Kaipātiki Local Board Workshop

OPEN NOTES

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 23 April 2025 at 10.02am.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan

Te Hunga Kāore i Tae Mai | ABSENT

Member

Dr Janet Tupou

Kaipātiki Local Board Workshop 23 April 2025

3	Kaipātiki Local Board workshop

Session 1 – 10.00am – 12.00pm

Local Board Annual Planning Workshop 7

•      Annual Plan 2025/2026 Feedback

Presenters:                   Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Sugenthy Thomson
Lead Financial Advisor, Financial Advisory

Paul Edwards
Senior Local Board Advisor, Governance and Engagement

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Annual Plan 2025/2026 Feedback.

The local board raised the following points and questions in response to the presentation:

· Expressed concerns over low public feedback volume and representation, and suggested efforts to improve future engagement.

· Called for stronger advocacy for increased maintenance funding and clearer service expectations for contractors.

· Identified flood mitigation and coastal protection as high-impact areas for targeted advocacy.

· Noted a need for transparency and improved public understanding around grant funding, community services, and council jargon.

· Requested a list of track closures with indicative timelines to improve accountability and communication.

· Suggested ensuring that advocacy to the Governing Body aligns with long-term local board objectives and reflects evolving community needs and demographics.

Next Steps:

· Staff to action feedback received.

· Report to come to the 30 April 2025 local board additional business meeting.

Session 2 – 1.00pm – 2.00pm

Auckland Transport

•      Wairau Valley Light Industrial Parking

Presenters:                   Jonathan Levell
Parking Design Team Leader, Auckland Transport

Michelle de Souza
Senior Communications and Engagement Specialist, Auckland Transport

Marilyn Nicholls
Elected Member Relationship Partner, Auckland Transport

Summary of Discussions:

The local board was provided with an update on Wairau Valley Light Industrial Parking.

The local board raised the following points and questions in response to the presentation:

· Suggested considering the fundamental problem to be solved, i.e. traffic congestion, staff parking, or illegal berm parking, and highlighted the need for a clear definition before action.

· Questioned high survey costs and advocated for data-informed investigations.

· Emphasised the uniqueness of the Wairau Valley business area.

· Concerns raised over promoting mode shift without sufficient public transport infrastructure and realistic commuting alternatives, particularly for early shifts and weekend retail customers.

· Recommended engagement with business owners for accurate insight into parking demands and behaviours, particularly where staff are concerned.

· Raised concern about visibility and safety issues caused by berm parking.

· Supported collaboration between the local board and Auckland Transport.

· Recommended adjusting existing parking restrictions as a pragmatic improvement.

Next Steps:

· Staff to action feedback received, and begin commissioning parking occupancy and origin-destination surveys in the Wairau Valley.

Session 3 – 2.00pm – 3.00pm

Customer and Community Services - Community Wellbeing

•      Te Kete Rukuruku Naming and Wai Manawa

Presenters:                   Te Koha Clarke
Te Tira Huanga Māori, Community Wellbeing

Dawn Bardsley
Te Kete Rukuruku Naming Lead, Community Wellbeing

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Te Kete Rukuruku Naming and Wai Manawa.

The local board raised the following points and questions in response to the presentation:

· Requested clarification on the intention behind dual versus sole naming of parks.

· Queried the possibility of retaining current English names alongside proposed te reo Māori names, especially where established usage exists.

· Emphasised the importance of preserving the mana and prominence of existing names such as Kaipātiki.

· Noted logistical considerations such as signage compliance, budget limitations, and stakeholder engagement.

· Expressed interest in the historical context and meanings behind existing park names to inform future decisions.

· Expressed support for further engagement with iwi to determine the most appropriate approach, whether dual or sole naming.

Next Steps:

· Staff to action feedback received, and continue discussions with iwi.

Session 4 – 3.00pm – 4.00pm

Customer and Community Services - Community Wellbeing

•      Proposed Kaipātiki Local Board Event Partnership Guidelines

Presenters:                   Carl Ewen
Manager Event Facilitation, Community Wellbeing

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Proposed Kaipātiki Local Board Event Partnership Guidelines.

The local board raised the following points and questions in response to the presentation:

· Queried the transition of events from community grants to the proposed fund, seeking clarity on what events should be captured in each funding stream.

· Raised concerns about the potential for increased bureaucracy, noting the strain on small groups and volunteers.

· Questioned the turnaround time for a potential expressions of interest (EOI) process and whether implementation could occur within the current or next financial year.

· Suggested developing an interim or hybrid model to ensure key community events continue while improving transparency and accountability.

Next Steps:

· Staff to action feedback received.

• The implementation of the event partnership model will be revisited in the next financial year.

Attachments

a     Event Partnership Funding Overview - KLB FY25-26

The workshop finished at 4.00pm.