Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in Room 1, Level 26, Te Wharau o Tāmaki - Auckland House, 135 Albert Street, Auckland on Tuesday, 29 April 2025 at 10.02am. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

From 10.09am, Item C1

Members

Mayor Wayne Brown

Until 11.13am, Item C5

 

Cr Christine Fletcher, QSO

From 10.10am, Item C1

Until 12.09pm, Item C5

 

Cr Lotu Fuli

 

 

Cr Richard Hills

 

 

Cr Greg Sayers

From 10.05am, Item C1

 

Cr John Watson

Via electronic link

 

Cr Maurice Williamson

Until 10.16am, Item C2

Ex-officio

Houkura Chair David Taipari

Until 11.13am, Item C5

 

 

 

 

 

 

 

 

 

 

 


Performance and Appointments Committee

29 April 2025

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number PACCC/2025/19

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)         whakaae / accept the following apologies:

Early Departure

Cr M Williamson – on council business

CARRIED

Electronic Attendance

Resolution number PACCC/2025/20

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)         whakaae / approve electronic attendance under standing order 3.3.3 for:

·         J Watson (SO 3.3.3 a))

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2025/21

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 25 March 2025, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

8

Selection panel for considering an appointment to Tāmaki Redevelopment Company

 

Note:   Changes were made to the original recommendation, amending clause a), with the agreement of the meeting.

 

Resolution number PACCC/2025/22

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)      whakaae / agree to appoint Cr M Lee to the selection panel for an Auckland Council director for the Tāmaki Redevelopment Company.

CARRIED

 

 

9

Process to make appointments to the boards of council organisations

 

Resolution number PACCC/2025/23

MOVED by Chairperson D Newman, seconded by Houkura Chair D Taipari:  

That the Performance and Appointments Committee:

a)      tuhi tīpoka / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding appointments to:

i)       Haumaru Housing

ii)      City Rail Link Limited

iii)     Auckland War Memorial Museum

iv)     Watercare Services Limited

b)      tuhi tīpoka / note that these reports are confidential due to the personal information contained regarding candidates and incumbent board members.

CARRIED

 

 

10

Summary of Confidential Decisions and related information released into Open

 

Resolution number PACCC/2025/24

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)      tuhi tīpkoa / note the confidential decisions and related information that is now publicly available:

i)       appointments to the board of Te Taumata Toi-a-Iwi / the Arts Regional Trust

ii)      reappointment to the Port of Auckland Limited board.

CARRIED

 

 

11

Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 29 April 2025

 

Resolution number PACCC/2025/25

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      whiwhi / receive the Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) – 29 April 2025.

b)      tuhi tīpkoa / note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

13        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2025/26

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointment of a director to the board of Watercare Services Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for the board of Watercare Services Limited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

C2       CONFIDENTIAL: Reappointments to the board of City Rail Link Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding board members of City Rail Link Limited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C3       CONFIDENTIAL: Appointments to the board of Auckland War Memorial Museum 2025

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding board members of Auckland War Memorial Museum

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C4       CONFIDENTIAL: Approval of a short-list of candidates for Haumaru Housing

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for the Haumaru Housing board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

 

 

C5       CONFIDENTIAL: Chief Executive Objectives - FY25 quarter two progress report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the performance objectives for the chief executive, and the committee may discuss matters relating to the chief executive's current performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

10.05am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.21pm          The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

 

C1

CONFIDENTIAL: Appointment of a director to the board of Watercare Services Limited

 

Resolution number PACCC/2025/27

MOVED by Cr M Williamson, seconded by Cr R Hills:  

b)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      tuhi tīpoka / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

C2

CONFIDENTIAL: Reappointments to the board of City Rail Link Limited

 

Resolution number PACCC/2025/28

MOVED by Mayor W Brown, seconded by Cr R Hills:  

d)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report

e)      tuhi tīpoka / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C3

CONFIDENTIAL: Appointments to the board of Auckland War Memorial Museum 2025

 

Resolution number PACCC/2025/30

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:  

f)       whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

g)      tuhi tīpoka / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C4

CONFIDENTIAL: Approval of a short-list of candidates for Haumaru Housing

 

Resolution number PACCC/2025/31

MOVED by Deputy Chairperson M Lee, seconded by Chairperson D Newman:  

b)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      tuhi tīpoka / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C5

CONFIDENTIAL: Chief Executive Objectives - FY25 quarter two progress report

 

Resolution number PACCC/2025/32

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:  

b)      whakaae / agree that the report, attachments and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

12.21pm                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................