West Harbour - Support letter for Toy Library 1 March 2024.

13	Kōkiri - Setting priorities for Auckland Transport project and programme engagement
	The Auckland Transport Elected Member Relationship Partner, Owena Schuster, was in attendance to support the item.
	Resolution number UH/2025/25 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whiwhi / receive the Forward Works Programme brief as outlined in Attachment A to the agenda report. b)      tono / request Auckland Transport to apply the following levels of engagement to these projects: Collaborate i) Herald Island Causeway Lights Project - Kingsway Road ii) Clark Road – Zebra Crossing Upgrade iii) Picasso Drive Zebra Crossing iv) Upper Harbour Wayfinding Signage Project v) Barbados Drive Pedestrian Crossing vi) Totara Road Bus Stops Upgrade vii) Apollo Drive Bus Stops Update Consult Auckland Cycling Programme viii) Hobsonville Cycle Connection – Hobsonville Road – currently in design ix) Community Response Projects x) Rosedale Road, Jack Hinton Drive to new crossing, cycle protection – currently in design    xi) Oteha Valley Road SH1 to Cornerstone Drive Improvements - currently in design xii) Constellation Drive shared path extensions - currently in design xiii) Greville Road cycle lane upgrades and intersection improvements - currently in design        Capital Projects xiv) Rosedale Bus Station – currently in design xv) Supporting Growth Alliance - route protection of the North future strategic transport network  Network Optimisation xvi) Dairy Flat Highway Dynamic Lane – investigation phase xvii) Parking and Compliance Programme xviii) Room to Move – Comprehensive Parking Management Plan (CPMP)- Albany – planning phase xix) Room to Move – Comprehensive Parking Management Plan (CPMP)-West Harbour - – planning phase Inform Capital Projects xx) Decarbonisation of Ferry Stage 1 - Landside – Hobsonville – currently in design xxi) National Ticketing Systems (AT assets) - currently in design  Network Optimisation xxii) Albany Highway Corridor between Sunset Road and SH18 interchange (Corridor Improvements) Public Transport Minor Projects xxiii) Bus Shelter Renewals – Renewals of end of life and damaged bus shelters - currently in selection/investigation Road Corridor programme xxiv) Footpath Renewals – FY 25/26 xxv) Road Resurfacing Renewals – FY 25/26 Road Safety xxvi) Greenhithe Road Greenhithe School - Raised pedestrian crossing – currently in investigation Storm Recovery Programme xxvii) Upper Harbour Local Board area Advocacy Active Modes xxvii) Strongly support active modes, improving safety and encouraging mode shift through network planning, cycle skills training, events, activations and campaigns targeted at schools Community Response Programme xxviii) East Coast Road/Spencer Road intersection – that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety xxix) Sunset Road/Target Road/Caribbean Drive roundabout - that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety xxx) Launch Road zebra crossing – that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety xxxi) Caribbean Drive / Sunset Road / Target Road intersection pedestrian improvements – that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety xxxii)      Gills Road / Albany Heights Road / Lonely Track Road Intersection Improvements - that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety Capital Programme xxxiii) The Avenue / Dairy Flat highway intersection project – that delivers the most network benefits for safety, climate action, our economy, public health, and social outcomes and provides pedestrian safety xxxiv) request that Auckland Transport provide a better network of feeder bus services to manage demand at park and ride stations c) tono / request that projects identified in the current Upper Harbour Local Board Kokiri Agreement 2024-2025  that will continue delivery into next financial year be included in the draft Upper Harbour Local Board Kokiri Agreement 2025-2026 for consideration at the June 2025 business meeting d)  tono / request that all advocacy in the current Upper Harbour Local Board Kokiri Agreement 2024-2025  be included in the draft Upper Harbour Local Board Kokiri Agreement 2025-2026 for consideration at the June 2025 business meeting including: i) prioritise the bus shelter on Puriri Road – bus stop number 5842 e) tuku / provide projects or programmes for Auckland Transport to consider for inclusion in future work programmes as follows: i) pedestrian safety at Pinehill School on Spencer Road ii) pedestrian safety at Albany Junior High School on Appleby Road iii) pedestrian safety on Meadowood Drive close to Devonshire Park f) tuhi tīpoka / note that the Upper Harbour Local Board  support the retention, increase and long-term security of the Local Board Transport Capital Fund, and will continue to advocate to the Governing Body for this. CARRIED

14	Auckland Transport Kōkiri Quarterly Update - March 2025
	The Auckland Transport Elected Member Relationship Partner, Owena Schuster, was in attendance to support the item.
	Resolution number UH/2025/26 MOVED by Member S Yang, seconded by Member J Mclean: That the Upper Harbour Local Board: a) whiwhi / receive the March 2025 quarterly update on the Upper Harbour Local Board Kōkiri Agreement 2024-2025 as outlined in Attachment A to the agenda report. CARRIED

15	Local board views on draft plan change to add trees and groups of trees to the Auckland Unitary Plan Operative in Part and to the Notable Trees overlay
	The Senior Policy Planner, Ruth Andrews, was in attendance (Via Microsoft Teams) to support the item.
	Resolution number UH/2025/27 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) tuku / provide local board views on draft plan change to add approximately 169 trees and 27 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the Auckland Unitary Plan maps as follows: i) support the draft plan change to add approximately 169 trees and 27 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the AUP maps ii) note the importance of the intention in paragraph 20 of notifying all owners and affected parties such that they have the opportunity to participate in the submission process iii) note the Local Board do not know the exact details of the location of the trees in relation to this proposal iv) request a process is put in place to make it easier to add trees and groups of trees to the Auckland Unitary Plan Schedule of Notable Trees and to the Notable Trees Overlay in the Auckland Unitary Plan Maps, noting that these trees have been on the list of nominations held in councils database for 10 – 12 years. CARRIED

16	Local board views on plan change to amend Historic Heritage Schedule
	The Senior Advisor Special Projects, Emma Rush and the Senior Specialist - Heritage, Rebecca Ramsey were in attendance (Via Microsoft Teams) to support the item.
	The Deputy Chairperson U Casuri Balouch tabled two documents. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2025/28 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member C Blair: That the Upper Harbour Local Board: a) whakatārewa / defer consideration of draft plan change: Amendments to schedule 14 Historic Heritage Schedule to the April 2025 business meeting and request an updated report that includes: i) consideration of impact to the property and owners ii) context and background to errors in previous planning and what is reflected in the current Auckland Unitary Plan iii) the evaluation report title Settlement Site Final 2025 -11 Te Kawau Pass prepared for the Policy and Planning Committee. CARRIED
	Attachments a     27 March 2025, Upper Harbour Local Board: Item 16 - Local board views on plan change to amend Historic Heritage Schedule - Proposed amendments to Schedule 14.1 - Upper Harbour. b     27 March 2025. Upper Harbour Local Board: Item 16 - Local board views on plan change to amend Historic Heritage Schedule - Proposed amendments to GeoMaps - Upper Harbour.

17	Local board views on Private Plan Change 107 for Whenuapai Business Park
	The Senior Policy Planner, Jo Hart, was in attendance (Via Microsoft Teams) to support the item.
	Resolution number UH/2025/29 MOVED by Chairperson A Atkinson, seconded by Member C Blair: That the Upper Harbour Local Board: a) tuku / provide local board views on private plan change 107 Whenuapai Business Park by Neil Construction Limited for 69-73 & 94-96A Trig Road and 141, 145, 151, 153, 155-157, 159 & 163 Brigham Creek Road as follows: i) support this plan change subject to matters raised in submissions by Watercare and Auckland Council are dealt with appropriately, otherwise we do not support this plan change ii) note that the local board understands the importance of local employment in the Northwest and in Whenuapai, there is a need to deliver a variety of local employment opportunities close to residential neighbourhoods and where good transport connections exist iii) support the view of Watercare to seek to amend the precinct provisions to address stormwater and flooding effects so that there is no increase in flood levels at the Whenuapai Wastewater Pumping station  iv) support the view of Auckland Council that the plan needs to integrate transport, wastewater and water infrastructure and address funding of this infrastructure v) considers that as the air base is of nationally strategic importance the use of the Air Base must not be compromised by development enabled by Plan change 107 vi)  note that the local board does not have visibility to discussions between Auckland Council Parks Department and the applicant and would like to ensure that the open space in this plan change meets the Auckland Council provision guidelines vii)  requests that as part of the plan change the applicant provide a vehicular connection from the new road in the business park to the Auckland Council Park at 161-167 Brigham Creek Road viii) consider that in planning for this area there is greater need to account for climate change impacts, to protect critical infrastructure and to prevent any increase in flood risk ix) note that infrastructure is not in place yet and does not support construction prior to commissioning of the required infrastructure x) seeks to encourage industrial and commercial development to include water and energy efficient measures  xi) note that the local board aims to increase tree canopy cover to 30% while Whenuapai is currently at less than 10% and express concern about the removal of any mature trees through this development xii) request that this development include  a significant number of trees to be planted and that any roads created have large street trees in place with deep tree pits to enable the trees to grow to maturity  xiii) request that that any development in Whenuapai avoids habitat loss in freshwater and biodiverse ecosystems  xiv) considers travel by active and public transport modes is vital for any development b) kopou /appoint Chairperson A Atkinson to speak to the local board views at a hearing on private plan change 107 c) tāpae / delegate authority to the chairperson of Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing. CARRIED

18	Local board views on Private Plan Change 109 - Whenuapai Green - 98-100 & 102 Totara Road, Whenuapai
	The Senior Policy Planner, Jo Hart and the Consultant Processing Planner, Vanessa Wilkinson were in attendance (Via Microsoft Teams) to support the item.
	The Auckland Council submission on plan change 109 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number UH/2025/30 MOVED by Member J Mclean, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) tuku / provide local board views on private plan change 109 Whenuapai Green by Neil Construction Limited for the rezoning of land at 98-100 & 102 Totara Road, Whenuapai as follows: i) do not support this plan change and request it be declined for the following reasons: A) the plan change is out of sequence with the adopted Future Development Strategy and is in advance of the necessary infrastructure to support the development B) concerns from residents in new areas such as Whenuapai on the lack of infrastructure specifically open space, roads, water and transport b) tautoko / support the Auckland Council submission on private plan change 109 as outlined in the tabled document, specifically the points made in paragraphs 6, 35 and 36 c) express concerns regarding the lack of open space provision in Whenuapai d) tono / request that should the plan change proceed that the developer provides a built neighbourhood park with a toilet and playspaces for all ages to the level of specifications required by Auckland Council and request connections be provided through the drainage reserves e) express concerns that this development does not provide enough provision and usability of outdoor space that is needed for dense developments f) kopou / appoint Chairperson A Atkinson to speak to the local board views at a hearing on private plan change 109 g) tāpae / delegate authority to the chairperson of Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in resolution is unable to attend the private plan change hearing. CARRIED
	Attachments a     27 March 2025, Upper Harbour Local Board: Item 18 - Local board views on Private Plan Change 109 - Whenuapai Green - 98,100 &102 Totara Road, Whenuapai - Auckland Council submission on plan change 109.

Note: Member C Blair left the meeting at 1.46pm

Note: Member C Blair returned to the meeting at 1.54pm, prior to the vote being taken on Item 18: Local board views on Private Plan Change 109 - Whenuapai Green - 98-100 & 102 Totara Road, Whenuapai

The meeting was adjourned at 1.56pm

The meeting was reconvened at 2.04pm

19

Local board input into Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill

Resolution number UH/2025/31 MOVED by Chairperson A Atkinson, seconded by Member S Yang: That the Upper Harbour Local Board: a) tuku / provide feedback to Auckland Council’s submission on the Term of Parliament (Enabling 4-year Term) Legislation Amendment Bill as follows: i) kohuki / considers that having options for a three or four year term is confusing for the public and would be difficult in practice ii) tautoko / support the  parliamentary term being moved from a three to four year term subject to: A) binding referendum B) there are strengthened and improved checks and balances on the Government e.g via select committees membership iii) tono / request  further consideration be given to the aligning local elections with parliamentary terms with all votes run by the Electoral Commission on the same day. CARRIED

20	Hōtaka Kaupapa / Governance forward work calendar
	Resolution number UH/2025/32 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for April 2025 – June 2025 (refer to attachment A to the agenda report). CARRIED

21	Workshop records
	Resolution number UH/2025/33 MOVED by Member K Parker, seconded by Member C Blair: That the Upper Harbour Local Board: a) whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 13 and 27 February 2025 and 6 March 2025 (refer to attachments A, B and C to the agenda report). CARRIED

22	Local Board Members' Reports - March 2025
	The Chairperson A Atkinson tabled a written members report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2025/34 MOVED by Member S Yang, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the written local board members report from Chairperson A Atkinson and verbal local board members reports from Member K Parker, Member S Yang, Deputy Chairperson U Casuri Balouch and Member C Blair. CARRIED
	Attachments a     27 March 2025, Upper Harbour Local Board: Item 22 - Local Board Members' Reports - March 2025 - Chairpersons report March 2025.

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.25 pm                                              The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................