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Date:
Time:
Venue:
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Tuesday 8
April 2025
10.00 am
Ground Floor
Hawiti Building
6 - 8 Munroe Lane
Albany
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Hibiscus and Bays Local Board Workshop
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Alexis Poppelbaum, JP
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Deputy Chairperson
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Gary Brown
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Members
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Jake Law
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Sam Mills, JP
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Julia Parfitt, JP
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Victoria Short
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Gregg Walden
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Leanne Willis
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Will Wilkinson
Democracy Advisor
9 April 2025
Contact Telephone: 0277760786
Email: will.wilkinson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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This workshop will be held in-person and via Microsoft
Teams. Email hibiscusandbayslocalboard@aucklandcouncil.govt.nz for
a link to join the workshop online.
ITEM TABLE OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 2
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2
3 Local board
workshop 3
1 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
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Hibiscus and Bays Local Board Workshop
08 April 2025
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Local board
workshop
File No.: CP2025/06078
Note 1: This
workshop has been called by the chairperson in consultation with the staff.
Note 2: No
working party/workshop may reach any decision or adopt any resolution unless
specifically delegated to do so.
Te take mō te
pūrongo
Purpose of the report
1. To
present the Hibiscus and Bays Local Board workshop agenda for Tuesday 8 April
2025.
Whakarāpopototanga matua
Executive summary
2. Most workshops are open to the public to attend as observers in
person or online.
3. Some
sessions may not be open to the public. The chairperson and deputy chairperson
decide which sessions are open to the public, depending on the sensitivity of
the information being discussed. If a session is not open, a reason will be
provided below.
4. The
public can observe the workshop via MS Teams. Email hibiscusandbayslocalboard@aucklandcouncil.govt.nz for a link to join the workshop online.
5. Local
board workshops provide an opportunity for local boards to carry out their
governance role in the following areas:
a) Accountability
to the public
b) Engagement
c) Input
to regional decision-making
d) Keeping
informed
e) Local
initiative / preparing for specific decisions
f) Oversight
and monitoring
g) Setting
direction / priorities / budget.
6. Workshops do not have decision-making authority.
7. Workshops are used to canvass issues,
prepare local board members for upcoming decisions
and to enable discussion between
elected members and staff.
8. Members are respectfully reminded
of their Code of Conduct
obligations with respect
to conflicts of interest and confidentiality.
The following will be covered in
the workshop:
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Session
1 – 10.00 am
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Making Space for Water - Update
Presenters: Elizabeth
Johnson – Principal Healthy Waters Strategic Programmes
Governance role: Keeping
informed
Proposed Outcome: Receive
an update on Making Space for Water in Hibiscus and Bays Local Board
Attachments: Attachment
A – Presentation: Making Space for Water in Hibiscus and Bays Local
Board
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Session
2 – 11.00 am
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R&I update: Pest Free HBC and Environmental
Restoration Coordinators update
Presenters: Sinead
Brimacombe – Conservation Advisor
Governance role: Keeping
informed
Proposed Outcome: Receive
an update on the Hibiscus and Bays Local Board Environmental Services Work
Programme
Attachments: Attachment
B – Presentation: Hibiscus and Bays Local Board Environmental Services
Work Programme - Update
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12.00 pm – BREAK
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Session 3 – 12.30 pm
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PCF update: Metro Park East carpark / install shade
sails
Presenters: Travis
Committie – Programme Manager (FF Contracts)
Stas
Valasiuk – Senior Project Manager (Ops)
Governance role: Keeping
informed
Proposed Outcome: Receive
an update on PCF projects in the Hibiscus and Bays Local Board
Attachment: Attachment
C – Presentation: Hibiscus and Bays – install shade sails # 32031
Attachment D – Presentation: Metro Park East Carpark
-Hibiscus & Bays -renew reserve roads and carparks 2024/2025
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Session 4
– 1.15 pm
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Hire
subsidy at Whangaparaoa Library
Presenters: Jame
Adkins – Place & Partner Specialist
Governance role: Keeping
informed
Proposed Outcome: Receive
a proposal on future subsidies for the community
organisations
Attachments: Attachment
E – Presentation: Hibiscus and Bays Local Board - Hire Subsidy
Whangaparāoa Library
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Note: At this point in
proceedings, the workshop will close to the public.
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Session
5 – 1.45 pm
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Bays Community Centre future funding (NON-PUBLIC)
This session is
non-public to allow free and frank discussion
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Presentation: Making Space for Water in Hibiscus and
Bays Local Board
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11
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b⇩
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Presentation: Hibiscus and Bays Local Board
Environmental Services Work Programme
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23
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c⇩
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Presentation: Hibiscus and Bays – install shade
sails
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35
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d⇩
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Presentation: Metro Park East Carpark - Hibiscus &
Bays
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47
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e⇩
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Presentation: Hibiscus and Bays Local Board - Hire
Subsidy Whangaparāoa Library
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67
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