Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Ground Floor – Hawiti Building, 6-8 Munroe Lane, Albany on Tuesday, 29 April 2025 at 12.30pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Alexis Poppelbaum, JP

Deputy Chairperson

Gary Brown

Members

Sam Mills, JP

 

Julia Parfitt, JP

 

Victoria Short

 

Gregg Walden

 

Leanne Willis

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Jake Law

 


Hibiscus and Bays Local Board

29 April 2025

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Chairperson A Poppelbaum led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number HB/2025/31

MOVED by Chairperson A Poppelbaum, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)         whakaae / accept the apology from Jake Law for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2025/32

MOVED by Member J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 25 March 2025, including the confidential section, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Estuary Arts Centre

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2025/33

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Mr Bogatski for his presentation and attendance at the meeting.

b)        tono / request that the local board's leasing advisor work with Estuary Arts Centre on their interest in finding a satelite location on the Hibiscus Coast to hold classes. 

c)         tuhi tīpoka / note that the local board will forward requests regarding signage and additional entry and exit points on to our Auckland Transport Relationship Manager.

CARRIED

 

Attachments

a     29 April 2025 - Rodney Local Board, item 8.1 -  Deputation - Estuary Arts Centre - presentation

 

 

8.2

Deputation - Manly Esplanade neighbours

 

Resolution number HB/2025/34

MOVED by Member G Walden, seconded by Member S Mills:   

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Ms Hemmingsen and Ms Coomer-Smit for their presentation and attendance at the meeting.

b)        tono / request that Auckland Transport investigate and report back to the local board on the presentation received, including:

i)          opportunities to consolidate and clarify signage on Manly Esplanade, Browns Bay. 

ii)         safety concerns raised in the presentation, relating to ensuring shared usage is allowed for in a safe way. 

iii)       raised pedestrian crossings and speedbumps

iv)       opportunities to improve Crime prevention through environmental design

c)         tuhi tīpoka / note that the Local Board Chairperson will raise the issues noted in the presentation with the Local Area Commander and request that Police meet with residents to discuss the ongoing safety concerns.

d)        tuhi tīpoka / note that the Local Board Chairperson will raise issues noted in the presentation with North Harbour Community Patrol.

CARRIED

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum: Geoff Upson

 

 

 

Resolution number HB/2025/35

MOVED by Member J Parfitt, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Mr Upson for his public input.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Proposed changes to the draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy

 

Carole Canter – Senior Policy Manager was in attendance for this item

 

Resolution number HB/2025/36

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:   

That the Hibiscus and Bays Local Board:

a)         tuku / provide the following local board views on the final amended Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B

i)          endorse the final amended Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B of the agenda report.

ii)         support the intent of the five strategic directions, the four key principles and the three policies (as previously noted in earlier feedback HB/2024/156 and HB/2024/157).

iii)       express concern regarding the decrease in size of neighbourhood parks (from 3,000m2 to 2,000m2).

iv)       request that neighbourhood park acquisitions are increased back up to 3,000m2.

v)         support, in particular, objective seven, which emphasises acquiring open space early in the development process in order to minimise the purchase cost.

b)        tuku / provide the following local board views on the proposal to update the open space provision standards in the strategy with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision:

i)          endorse updating the open space provision standards in the strategy with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision

c)         tuhi tīpoka / note that the local board would have liked to have seen a summary of local feedback to better understand the views of our residents, rather than a general consultation feedback report (as per Attachment C of the agenda report).

CARRIED

 

 

12

Public feedback on proposal to amend dog policy and bylaw

 

Resolution number HB/2025/37

MOVED by Chairperson A Poppelbaum, seconded by Deputy Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive the public feedback from people in the local board area to the Governing Body proposal to amend matters of regional significance in the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 in the agenda report.

b)        whakamihi / thank the 733 Hibiscus and Bays Local board residents and the four organisations for their feedback on this consultation.

c)         tuku / provide the following views on how the Governing Body Dog Policy and Bylaw Panel should address public feedback to the proposal in (a) to assist the Panel in its deliberations:

Proposal 1: Limit the number of dogs walked

i)          do not support the proposal as it currently stands to limit the number of dogs walked, noting that the matter is more nuanced than a blanket rule like this.

ii)         Consider that a problem definition needs to be clearly communicated to better define the problem that exists, and then options considered alongside key stakeholders (e.g. looking at what other jurisdictions do that they have found successful)

iii)       note the mixed support from local submitters (41 per cent in favour, 57 per cent opposed)

Proposal 4: Long Bay Regional Park

iv)       do not support this proposal at this time given there was a lack of public support (only 36 per cent of submitters were in favour, with 58 per cent opposed).

v)         note that local feedback raised the issue that there is a lack of dog walking options in the surrounding suburbs, and provided the sand isn’t too hot, the loss of dog walking during the day on Long Bay beach would be extremely limiting.

vi)       consider that there is further work that needs to take place to address off-leash dog walking provisions in suburbs around this area before we look to consider this proposal again in the future.

Proposal 7: Shakespear Regional Park

vii)      support this proposal, noting that 49 per cent of local submitters were in favour with 41 per cent opposed.

viii)     note that a lot of the opposing feedback received related to the proposed on-leash time and season rule to the open grass areas between Army bay and Okoromai Bay.

Proposal 13A-13J: Restructure and clarification of the policy

ix)       support all proposals from 13A through to 13J noting the strong support from local submitters.

x)         note that additional feedback provided in responses related to the lack of enforcement of the bylaw, and the lack of clear information for dog walkers on what the rules are in each park, reserve or beach.

xi)       Request that increased resources are allocated to improve bylaw enforcement alongside this policy refresh.

d)        kopou / appoint the local board chairperson and the deputy chairperson to present the local board views to the Governing Body Dog Policy and Bylaw Panel.

e)         tāpae / delegate authority to the local board chair to appoint a replacement to any appointed member under clause c) of this resolution who is unable to present to the Panel.

CARRIED

 

 

13

Hibiscus and Bays Play Plan 2025

 

Jacquelyn Collins – Play Portfolio Lead was in attendance for this item

 

Resolution number HB/2025/38

MOVED by Member J Parfitt, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whai / adopt the Hibiscus and Bays Play Plan 2025 set out in Attachment A of the agenda report.

b)        whakamihi / thank Jacquelyn Collins, Play Portfolio Lead, for her engagement and delivery on this new plan for the local board.

CARRIED

 

 

14

East Coast Bays Community Centre – approval of developed design to refurbish building

 

Resolution number HB/2025/39

MOVED by Member J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      whakaae / approve the developed design (Attachment A of the agenda report) for the refurbishment of East Coast Bays Community Centre at 2 Glen Road, Browns Bay and to progress the project to detailed design.

b)      whakaae / approve additional funding of $4,399,683 CAPEX across financial years 2026 to 2029 to deliver the full scope of the refurbishment of the East Coast Bays Community Centre at 2 Glen Road, Browns Bay.

CARRIED

 

 

 

 

 

 

 

 

15

Allocation of decision-making responsibilities for council-controlled organisation activities coming in house

 

John Nash – Programme Manager, and Hao Chen – Manager, Local Board Financial Advisory were in attendance for this item

 

Resolution number HB/2025/40

MOVED by Deputy Chairperson G Brown, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)         tuku / provide the following feedback on staff proposals relating to the allocation of decision-making responsibility to either the Governing Body or local boards in accordance with section 17 of the Local Government (Auckland Council) Act 2009 for:

i)          urban regeneration and property management activities currently governed by the Eke Panuku board:

A)        allocate appropriate resourcing for local planning work as per the Local Board work programmes and Local Board Plans.

B)        request that there is ability for local board input in to the identification, planning, and development of any new projects.

C)        support the proposed establishment of a commercial advisory group

D)        allocate appropriate resourcing for local boards to undertake service property optimisation within appropriate timeliness.

ii)         the economic development activities currently governed by the Tātaki Auckland Unlimited board

A)        express concern that “Local economic development plans, project and initiatives within parameters” are not being delivered as required by local boards.

B)        request the reinstatement of the ability for Auckland Council to support and deliver local economic development activities as per local board work programmes or Local Board Plans.

b)        tuhi tīpoka / note that staff recommendations and feedback from local boards will be considered at the Governing Body meeting on 29 May 2025 and associated changes to the allocation of decision-making table will be implemented as part of Annual Plan 2025/2026 decisions 

c)         tuhi tīpoka / note that further work is required in relation to determining the future decision-making allocation on:

i)          funding of new priority urban regeneration or development locations as additional programmes are identified

ii)         how anticipated demand from local boards for local economic development and urban regeneration advice is to be addressed

iii)       property management decisions (undertaken as part of the Group Property Review)

CARRIED

 


 

 

16

Annual Plan 2025/2026: local board consultation feedback and input to regional topics

 

Resolution number HB/2025/41

MOVED by Chairperson A Poppelbaum, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)         whiwhi / receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities and activities for 2025/2026.

b)        tuhi tīpoka / note that 74 per cent of individual submitters and 80 per cent of organisation submissions were supportive of most or all of the proposals for the Hibiscus and Bays Local Board area in 2025/2026

c)         tuhi tīpoka / note the local board will finalise decisions on key local priorities and activities for 2025/2026 through its local board agreement in June 2025.

d)        whiwhi / receive consultation feedback on regional topics in the Annual Plan 2025/2026 from people and organisations based in the Hibiscus and Bays Local Board area.

e)         tuku / provide input on regional topics in the proposed Annual Plan 2025/2026 and key advocacy initiatives to the Governing Body as per Attachment A of this minutes item. 

CARRIED

 

Attachments

a     29 April 2025 - Hibiscus and Bays Local Board, item 16 -  Hibiscus and Bays Local Board feedback on Annual Plan 2025/2026 regional topics - additional information

 

 

17

Record of Urgent Decision: Local board input to Auckland Council's submission on the Land Transport Management (Time of Use Charging) Amendment Bill

 

Resolution number HB/2025/42

MOVED by Chairperson A Poppelbaum, seconded by Deputy Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the record of its urgent decision made on 21 April 2025 (as set out in Attachment A to the agenda report) that formalised its input for inclusion in Auckland Council’s submission on the Land Transport Management (Time of Use Charging) Amendment Bill.

CARRIED

 


 

 

18

Chairperson's report

 

Resolution number HB/2025/43

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

CARRIED

 

 

19

Hōtaka Kaupapa - Policy Schedule for April 2025

 

Resolution number HB/2025/44

MOVED by Member V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for April 2025.

CARRIED

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

21        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the        public

Resolution number HB/2025/45

MOVED by Chairperson A Poppelbaum, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Kate Burson, Land Use Advisor, Fennell Mason, Principal Project Lead Resource Consents, and Darren Cunningham, Land Use Manager, be permitted to remain for Confidential Item C1: Landowner approval to install a cable within Ōrewa Recreation Reserve after the public has been excluded, because of their knowledge of the topic, which will help the Hibiscus and Bays Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

C1       Landowner approval to install a cable within Ōrewa Recreation Reserve

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(d) - The withholding of the information is necessary to avoid prejudice to measures protecting the health and safety of members of the public.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information. The report also contains information that if publicly released could increase the security risk to the general public.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

2.30pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.56pm            The public was re-admitted.

 


 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Landowner approval to install a cable within Ōrewa Recreation Reserve

 

Resolution number HB/2025/46

MOVED by Chairperson A Poppelbaum, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:Restatement

f)          whakaae / agree that the decisions can be made publicly available after the release of a joint media statement by Auckland Council and the Applicant, however the report and any attachments are to remain confidential until 2050, unless earlier disclosure is agreed to by all parties.

CARRIED

 

 

2.59 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................