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Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Ground Floor – Hawiti Building, 6-8 Munroe Lane, Albany on Tuesday, 29 April 2025 at 12.30pm.
Te Hunga kua Tae mai | present
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Chairperson |
Alexis Poppelbaum, JP |
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Deputy Chairperson |
Gary Brown |
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Members |
Sam Mills, JP |
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Julia Parfitt, JP |
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Victoria Short |
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Gregg Walden |
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Leanne Willis |
Te Hunga Kāore i Tae Mai | ABSENT
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Members |
Jake Law |
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Hibiscus and Bays Local Board 29 April 2025 |
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The chairperson opened the meeting and welcomed those in attendance.
Chairperson A Poppelbaum led the karakia timatanga.
2 Ngā Tamōtanga | Apologies
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Resolution number HB/2025/31 MOVED by Chairperson A Poppelbaum, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whakaae / accept the apology from Jake Law for absence. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number HB/2025/32 MOVED by Member J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 25 March 2025, including the confidential section, as a true and correct record. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1 |
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A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2025/33 MOVED by Chairperson A Poppelbaum, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whakamihi / thank Mr Bogatski for his presentation and attendance at the meeting. b) tono / request that the local board's leasing advisor work with Estuary Arts Centre on their interest in finding a satelite location on the Hibiscus Coast to hold classes. c) tuhi tīpoka / note that the local board will forward requests regarding signage and additional entry and exit points on to our Auckland Transport Relationship Manager. |
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a 29 April 2025 - Rodney Local Board, item 8.1 - Deputation - Estuary Arts Centre - presentation |
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8.2 |
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Resolution number HB/2025/34 MOVED by Member G Walden, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whakamihi / thank Ms Hemmingsen and Ms Coomer-Smit for their presentation and attendance at the meeting. b) tono / request that Auckland Transport investigate and report back to the local board on the presentation received, including: i) opportunities to consolidate and clarify signage on Manly Esplanade, Browns Bay. ii) safety concerns raised in the presentation, relating to ensuring shared usage is allowed for in a safe way. iii) raised pedestrian crossings and speedbumps iv) opportunities to improve Crime prevention through environmental design c) tuhi tīpoka / note that the Local Board Chairperson will raise the issues noted in the presentation with the Local Area Commander and request that Police meet with residents to discuss the ongoing safety concerns. d) tuhi tīpoka / note that the Local Board Chairperson will raise issues noted in the presentation with North Harbour Community Patrol. |
9 Te Matapaki Tūmatanui | Public Forum
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9.1 |
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Resolution number HB/2025/35 MOVED by Member J Parfitt, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whakamihi / thank Mr Upson for his public input. |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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11 |
Proposed changes to the draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy |
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Carole Canter – Senior Policy Manager was in attendance for this item |
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Resolution number HB/2025/36 MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) tuku / provide the following local board views on the final amended Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B i) endorse the final amended Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B of the agenda report. ii) support the intent of the five strategic directions, the four key principles and the three policies (as previously noted in earlier feedback HB/2024/156 and HB/2024/157). iii) express concern regarding the decrease in size of neighbourhood parks (from 3,000m2 to 2,000m2). iv) request that neighbourhood park acquisitions are increased back up to 3,000m2. v) support, in particular, objective seven, which emphasises acquiring open space early in the development process in order to minimise the purchase cost. b) tuku / provide the following local board views on the proposal to update the open space provision standards in the strategy with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision: i) endorse updating the open space provision standards in the strategy with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision c) tuhi tīpoka / note that the local board would have liked to have seen a summary of local feedback to better understand the views of our residents, rather than a general consultation feedback report (as per Attachment C of the agenda report). |
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12 |
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Resolution number HB/2025/37 MOVED by Chairperson A Poppelbaum, seconded by Deputy Chairperson G Brown: That the Hibiscus and Bays Local Board: a) whiwhi / receive the public feedback from people in the local board area to the Governing Body proposal to amend matters of regional significance in the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 in the agenda report. b) whakamihi / thank the 733 Hibiscus and Bays Local board residents and the four organisations for their feedback on this consultation. c) tuku / provide the following views on how the Governing Body Dog Policy and Bylaw Panel should address public feedback to the proposal in (a) to assist the Panel in its deliberations: Proposal 1: Limit the number of dogs walked i) do not support the proposal as it currently stands to limit the number of dogs walked, noting that the matter is more nuanced than a blanket rule like this. ii) Consider that a problem definition needs to be clearly communicated to better define the problem that exists, and then options considered alongside key stakeholders (e.g. looking at what other jurisdictions do that they have found successful) iii) note the mixed support from local submitters (41 per cent in favour, 57 per cent opposed) Proposal 4: Long Bay Regional Park iv) do not support this proposal at this time given there was a lack of public support (only 36 per cent of submitters were in favour, with 58 per cent opposed). v) note that local feedback raised the issue that there is a lack of dog walking options in the surrounding suburbs, and provided the sand isn’t too hot, the loss of dog walking during the day on Long Bay beach would be extremely limiting. vi) consider that there is further work that needs to take place to address off-leash dog walking provisions in suburbs around this area before we look to consider this proposal again in the future. Proposal 7: Shakespear Regional Park vii) support this proposal, noting that 49 per cent of local submitters were in favour with 41 per cent opposed. viii) note that a lot of the opposing feedback received related to the proposed on-leash time and season rule to the open grass areas between Army bay and Okoromai Bay. Proposal 13A-13J: Restructure and clarification of the policy ix) support all proposals from 13A through to 13J noting the strong support from local submitters. x) note that additional feedback provided in responses related to the lack of enforcement of the bylaw, and the lack of clear information for dog walkers on what the rules are in each park, reserve or beach. xi) Request that increased resources are allocated to improve bylaw enforcement alongside this policy refresh. d)
kopou / appoint the local board
chairperson and the deputy chairperson to present the local board views e) tāpae / delegate authority to the local board chair to appoint a replacement to any appointed member under clause c) of this resolution who is unable to present to the Panel. |
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13 |
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Jacquelyn Collins – Play Portfolio Lead was in attendance for this item |
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Resolution number HB/2025/38 MOVED by Member J Parfitt, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whai / adopt the Hibiscus and Bays Play Plan 2025 set out in Attachment A of the agenda report. b) whakamihi / thank Jacquelyn Collins, Play Portfolio Lead, for her engagement and delivery on this new plan for the local board. |
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East Coast Bays Community Centre – approval of developed design to refurbish building |
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Resolution number HB/2025/39 MOVED by Member J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) whakaae / approve the developed design (Attachment A of the agenda report) for the refurbishment of East Coast Bays Community Centre at 2 Glen Road, Browns Bay and to progress the project to detailed design. b) whakaae / approve additional funding of $4,399,683 CAPEX across financial years 2026 to 2029 to deliver the full scope of the refurbishment of the East Coast Bays Community Centre at 2 Glen Road, Browns Bay. |
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Allocation of decision-making responsibilities for council-controlled organisation activities coming in house |
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John Nash – Programme Manager, and Hao Chen – Manager, Local Board Financial Advisory were in attendance for this item |
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Resolution number HB/2025/40 MOVED by Deputy Chairperson G Brown, seconded by Member V Short: That the Hibiscus and Bays Local Board: i) urban regeneration and property management activities currently governed by the Eke Panuku board: A) allocate appropriate resourcing for local planning work as per the Local Board work programmes and Local Board Plans. B) request that there is ability for local board input in to the identification, planning, and development of any new projects. C) support the proposed establishment of a commercial advisory group D) allocate appropriate resourcing for local boards to undertake service property optimisation within appropriate timeliness. ii) the economic development activities currently governed by the Tātaki Auckland Unlimited board A) express concern that “Local economic development plans, project and initiatives within parameters” are not being delivered as required by local boards. B) request the reinstatement of the ability for Auckland Council to support and deliver local economic development activities as per local board work programmes or Local Board Plans. b) tuhi tīpoka / note that staff recommendations and feedback from local boards will be considered at the Governing Body meeting on 29 May 2025 and associated changes to the allocation of decision-making table will be implemented as part of Annual Plan 2025/2026 decisions c) tuhi tīpoka / note that further work is required in relation to determining the future decision-making allocation on: i) funding of new priority urban regeneration or development locations as additional programmes are identified ii) how anticipated demand from local boards for local economic development and urban regeneration advice is to be addressed iii) property management decisions (undertaken as part of the Group Property Review) |
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Annual Plan 2025/2026: local board consultation feedback and input to regional topics |
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Resolution number HB/2025/41 MOVED by Chairperson A Poppelbaum, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whiwhi / receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities and activities for 2025/2026. b) tuhi tīpoka / note that 74 per cent of individual submitters and 80 per cent of organisation submissions were supportive of most or all of the proposals for the Hibiscus and Bays Local Board area in 2025/2026 c) tuhi tīpoka / note the local board will finalise decisions on key local priorities and activities for 2025/2026 through its local board agreement in June 2025. d) whiwhi / receive consultation feedback on regional topics in the Annual Plan 2025/2026 from people and organisations based in the Hibiscus and Bays Local Board area. e) tuku / provide input on regional topics in the proposed Annual Plan 2025/2026 and key advocacy initiatives to the Governing Body as per Attachment A of this minutes item. |
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a 29 April 2025 - Hibiscus and Bays Local Board, item 16 - Hibiscus and Bays Local Board feedback on Annual Plan 2025/2026 regional topics - additional information |
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Record of Urgent Decision: Local board input to Auckland Council's submission on the Land Transport Management (Time of Use Charging) Amendment Bill |
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Resolution number HB/2025/42 MOVED by Chairperson A Poppelbaum, seconded by Deputy Chairperson G Brown: That the Hibiscus and Bays Local Board: a) whiwhi / receive the record of its urgent decision made on 21 April 2025 (as set out in Attachment A to the agenda report) that formalised its input for inclusion in Auckland Council’s submission on the Land Transport Management (Time of Use Charging) Amendment Bill. |
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Resolution number HB/2025/43 MOVED by Chairperson A Poppelbaum, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023. |
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Resolution number HB/2025/44 MOVED by Member V Short, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for April 2025. |
20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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21 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public |
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Resolution number HB/2025/45 MOVED by Chairperson A Poppelbaum, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting. b) whakaae / agree that Kate Burson, Land Use Advisor, Fennell Mason, Principal Project Lead Resource Consents, and Darren Cunningham, Land Use Manager, be permitted to remain for Confidential Item C1: Landowner approval to install a cable within Ōrewa Recreation Reserve after the public has been excluded, because of their knowledge of the topic, which will help the Hibiscus and Bays Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Landowner approval to install a cable within Ōrewa Recreation Reserve
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
2.30pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
2.56pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1 |
Landowner approval to install a cable within Ōrewa Recreation Reserve |
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Resolution number HB/2025/46 MOVED by Chairperson A Poppelbaum, seconded by Member V Short: That the Hibiscus and Bays Local Board:Restatement f) whakaae / agree that the decisions can be made publicly available after the release of a joint media statement by Auckland Council and the Applicant, however the report and any attachments are to remain confidential until 2050, unless earlier disclosure is agreed to by all parties. |
2.59 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................