Agenda of Youth Advisory Panel - Monday, 28 April 2025

I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 28 April 2025

5:00 pm

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street, Auckland

Te Rōpū Kaitohutohu Take Taiohi /

Youth Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-Chairperson	Kritika Selach
Co-Chairperson	Sanat Singh
Members	Fine Aholelei	Ayla Johnstone
	Dylan Chand	Humaira Khan
	Ryan Chow	Katja Neef
	Taimarino Cleave	Julie Nicholson
	Jasmine Gray	Esther O'Donnell

(Quorum 5 members)

Milly Athy-Timmins

Kaitohutohu Mana Whakahaere / Governance Advisor

22 April 2025

Contact Telephone: +6427 205 6495

Email: milly.athy-timmins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of all Auckland Council demographic advisory panels. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· regional and strategic matters including those that Council-Controlled Organisations deal with

· any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panels will advise through their agreed strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly in relation to the Auckland Plan, the Long-term Plan and regional policies. The panels should advise on council’s operational and organisational strategies relevant to diverse communities.

The panels may also consider whether they wish to choose, shape and support a project they feel passionate about as part of their work programme.

The governing body and council staff should work with the panels for the development of their strategic agendas and work programme. The Planning, Environment and Parks Committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel cannot make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan. However, the panel may be asked for informal feedback during a consultative process.

In its advisory role to the council, the panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2025.

Youth Advisory Panel

28 April 2025

Whakawhanaungatanga, Co-Chairs Updates, and Panel Activities

File No.: CP2025/05620

Te take mō te pūrongo

Purpose of the report

1. To provide the panel with an opportunity to continue information sharing and relationship building.

2. To support the Youth Advisory Panel in discussing activities its members have been engaged in since the previous meeting which do not appear as standalone agenda items.

Whakarāpopototanga matua

Executive summary

3. Panel members are encouraged to speak to items and activities of interest that have occurred since the last meeting of the Youth Advisory Panel.

4. Meetings of the Elections Working Group is a standalone item later in the agenda for discussion.

5. Any further points panel members and co-chairs wish to raise.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whiwhi / receive advisory panel co-chair and member updates.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Liaison Councillor's Update

File No.: CP2025/05621

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the liaison councillor, Cr Shane Henderson, to address the panel.

Whakarāpopototanga matua

Executive summary

2. To update the panel on recent Governing Body decisions or council activity that may be of interest.

3. To allow the Youth Advisory Panel co-chairs, members and liaison councillor the opportunity to continue relationship building with each other.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) tuhi ā-taipitopito / note the liaison councillor’s update.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Information Memoranda

File No.: CP2025/05622

Te take mō te pūrongo

Purpose of the report

1. To supply the panel with information reports, provided for the panel’s interest.

Whakarāpopototanga matua

Executive summary

2. The following items are attached for the panel’s interest:

· Enhanced Tsunami Resilience Project update Memo

· Report back from March and April meetings of Elections Cross Panel Working Group

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whiwhi / receive the information memos.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Enhanced Tsunami Resilience Project update
b ⇨	Report back from March and April meetings of Elections Cross Panel Working Group

Ngā kaihaina

Signatories

Author	Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Youth Advisory Panel x Kings Trust Youth Entrepreneurship Workshop

File No.: CP2025/07446

Te take mō te pūrongo

Purpose of the report

1. To hear from member Ryan Chow to discuss the Youth Advisory Panel x Kings Trust Youth Entrepreneurship Workshop.

Whakarāpopototanga matua

Executive summary

2. This upcoming youth-led hui will bring together members of the Youth Advisory Panel and King’s Trust Aotearoa to share information about respective programmes and strategic priorities. Both groups will discuss pathways for strengthening advocacy for youth entrepreneurship in Auckland.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whiwhi / receive the update from member Ryan Chow.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Best City for Students Action plan - introduction.

File No.: CP2025/07383

Te take mō te pūrongo

Purpose of the report

1. To introduce the Student Experience Action Plan to the Youth Advisory Panel.

Whakarāpopototanga matua

Executive summary

2. Ahead of the Youth Advisory Panel meeting on Monday 23 June where this will be explored further, Eke Panuku would like to introduce the work programme of Student Experience Action Plan to the Panel.

3. Further, to invite a couple of Youth Advisory Panel members to attend the upcoming City Centre Advisory Panel meeting on 05^th May, 2-5pm where this topic will be discussed, in an opportunity to share learnings across-panels with shared strategic priorities.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whiwhi / receive the introduction from Eke Panuku.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Susan McGregor-Bevan - Strategic Partnerships City Centre
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Youth Voice Project

File No.: CP2025/05618

Te take mō te pūrongo

Purpose of the report

1. To hear from Youth Voice Review co-ordinator, Trudie Cain (Social & Economic Research & Evaluation) and Julie Radford-Poupard (Co-Director, Point Research).

Whakarāpopototanga matua

Executive summary

2. Auckland Council / Te Kaunihera o Tāmaki Makaurau has made a clear commitment to supporting the wellbeing of children and young people living in Auckland. One way this has been done is through the establishment of ‘youth voice’ activity to promote civic participation, funded through the discretionary locally driven initiatives (LDI) funding via local boards.

3. A multitude of activities are funded through LDI under the broad ‘youth voice’ umbrella, across all local boards.

4. The effectiveness of LDI-funded ‘youth voice’ investment has never been formally reviewed.

5. The Community Wellbeing, Governance and Policy departments at Auckland Council are working together to commission a review of operational LDI-funded youth councils and youth boards later this year.

6. The purpose of the review is to better understand the effectiveness of the current model of local board investment in youth voice groups, with an aim to:

· Identify what is working well and what could improve with regards to support by Auckland Council staff to youth voice groups and host organisations

· Identify what is working well and what could improve with regards to youth voice groups’ relationship with elected members

· Make recommendations for future investment in youth engagement.

7. The project advisory team comprising researchers from the council’s Social and Economic Research and Evaluation team alongside representatives from Community Wellbeing, Governance and Policy departments has contracted independent research company, Point Research (Julie Radford-Poupard) with expertise carrying out research with rangatahi to undertake the fieldwork and write up results. The research will comprise:

· Focus groups with youth voice groups

· Interviews with host organisations and council staff, and

· A survey of local board members.

8. The research has been reviewed by Auckland Council’s (interim) Research Ethics Advisory Panel.

9. A review of relevant scholarship and recruitment is underway.

10. Fieldwork is anticipated to commence in May 2025.

11. A final report will be prepared that will present findings and make recommendations to enhance youth voice initiatives. Point Research will coordinate with the project advisory group on sharing findings with participants and may also workshop the findings with local board members.

12. The Youth Advisory Panel will be kept informed of progress as the project commences.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) tuhi ā-taipitopito / note the update on the Youth Voice Review.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Trudie Cain - Senior Social Researcher, Social and Economic Research & Evaluation
Authoriser	Divya Raghubar – Co-Lead Officer

Youth Advisory Panel

28 April 2025

Elections Deep Dive

File No.: CP2025/05619

Te take mō te pūrongo

Purpose of the report

1. To receive an update from panel member Esther O’Donnell on the Elections Working Group and provide the panel an opportunity to engage in a deep dive of youth engagement priorities for the 2025 local election.

Whakarāpopototanga matua

Executive summary

2. This session will be held in two parts:

· Part one will be an update from member Esther O’Donnell on the Elections Working Group

· Part two will be a panel deep dive of youth engagement priorities for the 2025 local elections, run by the panel’s co-chairs Sanat Singh and Kritika Selach.

3. Once this session has taken place, the key priorities will be collated into a report and shared with the Elections Working Group and Elections Staff.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whiwhi / receive member Esther O’Donnell’s update on the Elections Working Group

b) whakaae / agree to forward their report on youth engagement priorities for the 2025 local elections to the Elections Working Group and Elections Staff once complete.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Madeline Holland - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Divya Raghubar - Co-Lead Officer

Youth Advisory Panel

28 April 2025

Thriving Rangatahi Implementation

File No.: CP2025/06938

Te take mō te pūrongo

Purpose of the report

1. To update the Youth Advisory Panel on the implementation of Thriving Rangatahi and seek input on the development of a tool for targeted youth engagement.

Whakarāpopototanga matua

Executive summary

2. In December 2024 staff and representatives of the Youth Advisory Panel presented Thriving Rangatahi to the Policy and Planning Committee and it was adopted by unanimous decision.

3. Implementation of the plan is focused on three pou (or workstreams): socialisation, capability building, and evaluation and monitoring.

· The socialisation pou is focussed on raising awareness of the plan across council and includes activities such as closing the loop with previously engaged teams, and the creation of summary and graphic versions of the plan.

· The capability building pou is focussed on the development of tools and frameworks to help kaimahi implement the plan.

· The monitoring and evaluation pou will encourage the organisation to take an outcomes approach to learning and reporting.

4. Additional implementation activities can be found detailed in the Thriving Rangatahi implementation plan, attached as Appendix A.

5. Future progress reporting on Thriving Rangatahi will focus on updating best practice, sharing case studies, and diving deeper into relevant topics or issues.

6. Staff are interested in working alongside the Youth Advisory Panel to develop some of the capability tools and to select the deep dive topics for further research and reporting.

7. The focus for this workshop is on developing a “youth involvement matrix” tool which will help staff identify if and when their projects are relevant for children and young people and determine how best to engage with them.

8. This workshop follows on from a previous workshop in September 2024, where the Panel began to share about what makes engagement worthwhile. Findings from the visual and spoken word representations of “good engagement” has informed the work to date.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) tuhi tīpoka / note the implementation plan for Thriving Rangatahi.

b) tuku / provide input on the youth involvement tool.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Thriving Rangatahi Implementation Plan

Ngā kaihaina

Signatories

Author

Mackenzie Blucher - Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

Victoria Wicks-Brown - Principal Advisor Panels

Youth Advisory Panel

28 April 2025

Play advocacy update for Youth Advisory Panel

File No.: CP2025/06926

Te take mō te pūrongo

Purpose of the report

1. To update the Youth Advisory Panel on recent play advocacy developments and receive its feedback on upcoming initiatives.

Whakarāpopototanga matua

Executive summary

2. Play plans have been prepared for 19 local boards and will be adopted throughout April and May. A sample of the play plans being adopted is found on Attachment A.

3. Guidance from the Youth Advisory Panel shaped relevant staff advice in the play plans. Pages 13 – 16 on Attachment B summarises insights derived from advisory panel feedback at the end of 2024. This supplementary information is also being adopted by local boards.

4. Staff will develop work programmes with the 19 local boards to implement the play plans in the Financial Year 2025-2026. This will create opportunities to deliver some of the projects relevant to rangatahi.

5. Staff welcome further feedback from the Youth Advisory Panel about initiatives being considered. Further opportunities to engage with the panel in the future are also welcomed.

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a) whakarite / provide feedback to the Play Portfolio Lead.

Horopaki

Context

6. In December 2024 staff presented to the Youth Advisory Panel on the play advocacy work programmes being developed with several local board across the Auckland region. The panel gave feedback about ways to include rangatahi in considerations.

7. In September 2024 staff sent the Youth Advisory Panel an information memo to summarise the earlier advice received. The memo set out how this advice was being used to inform the draft play plans being written for 19 local boards.

8. The 19 play plans and supplementary information (Attachments A and B) have now been completed and are due to be adopted by the local boards throughout April and May. Each local board’s play plan is accompanied by a ‘supplementary information’ document that provides the insights from advisory panels, regional sports trusts, and Sport New Zealand to shape the advice given by staff.

9. The play plans will be updated when new local board plans are adopted for 2026 – 2029.

10. Each local board is being invited to fund a ‘play plan implementation’ work programme for the Financial Year 2025-2026, to enable new play projects to be developed and delivered. Local boards will decide each year how much funding to commit to their play plan implementation work programmes, and this will influence the scope and scale of projects that staff can deliver.

11. The remainder of this memo provides information about specific advice provided in the play plans as a result of earlier feedback from the Youth Advisory Panel.

Expand the meaning of intergenerational play

12. The panel suggested that intergenerational play projects should provide scope for rangatahi and tamariki to play together, acknowledging that these two age groups may have different play experiences.

13. Rather than positioning intergenerational play as something that happens between older people and younger people, the play plans include a section ‘Play for everyone’. The content discussed ways to support all-ages play, and specifically references a project for rangatahi and tamariki as an example of intergenerational play.

Encouraging rangatahi use of community spaces

14. The panel advised that rangatahi may prefer to use community spaces at different times to families with young children and suggested that creating ways to enable this may increase rangatahi use of these spaces.

15. The play plan contains advice about the value of lighting destination playgrounds. This would enable their use by rangatahi and adults after families have taken younger children home at the end of the way. The delivery of lighting at playgrounds is a capital expenditure that lies beyond the scope of play advocacy work programmes, but local boards may choose to invest in it through other work programmes.

16. The play plan also recommends to several local boards that they explore opportunities to activate key community sites for rangatahi use. The advice includes:

· programming aquatic activations and activities for rangatahi and older tamariki at suitable council-owned facilities

· scheduling targeted activations for late in the afternoon or early in the evening, to differentiate these events from general pool usage

· programming targeted activations or classes for rangatahi and older tamariki at other council-owned leisure facilities, such as the ActivZone indoor skating centre in Glenfield and the indoor climbing centre in Birkenhead

17. Delivering targeted activations could be met from local boards’ operational expenditure, either through the play plan implementation work programmes or directly by the relevant facility.

Supporting public transport access to popular regional destinations

18. The panel spoke of the difficulty in reaching popular sites like Piha Beach if rangatahi don’t have access to private transport, or would prefer not to drive.

19. Staff are building relationships with Auckland Transport at both a senior leadership level and an operational level and will seek opportunities to suggest piloting an initiative to provide direct buses from the central city to a site like Piha.

20. At a local board level, staff will continue talking to Franklin Local Board and Rodney Local Board and encourage them to consider whether they can support rangatahi to access regional events. For example, this could include providing a free bus service to and from events like Laneways for local rangatahi.

Creating playful urban spaces

21. The panel noted that playful urban spaces would enhance opportunities for rangatahi to spend time with their friends.

22. The 19 play plans contain guidance for local boards about how advocate effectively for play outcomes. This includes working with urban design teams within council to apply a play lens to street scape or public space upgrades. Staff have recommended advocating for the council-wide adoption of a new principles-based approach called ‘POpTED’, which stands for ‘Play Opportunities Through Environmental Design’.

23. Staff have also engaged with the steering group of senior managers leading the delivery of the City Centre Action Plan, and recommended to them that they also explore the POpTED approach and seek ways to apply it to the urban landscape.

Engaging effectively with rangatahi

24. Staff have observed that, although all local boards speak frequently about the importance of providing services and support for rangatahi, there are few opportunities to actually learn about rangatahi interests and aspirations.

25. Many local boards have their own youth councils to provide rangatahi voice, but these groups sometimes seem to represent a very particular type of young person and may not capture a broader range of rangatahi views.

26. Staff have recommended in all 19 play plans that local boards invest in targeted rangatahi engagement to learn more about how local young people would like to play and have fun. This could be done through local youth organisations, or in partnership with local intermediate and secondary schools. Delivery of this type of intervention could be funded by a local board’s operational expenditure, through its play plan implementation work programme.

Ngā koringa ā-muri

Next steps

27. Staff welcome the Youth Advisory Panel’s further feedback on the initiatives mentioned in this report. Any new ideas to support play for rangatahi are also welcomed.

28. After the play plans are adopted by the 19 local boards and the work programme budgets are confirmed for the Financial Year 2025-2026, staff will be able to design projects for each local board. Staff will be happy to provide a further update to the panel at a later date about relevant progress.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hibiscus and Bays Play Plan
b ⇨	Play Plan supplementary information (Hibiscus and Bays sample)

Ngā kaihaina

Signatories

Author

Jacquelyn Collins - Play Portfolio Lead

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Victoria Wicks-Brown - Principal Advisor Panels