|
Full facility contract update and Te Ara
Hura, 2027 Parks and Community Facilities (PCF) maintenance contracts
Presenter/s: Sarah
Jones
(Manager Te Ara Hura)
Jennifer Rose
(Head of Business Performance, P&CF)
Alex Overwater-Davis
(Manager Area Operations P&CF)
Eli Nathan
(Head of Area Operations, Area operations)
Veena Anjanappa
(Manager Contract Performance,
Parks & Community Facilities Department)
Martin Potter
(Auckland Operations Manager, Citycare Property)
Jody Deer
(Community Partnerships Lead at Citycare Property)
Steve Paulson
(Delivery Manager, Citycare Property)
Governance role: Input
to regional decision-making
Proposed Outcome/s: To provide an update on the
current contract performance and a briefing on the Te Ara Hura, 2027 PCF
maintenance contracts.
To seek feedback from the board on:
·
What improvements to the current contract
levels of service the board might want.
·
What tasks might the board wish to pay extra opex
for additional services.
·
What level of local provision might be ideal
for the area.
Attachment/s: Attachment B – Parks and Community Facilities Performance
Attachment C
– Te Ara Hura 2027 - PCF maintenance contracts optimisation programme
Attachment D
– Te Ara Hura 2027 - PCF maintenance contracts optimisation programme
Memo
Attachment E
– Appendix A 20241107 P27 Options update to REV committee
Summary of discussions
Staff provided an update
on the current contract performance and a briefing on the Te Ara Hura, 2027 Parks
and Community Facilities maintenance contracts project. Staff sought feedback
from the board on:
·
What improvements to the current contract
levels of service the board might want.
·
What level of local provision might be ideal
for the area.
·
What tasks might the board wish to pay extra
opex for additional services.
The local board
provided the following feedback:
·
Economic impact of procurement / maintenance was
important for the community
·
Risk / compliance must be managed
·
Standard levels of service – local board
need oversight of what the baseline is. This would be the level of
detail that staff would deal with. Staff responded that members should
provide feedback on what they see on the ground,.
·
PPE checks are as important as the compliance
checks.
·
Local operators / contractors who meet the
H&S standards should be the preferred suppliers.
·
Specialist contractors may be required,
eg: tracks. Often Citycare don’t seem to have the capacity.
·
With more decision making, more local board
member time is required. Currently local board members are part
time. With additional decision making it will become full time.
Current remuneration levels are not sustainable for a full time role.
Staff advise a survey
form will be sent out to the members to provide any additional feedback.
|
