Albert-Eden Local Board Workshop 24 April 2025

Date: Time: Meeting Room: Venue:	Thursday, 24 April 2025 1.00pm Albert-Eden Local Board Office 114 Dominion Road Mt Eden
Albert-Eden Local Board Workshop OPEN AGENDA

MEMBERSHIP

Chairperson	Kendyl Smith
Deputy Chairperson	Margi Watson
Members	José Fowler
	Julia Maskill
	Christina Robertson
	Liv Roe
	Rex Smith
	Jack Tan

Michael Mendoza - Democracy Advisor

22 April 2025

Contact Telephone: 021 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

ITEM   TABLE OF CONTENTS            PAGE

1 Ngā Tamōtanga | Apologies                                                                            2

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest         2

3          Local Board Workshop                                                                                     3

1          Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

Albert-Eden Local Board Workshop 24 April 2025

Local Board Workshop

File No.: CP2025/07522

Note 1:       This workshop has been called by the chairperson in consultation with staff.

Note 2:       No working party/workshop may reach any decision or adopt any resolution unless specifically delegated to do so.

Te take mō te pūrongo

Purpose of the report

1.      To present the Albert-Eden Local Board workshop agenda for Thursday, 24 April 2025.

Whakarāpopototanga matua

Executive summary

2.      Most workshops are open to the public to attend as observers via Microsoft Teams.

3.      Some sessions may not be open to the public. The staff / chairperson will decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

4.      The public can email AlbertEdenLocalBoard@aucklandcouncil.govt.nz to request for the link to observe the workshop online via Microsoft Teams.

5.      Local board workshops provide an opportunity for local boards to carry out their governance role in the following areas:

a)   Accountability to the public

b)   Engagement

c)   Input to regional decision-making

d)   Keeping informed

e)   Local initiative / preparing for specific decisions

f)    Oversight and monitoring

g)   Setting direction / priorities / budget.

6.      Workshops do not have decision-making authority.

7.      Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected members and staff.

8.      Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality.

9.      The following will be covered in the workshop:

Item 1: 1.00pm – 2.30pm

Te Ara Hura (The Way Forward) 2027 Parks and Community Facilities Maintenance Contracts Optimisation Programme

Presenters:                   Sarah Jones, Programme Manager (P27 Contracts); Jennifer Rose, Head of Asset and Business Performance, Jody Morley, Area Operations Manager, Julie Pickering, Head of Area Operations, Veena Anjanappa, Manager Contract Performance

Purpose:                       Staff will be in attendance to provide a briefing regarding the Te Ara Hura, 2027 maintenance contracts project and to seek the board’s feedback.

Governance role:          Oversight and monitoring; Keeping Informed; Local initiative / preparing for specific decisions   

Attachments:                 i.   Powerpoint re.  Te Ara Hura (The Way Forward) 2027 Parks and Community Facilities Maintenance Contracts Optimisation Programme

                                     ii.   Powerpoint re. Parks and Community Facilities Performance

                                     iii.  Memo re. Te Ara Hura (The Way Forward) 2027 Parks and Community Facilities Maintenance Contracts Optimisation Programme

                                     Attachments to be published separately.

2.30pm – 2.45pm – Afternoon Tea

Item 2: 2.45pm – 3.45pm

Local Board Annual Planning (LBAP) 2025/2026 - Workshop 7: Consultation Feedback and Regional Input

Presenters:                   Canela Ferrara, Local Board Advisor; Sarah Murray, Lead Financial Advisor, Cathy McIntosh, Local Board Engagement Advisor

Purpose:                       Staff will be in attendance to facilitate the local board’s discussion of the consultation feedback received from the Albert-Eden Local Board area on

·    proposed local board priorities for 2025/2026

·    regional topics in the draft Annual Plan 2025/2026

     and support discussion of

·    local feedback on regional topics and advocacy initiatives, which will be formally resolved-on during the 1 May 2025 business meeting

·    other local matters regarding the Annual Plan 2025/2026

Governance role:          Oversight and monitoring; Keeping Informed; Engagement; Local initiative / preparing for specific decisions

Attachments:                 i.    Powerpoint re. Workshop 7: Annual Plan 2025/2026: Consultation Feedback and Regional Input

                                     ii.   Template re. Albert-Eden Local Board Feedback on Annual Plan 2025/2026 Regional Topics

                                     Attachments to be published separately.